HomeMy WebLinkAbout03/20/2001, C2 - 2001 STREET SLURRY SEAL PROJECT SPECIFICATION NO. 90138A counat M°°°1t'14
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CITY OF SAN LUIS O B I S P O
FROM: Michael D. McCluskey, Public Works Director
PREPARED BY: Daniel Van Beveren, Associate Engineer V
SUBJECT: 2001 Street Slurry Seal Project
Specification No.90138A
CAO RECOMMENDATION:
1) Approve plans and specifications for 2001 Street Slurry Seal Project, Specification No. 90138A;
2) Authorize staff to advertise for bids;
3) Authorize the CAO to award the contract if the lowest responsible bid is within the engineer's
estimate of 177,400.
4) Authorize transferring$55,600 from the Street Reconstruction and Resurfacing project budget to
the Street Resealing project budget
DISCUSSION
The City's Pavement Maintenance Plan (PMP) was adopted by the City Council on April 14; 1998.
Key elements of the PMP include establishment of eight maintenance areas within the City and a
maintenance plan in which each of these eight areas will receive maintenance over an eight-year
period. The maintenance that any street is to receive is based on the condition of that street and the
budget available. Selected streets within a scheduled maintenance area receive major rehabilitation
(overlay or reconstruction):. The remaining streets in that area receive a seal coat treatment(slurry-
seal). This is the policy recommended in the PMP.
Of the eight maintenance areas within the City, Area 4 is scheduled for pavement maintenance in
2001. The 2001 Street Slurry Seal Project is for streets in area 4 that will not receive major
rehabilitation this year.
With the exception of being a smaller project than last year, this project is very similar to last year's
seal coat project. The Type H Slung Seal used for the Iasi several years has yielded successful
results and satisfied citizens.
CONCURRENCES
The Community Development Department has approved this project for environmental clearance
through a Notice of Exemption.
FISCAL IMPACT
Council Agenda Report—2001 Street Slurry Seal Project,Specification 90138A
Page 2
In prior years annual pavement resealing projects were approved by Council and put out to bid in
the spring before money was budgeted in project accounts on July 1 st. Although this procedure
assured getting a resealing contract during the desirable warm months of summer, it created a
potential problem given the possibility that a proposed budget might theoretically not have been
approved for the new fiscal year. This year the City has a one-time opportunity to get "caught
up" and avoid having to advertise for bids before actual appropriations occur. Coupled with a
relatively small transfer from the Street Reconstruction and Resurfacing project budget, there is
enough money in the current Street Resealing project budget to cover the estimated costs of the
2001 Street Slurry Seal project proposed in this report.
There is currently$139,400 in the Street Resealing project budget. That balance is left over from
the 2000 Street Slurry Seal project. The amount needed for the 2001 Street Slurry Seal project is
$195,000. Therefore, a transfer of$55,600 from the Street Reconstruction and Resurfacing
project budget is required. The current balance in the Street Reconstruction and Resurfacing
project budget is $558,400.
Part of the reason this strategy will work is that in October 2000 the State of California issued a
check to the City in the amount of$306,688, an allocation by formula of a transportation
appropriation under Assembly Bill 2928 (2000). Because this transportation grant must be spent
only for"preservation, maintenance and rehabilitation of the local street and road system", it was
appropriated by the Council as a mid-year addition to the Street Reconstruction and Resurfacing
budget. As a result of this additional funding, we can transfer$55,600 to this project and still
retain enough funding in Street Reconstruction and Resurfacing to assure that the total amount to
be spent for pavement maintenance in Area 4 will be about what has been spent in each of the
past three years for Areas 1, 2, and 3.
Estimated Construction Cost
Engineer's Estimate $177,400
Contingencies (10%) 17,600
Total $195,000
Available Remaining Budget in Pavement Resealing 2000-01 $139,400
(1999-01 Financial Plan, App. B, page 169)
Required Budget Transfer from Reconstruction/Resurfacing 99-01 $55,600
(1999-01 Financial Plan, App. B, page 333)
Total Available Budget after Transfer $195,000
ATTACHMENTS:
8-112 x 11 Map of City Pavement Areas
The Plans and Specifications for "2001 Street Slurry Seal Project" and the 1998 Pavement
Management Plan are available in the Council Reading File.
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