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HomeMy WebLinkAbout12/17/2002, C8 - AMENDMENT #1 TO AGREEMENT WITH SAN LUIS OBISPO LITTLE THEATRE FOR LEASE OF PROPERTY AT 888 MORRO ST �\ I council ° °� j acEnba nEpom 1. "°. Cg C I TY OF SAN L U IS O B I S P O FROM: Wendy George,ACAO \)l Prepared By: Betsy Kiser DeJarnette, Assistant to the CAO SUBJECT: AMENDMENT #1 TO AGREEMENT WITH SAN LUIS OBISPO LITTLE. THEATRE FOR LEASE OF PROPERTY AT 888 MORRO STREET CAO RECOMMENDATIONS Approve Amendment #1 to the Agreement between the City of San Luis Obispo and the San Luis Obispo Little Theatre(SLOLT) for lease of property at 888 Morro Street. DISCUSSION Background Since 1992, SLOLT has been renting the property at 888 Morro Street for $1.00 per year from the City for use as a temporary location for its theater. This site was intended to be an interim location until SLOLT could build a new theater on another piece of City-owned property at 630 Monterey Street in San Luis Obispo. In 1998, the City entered into a five-year agreement with SLOLT that allowed for a two-year extension of the lease upon mutual consent of both parties. Both parties have indicated a desire to continue with the lease for the additional two years. Proposed Amendments to Lease To accommodate a slowly developing capital campaign, SLOLT has requested and the proposed amendment establishes new construction milestones for completion of the design phase (January 17 2004) and construction (December 31, 2007) for the new theater. In addition, the amendment' defines in extensive detail, the expectations we have of SLOLT for housekeeping tasks and landscape maintenance tasks, similar to those established several years ago for the Historical Museum. All other clauses of the previous agreement remain the same. CONCURRENCES The SLOLT Board of Directors has approved the amendment to the agreement. G:\Staff\Kiser De7arnette\Community Partnerships\Little Theatre\CAR-Amendment#I to Agreement 1202.doc cg -� Council Agenda Report—Amendment#1 to Agreement with SLOLT Page 2 FISCAL IMPACT There is no change from the fiscal impact of the previous agreement. The City provides the building to SLOLT for$1.00 per year. ATTACHMENTS Agreement G:\StafflKiser DeJamette\Community Partnerships\Little Theatre\CAR-Amendment#1 to Agreement 1202.doc c LIU ATTACHMENT i AMENDMENT#1 TO AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO LITTLE THEATRE FOR LEASE OF PROPERTY AT 888 MORRO STREET THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on this day of I , 2002 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation,hereinafter referred to as City,and THE SAN LUIS OBISPO LITTLE THEATRE,hereinafter referred to as Contractor. WITNESSETH: WHEREAS, on November 10, 1998 the City entered into a five year Agreement with Contractor for lease of 888 Morro Street in the City of San Luis Obispo, CA for theater space, while Contractor accumulates the money needed to build a new community theater in the downtown;and WHEREAS, by mutual consent of both parties.the Agreement may be extended fora period not to exceed two years;and WHEREAS,both parties wish to honor the two year extension; and WHEREAS, the Contractor desires to amend the projected construction milestones established in 1998 and the City desires to amend the scope of services to include additional maintenance on the premises and has submitted a proposal for this purpose that is acceptable to the Contractor. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. SECTION 8. MAINTENANCE OF THE PREMISES: Contractor agrees to perform all "housekeeping tasks", as defined in Exhibit A and attached herein, as well as any routine repairs. Contractor also agrees to perform all "landscape maintenance tasks" as defined in Exhibit B and attached herein for all newly landscaped property,including the entire bank on the parking lot side of the building. 2. SECTION 16. CONSTRUCTION MILESTONES: Contractor agrees to the following construction milestones in its project to build a new theater on another site. A. Selection of a site—January 1,2000 B. Completion of design phase—January 1,2004 C. Completion of construction—December 31,2007 C'-3 ATTACHMENT I Amendment to Agreement with SLO Little Theatre Page 2 IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year first written above. ATTEST: CITY OF SAN LUIS OBISPO By: City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR By: C' rney EXHIBIT A EXHIBIT A DESCRIPTION OF WORK 1. Overall Description of Work.. The Contractor shall provide all labor, equipment, and materials required to perform high quality janitorial maintenance-at the facility. The intent of this specification is to procure a high quality maintenance that will result in attractive building appearance at all times. The intent of this section is to describe,but not limit,the janitorial maintenance tasks necessary for high quality maintenance. The Contractor shall perform the tasks listed plus any additional tasks needed to achieve attractive building appearance. 2. Description of Cleaning Compounds a. Acid Foaming Cleaner(AFC) 1. purpose: removing hard water encrustation, soap scum,rust deposits, urinary salts, lime soap, and oily residues 2. required properties: ease of use in foaming equipment, high foaming characteristics,excellent clinging characteristics 3. required ingredients: corrosion inhibitors,synthetic detergent,phosphoric acid 4. prohibited ingredients: abrasive materials,hydrochloric acid 5. examples of acceptable products:Hilyard Shower Foam, Spartan Foamy Q &A b. Quaternary Ammonium Germicidal Detergent(QAGD) 1. purpose: cleaning, disinfecting, and deodorizing all surfaces normally cleaned with water 2. required properties: ease of use in foaming equipment,high foaming characteristics, excellent clinging characteristics, good detergency in hard water,registration as a germicide with the United States Envi- ronmental Protection Agency 3. required ingredients: synthetic detergent, didecyl dimethyl ammonium chloride, dimethyl benzyl ammonium chloride 4. prohibited ingredients: abrasives, solvents, soaps,phenols,peroxides, mercury, iodine 5. examples of acceptable products: Knapp Deoquat, Spartan HDQ C. General Cleaning Compound Restrictions 1. general purpose cleaners for carpets and vinyl-type floors must have a neutral pH measure 2. prohibited ingredients and products:hydrochloric acid,powdered cleansers, ammonia concentrates,bleach 3: Description of General Maintenance Tasks a. Report Problems 1. note any of the following problems and report them to the City representative before 8:00 a.m. on the next working day: pest infesta- tions,vandalism, damaged fixtures and furnishings, clogged drains (which could not be cleared with a plumber's helper or a short snake), inoperable lighting fixtures !1 1 i EXHIBIT A 2. immediately report running water which cannot be shut off to the City representative or the Police Department dispatcher at 781-7312 3. deliver any lost-and-found articles to the San Luis Obispo Police Station at 1042 Walnut Street, San Luis Obispo, within 24 hours b. Empty and Clean Wastebaskets and Trashcaps 1. for all locations except those under"Office Maintenance"empty all wastebaskets and trashcans and install clean liners of the correct size 2. for all locations under"Office Maintenance"empty central pickup trashcans and install clean liners of the correct size 3. remove dirt and grime using.a cloth dampened with an approved cleaning solution C. Empty and Clean Ashtrays 1. remove all smoking material and other debris from ashtrays 2. remove dirt and grime using a cloth dampened with an approved cleaning solution 3. sift excess ashes from sand or replace sand d. Clean and Disinfect Drinking Fountains 1. wash all drinking fountain surfaces using clean toweling and an approved QAGD solution 2. rinse washed surfaces with potable water 3. ensure that all surfaces are free of spots e. Clean Lobby Counters 1. remove dirt, oil, and fingerprints from all lobby counter surfaces using a cloth dampened with an approved cleaning solution f. Clean Window and Door Glass at Entrances 2. remove streaks and spots from interior glass surfaces using a cloth and an approved cleaning solution g. Wash Window and Door Glass 1. remove any window screens and spray with water to wash 2. wash interior and exterior glass surfaces using an approved cleaning solution 3. remove all wash water with.a squeegee or cloth .4. ensure that all glass surfaces are free of streaks and spots 5. remove loose dirt and debris from window sills and other horizontal surfaces using a vacuum cleaner 6. reinstall window screens h. Wash Window Screens and Louvers 1. spray window screens and louvers with water to wash off loose dirt and debris i. Clean Doors, Door Frames,Door Hardware, and Switchplates 1. remove dirt, oil,and fingerprints from doors,door frames,door hardware (including kickplates), and switchplates using a cloth dampened with an approved cleaning solution i. Clean Window Blinds 1. remove dust and dirt from blinds using an approved method k. Clean Window Drapes 1. remove dust and dirt from drapes using a vacuum cleaner 1. Clean Interior Walls 1. gently remove dirt,oil,and fingerprints from interior wall surfaces using a cloth dampened with an approved cleaning solution and following procedures appropriate for the surface to be cleaned EXHIBIT A m. Remove Graffiti 1. wipe off graffiti using an approved cleaning solution 2. if graffiti cannot be removed or if paint is worn where graffiti has been removed,notify the City representative within 24 hours n. Clean Sidewalks,Patios, and Exterior Foyers 1. remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles 2. remove debris from mats by shaking, sweeping, or washing 3. remove dirt and debris from benches using a cloth dampened with an - approved cleaning solution o. Wet Mop Sidewalks,Patios, and Exterior Foyers 1. remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles 2. wash off dirt and grime from paved or tiled surfaces using a wet mop and bucket with an approved cleaning solution 3. remove stubborn dirt and grime spots from paved or tiled surfaces using a plastic or nylon scrubbing pad(either hand-held or mounted on a low- speed buffing machine)with an approved cleaning solution 4. remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner S. remove dirt and debris from benches using a cloth dampened with an approved cleaning solution P. Vacuum and Spot Clean Carpets 1. remove loose dirt and debris from carpets using a commercial vacuum cleaner 2. remove spots and stains from carpets using an approved cleaning solution q. Bonnet-Clean Carpets 1. clean carpets using a low-speed buffing machine with a special bonnet- cleaning pad and an approved cleaning solution 2. perform carpet cleaning to allow adequate drying time 3. notify building occupants at least two days before carpet cleaning to allow preparation for furniture moving r. Sweep Wood Floors 1. remove loose dirt and debris from wood floors using an untreated, oil- free dust mop S. Damp Mop Wood Floors 1. remove loose dirt and debris from wood floors using an untreated, oil- free dust mop 2. remove dirt and grime using a damp mop without soaking the floor t. Sweep Concrete,Ceramic Tile, and Resilient Floors 1. remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner U. Wet Mop Floors 1. remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner 2. wash off dirt and grime using a wet mop and bucket with an approved cleaning solution 3. remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad(either hand-held or mounted on a low-speed buffing machine)with an approved cleaning solution EXHIBIT A 4. remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner V. Polish Resilient Floors 1. remove loose dirt and debris from resilient floors using a push broom, dust mop,commercial vacuum cleaner, or auto-scrubbing machine _ 2. wash off dirt and grime using a wet mop and bucket with an approved cleaning solution 3. remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad(either hand-held or mounted on a low-speed buffing machine)with an approved cleaning solution 4. remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner 5. polish floors using a high-speed buffing machine with a burnishing pad' W. Scrub and Recoat Resilient Floors 1. remove loose dirt and debris from resilient floors using a push broom, dust mop,or commercial vacuum cleaner 2. wash off dirt and grime using a wet mop and bucket with an approved cleaning solution 3. remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad(either hand-held or mounted on a low-speed buffing machine)with an approved cleaning solution 4., remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner 5. apply one coat of an approved polymer finish to the entire floor area 6. polish floors using a high-speed buffing machine with a burnishing pad X. Strip and Recoat Resilient Floors 1. remove loose dirt and debris from resilient floors using a push broom, dust mop,or commercial vacuum cleaner 2. remove all dirt,grime, and stains and strip off all the existing finish using a low-speed buffing machine with a nylon scrubbing pad and an approved stripping solution 3. remove all stripping solution with a wet mop or wet/dry vacuum cleaner 4. apply one coat of an approved polymer base to the entire floor area 5. apply two coats of an approved polymer finish to the entire floor area 6. polish floors using a high-speed buffing machine with a burnishing pad Y_ Dust Ceilings 1. remove dust and cobwebs from ceilings with a clean cloth,duster,or vacuum cleaner Z. Dust Furniture 1. remove dirt and dust from desks,countertops,cabinets, shelf tops,and wall-hung pictures using a clean dry cloth or a cloth dampened with an approved cleaning solution aa. Clean Wall and Ceiling Fixtures. 1. remove loose dust and dirt from heating and air conditioning vent diffusers using a vacuum cleaner 2. remove dirt and grime from all surfaces of overhead light fixtures and diffusers using a cloth dampened with an approved cleaning solution 3. remove dirt and grime from all surfaces of wall-mounted light fixtures using a cloth dampened with an approved cleaning solution C� 'a EXHIBIT A 4. Description of Specific Restroom Maintenance Tasks a. Disinfect Restroom Doors, Door Frames, Door Hardware, and Switchplates 1. wipe entire surface area and remove dirt,oil,and fingerprints from doors, door frames, door hardware including kickplates),and switchplates using a cloth dampened with an approved QAGD solution b. Refill Restroom Dispensers 1. check dispensers for soap,toilet paper, paper towels,and seat covers and refill if necessary 2. disinfect dispensers and surrounding surfaces with an approved QAGD solution C. Disinfect Restroom Countertops 1. wipe entire surface area and remove dirt, oil, and fingerprints from all countertop surfaces using a cloth dampened with an approved QAGD solution d. Disinfect Restroom Sinks 1. scrub all sink.surfaces using a nylon or plastic bristle brush with an approved QAGD solution 2. wipe all plumbing fixtures with an approved QAGD solution 3. dry all sink surfaces with clean, dry cloth 4. dry bright plumbing fixtures to prevent water spots e. Clean Restroom Mirrors 1 remove streaks and spots from mirrors using a cloth and an approved cleaning solution f Disinfect Interior Restroom Walls,Partitions,and Floors(Painted Vertical Surfaces or No Floor Drain Available) 1. wipe all wall and partition surfaces (including baseboards and cove moldings)with an approved QAGD solution 2. remove loose dirt and debris from the floor using a push broom, dust mop,or commercial vacuum cleaner 3. wash dirt and grime from the floor using a wet mop and bucket with an approved QAGD solution 4. remove stubborn dirt and grime spots from the floor using a plastic or nylon scrubbing pad(either hand-held or mounted on a low-speed buffing machine)with an approved QAGD solution 5. remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner g. Disinfect Interior Restroom Walls,Partitions, and Floors (Tile, Stucco,Metal, Plastic, or Concrete Vertical Surfaces with Floor Drain Available) 1. remove loose dirt and debris from the floor using a push broom, dust mop,or commercial vacuum cleaner 2. spray all wall,partition, and floor surfaces (including baseboards and cove moldings) with an approved QAGD solution 3. rinse thoroughly with clear water 4. dry adjacent fixtures to prevent water spots h. Scrub Interior Restroom Walls,Partitions, and Floors (Tile, Stucco,Metal,or Concrete Surface with Drain Available) 1. remove loose dirt and debris from the floor using a push broom,dust mop,or commercial vacuum cleaner 2. spray all wall,partition,and floor surfaces (including baseboards and cove moldings) with an approved acid foaming cleaner i t� EXHIBIT A 3. scrub all surfaces using a plastic or nylon scrubbing pad(either hand- held or mounted on a low-speed buffing machine)or a power washer 4. rinse thoroughly with clear water 5. dry adjacent fixtures to prevent water spots _i. Disinfect Toilets and Urinals 1. scrub all toilet and urinal surfaces using a nylon or plastic bristle brush with an approved QAGD solution 2. wipe all exposed plumbing fixtures with an approved QAGD solution 3. dry all surfaces with clean, dry cloth 4. dry bright plumbing fixtures to prevent water spots j. Descale Toilets and Urinals 1. remove scale and water rings in toilets and urinals using an approved bowl cleaner k. Disinfect Showers and Adjacent Changing Areas 1. spray shower walls,floors, and fixtures with an approved QAGD solution 2. rinse thoroughly with clear water 3. dry fixtures to prevent water spots 1. Scrub Showers and Adjacent Changing Areas 1. spray shower walls, floors, and fixtures with an approved acid foaming cleaner 2. scrub walls, floors, and fixtures using a nylon or plastic bristle brush 3. rinse thoroughly with clear water 4. dry fixtures to prevent water spots in. Clean Shower Drain Grates 1. remove hair and other debris from shower drain grates n. Correct Minor Plumbing.Problems 1. clear clogged drains using a plumber's helper or a short snake 2. remove debris from floor drain grates 3. tighten plumbing fittings to stop leaks 4. if plumbing problems cannot be corrected, lock the restroom door,post an "OUT OF ORDER" sign on the door, and notify the City representative before 8:00 a.m.on the next working day o. Polish Brightwork 1. polish all chrome plated or stainless steel surfaces(except stanchions in. shower areas)with an approved polishing compound 2. clean stainless steel stanchions in shower areas with an approved stainless steel cleaner which will not create a slippery surface if it washes off onto the surrounding floor 5. Description of Specific Public Restroom Maintenance Tasks a. Steam Clean Restroom Interiors 1. remove all paper products from dispensers 2. remove all paper and debris from floors 3. spray doors, door frames,door hardware, switchplates,countertops, sinks, walls,partitions, floors;toilets, and urinals with an approved QAGD solution 4. allow the QAGD solution to remain on sprayed surfaces for at least ten minutes 5. rinse all sprayed surfaces with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature Cg- fC EXHIBIT A of 99 degrees Celsius(2 10 degrees Fahrenheit) and that operates from an independent source of electrical power 6. replace paper products in dispensers and refill as necessary b. Steam Clean Drinking Fountains 1. spray drinking fountains with an approved QAGD solution 2. allow the QAGD solution to remain on sprayed surfaces for at least ten minutes 3. rinse all sprayed surfaces with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius(2 10 degrees Fahrenheit)and that operates from an independent-source of electrical power C. Steam Clean Restroom Exteriors 1. spray window screens and louvers with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius(2 10 degrees Fahrenheit)and that operates from an independent source of electrical power 2. spray all exterior wall surfaces and walkways with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius(210 degrees Fahrenheit) and that operates from an independent source of electrical power 6. Description of Specific Breakroom/Kitchen/Meeting Room Maintenance Tasks a. Refill Breakroom/Kitchen Dispensers 1. check dispensers for soap and paper towels and refill if necessary 2. disinfect dispensers and surrounding surfaces with an approved QAGD solution b. Disinfect Breakroom/Kitchen Countertops 1. remove dirt, oil,and fingerprints from all countertop surfaces using a cloth dampened with an approved QAGD solution C. Clean Breakroom/Kitchen Cabinets 2. remove dirt, oil, and fingerprints from all cabinet surfaces using a cloth dampened with an approved cleaning solution d. Disinfect Breakroom/Kitchen Sinks 3. scrub all sink surfaces using a nylon or plastic bristle brush with an approved QAGD solution 4. wipe all plumbing fixtures with an approved QAGD solution 5. dry all sink surfaces with clean, dry cloth 6. dry bright plumbing fixtures to prevent water spots e. Clean Microwave and Conventional Ovens 1. remove dirt, grime, grease, and food particles from all interior and exterior surfaces of microwave ovens using a cloth dampened with an approved cleaning solution f. Clean Refrigerators 2. remove food from refrigerators 3. remove dirt, grime, grease, and food particles from all interior and exterior surfaces of refrigerators using a cloth dampened with an approved cleaning solution 4. return food to refrigerators g. Clean and Arrange Tables and Chairs I. remove dirt, grime, grease, and food particles from tables and chairs using a cloth dampened with an approved cleaning solution C�- 11 EXHIBIT A 2. arrange tables and chairs in the configuration specified by the building maintenance supervisor C2-(2 r-- EXHIBIT A Housekeeping Maintenance Task List DAILY TASKS Report Problems (3:a) --- - Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.f) Remove or report Graffiti (3.m) Sweep Sidewalks, Patios; and Exterior Foyers(3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switchplates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom.Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct or report Minor Plumbing Problems (4.n) Refill Breakroom Kitchen Dispensers (6.a) Disinfect Breakroom Kitchen Countertops(6.b) Disinfect Breakroom Kitchen Sinks(6.d) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Doors, Door Frames, Door Hardware, and Switchplates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Polish Resilient Floors (3.v) Dust Furniture (3.z) Scrub Interior Restroom Walls, Partitions, and Floors (4.11) Descale Toilets and Urinals (4.j) Clean Breakroom Kitchen Cabinets (6.c) Clean Refrigerators (6.1) MONTHLY TASKS: Dust Ceilings (3.y) Polish Brightwork (4.o) EXHIBIT A QUARTERLY TASKS: Scrub and Recoat Resilient Floors (3.w) Wash Window and Door Glass (3.g) Bonnet-Clean Carpets (3.q) ANNUAL TASKS: Strip and Recoat Resilient Floors (3.x) Dust Wall and Ceiling Fixtures (3.aa) 02-i4 I EXHIBIT A Craft Maintenance Task List MONTHLY TASKS: - Fire and Alarm Monitoring Service: - QUARTERLY TASKS: HVAC Service Pest Control Service Lighting and Electrical Maintenance ANNUAL TASKS: Roof and Gutter Maintenance Drain and Sump Maintenance Fan and Motor Maintenance Handrail Painting Lock and Door Hardware Maintenance Fire Maintenance FIVE YEARS: Relamping Termite Inspection Fire Sprinkler Certification TEN YEARS: Lighting Ballast Replacement C8- 6 t f i Exhibit B Landscape Maintenance Tasks e General Description of Work. Landscape maintenance performed by the SLOLT ("the Lessee")shall include litter control,walkway maintenance, irrigation operations and maintenance, pest control, turf maintenance,groundcover maintenance, shrub and shrub bed maintenance,and tree maintenance. The intent of this attachment is to describe a high level of maintenance.that will present a pleasing appearance at all times and protect exterior areas from deterioration. 1. Litter Control. A. Ground Litter. The Lessee shall pick up all litter. B. Posted Material. The Lessee shall remove all posters, flyers,signs, and advertisements including staples;tacks,nails,and tape that are attached to trees,poles,and any other structures. C. Disposal of Gathered Litter and Material. Disposal of collected litter shall be at the <. Lessee's expense. 2. Walkway Maintenance. t. A. Litter Control. The Lessee shall remove all trash,weeds,and foreign objects from walkways. The Lessee shall then remove all trash,weeds and foreign objects from the site. B. Blow Pack Use. In the downtown area,blow packs may be used between 7:00 a.m. and 10:00 a.m. In residential areas blow packs may be used between 8:00 a.m. and 5:00 p.m. All litter swept with a blow pack shall be picked up and removed from the site. Because of inherent noise and dust problems,the Lessee shall display courtesy and consideration towards citizens and businesses whenever a blow pack is used. C. Washing. Washing walkways shall not be permitted unless specifically authorized by the City's representative. D. Pruning. In addition to the specified scheduled pruning, the Lessee shall prune shrubs and groundcovers whenever necessary to keep walkways clear and to maintain pedestrian safety. 3. Irrigation Operations and Maintenance. A. Manual Irrigation. The Lessee shall manually irrigate vegetation as required to maintain proper plant growth. This manual irrigation shall include watering with hoses,hose bibs,quick couplers, nozzles, and sprinklers furnished by the Lessee. Manual irrigation may be required in addition to, in a conjunction with,or in the absence of automatic irrigation. The Lessee shall irrigate at times of the day that shall ensure maximum plant health and minimum inconvenience for people using the area. As much as practical the Lessee shall avoid water runoff onto roadways,walkways and other hard surfaces. B. Water Conservation. All manual irrigation schedules shall comply with any watering restrictions imposed by the City of San Luis Obispo Utilities Department during drought conditions. When the Utilities Department has imposed watering restrictions,the Lessee shall consult with the City's representative to determine the best allocation of available water,.considering plant species,time of year, location, and other environmental factors. Each week the Lessee shall monitor the effects of manual o„ Exhibit B irrigation. During periods of officially declared water use restrictions,the Lessee shall report each month the amount of water used at each work location. C. Automatic Irrigation Operation. The Lessee shall operate all automatic irrigation systems. Automatic irrigation shall normally-take place during night or early morning hours. During — rainy periods the Lessee shall shut off all irrigation controllers. At the completion of a rainy period,the Lessee shall turn on and reprogram the controllers. The Lessee shall program automatic controllers for seasonal water requirements. D. Automatic Irrigation Inspection and Repair.. By definition automatic irrigation systems shall include controllers,backflow devices,remote control valves and boxes,gate valves,quick coupling valves,main lines, control wiring,lateral lines, fittings and hose bibs, and vandal-proof enclosures. The Lessee shall perform regular irrigation system inspections and repair any equipment from the ground lateral up, including sprinkler heads,risers,drip emitters,and tubing. The Lessee shall report any other irrigation problem to the City as soon as noted, including particularly any repairs needed for irrigation controllers.The Lessee shall manually irrigate an area as needed while an irrigation controller is being repaired 4. Pest Control A. Protection of Vegetation. The Lessee shall control and eliminate weeds, insects,rodents, and diseases that harm vegetation. In performing this pest control work, the Lessee shall use only materials and methods that will not harm the vegetation. B. Pesticide Application Licenses and Permits. The Lessee and its employees and sub contractors shall have and maintain all required permits and licenses required by the State of California before applying any pesticide. C. Pesticide Acceptability. Any pesticide used shall be selected from the list approved by the State of California Department of Pesticide Regulations. 5. Turf Maintenance. A. Mowing. The Lessee shall mow turf in a workmanlike manner that ensures a smooth surface without scalping or leaving excessive cuttings. For turf mowing the Lessee shall use a reel-type mower equipped with rollers ora rotary-type mower. All mowing equipment shall be adjusted to the proper cutting heights and sharpened adequately. Mowing height shall be two inches for all turf areas. Immediately before each mowing,the Lessee shall remove all litter and trash from turf areas. Immediately after each mowing,the Lessee shall clean all adjacent walkways. B. Mechanical Edging. The Lessee shall edge all turf borders to leave a neat,uniform line and eliminate all grass invasion into adjacent areas. The Lessee shall also edge around other obstacles within turf areas to leave a neat,well-trimmed appearance and to allow optimum operation of sprinkler heads. When using string trimmers the Lessee shall take care to protect trees and shrubs from damage. Power edgers with rigid blades shall leave a well-defined v-shaped edge that extends into the soil. C. Chemical Edging and Detailing. The Lessee may apply edging chemicals around areas such as planters,building walls,trees, fence lines,and sprinkler heads. Before applying chemicals, the Lessee shall trim all areas to the proper height. Cg-)I Exhibit B D. Fertilizing. The Lessee shall fertilize all turf areas four times a year,the turf shall be /fertilized in March, June, September and December Following application, fertilizer shall be thoroughly watered into the soil within 24 hours.The turf fertilizer shall be a complete fertilizer with a ratio of 4-1-2. o. The Lessee shall evenly broadcast the fertilizer at a minimum rate of one pound actual available nitrogen per 1,000 square feet of turf area per application. — - E. Weed Control. The Lessee shall maintain turf areas in a weed free condition. The Lessee shall also perform any additional weeding necessary to keep the turf free of weeds. This additional weeding may be performed by hand or by using selective herbicides. 6. Groandcover Maintenance, A. Edging: The Lessee shall mechanically edge all groundcover areas. The primary purpose for edging the groundcover shall be to prevent it from growing onto walkways,roadways,hard surfaces, fences, and walls. B. Fertilizing. The Lessee shall fertilize all groundcover areas .Where the specified fertilizing frequency is two times a year,the groundcover shall be fertilized in April and September. Following application,fertilizer shall be thoroughly watered into the soil within 24 hours. The groundcover fertilizer shall be a complete balanced low release fertilizer with a ratio of 12-12-12. The Lessee shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of ° groundcover area per application. 3 C. Weed Control. The Lessee shall maintain groundcover areas in a weed free condition. This weeding may be performed by hand or by using selective herbicides. 7. Shrub and Shrub Bed Maintenance A. Pruning. The Lessee shall prune all shrubbery.The primary purpose for pruning the shrubbery shall be to encourage healthy and attractive growth according to prescribed industry practices. Such pruning shall encourage the graceful,natural growth of the shrub and shall maintain plant health through removal of dead,diseased,or injured wood. The secondary purpose for pruning the shrubbery shall be to prevent it from growing onto walkways,roadways,and other hard surfaces. Where the specified pruning frequency is two times per year,the.shrubs shall be pruned in the spring and fall. When required, the Lessee shall remove dead shrubbery. B. Fertilizing. The Lessee shall fertilize all shrub areas. Where the specified fertilizing frequency is two times a year, the shrubs shall be fertilized in April and September.Following application,fertilizer shall be thoroughly watered into the soil within 24 hours.The shrub fertilizer shall be a complete balanced low release-fertilizer with a ratio of 12-12-12. The Lessee shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of shrub bed area per application. C. Weed Control. The Lessee shall maintain all shrub beds in a weed free condition. This weeding may be performed by hand or by using selective herbicides: When weeding is completed, the Lessee shall rake the shrub beds clear of all leaves and debris. 8. Tree Maintenance. A. Pruning. The Lessee shall prune and maintain all trees behind the sidewalk. Street trees will be the responsibility of the city. Exhibit B If I B. Stikine. The Lessee shall make staking repairs to all trees as required.Repairs shall include replacing or repairing ties,and refastening boards and braces. 9. Task Frequencies. A. Removing litter:once every week B. Cleaning walkways: once every week C. Mowing turf: once every week D. Edging turf: once every other week E. Edging groundcover:once every month F. Controlling weeds in groundcover: once every month G. Controlling weeds in shrub beds:once every month H. Fertilizing turf:once every three months L Controlling weeds in turf: once every six.months J. Fertilizing groundcover: once every six months K. Fertilizing shrubs: once every six months L. Pruning shrubs: once every six months W a 1�i P' it Cni P P 0 9 Qo `e i 'J til u- 19