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Home My WebLink About07/17/2001, C8 - MITCHELL PARK PLAYGROUND IMPROVEMENTS conn ci t "Duty 17,2001 j agcnaa RepoRt It.N..bn c 49 CITY O F SAN LUIS O B 1 S P 0 FROM: Michael McCluskey,Public Works DirectorNZI-, Prepared by: Bridget O. Fraser,Engineering Assistant SUBJECT: MITCHELL PARK PLAYGROUND IMPROVEMENTS CAO RECOMMENDATION: 1. Approve plans and specifications for"Mitchell Park Playground, Specification No. 99853" 2. Authorize staff to advertise for bids and 3. Authorize the CAO to award the construction contract if the base bid plus accepted alternates are within$190,000. DISCUSSION: The Mitchell Park playground has play equipment and structures that are aging and out of compliance by today's playground standards. This playground must be retrofitted to comply with current codes for playground safety and accessibility. This project was originally included in the 1993/95 Park Improvement CIP and was one of 8 parks schedule to be renovated. In 1994, the CAO awarded an agreement to Steven P. Caminiti, Landscape Architect, for design services associated with the Mitchell Park Playground Renovation project. In 1995, the Landscape Architect completed the schematic plans and costs estimates and submitted them for architectural review. After completion of the 1993-94 park improvement projects it became apparent that the remaining budget would not fund all of the remaining 1994-95 projects. As a result, Staff postponed the Mitchell Park project and terminated Caminiti's design contract until such time that the project could be reprogrammed. The project was rebudgeted in the 1997-99 financial Plan as part of the 1998/99 CIP at $135,000. An additional $75,000 was added to the project budget in February 2001 as a mid-year budget adjustment once a final construction cost estimate was prepared in late 2000. Plans have been completed for the playground and the surrounding turf and landscaped areas that border Pismo and Santa Rosa Streets. To allow more flexibility in awarding a project, the plans and specifications have been set up to include alternate bid items. The base bid includes the playground .core, the elements that are required to satisfy current codes and safety issues. The alternate bid items are items of work that.should be done to essentially complete this quadrant of the park but could be deferred to a later date. If bids come in higher than estimated, the City should be able to, at a minimum, award the base project. If bids come in as expected or lower than the estimate, the City may be able to award the base bid along with one or all of the alternates. For purposes of award,the low bidder will be the bidder with the lowest"Base Bid." C Q� f Council Agenda Report—Mitchell Park Playground Page 2 This project is one that has been selected to include public art. Taking this into consideration, the plans identify a location for installation of a public art feature. The public art component will follow completion of the playground project. CONCURRENCES: The Architectural Review Commission has reviewed and approved the plans. The Community Development Department has granted this project a categorical exemption. FISCAL EMPACT: This project is included in the 1997-99 Financial Plan, Appendix B, Pages 151-153. There is currently $208,988 available in the construction account to cover this contract. The Engineer's Estimate is as follows. Base Project $165,000 Identified alternates: Lighting system(includes 4 lights/poles) $10,000 Additional 21ights/poles 5,000 Trellis structure 7,000 Outer Perimeter(referred as"Phase 2"on plans) $42,500 Perimeter Fence 9,000 Total Project $238,500 Available Funds $208,988 Reserved for Contingencies (approx.. 9%) -18,988 Available for project $190,000 As shown, there are not enough funds to cover the entireproject: There are, however adequate funds to award a contract up to $190,000 and still allow approximately 9% to be reserved for contingencies. Staff is asking Council to authorize the CAO to award a contract consisting of the base bid plus added.altemates that will not exceed$190,000. Plans and Specifications are available for review in the Council Office. G:\ Current Projects\Parks-Landscaping\99827 Mitchel Park Playground\_Documents\99827 CAR Adv.Doc . C g-2 iVVlllllllllu��llllll��l COUNCIL MEMORANDUM _ Date July 10, 2001 TO: City Council FROM Ken Hampian, City Administrative Officer SUBJECT: MITCHELL PARK PLAYGROUND IMPROVEMENTS A typographical error was found in the Mitchell Park Playground Improvements Council agenda report. The specification number called out as "Specification No. 99853" on Line 1 of the CAO Recommendations is incorrect and should be changed to "Specification No. 99827." 1 I'-'TING AGENDA DAiE -l7-DJ ITEM #® M E M 0 RA N D U M City of San Luis Obispo, Parks and Recreation Department July 17, 2001 OUNCIL ❑ CDD DIR C TO: City Council D ❑ FIN DIP ❑ F6CHIEF IINEY f�a'PW DIR FROM: Paul LeSage,Director of Parks and Recreation CLERKVORIo 13 P9 ICE CHF T HEA p4ec DIR ❑ UTIL DIR SUBJECT: Council Meeting July 17, 2001, Agenda Item C-8 0 MR Dim Mitchell Park Renovation The Mitchell Park Playground Improvement Project was reviewed by the Parks and Recreation Commission on December 2, 1988. On a motion made by Commissioner Ron Regean and seconded by Commissioner Wendy Pyper the project was unanimously endorsed. RECEIVED !UL i 2001 SLO CITY COUNCIL