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AGREEMENT FOR FIRE RELATED EMERGENCY SERVICE S
BETWEEN CALIFORNIA POLYTECHNIC STATE UNIVERSIT Y
AND THE CITY OF SAN LUIS OBISP O
THIS AGREEMENT is entered into on July 1, 2008, by and between California Polytechni c
State University, San Luis Obispo, California (hereafter referred to as "University") and the Cit y
of San Luis Obispo (hereafter referred to as "City").
WITNESSETH :
WHEREAS, the University is desirous to have the City provide personnel, equipment ,
materials, and supervision required to respond to structure and other hostile fires (a hostile fire
differs from a friendly fire, which burns in a place where it was intended to burn, such as one confined to a
fireplace or furnace).,medical emergencies, disaster response, and other agreed upon incidents o n
the main campus of the University ; an d
WHEREAS, the San Luis Obispo City Council has authorized staff to negotiate the terms o f
an agreement to provide such services to the University .
WHEREAS, the interests of the City and the University would be served by entering into thi s
Agreement .
NOW, THEREFORE, IT IS AGREED AS FOLLOWS :
1 .Services Components .
The City agrees to provide personnel, equipment, materials, and supervision required t o
respond to structure and other hostile fires, medical emergencies, disaster response, and othe r
agreed upon incidents in the Service Area, which is the main campus of the University . The
specific services shall be more thoroughly outlined as follows :
Exhibit A
Services Performe d
Exhibit B
Scope of Servic e
Exhibit C -
Service Are a
Exhibit D
San Luis Obispo City and Cal-Fire Response to Incidents within
University Contract Service Area
All services shall be provided in compliance with applicable federal and state laws an d
regulations, or in the absence of such laws or regulations, in compliance with recognize d
performance standards for similar services . The City shall respond, within its capacity, t o
provide services upon being notified by the University . Nothing in this Agreement shall b e
construed to waive, limit, or impair any defenses or immunities available to the parties by statute ,
at law or in equity, or otherwise in the performance of fire protection and emergency service s
activities .
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2.Difference in Condition s
The University and City recognize differences in design, building and fire cod e
application in the City and on the campus . California State Fire Marshal has jurisdiction ove r
State property and is responsible for the compliance of facilities and operations with applicabl e
fire and safety codes as well fire safety design of facilities and supporting infrastructure . The
City of San Luis Obispo fire and emergency response resources have been designed to operat e
within the City . Operations on the campus may be at a disadvantage when conditions such as bu t
not limited to accessibility, fire flows, hydrant locations, fixed fire protection systems, an d
alarms systems are different than conditions within the City of San Luis Obispo .
3.Administration .
a.Contact Personnel .The City designates the Fire Chief or his/her designee as a singl e
point of contact for coordination of service to the University . The University designates th e
University Police Chief or his/her designee as a single point of contact for the coordination o f
services from the City.
b.University .Herein "University" shall include the State of California, the Trustees of th e
California State University, California Polytechnic State University, San Luis Obispo, al l
Auxiliary Organizations, each of their officers, officials, employees, authorize d
representatives, agents, directors, and volunteers .
c.Unified Command .In general, emergency operations on the University campus shall be
conducted through unified command between the City and the University .
d.Cooperation .To facilitate the performance of the services components (above), it i s
hereby agreed that the City and University shall fully cooperate with each other, including but
not limited to the following :
(1)The University will cooperate with the City in assisting with the training of Cit y
personnel for familiarization of, and access to, all facilities of the University .
(2)University employees, equipment, and supplies (such as trade persons, police ,
hazardous materials technicians, heavy equipment, etc .) shall be available for assistanc e
to the City in mitigating emergencies .
(3)City personnel shall, upon identification of a life safety and/or fire hazard within th e
service area, notify the designated University contact and/or University Police Watc h
Commander . The City's Battalion Chief shall maintain close contact with the Universit y
when the City is operating (emergency or non-emergency) on campus .
(4)The University will make every effort to notify City Dispatch (781-7312) o f
changes in the following areas : access points, road conditions and closures (majo r
thoroughfares only), new buildings or changes in building use, major events an d
significant changes in hazardous materials storage or use as soon as possible and wil l
confirm in writing .
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(5) The City will continue to advise and assist the University with issues, such as fir e
prevention, water system, and hydrant maintenance . The City, when requested by th e
University, will act as a Technical Specialist on hazardous materials and fire prevention
concerns .
e .Personnel Status .While involved in the execution of this Agreement, regularl y
employed personnel of the City and the University shall remain employees of thei r
respective agencies, and shall remain subject to the rules and regulations of their ow n
agency in all matters of employment, including but not limited to benefits, medical an d
life insurance, and worker's compensation insurance .
4 .Compensation .
■Total amount payable under this service agreement, for the first year, shall be $225,00 0
for the period beginning July 1, 2008 through June 30, 2009, payable by quarter i n
advance .
■From July 1, 2009 through June 30, 2013 the University will pay a fixed $25,000 per
year for the service level adjustment of a new 100 foot ladder truck with a 20 year usefu l
life . The City intends to order a new truck within 90 days following July 1, 2009 . If the
order is not placed during that quarter, the quarterly payments on the $25,000 will start
during the quarter in which the City does order the new truck from the manufacturer .
■Additionally from July 1, 2009 through June 30, 2013 each year the University shall pa y
to City a base rate of $225,000 plus an escalator that will increase annually by th e
Consumer Price Index, All Urban Consumers (CPI-U) not to exceed 3%, which escalato r
shall be applied every July 1 for the remainder of the term of this contract . The base fo r
computing the CPI-U is the U . S . city average as published by the U .S . Department o f
Labor, Bureau of Labor Statistics (index) which is published for December prior to Jul y
of each contract year .
In addition, the University will pay City at the end of each contract year for additiona l
services as defined in Attachment A section 7, for services requested and recieved by th e
University .
5.Ter m
It is the desire of the University to form a long-term relationship with the City for fire relate d
emergencies . The term for this agreement shall be five years, commencing July 1, 2008 and
expiring June 30, 2013 . Prior to the expiration of this contract, the parties agree to meet an d
discuss renewal of this Agreement, if not sooner terminated as provided herein .
6.Reports
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The City will provide a copy of all reports dealing with emergency response to the campus ,
and will provide quarterly reports of service provided to the University .
7.Termination .
Either party, upon the giving of six (6) months advance written notice, may terminate thi s
agreement .
8.Indemnification .
City shall defend, indemnify, hold harmless and protect the State of California, the Trustee s
of the California State University, California Polytechnic State University, San Luis Obispo, al l
Auxiliary Organizations, and each of their officers, officials, employees, authorize d
representatives, agents, and volunteers (the "University") from and against any and all cost ,
damage, expense, liability, loss (including without limitation to costs and fees of litigation) o f
every nature arising out of or in connection with City's (including any subcontractor,anyone
directly or indirectly employed by anyone for whose acts any of them may be liable) performanc e
of work hereunder or failure to comply with any of its obligations contained in the agreement ,
except such loss or damage which was caused by the sole negligence or willful misconduct of th e
University .
Nothing in the provisions of this Agreement is intended to create duties or obligations to o r
rights in third parties not parties to this contract or affect the legal liability of either party b y
imposing any standard of care respecting emergency services different from the standard of car e
imposed by law .
It is understood and agreed that neither City, nor any officer or employee thereof i s
responsible for any damage or liability occurring by reason of anything done or omitted to b e
done by the University under or in connection with any work, authority or jurisdiction delegate d
to the University under this Agreement . It is also understood and agreed that University shall
defend, indemnify and save harmless the City, all officers and employees from all claims, suits o r
actions of every name, kind and description brought for or on account of injuries to or death o f
any person or damage to property resulting from anything done or omitted to be done by th e
University under or in connection with any work, authority or jurisdiction delegated to th e
University under this Agreement except as otherwise provided by statute .
University shall defend, indemnify, hold harmless and protect the City, and its officers,
employees, representatives, agents and volunteers from and against any and all cost, damage,
expense, liability, loss (including without limitation to costs and fees of litigation) of ever y
nature arising out of or in connection with University's performance of work hereunder or failur e
to comply with any of its obligations contained in the agreement, except such loss or damag e
which was caused by the sole negligence or willful misconduct of the City .
9.Insurance
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City shall provide financing for losses related to the performance of this contract to support
the City's obligation to defend, indemnify, and protect the University from losses includin g
claims for bodily injuries, personal injury, property damage and/or contractual liability whic h
may arise from or in connection with the products, performance of the work, and/or complete d
operations of the work hereunder by or for the City .
City's financing for losses related to the performance of this contract shall be primary to any
financing of losses related to the City's performance of this contract by the State of California ,
the Trustees of the California State University, California Polytechnic State University San Lui s
Obispo, and each of their officers, officials, employees, authorized representatives, agents, an d
volunteers, the "University".
City agrees to look solely to its loss financing for recovery in the event of any losses fo r
which the City is held liable .
City agrees that any loss financing maintained by the University shall be excess and shall no t
contribute to City's loss financing .
City shall at its expense purchase and maintain in full force and effect insurance coverage a s
required by this section .
City's obligations to obtain and maintain all required insurance are non-delegable dutie s
under this contract .
City provided insurance shall be primary to any insurance of the State of California, th e
Trustees of the California State University, California Polytechnic State University San Lui s
Obispo, and each of their officers, officials, employees, authorized representatives, agents, an d
volunteers, the "University".
If excess, the insurance shall stand in an unbroken chain of coverage excess of the City's
scheduled underlying primary coverage .
In either event, any other insurance maintained by the University shall be excess of the City's
insurance and shall not be called upon to contribute with it .
Insurance is to be placed with insurer(s) authorized to issue such insurance in the State o f
California with current A .M . Best's rating of no less than A :VII, unless otherwise approved b y
the University .
City shall submit to the University, certificates of insurance, original amendator y
endorsements and other documentation as required by this contract .
The University shall not by reason of inclusion as additional insured incur liability to th e
insurance carriers for payment of premiums for such insurance .
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Required insurance and/or its successor policy must be in effect for the duration of the projec t
or lease and for extended reporting period(s) as required by this contract .
Insurance policy renewal documentation (endorsement and policy) shall be received by th e
University a minimum of ten (10) working days in advance of the expiration date shown on th e
current policy .
Failure of the City to maintain or renew coverage or to provide evidence of renewal o r
successor policy may be treated by the University as a material breach of contract .
If the University is damaged by the failure of the City to provide or maintain the require d
insurance, the City shall pay the University for all such damages .
The University reserves the right to review and approve of insurance provided by the City .
Approval of City provided insurance shall not limit the extent to which the City may be hel d
responsible for payment for losses including claims for bodily injury, personal injury, propert y
damage and/or contractual liability which may arise from or in connection with the products ,
performance of the work, and/or completed operations of the work hereunder by or for the City .
The University reserves the right to approve of any deductible/self insured retention (SIR).
Any deductible or self insured retention (SIR) under any policy of insurance required shall b e
City's liability .
At the discretion of the University, City shall submit proof of ability to fund deductible/SI R
and/or City shall reduce or eliminate such deductibles or self insured retentions that may apply t o
the University .
City shall waive and cause to be waived the rights of subrogation against the University b y
the City, subcontractors, insurance company or loss financing program which may assum e
subrogation rights .
City shall ensure that its subcontractors are covered by insurance in the amount and typ e
required by this article .
City shall include all subcontractors as insureds under its policies or shall require separat e
certificates and endorsements for each subcontractor .
Acceptance and review of subcontractor insurance documents is the responsibility of th e
City .
City shall supply the University with a list of all subcontractors showing whether they have
individual insurance polices or are covered by the City's insurance .
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City shall certify that subcontractors are either covered by City's insurance or that
Subcontractor's individual insurance meets the requirements of this article .
Any deficiencies in compliance with the requirements of this article found in an y
subcontractor insurance shall be covered by the City's financing for losses .
Contract shall not be executed and no work shall commence until City has obtained al l
insurance required and provided the required documentation that the insurance is in effect an d
the University has approved such insurance .
No subcontractors shall commence work on its subcontract until the insurance required of th e
Subcontractor has been obtained and proof of insurance is accepted by the University .
The University reserves the right to require complete, certified copies of all insurance
policies, including endorsements effecting the coverage specified .
The University reserves the right to modify these specifications for the benefit of th e
University .
In the event the City does not comply with these insurance requirements, the University may ,
at its option, provide insurance coverage to protect the University . The cost of the insuranc e
shall be paid by the City and, if prompt payment is not received, may be deducted from contract
sums otherwise due the City .
Required coverage shall not extend to any indemnity coverage for the active negligence of the
University in any case where an agreement to indemnify the University insured would be solel y
invalid under Subdivision (b) of Section 2782 of the Civil Code for construction contracts .
(construction contracts with public agencies )
Form s
University provided forms are preferred. Alternate documents submitted must comply wit h
all requirements, providing equivalent or better coverage as specified in this article .
All insurance certificates, endorsements, policies and claim forms required shall be submitte d
California Polytechnic State Universit y
San Luis Obispo, CA 93407
Attn : Contract and Procurement Service s
Certificates
City shall furnish University with original certificates evidencing required coverage .
Certificates shall include the following :
Name and Address of Agent/Broke r
to :
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Named and Address of Insure d
Name of insurance company issuing each polic y
A .M . Best's Rating and Financial Size for each compan y
Type of Insuranc e
Comprehensive or Commercial General Liability
Claims Made or Occurrenc e
Business Automobile Liability
Categories of autos covered and any additional coverag e
Workers Compensation & Employer Liabilit y
Partners, proprietor, executive ex/include d
Excess or Umbrella Liabilit y
Policy Numbe r
Policy Period (start and end date )
Limits (Occurrence, Claim, Accident, Event, Injury, Disease, Aggregate )
Deductibles / Self Insured Retentio n
Description and Location of Operations and/or Property Covere d
Agreement or Contract Number
Identification of interest(s) in property
Certificates shall state :
"The State of California, the Trustees of the California State University, Californi a
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of thei r
officers, officials, employees, authorized representatives, agents, directors, and volunteers, th e
"University" are designated as Additional Insured".
The Insurers named above agree that the insurance described above shall be primary a s
respects the University, or if excess shall stand in an unbroken chain of coverage excess of th e
City's underlying primary coverage . In either event, any other insurance maintained by th e
University shall be excess of this insurance and shall not be called upon to contribute with it .
The Insurers named above waive any right of recovery the Insurers may have against th e
University when the insured has agreed to such waiver in writing prior to loss .
"Coverage described herein shall not be modified, changed or cancelled without thirty (30 )
days advance written notice or cancelled for non payment without ten (10) days' advance writte n
notice to the University ."
Certificate Holder :
California Polytechnic State Universit y
San Luis Obispo, CA 9340 7
Attn : Contract and Procurement Services "
Certificates shall be signed by an authorized representative of the insurer and indicat e
date of issue .
Endorsements
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City shall furnish original amendatory endorsements as required by the insuranc e
specifications in this article . In general, all endorsements shall include the following :
Name of Insure r
Policy Numbe r
Endorsement Numbe r
Type of Insurance Modifie d
Schedule :
"The State of California, the Trustees of the California State University, Californi a
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of thei r
officers, officials, employees, authorized representatives, agents, directors, and volunteers, th e
"University" are designated as Additional Insured".
Signature of authorized representativ e
Addres s
Form Number, if an y
The City shall provide the following General Liability coverage :
Primary insurance coverage against claims for injuries to persons or damages to propert y
which may arise from or in connection with the products and materials supplied to th e
University.
Minimum limits - $5 million occurrence, $10 million aggregat e
Coverage provided shall be at least as broad as : ISO Commercial General Liability ,
Occurrence Form, CG 00 01 .
Policy shall be endorsed to provide coverage at least as broad as ISO CG 20 10 11 85 .
Endorsement shall designate :
The State of California, Trustees of the California State University, California Polytechni c
State University San Luis Obispo, and each of their officers, officials, employees, authorize d
representatives, agents and volunteers, the "University" as an Additional Insured .
Endorsement shall state this insurance shall be primary as respects the University, or i f
excess, shall stand in an unbroken chain of coverage excess of the Named Insured's schedule d
underlying primary coverage . In either event, any other insurance maintained by the Universit y
scheduled above shall be in excess of this insurance and shall not be called upon to contribut e
with it.
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Endorsement shall state that Insurer named above waives any right of recovery the Insure r
may have against the University when the Insured has agreed to such waiver in writing prior to
loss .
Endorsement shall state that coverage shall not be cancelled, changed, or modified excep t
after thirty (30) days' advance written notice has been given to the University . (10 days advanc e
written notice for non-payment )
Endorsement shall state that coverage shall not extend to any indemnity coverage for the
active negligence of the University in any case where an agreement to indemnify the Universit y
would be invalid under Subdivision (b) of Section 2782 of the Civil Code (construction contract s
with public agencies).
City to submit :University provided certificate and endorsements, or equivalent form s
acceptable to the University effecting required coverage .
The City shall provide the following Automobile Liability coverage :
Primary insurance coverage against claims with respect to liability arising out of automobile s
owned, hired or non-owned by or on behalf of the City.
Coverage shall include bodily injury, property damage, contractual liability, an d
uninsured/underinsured motorist .
Minimum $ 5 million combined single limi t
Policy shall be endorsed to provide coverage at least as broad as ISO Business Aut o
Coverage Form CA 00 01 (owned, scheduled, non-owned, and hired autos) including coverage
for uninsured and underinsured motorists and contractual liability .
Endorsement shall designate :
"The State of California, the Trustees of the California State University, Californi a
Polytechnic State University San Luis Obispo, all auxiliary organizations, and each of thei r
officers, officials, employees, authorized representatives, agents, directors, and volunteers, th e
"University" are designated as Additional Insured".
As Additional Insured
Endorsement shall state that this insurance shall be primary as respects the University, or i f
excess, shall stand in an unbroken chain of coverage excess of the Named Insured's schedule d
underlying primary coverage . In either event, any other insurance maintained by the University
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scheduled above shall be in excess of this insurance and shall not be called upon to contribut e
with it .
Endorsement shall state that Insurer named above waives any right of recovery the Insure r
may have against the University when the Insured has agreed to such waiver in writing prior t o
loss .
Endorsement shall state that coverage shall not be cancelled, changed, or modified excep t
after thirty (30) days' advance written notice has been given to the University . (10 days advanc e
written notice for non-payment )
City to submit :University provided certificate and endorsement or equivalent form s
acceptable to the University effecting required coverage .
The City shall provide the following Workers Compensation and Employer's
Liability Coverag e
Primary insurance coverage against claims with respect to obligations imposed on the Cit y
and subcontractor's by State workers compensation statutes and damages that the City become s
legally obligated to pay because of bodily injury by accident or disease to an employee .
Minimum limits : amount proscribed by California law for Workers Compensation ,
$1,000,000 for Employer's Liability .
Policy shall be endorsement to state that Insurer named above waives any right of recover y
the Insurer may have against the University when the Insured has agreed to such waiver i n
writing prior to loss .
Endorsement shall state that coverage shall not be cancelled, changed, or modified excep t
after thirty (30) days' advance written notice has been given to the University . (10 days advance
written notice for non-payment )
City to submit :University provided certificate and endorsement or equivalent form s
acceptable to the University effecting required coverage .
10.Prioritie s
The University recognizes there will be priorities that will dictate the City's capabilities .
Subsequent to prioritizing emergencies based on life safety, the City will deliver availabl e
resources to assist the University in its mitigation efforts . If additional emergency response
resources are needed, they will be accessed through the Mutual Aid system already in place .
11.Notices.
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Any notice required to be given pursuant to the terms and provisions hereof shall be i n
writing and shall be sent by certified or registered mail to th e
University at :
William Watton
Police Chief
California Polytechnic State University
San Luis Obispo, CA 93407
City at :
John Callaha n
Fire Chie f
San Luis Obispo City Fire Department
2160 Santa Barbara Ave .
San Luis Obispo, CA 93401-524 0
12 .Agreement Contains all Understandings .
This document represents the entire and integrated Agreement between the City and th e
University, and supersedes all prior negotiations, representations, or Agreements, either writte n
or oral . The Agreement may be amended only by written instrument, signed by both City an d
University. All provisions of this Agreement are expressly made conditions . This Agreement
shall be governed by the laws of the State of California .
IN WITNESS THEREOF,City and University have executed this Agreement the day an d
year first above written .
CALIFORNIA POLYTECHNI C
STATE UNIVERSIT Y
CITY OF SAN LUIS OBISP O
David F . Romero, Mayor
ATTEST:
ew oberts
ctor of Contracts and Procurement Service s
B
By:
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APPROVED AS TO FORM :
onathan
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ATTACHMENT A
SERVICES PERFORME D
1.
Fire Suppressio n
City shall provide personnel, equipment, materials and supervision for suppression of structur e
and other hostile fires on the main campus (Service Area) of the University, as available .
Fire suppression shall include those universally accepted activities, which bring an hostile fir e
under control and render the property safe from further damage .
Fires to be suppressed shall include (but are not limited to): structure, rubbish, trash container ,
automobile, vegetation adjacent to structure and other such fires which are evaluated from the initia l
report to be of significance or beyond the capabilities of the University's response .
2.
Extrication/Rescue Emergencies
City shall provide personnel, materials, equipment and supervision for emergency extrication 'o f
students, faculty, staff, guests, and visitors on the main campus (Service Area) of the University, a s
available .
Rescue includes : extrication of trapped persons from vehicles, machinery, cave-ins, structur e
collapses, fire, and other significant situations, which may require assistance . The City will provid e
emergency medical treatment for rescue situations, as it is available .
The City's response to elevator problems will be limited to situations where the University ha s
determined that an emergency exists .
3.
Fire Alarm s
The University shall maintain all campus alarm systems . University personnel will evaluate a
reporting alarm prior to notifying City dispatch . The City shall respond one engine "Code 3" and on e
engine "Code 2" to water flow alarms in buildings with sprinkler systems . The University will screen al l
other alarms and will notify the City when confirmation is made that a fire or other emergency is i n
progress or likely .
4.
Pre-Hospital Emergency Car e
University has established an Emergency Medical Dispatch (EMD) program that will determin e
the priority of a medical emergency and provide pre-arrival instructions to the caller . The City agrees t o
provide emergency medical support to the University for Priority One (ALS) type calls as outlined in th e
EMD Program .
5.Hazardous Material s
City shall provide trained personnel as indicated by the Code of Federal Regulations 29 "Firs t
Responder Capabilities" to the University, as available . It is the intent that the City will share in a
unified command of any hazardous materials incidents based on the availability of responding Universit y
personnel .
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Response to the threat of or release of hazardous materials shall include : evacuation of affecte d
area, identification of substances, containment of substances, protective actions for people, environmen t
and property .
The University will provide technical support of qualified staff (within the University's capacit y
and to the extent available) to assist the City with hazardous materials response . The City will provid e
supplies and materials normally associated with first response . The University will arrange for hazardou s
materials response beyond the capability of the City including the removal and disposal of the hazardous
material(s).
The City shall act, when required, as the University's representative on the San Luis Obisp o
County Regional Hazardous Materials Response Team . The University will continue to participate o n
the team during the term of the agreement . The City and the University will operate a unified comman d
on any hazardous materials emergency that should occur on the campus .
6.Disaster Preparedness
The University has developed and maintains at a high state of readiness, a multi-hazard disaste r
response plan . Included in this plan is the establishment and operation of a University Emergenc y
Operations Center as well as annexes addressing the roles of operational units of the University . The
Fire Department agrees to work cooperatively with the University in following , the University's disaste r
plans as resources allow . The University shall provide to the City one copy of the University's disaste r
response plan and annual updates .
7.Additional Service s
Special non-emergency situations, not specifically covered in this Agreement, may arise that are
determined by the University to require resources beyond their capabilities . When requested by th e
University, the City may provide, at its sole discretion, resources if available . The University wil l
compensate the City in accordance with the City Council adopted cost of services study, which i s
annually adjusted by the Consumer Price Index .
The following are examples of Fire Department additional services that may be available :
•flooding/storm respons e
•smoke removal
•electrical hazar d
•bomb threats (not including Bomb Task Force )
•pipeline ruptures/water contro l
•animal rescue s
•special events/crowd control/civil disturbance s
•non-emergency stand-by
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•
ATTACHMENT B ,
SCOPE OF SERVIC E
The San Luis Obispo City Fire Department will respond to the University as outlined below . Th e
San Luis Obispo Fire Department agrees that 90% of the time it will initiate response within 6 0
seconds of the request during day-time hours (0800-2000) and 90 seconds at night-time (2000 -
0800).
1.
First Alarm Assignment for the Universit y
A standard "First Alarm" assignment for the University shall consist of 2 engines,1
ladder truck and 1 Battalion Chief code 3 from the City and 1 engine code 3 from Cal-Fire . The
use of a move-up company to cover Fire Station One is required .
2.
Reduced Assignment for the Universit y
The incident being reported may not require a first alarm assignment and may, therefore ,
require the dispatcher to send a reduced assignment to the emergency . Anything less than a firs t
alarm assignment is considered to be a reduced assignment .
3.
Greater Alarm Assignments for the Universit y
When an Incident Commander determines that the resources at hand may not be sufficient
to both alleviate the threat presented at the University and provide adequate coverage to the City ,
s/he has an obligation to call for additional resources in a timely manner . This is especiall y
critical with "working" incidents on the campus and will typically require moving quickly to
greater alarm assignments immediately upon confirmation of a "working" incident . To facilitat e
efficiency in assigning additional resources, this department has established pre-planned greate r
alarm assignments and procedures .
4.
Second Alarm Assignment for the Universit y
A standard "Second Alarm" shall consist of:
■Notification of the Fire Chief.
■Call back of all off duty suppression personnel .
■Dispatch a University public works representative to the Command Post .
■Review the next alarm level in anticipation of a request by the Incident Commander .
■Notification of Cal-Fire to alert the area coordinator ;in anticipation of a request fo r
additional resources (Do not have them respond unless/until their assistance is actuall y
requested by the Incident Commander).
■Notification of San Luis Ambulance Company and request a stand-by ambulance .
5 .
Third Alarm Assignment for the University
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If the emergency on the campus exceeds the capabilities of a second alarm assignment a s
most large working structures fires will do, the Incident Commander shall request a third alar m
assignment .
The third alarm assignment draws upon the resources of various fire department s
throughout the County . Pre-arranged Mutual Aid agreements exist to provide assistance to th e
requesting agency . The Incident Commander should consider how quickly s/he needs th e
additional resources . If the first strike team is needed immediately, because of their clos e
proximity to the University (e .g. E21, E12, C .M .C ., etc .), they should be requested to respond t o
the incident's staging area and form up as a strike team upon their arrival . Due to longer trave l
distances of the second and third strike teams, it is best to request the mutual aid companies as a
group and have them respond as a task force or strike team . A task force or strike team wil l
automatically have a task force or strike team leader . Truck companies are always a specia l
request, as are any specialized equipment .
A standard "Third Alarm" assignment consists of:
■All items inclusive of a "Second Alarm Assignment".
■Call back of all Fire Department staff personnel .
■One or more in-county strike team(s).
■All requested mutual aid companies will respond with minimal delay and operate on the
specified radio frequency (normally County Net until on scene).
6.
Special-Call Assignment for the Universit y
Once a First Alarm Assignment has been committed to an emergency at the University ,
the Incident Commander may request additional companies in the following manner :
■Request a Second or Third Alarm Assignment.
■Request a "Special-Call Assignment "
Some incidents require specialized apparatus or personnel, either in place of, or i n
addition to, a First, Second or Third Alarm assignment . Examples might be the need fo r
additional ladder trucks, a Hazardous Materials Response unit or a Mass Casualty Response unit .
An Incident Commander requiring such specialized resources will access them through Cit y
Dispatch .
Resources outside of the City will be drawn from the County Emergency Comman d
Center (E .C .C). Once the City Fire Dispatcher receives a request for a special call assignmen t
from the Incident Commander for a non-city resource the following procedure shall be followed :
a.San Luis Obispo City Fire Dispatcher will call Cal-Fire via phone and have them notify the
Area Coordinator of a mutual aid request for an incident on the Cal Poly Universit y
Campus .
b.Give nature of incident and location of incident .
17
c.List type of assistance required and quantity of units (do not request OES or local
government resources specifically – Area Coordinator will decide).
d.Give the name of the requesting Incident Commander .
e.State the urgency of the request ; is it immediate need or planned need ?
f.Request an ETA (Estimated Time of Arrival) of responding mutual aid units .
g.Give staging area location for the mutual aid units .
h.Request radio frequency for mutual aid resources and City resources to operate on th e
incident (usually White 2 unless Incident Commander specifies otherwise).
7.
Principles of Operation for the Universit y
The on-duty Battalion Chief or a University Police Officer should be the only person(s )
responsible for reducing an initial assignment prior to Fire Department arrival . The first arriving
Engine Company Officer may reduce an assignment after their arrival and they have determine d
it safe to do so .
The Fire Chief, Battalion Chief, Company Officer or Dispatcher may increase an initia l
response assignment if there might be a need for additional companies immediately .
If the description of the call does not meet the criteria in the response guide and it is no t
clear as to what should be sent initially, a first alarm assignment should be dispatche d
immediately .
Departure from the standard response assignment is not recommended .
When dispatching engine companies the general rule should be : Send the engin e
company assigned to the University (Engine-2). If another engine company is closer or the first-
due company is delayed, the closest engine should be sent.
8.
Response Levels Specific to the Universit y
University 1 "Alarm Assignment = 2 Engines, 1 Ladder Truck, 1 Battalion Chie f
from City all code 3
1 Engine from Cal-Fire all code 3
CODE TYPE OF INCIDENT RESPONSE PLAN,
8 Fire, unknown type 1 St Alarm Assignment
8A Fire Alarm (heat, smoke, pull)1 eng . code 3
8AF Fire Alarm, Water Flow 1 eng . code 3, 1 eng . code 2
8F Fire, false alarm (not to be used with fire alarms)After incident #
8H Fire, electrical hazard 1 "Alarm
8I Fire, illegal burn 1 eng . code 2
80 Fire, Refuse/Trash threatening 1st Alarm
8P Fire, vehicle 1 eng . code 3
8R Fire, Refuse/Trash non-threatening 1 eng . code 3
1 8
•
8S Fire, structure 1 St Alarm
8W Fire, wildland (inside or outside core)1 eng, 1 B/C code 3
Cal-Fire Respons e
8X Fire, train/railcar 1 st Alarm
8Z Fire, aircraft 1 st Alarm
12 Emergency, not elsewhere classified 1 St Alarm or Special call ou t
14 Medical emergency 1 eng . code 3
14B Medical assistance, non-emergency 1 eng . code 2
14T Traffic accident, injuries (in Core area)1 eng . code 3
14T Traffic accident injuries (outside Core area)1 eng . code 3
1 eng . Cal-Fire code 3
48 Natural Gas leak outside 1 eng . code 3
48S Natural Gas leak inside 1 eng. code 3, 1 eng . code 2
53S Smoke check inside 1 eng . code 3, 1 eng . code 2
57 Fire reported out 1 eng . code 2, Notify Cal-Fire
83 Explosion 1st Alarm
84M Hazardous materials threatening (State reportable)1 st Alarm
1 9
•
ATTACHMENT C
SERVICE AREA
The area of service of this Agreement is described as the area bounded on the south b y
the City of San Luis Obispo (Slack Street, Longview Avenue, Via Carta, Foothill Blvd .);
bounded on the west by the City of San Luis Obispo ; out Highway 1 to the Cheda Ranc h
Complex (included); to the north from the Cheda Ranch Complex to the Union Pacific Railroa d
right-of-way to the Tartaglia Ranch southern boundary, along the base of the foothills to Pol y
Canyon Road ; and bounded on the east so as to include the facilities at the base of the foothill s
(Poly Canyon Road, Klamath Road, Deer Road and Grand Avenue – including all structures an d
parking areas) and also including those areas known as Cerro Vista Housing, Poly Canyo n
Village and the faculty/staff housing known as Bella Montana which is bordered on the east by
Highway 1, on the south by Westmont Street and on the north and west by City jurisdiction .
University properties not included in this agreement are outlying structures of the Universit y
and wildlands non-contiguous to the main campus of the University . For example : Chorro Creek
Ranch, Serrano Ranch, Peterson Ranch and the structures up Poly Canyon .
■Refer to Attachment C map of the Service Area including the "core area" to have a visua l
understanding of how the Service Area is divided .
■Refer to Attachment D for definition of the University "core area".
■Refer to Attachment D for those areas that are identified to be outside the "core area".
20
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ATTACHMENT D
SAN LUIS OBISPO CITY AND CAL FIRE RESPONSE T O
INCIDENTS WITHIN UNIVERSITY CONTRACT SERVICE ARE A
1 . Definition s
University "Core Area" Please see map in Attachment C
■Includes student and faculty housing
■East of city limits including Bella Montan a
■North of city limits from Highland Drive cross of Hwy . 1 to Grand Avenue cross o f
Slack Stree t
■West of Poly Canyon gate including Cerro Vista Housin g
■South of Highland Drive and Via Carta, including Poly Canyon Villag e
Outside "Core Area" – Please see map in Attachment C
■North of Highland, and University "Core Area "
■East of city limits
■South of San Luis Obispo Treatment Plant, and Tartaglia property including the Sa n
Luis Obispo Treatment Plant and Cheda Ranc h
■West of Via Cart a
SLO City – San Luis Obispo City Fire Departmen t
Cal-Fire-California Department of Forestry and Fire Protection and San Luis Obispo County
Fire Departmen t
ECC – Cal-Fire/San Luis Obispo County Fire Department Emergency Command Cente r
2 . Response Inside and Outside of "Core Area"
Structure Response Inside Core Area SLO City
Cal-Fire
1 Truck, 2 Engines & Battalion Chie f
1 Engine
Structure Response Outside of Core Area SLO City
Cal-Fire
I Truck, 2 Engines & Battalion Chie f
1 Engine & Battalion Chie f
Wildland Response Inside of Core Area SLO City
Cal-Fire
1 Engine & Battalion Chie f
1 Engine
Wildland Response Outside of Core Area SLO City
Cal-Fire
1 Engine & Battalion Chie f
Appropriate Response per EC C
Note :Cal-Fire has jurisdiction by statute on
all State Responsibility Areas as defined in
PRC 4126 & 4127 . Cal-Fire does not giv e
up any jurisdictional responsibilities fo r
fires in SRA
22
Medical Aid & Traffic Collision Respons e
Inside Core Area
SLO City
Cal-Fire
1 Engine
No Respons e
Medical Aid & Traffic Collision Respons e
Outside of Core Area
SLO City
Cal-Fire
1 Engine
1 Engine
Vehicle Traffic Collision on Highway 1 i n
Cal-Fire Response Area A36 (Highway 1
from Highland to Stenner Creek Road)
SLO City
Cal-Fire
1 Engine
Response per Cal-Fire Response Pla n
Haz.Mat. Response Inside and Outside o f
Core
Area
SLO City
Cal-Fire
1 Engine or as appropriate per SL O
City Response Car d
1 Engine or as Requested
3.Fires on State Propert y
Cal-Fire Investigator or engine must respond to all fires on state property per Health and Safet y
Code Section 13107 .
4.Frequencie s
Command
Inside Core Area - City Ne t
Outside Core Area- Wildiand — As Determined by the EC C
All Other Incidents — City Ne t
Tactical
Inside Core Area - City Tactica l
Outside Core Area- White 2 or 3 as Determined by EC C
5.Incident Command Responsibility
Inside Core Area - SLO City
Outside Core Area- Unified Command on All Incidents
2 3
FAX NO .:Jan . 10 2001 04 :05PM P4
70c /
FROM : Cal Poly Risk Mymt
ADDENDUM NO .I
The Agreement for Fire-Related Emergency Services executed between California Polytechnic Stat e
University, San Luis Obispo, Ca 93407, and the City of San Luis Obispo, California is amended a s
follows :
ATTACHMENT C
PRE-HOSPITAL EMERGENCY CARE – PILOT PROGRA M
The University wishes to establish an Emergency Medical Dispatch (EMD) program which wil l
determine the priority of the medical emergency and provide pre-arrival instructions to the caller . T o
assist the University with its implementation of EMD, the City agrees to provide emergency medica l
support to the University, when the program is in operation, for the remainder of this contract .
For purposes of pre-hospital emergency care, the University recognizes that there will be prioritie s
which will dictate the City' pre-hospital emergency care capabilities_ Subsequent to prioritizin g
emergencies based on life safety, the City will deliver available resources to assist the University i n
its mitigation efforts . If additional emergency response resources are needed, they will be accesse d
through the Mutual Aid System already in place .
CALIFORNIA POLY1'ECI-INIC .CITY OF SAN LUIS OBISP O
STATE UNIVERSIT Y
Date : lit iJZaol
MATTHEW ROBERTS, DIRECTO R
CONTRACT & PROCUREMENT SERVICE S
CAL POLY STATE UNIVERSIT Y
SAN LUIS OBISPO