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Home My WebLink About05/20/2003, C3 - STREET RECONSTRUCTION AND RESURFACING PROJECT: SUMMER 2003, SPECIFICATION NO. 90346 I I councit ".° May 20, 2003 j acEnaa REpoizt 'wN. C8 C I T Y OF SAN LUIS OBISPO FROM: Michael D. McCluskey, Director of Public Works Prepared By: Barbara Lynch, Principal Civil Engineer SUBJECT: STREET RECONSTRUCTION AND RESURFACING PROJECT: SUMMER 2003, SPECIFICATION NO. 90346 CAO RECOMMENDATION 1. Approve plans and specifications for "Street Reconstruction and.Resurfacing Project: Summer 2003, Specification.No. 90346." 2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's Estimate. 3. Authorize the transfer of funds from previously completed paving projects to the project account. DISCUSSION The City's Pavement Management Plan (PMP) was adopted by the City Council on April 14, 1998. The key elements of the PMP are the establishment of eight principal areas within the city, and a maintenance plan in which each of these eight areas will receive maintenance over an eight-year period. Streets located in the central downtown area are not part of this rotation and are handled separately with special coordination. This project reflects required major pavement work in Area 6. Earlier in the year the City hired a consulting firm specializing in pavement maintenance to complete pavement testing in Area 6. A report of the analysis and design recommendations for the streets in this area was developed and used as a guide by the City's Pavement Manager for determining the design of the reconstruction for this project. The City's Pavement Manager then determined which streets in the area would receive an overlay and which will be slurry sealed to make the best use of the pavement funds.available. Typically, as part of paving work, existing water valves and sewer manholes are reset to the new street surface. In this paving area, the sewer manholes are an old square style, which are prone to falling into the manhole when shifted. These will be replaced with the current standard round lid. Some minor upgrading of sewer cleanouts will be completed as well. Water valves will also be upgraded to current standards as they are set to the new street grade. The project includes a short section of subsurface drain. Attempts to pave Pepper Alley last summer were unsuccessful for the portion of the alley closest to Pepper Street. The area has so much water that it was impossible to compact the asphalt. The drain will carry the subsurface water to the adjacent street drainage facility. The alley paving will then be completed. CONCURRENCES Community Development Department has given this project a categorical exemption. C3-1 Street Reconstruction and Resurfacing Project: Summer 2003 - Specification No. 90346 Page 2 FISCAL IMPACT Street Reconstruction and Resurfacing is identified in the 2001-03 Financial Plan. General Fund Water Collection Total Project: Distribution Systems Construction: $ 790,000 $ 43,500 $ 40,500 $ 874,000 Construction Contingencies: $79,000 $4,300 $4,000 Total for Construction: $ 869,000 $47,800 $44,500 $ 961,300 Miscellaneous: (printing): $ 500 $ 0 $ 0 Signal Video Detection: $ 18,000 $ 0 $ 0 Materials Testing: $ 8,000 $0 $0 Total Cost: $ 895,500 $47,800 $44,500 $ 987,800 Funds Available: $ 976,000' $ 60;500'` $ 24'0002 1) 24,000'- 1) "Funds Available" include the project budget plus funds remaining in completed paving projects. Actual available funds may vary depending upon the bid prices for the Slurry Seal project currently bidding and estimated at$400,000. 2) Funding to raise utility lids is identified in the preliminary budget for the 2003-05 Financial Plan in the Water Distribution System Improvements and Wastewater Collection System Improvements. Staff anticipates contract award July lst, at which time additional funds would become available in both the Water Distribution and Wastewater Collection funds to support this project. The project will destroy several traffic detection loops. In accordance with City requirements, those detection loops will be replaced with video detection cameras. These are typically purchased and installed by Public Works Maintenance prior to the start of the contract work. ATTACHMENTS Attachment i —Location Map Special Provisions are available in the Council office for review. g:\-current pmjects\street impn ments\2W3 paving pmjeds\90346-recant and resurf 02-03\-documen1s\1-staff mpons\90346 adv.doc C3-�. ATTACHMENT 1 ' m N WITL�Ls � sw JosTA�W1 LUNCLALUNRA O O 8251 milli 45 _L �& I 0 500 1000 1 P METERS 1 OO� e US O S C S O h' PROJECT LOCA TIO�� Oe�Q�O�00000 RUN[xi��.Da�oO .,. -- �, I � ❑❑❑ Boa c CR � EMU y sox . l\ .� I vi Qo`' Q RiOGC x ❑E + da LAKE A 90 c� I O o , �� DUB Yq ` RE ➢�_ A ' bYA y �II��PIfA I O r' / D PRADO 1 < S3 0 1 4p J4r�uF59+Fx r � HIND STREET RECONSTRUCTION & / 'p9 __RESURFACING PROJECT J — SUMMER 2003 TANK FARM I I / J ECIFICATION NO. 003466