Loading...
HomeMy WebLinkAbout12/17/2002, AGENDA council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, December 17, 2002 Action Update 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street PRESENT: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero 4:00 P.M. PUBLIC HEARING 1. IMPLEMENTATION OF ENERGY CONSERVATION MEASURES AT SELECTED CITY FACILITIES. (MOSS/MUNDS — 1 HOUR) RECOMMENDATION: 1) Approve: a) The Scope of Work proposed by Kinetics Energy Services, Incorporated (Kinetics) for energy conservation measures to be implemented at selected City facilities. b) The contract with Kinetics in the amount of $3,019,328 for the preliminary design, design, construction and construction management of the energy conservation projects and authorize the Mayor to execute the contract. c) The Support Services and Guaranteed Savings Agreement with Kinetics and authorize the City Administrative Officer to execute the agreement upon completion of the installation agreement and acceptance by the City. 2) Adopt findings necessary to proceed with a "design and build" contract and contract execution. 3) Authorize the Finance Director to work with the City's financial advisor, Fieldman, Rolapp and Associates, to secure and implement lease/purchase financing for the energy projects, term not to exceed 10 years. 4) Appropriate $3,019,300 for these projects to be funded via lease/purchase financing and rebates from Sewer Fund ($2,309,300), Water Fund ($238,300) and Capital Outlay Fund ($471,700). 5) Adopt the Mitigated Negative Declaration of Environmental Impacts. ACTION. 1-5)Approved. (5:0) Council Agenda Tuesday, ue'cember 17, 2002 Action Update BUSINESS 2. REPORT ON THE FISCAL IMPACT OF THE PROPOSED SAN LUIS MARKETPLACE PROJECT AND IMPLICATIONS FOR DOWNTOWN RETAIL ACTIVITY. (GEORGE/STANWYCK— 1 HOUR) RECOMMENDATION: Receive and accept report on the "Fiscal Impact of the Proposed San Luis Marketplace Project and Implications for Downtown Retail Activity' by Allan Kotin, 2002. ACTION. Approved, (4:0:1) (Settle refrained due to a potential conflict of interest) 6:00 P.M. CLOSED SESSIONS CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 PROPERTY: Court Street/Palm-Morro NEGOTIATING PARTIES: City of San Luis Obispo: Ken Hampian, Jeff Jorgensen, Allan Kotin, Herbert Weiser Property Owner Representatives: Tom Copeland, Robin Baggett NEGOTIATION: Status of Negotiations CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code § 54957.6 AGENCY NEGOTIATOR: Karen Jenny, Wendy George and Bill Avery EMPLOYEE ORGANIZATION: San Luis Obispo Firefighters Association CLOSED SESSION ANNOUNCEMENT: Assistant City Attorney Trujillo announced that the Council conducted both closed sessions and gave direction to the negotiators. 2 Council Agenda Tuesday, uecember 17, 2002 Action Update 7:00 P.M. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Kelvin B Harrison, San Luis Obispo, referenced recent comments made by Senator Trent Lot and reiterated claims of racism and harrassment. Michelle Hix. 611 Brizzolara, voiced concerns about accessibility by the handicapped to the City's bus system. She noted that the routes are not convenient and that there are not enough seats available on the bus for those in wheelchairs. Staff will acknowledge her concerns in writing, with a copy to the Council. C.W. Nofflett,2134 Santa Ynez, expressed surprise and disapproval about the construction of a large retaining wall in his neighborhood. Staff will provide him with details and approvals for the project Gary Fowler. 777 Mill Street, complained about the lack of timely notice to residents in the downtown area about the Holiday Parade. He noted that residents were not provided with a parking permit this year and that this prevented many from having access to their homes on the night of the parade. He asked that, in the future, homeowners be included in the street-closing planning. Staff will follow up with the parade sponsors, the Downtown Association. Lillian Judd. resident of Los Osos, Tom Hutchings. 538 Felton Way, Mark Phillips, resident of Arroyo Grande, and Bernadette Bernardi. 1239 Iris Street, encouraged the Council to place on the agenda a resolution opposing military action in Iraq. (See action under Communications).. Michelle Hix. 611 Brizzo/ara, voiced concerns about cuts to health care programs in the County and argued that funding for community-based needs must remain in the community. Michael Sullivan. 1127 Seaward Street commented on the Kotin Report(Item#2). He asked the Council to get input from the community before proceeding with commercial development on the Dalidio property. 3 Council Agenda Tuesday;aecember 17, 2002 Action Update PRESENTATION Fire Chief Knabe introduced Fire Captain Zimmerman who provided a visual and verbal presentation regarding the City Fire Department's response to the Rodeo/Cjediski fires in Arizona in June of 2002. APPOINTMENT Al. COUNCIL SUBCOMMITTEE ASSIGNMENTS 2003. (PRICE) RECOMMENDATION: Approve Council Liaison Subcommittee assignments for calendar year 2003. ACTION. Approved. (5.0) CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. Cl. MINUTES OF TUESDAY, DECEMBER 3, 2002. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. ACTION.- Approved. (5:0) C2. JOINT USE AGREEMENT WITH SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT. (LESAGE) RECOMMENDATION: As recommended by the Joint Use Committee and the Parks and Recreation Commission: 1) Adopt a resolution approving the Joint Use Agreement between the San Luis Coastal Unified School District and the City of San Luis Obispo for joint use of facilities and provision of programs. 2) Authorize the Mayor to sign the agreement. ACTION. 1)Resolution No. 9401 (2002 Series)adopted. (5:0);2)Approved. (5:0) 4 Council Agenda Tuesday, uecember 17, 2002 Action Update C3. JOHNSON AVE. RAILROAD OVERCROSSING - SEISMIC RETROFIT, SPECIFICATION NO. 99232B. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve plans and specifications for "Johnson Ave. Railroad Overcrossing — Seismic Retrofit, Specification No. 99232B." 2) Appropriate $9,000 in additional grant funding. 3) Authorize staff to advertise for bids. ACTION. 1-3)Approved. (5:0) C4. ADDITIONAL FUNDING FOR THE.VOLUNTARY SERVICE.LATERAL REHABILITATION PROGRAM. (MOSS/HIX) RECOMMENDATION: 1) Approve an additional $75,000 for increased homeowner reimbursements for completed sewer lateral replacements; and 2) approve the increased 2002-03 budget to be funded by a transfer from the sewer fund general carry over. ACTION: 1-2)Approved. (5:0) C5. JOB ORDER CONTRACTING CONSTRUCTION DOCUMENTS. (MCCLUSKEYMALTER) RECOMMENDATION: Approve contract with The Gordian Group to develop and implement Job Order Contracting construction documents and system. ACTION: Approved. (5:0) C6. ACTING CITY ATTORNEY APPOINTMENT. (SLATE) RECOMMENDATION: Adopt a resolution appointing Gilbert Trujillo as Acting City Attorney. ACTION. Resolution No. 9402(2002 Series)adopted. (5:0) C7. CLASSIFICATION STUDY OF ADMINISTRATIVE SUPPORT AND MANAGEMENT POSITIONS IN CITY EMPLOYMENT. (SLATE) RECOMMENDATION: Approve the recommendations of Koff and Associates who conducted a classification study of various administrative support and management positions in City employment. ACTION: Approved. (5:0) 5 I � Council Agenda _ Tuesday, uecember 17, 2002 Action Update C8. AMENDMENT #1 TO THE AGREEMENT WITH THE SAN LUIS OBISPO LITTLE THEATRE FOR LEASE OF PROPERTY AT 888 MORRO STREET. (GEORGE/DEJARNETTE) RECOMMENDATION: Approve Amendment #1 to the agreement between the City of San Luis Obispo and the San Luis Obispo Little Theatre (SLOLT) for lease of property at 888 Morro Street. ACTION. Approved. (5:0) COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. Council Member Schwartz presented a report on the SLOCOG/SLORTA meeting of December 4,2002(see report on file in the Office of the City Clerk). In addition, he also referenced a memo from the Community Development Department regarding recommended revisions to the Regional Housing Needs Allocation Numbers and asked that Council give him some formal input on the matter before the SLOCOG meeting on January 8, 2003. The matter was put on the Council agenda for January 70'. Council Member Settle suggested that an informal subcommittee of members of the Arroyo Grande and San Luis Obispo City Councils and staff meet to discuss housing element challenges and strategies. The Council designated Council Member Settle and Council Member Schwartz as the subcommittee to meet with the Arroyo Grande City Council. CAO Hamman agreed to coordinate the meeting. Council Member Mulholland reported on the December 4, 2002 County Water Resources Advisory Committee and Human Relations Commission meetings, the December 100 Downtown Association Board meeting and the Mass Transportation Committee meeting of December 120. Council Member Ewan reported on the last meeting of the North County Water Purveyors Group. Council Member Ewan reported on the EOC and last week's end-of-the year program. Mayor Romero reported on the meeting he attended at Cuesta College last week regarding traffic safety at the entrance of the college. 6 Council Agenda Tuesday; Liecember 17, 2002 Action Update COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). Council Member Mulholland summarized the Human Relations Commission recommendation regarding a resolution opposing pre-emptive unilateral military action on Iraq by the United States and encouraged the Council to place the matter on a future agenda. Council directed staff to place the matter on the agenda for January 7th. City Attorney Jorgensen provided some outgoing remarks and expression of gratitude to the Council. A. ADJOURN. 7 council agcnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, December 17, 2002 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street NOTE EARLY START TIME CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero 4:00 P.M. PUBLIC HEARING 1. IMPLEMENTATION OF ENERGY CONSERVATION MEASURES AT SELECTED CITY FACILITIES. (MOSS/MUNDS— 1 HOUR) RECOMMENDATION: 1) Approve: a) The Scope of Work proposed by Kinetics Energy Services, Incorporated (Kinetics) for energy conservation measures to be implemented at selected City facilities. b) The contract with Kinetics in the amount of $3,019,328 for the preliminary design, design, construction and construction management of the energy conservation projects and authorize the Mayor to execute the contract. c) The Support Services and Guaranteed Savings Agreement with Kinetics and authorize the City Administrative Officer to execute the agreement upon completion of the installation agreement and acceptance by the City. 2) Adopt findings necessary to proceed with a "design and build" contract and contract execution. 3) Authorize the Finance Director to work with the City's financial advisor, Fieldman, Rolapp and Associates, to secure and implement lease/purchase financing for the energy projects, term not to exceed 10 years. 4) Appropriate $3,019,300 for these projects to be funded via lease/purchase financing and rebates from Sewer Fund ($2,309,300), Water Fund ($238,300) and Capital Outlay Fund ($471,700). 5) Adopt the Mitigated Negative Declaration of Environmental Impacts. ® City Council regular meetings are broadcast live on KCPR, 91.3 FM and Charter Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf (805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. / 1 Council Agenda - Tuesday, uecember 17, 2002 BUSINESS 2. REPORT ON THE FISCAL IMPACT OF THE PROPOSED SAN LUIS MARKETPLACE PROJECT AND IMPLICATIONS FOR DOWNTOWN RETAIL ACTIVITY. (GEORGE/STANWYCK— 1 HOUR) RECOMMENDATION: Receive and accept report on the "Fiscal Impact of the Proposed San Luis Marketplace Project and Implications for Downtown Retail Activity" by Allan Kotin, 2002. 6:00 P.M. CLOSED SESSIONS CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 PROPERTY: Court Street/Palm-Morro NEGOTIATING PARTIES: City of San Luis Obispo: Ken Hampian, Jeff Jorgensen, Allan Kotin, Herbert Weiser Property Owner Representatives: Tom Copeland, Robin Baggett NEGOTIATION: Status of Negotiations CONFERENCE WITH LABOR NEGOTIATOR Pursuant to Government Code § 54957.6 AGENCY NEGOTIATOR: Karen Jenny, Wendy George and Bill Avery EMPLOYEE ORGANIZATION: San Luis Obispo Firefighters Association 3 Council Agenda Tuesday,'uecember 17, 2002 7:00 P.M. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hail. PRESENTATION CITY FIRE DEPARTMENT RESPONSE TO ARIZONA FIRES. (ZIMMERMAN/KNABE — 10 MINUTES) APPOINTMENT Al. COUNCIL SUBCOMMITTEE ASSIGNMENTS 2003. (PRICE) RECOMMENDATION: Approve Council Liaison Subcommittee assignments for calendar year 2003. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. Cl. MINUTES OF TUESDAY, DECEMBER 3. 2002. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. C2. JOINT USE AGREEMENT WITH SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT. (LESAGE) RECOMMENDATION: As recommended by the Joint Use Committee and the Parks and Recreation Commission: 1) Adopt a resolution approving the Joint Use Agreement between the San Luis Coastal Unified School District and the City of San Luis Obispo for joint use of facilities and provision of programs. 2) Authorize the Mayor to sign the agreement. 4 Council Agenda Tuesday, recember 17, 2002 C3. JOHNSON AVE. RAILROAD OVERCROSSING -SEISMIC RETROFIT, SPECIFICATION NO. 99232B. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve plans and specifications for "Johnson Ave. Railroad Overcrossing — Seismic Retrofit, Specification No. 99232B." 2) Appropriate $9,000 in additional grant funding. 3) Authorize staff to advertise for bids. C4. ADDITIONAL FUNDING FOR THE VOLUNTARY SERVICE LATERAL REHABILITATION PROGRAM. (MOSS/HIX) RECOMMENDATION: 1) Approve an additional $75,000 for increased homeowner reimbursements for completed sewer lateral replacements; and 2) approve the increased 2002-03 budget to be funded by a transfer from the sewer fund general cavy over. C5. JOB ORDER_CONTRACTING CONSTRUCTION DOCUMENTS. (MCCLUSKEY/WALTER) RECOMMENDATION: Approve contract with The Gordian Group to develop and implement Job Order Contracting construction documents and system. C6. ACTING CITY ATTORNEY APPOINTMENT. (SLATE) RECOMMENDATION: Adopt a resolution appointing Gilbert Trujillo as Acting City Attorney. C7. CLASSIFICATION STUDY OF ADMINISTRATIVE SUPPORT AND MANAGEMENT POSITIONS IN CITY EMPLOYMENT. (SLATE) RECOMMENDATION: Approve the recommendations of Koff and Associates who conducted a classification study of various administrative support and management positions in City employment. C8. AMENDMENT#1 TO THE AGREEMENT WITH THE SAN LUIS OBISPO LITTLE THEATRE FOR LEASE OF PROPERTY AT 888 MORRO STREET. (GEORGE/DEJARNETTE) RECOMMENDATION: Approve Amendment #1 to the agreement between the City of San Luis Obispo and the San Luis Obispo Little Theatre (SLOLT) for lease of property at 888 Morro Street. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 5 i Council Agenda Tuesday, uecember 17, 2002 COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). A. ADJOURN. 6