HomeMy WebLinkAbout03-17-2015 C8 Design of Transit Operations Facility RemodelCity of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number
FROM: Daryl Grigsby, Public Works Director
Prepared By: Gamaliel Anguiano, Transit Manager
SUBJECT: ALLOCATION OF $45,000 IN UNSPENT TRANSIT FUNDS FOR THE
DESIGN WORK OF THE REMODEL OF THE TRANSIT OPERATIONS &
MAINTENANCE FACILITY
RECOMMENDATION
Authorize a budget amendment to appropriate $45,000 in unspent transit funds for the design
work of the remodel of the Transit Operations & Maintenance Facility on 29 Prado Road.
Background
SLO Transit owns an Operations & Maintenance Facility located at 29 Prado Road. The facility
is used for housing SLO Transit’s operations contractor, First Transit, which is responsible for
the daily operations and maintenance of vehicles associated with the City’s bus services. This
facility is nearly 40 years old and little has been done since its original construction to keep the
facility up to par with current demands.
DISCUSSION
Current Facility
The current Transit Operations & Maintenance Facility was originally constructed in 1976. The
facility consists of 10,600 square feet of bus bay parking along with a 5,480 sq. feet combined
administration and maintenance building, located at the center of the property. The building is
divided into two with 1,650 sq. ft for administrative offices and 3,830 sq. feet for maintenance
bays .
The administrative office portion of the building is separated into three primary rooms. One
room is used for the General Manager, the second is shared by Dispatch and Road Supervisors,
the third is a driver assembling room, along with restroom/locker rooms. Due to lack of space in
the administration portion of the building, the contractor has had to create a make-shift
classroom area in the maintenance bay for the education and instruction of new-hires. There is a
considerable amount of distraction, during safety sensitive lessons, when maintenance of
vehicles is also being performed. A potential remodel of the building has been identified to
create a suitable classroom.
Proposed Remodel
Immediately adjacent to the admin office is a parts room. This room has been identified as the
best candidate to be remodeled into a suitable training classroom. Currently, this parts room is
only accessible from the garage bay. The remodel of the parts room into a classroom would
3/17/2015
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DESIGN WORK OF THE REMODEL OF THE TRANSIT OPERATIONS &
MAINTENANCE FACILITY Page 2
consist of insulation, adding additional electrical outlets, finishing with sheet rock, paint, adding
acoustic ceilings, flooring, windows and an addition door(s) for proper ingress and egress. The
vehicle parts and tools, currently located in this room, would then be relocated into the garage
where the current make-shift classroom currently sits.
Proposed Work
Transit Staff has worked with a City Engineer, Building Plans Inspector and on-call architectural
consultant to appraise the feasibility and preliminary scope of work associated in converting the
parts room into a functional classroom. The requested allocation of Transit funds is only for the
design work of creating architectural and engineering drawings that would be used for the
eventual construction work.
Staff proposes to use on-call architectural design firm to expedite the process and because of
their familiarity with the property and project. The completed architectural and engineering
drawings would help produce an estimate for actual construction costs for caring out the remodel
work. These estimates and in-hand architectural/engineering drawings would then be used by
Transit staff to pursue grants for the construction work.
FISCAL IMPACT
Each fiscal year the Transit Division has a modest amount left in carry-over. It is from these
carry-over funds that Staff is proposing to have allocated for paying for the design and
engineering work.
ALTERNATIVES
Deny the allocation of funds. This alternative is not recommended because a classroom
for training new employees is an important resource that will enable First Transit to
continue to perform its responsibilities as the City’s contracted transit operator.
ATTACHMENTS
Attachment 1 – Site Plan Map
Attachment 2 – Proposal, Architectural Firm
Attachment 3 – Site Photos
T:\Council Agenda Reports\2015\2015-03-17\Transit Facility Remodel
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Transit Facility Expansion, 29 Prado Road A&E Services Scope Estimate
San Luis Obispo, CA Ravatt-Albrecht and Associates
July 21, 2014
Pricing is based on the Request For Proposal and site walk on July 15 and includes professional
Architectural, Mechanical, Electrical, Plumbing , Structural, and Estimating services.
Base Bid Scope of Services:
RA and associated consultants will design, attain approvals, produce construction drawings for
permit, bidding support, and construction administration support for the SLO Transit Center on 29 Prado
Road.
The design calls for a contractor/employee driver training/meeting space, relocation of the parts
warehouse, and associated support spaces.
We are providing the following scope and fee in itemized format along with our fee rate sheet.
As this is a federally-funded project, please also find attached the Proposers List Form and Form LAPM
Exhibit 10-O Proposal. We understand construction is anticipated to begin July 2015.
1. Construction Drawings and Permit: A & E services $ 29,760
• Architectural, mechanical, and electrical services
• All work is internal to the existing structure
• Replace existing parts room with a classroom
o 7’-6” ceiling
o Maintain roof access
o Exit door to exterior with landing and sloped walk
o Access door through restroom hallway
o Close off restroom
• Parts racks go in service bay
o Special parts go in container storage on site (nic)
• Enclose data rack in a new room with access through double doors to the exterior
o Demo the chain link fence and repurpose additional space
• ADA entry analysis and upgrade as required
• ADA restroom analysis and upgrade as required
• ADA parking analysis and upgrade as required
Hours Rate
Project Architect 80 $ 6,800
Design Drafter 100 $ 7,000
Professional Engineer Mechanical 36 $ 3,960
Engineer Drafter 50 $ 3,750
Professional Engineer Electrical 52 $ 7,800
Plumbing Engineer 6 $ 450
2. Bidding and Construction Administration Support: A & E services $ 9,645
• Bidding, Answering RFI, Providing Addendum
• Construction Administration, Answering RFI, Submittal reviews, Limited site visits
Hours Rate
Project Architect 42 $ 4,620
Drafter 6 $ 450
Professional Engineer Mechanical 15 $ 1,425
Professional Engineer Electrical 20 $ 3,000
Principle Engineer 1 $ 150
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Transit Facility Expansion, 29 Prado Road A&E Services Scope Estimate
San Luis Obispo, CA Ravatt-Albrecht and Associates
July 21, 2014
3. Provide one cost estimate A & E services $ 4,500
One professional estimate prepared by: Project Architect, and AC&E Cost Estimating
• Provide professional itemized estimate
Rate
Project Estimator $ 4,500
Total for Professional Architectural and Engineering Services: $ 43,905
EXCLUSIONS
The scope of the services proposed is limited to systems serving the new addition. No
analysis, repair or remediation of the existing building HVAC, plumbing, lighting,
communications, controls or power systems is included in these services. It is assumed
that the existing building utilities are sufficient to support the proposed addition and no
building utility service upgrades are proposed. The following items are specifically
excluded from this scope of work:
a) Printing
b) Submittal to the City
c) Plan review or permit fees paid to public agencies
CLIENT'S RESPONSIBILITIES
• The client shall provide copies of the drawings of the existing Transit Center for use
by the Architect.
• The client shall arrange for access by the Architect/Engineer to the existing Transit Center for
evaluation and verification.
• The client shall provide surveying as necessary.
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Transit Facility Expansion, 29 Prado Road A&E Services Scope Estimate
San Luis Obispo, CA Ravatt-Albrecht and Associates
July 21, 2014
RATE SCHEDULE SHEET
RAVATT, ALBRECHT & ASSOCIATES, INC.
Effective January 1, 2013
EMPLOYEE RATES
Principal Architect $ 150.00
Professional Architect / Project Mgr 150.00
Senior Designer 110.00
Designer 95.00
Principal Engineer 150.00
Professional Engineer Electrical 150.00
Professional Engineer Mechanical 110 .00
Senior CAD 85.00
Drafting/CAD/Clerical 75.00
MILEAGE RATE (REIMBURSABLE) .70 mile
REPRODUCTION COSTS (REIMBURSABLE)
Copies $ .20 (8 ½ x 11)
.25 (8 ½ x 14)
Transparencies 1.00 (8 ½ x 11)
Blueprints 2.50 (24 x 36)
4.00 (30 x 42)
Mylar Prints 25.00 (24 x 36)
43.75 (30 x 42)
Cad Plots Bond Paper 5.00 (11 x 17)
8.00 (24 x 36)
10.00 (30 x 42)
Color Glossy Paper 15.00 (24 x 36)
20.00 (30 x 42)
Typesetting, Graphics, Printing Actual Invoice plus 15%
CONSULTANT FEES (REIMBURSABLE)
The fees charged by all consultants used by our company will be charged at the actual cost plus 15% to cover
overhead and administrative expenses.
BILLING AND PAYMENTS
Billing will be made on a monthly basis unless arranged otherwise. Payments are due and payable on presentation.
Interest payments at the rate of 1 ½% per month will be charged on balances which are more than 30 days past due.
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Attachment 3
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Attachment 3
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