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Home My WebLink About05/06/2003, C14 - TRAFFIC SIGNAL BATTERY BACKUP GRANT #2, GRANT NUMBER BBS-02K-172 councit M°°" ° May 6,2003 j agenda aEpoat ,�� G CITY OF SAN LUIS OBISPO FROM: Michael McCluskey,Public Works Director Prepared By: Timothy Scott Bochum,Deputy Director Public Works ( SUBJECT: TRAFFIC SIGNAL BATTERY BACKUP GRANT #2, GRANT NUMBER BBS- 02K-172 CAO RECOMMENDATION 1) Adopt a resolution authorizing the Public Works Director to submit necessary paperwork to the California Energy Commission for$15,120.00 for funding battery backup systems at six signalized intersections Citywide. 2) Approve funding the required City match from the existing Opticom and Battery Backup (State Highway Assistance)grant funding,amount not to exceed$9,000. 3) Authorize the Purchase of Six additional Battery Backup Units from Meyers, Power Products, Inc. as part of Specification 90079. DISCUSSION Background Council Resolution No. 9337 (2002 Series) authorized the City of San Luis Obispo to apply to the California Energy Commission (CEC) for grant funding to finance eligible battery backup system (BBS) projects. Thus far, the City has applied for and received two grants under this program to install units at sixteen (16)locations within the City. The first grant was approved in mid-2002 for ten intersections. The approved locations include: Madonna/Los Osos Valley Tank Farm/Higuera Foothill/Chorro/Broad Royal/Los Osos Valley California/Foothill Madonna/Dalidio Madonna/Oceanaire Laguna/Los Osos Valley Marsh/Higuera Madonna/El Mercado Subsequent to the first grant award, Cycle 2 of the CEC Battery Backup program was conducted. The City applied for and received a second grant for installation of battery backup equipment at six additional locations. While the grant has been approved by the CEC, the process requires the City to make the purchase then request reimbursement for the funds expended. The attached resolution authorizes the City to invoice for these reimbursable expenditures. The six new locations include: Santa Rosa/Mill Johnson/Monterey Johnson/San Luis Johnson/Marsh Johnson/Laurel Santa Rosa/Monterey Gly- I 0 Council Agenda Report—Traffic Signal Battery Backup Grant#2 Page 2 Purchase of Equipment Per Council Resolution No. 9337 (2002 Series) the City is proceeding with the necessary actions to complete the first battery backup systems project. In November 2002, Council authorized solicitations for bid for the first ten backup units identified above as part of Specification 90079. Three bids were received and opened by the Public Works Department on Wednesday, December 18, 2002. The lowest responsible bidder was US Traffic Corporation, dba Myers Power Products. A contract has been awarded to Meyers and the necessary equipment to complete the project has been ordered. Because the battery backup equipment is specialized for use in the City's signal controller cabinets and power pedestals, staff is recommending that the six additional battery backup units also be awarded to Meyers Power Product as an extension of Specification 90079. Approval of this increase in purchased units will ensure equipment consistency as well as guarantee unit prices at previously bid prices. FISCAL Il"ACT The second grant provides $15,120 of additional funding for signal equipment for the City. The grant requires a local match of$9,000 to access the funds(total budget: $24,120). Staff is proposing to use $9,000 of an existing State Highway Assistance (SHA) grant as the local matching source. The SHA grant was previously awarded to the City for signal equipment upgrades and battery backup equipment.No additional General Fund or CIP Reserve monies will be required to fund the project. The City will be reimbursed by the CEC after installation of the Battery Backup Systems is complete. ATTACHMENTS 1) Draft Resolution 2) Price Quote—Meyers Power Products, Inc. R\—Council Agenda ReportABBS#2 Council Agenda Report.doc ATTACHMENT 1 RESOLUTION NO. (2003 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE PUBLIC WORKS DIRECTOR TO APPLY FOR REIMBURSABLE GRANT FUNDING FOR TRAFFIC SIGNAL BATTERY BACKUP SYSTEMS WHEREAS, pursuant to Public Resources Code Section 25403.8, the State Energy Resources Conservation and Development Commission (Energy Commission) is authorized to provide grants to city governments for battery backup systems for traffic signals; and WHEREAS, in order to be eligible for funding, the battery backup systems must be used in conjunction with light emitting diode traffic signals; WHEREAS, the City has received notification of funding for an additional six signal locations by the Califomia Energy Commission in the amount of$15,120 as part of Cycle 2 of the Battery Backup Grant program; WHEREAS, the City has conducted a successful competitive bid process for Specification 90070, Traffic Signal Battery Backup Project and has awarded the project to Meyers Power Products, Inc. as the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of San Luis Obispo authorizes the City of San Luis Obispo to apply for reimbursement funding from the California Energy Commission for battery backup systems operating with light emitting diode traffic signals; BE IT FURTHER RESOLVED, that Michael McCluskey, Public Works Director is hereby authorized and empowered to execute in the name of the City of San Luis Obispo all necessary documents to implement and carry out the purpose of this resolution and to undertake all actions necessary to undertake and complete the energy efficient project. Upon motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this day of 2003. C( 4-3 Resolution No. (2003Series) Page 2 Mayor David Romero ATTEST: Lee Price, City Clerk APPROVED AS TO F ilbert Trujillo, Acting City Attorney Al 1AURN 12 v 1 Corporate Office QUOTE # : 03-3194-04-16 9603 John Street Santa Fe Springs,CA 90670 DATE : 4/21/2003 Phone:(562)923-9600 Fax:(562)923-7555 QUOTATION To: TIM FOB : Origin Bid Date: Job: BBS/SERVICE ENCLOSURE SHIP VIA : .Best Way Distributor: FREIGHT: ALLOWED Agency: CITY OF SAN LUIS OBISPO QTY U.O.M. _ DESCRIPTION UNIT PRICE TOTAL 6 EA MEUG35-PB 1PH 3W 120/240V PEDESTAL $3,998.00 $23,988.00 100A 4JAW METER SOCKET W/TB MAIN LUGS ONLY 6CKT PLUG-IN INTERIOR - METERED 20A 1P 10KAIC CB - SPARE 20A 1P IOKAIC CB - IISNS 15A 1P IOKAIC CB - PEC 50A 1P 10KAIC CB - SIGNAL 6CKT PLUG-IN INTERIOR - UNMETERED 30A 2P 10KAIC CB - LIGHTING 30A 2P MERCURY CONTACTOR PE ASSEMBLY W/TEST SWITCH PAD-MOUNTING BASE PBM-2000 UPS MODULE-(1500 WATTS MAX) POWER TRANSFER S ITCH MANUAL BYPASS/SWITCH,/ (1) STRING OF b5AH BATTERIES W/HARNESS GENERATOR RECEPTACLE KIT UNIT RATED 10KAIC, CONSTRUCTED OF .125 NATURAL ALUMINUM. GRAND TOTAL = $23,988.00 LEAD.TIME: 30-45 DAYS ARO NOTES : CC:GU THIS QUOTATION IS VALID FOR 60 DAYS. SALES TAX IS NOT INCLUDED. TERMS:NET 30 DAYS,PENDING CREDIT VERIFICATION. ANY DEVIATION IN QUANTITIES OR PART NUMBERS LISTED ABOVE WILL BE SUBJECT TO A NEW QUOTATION. HOLD ORDERS NOT RELEASED FOR MANUFACTURING WITHIN 6 MONTHS FROM RECEIPT OF ORDER MAY BE SUBJECT TO PRICE INCREASE,PRODUCT SUBSTITUTION,OR CANCELLATION AT MANUFACTURE'S DISCRETION. Quoted By: Trey Rogers X