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HomeMy WebLinkAbout06/03/2003, BUS 2 - CONTINUED REVIEW: PRELIMINARY 2003-05 FINANCIAL PLAN council M.°�DW 6-3-03 acEnba RepoRt �N � CITY OF SAN LUIS OBISPO FROM: Ken Hampian, City Administrative moicer 7 Bill Statler, Director of Finance SUBJECT: CONTINUED REVIEW: PRELIMINARY 2003-05 FINANCIAL PLAN CAO RECOMMENDATION Continue review and discussion of the Preliminary 2003-05 Financial Plan. DISCUSSION Background The Preliminary 2003-05 Financial Plan and supporting documentation (Appendix A: Significant Operating Program Changes and Appendix 13: Capital Improvement Plan) were distributed to Council members and the public on May 16, 2003. This followed extensive community input (gathered in a variety of ways), reviews of the City financial condition and fiscal outlook, and Council goal-setting. As discussed in the Budget Message, the Preliminary Financial Plan as initially presented is balanced, and reflects all of the twelve Major City Goals previously set by the Council. As shown in Attachment A, the Council has held twelve workshops and hearings on the Preliminary Financial Plan before tonight's meeting. Purpose of the June 3 Meeting The purpose of the June 3 meeting is to continue the Council's review and discussion of the Preliminary Financial Plan, and to take further comments from the public. It is also an opportunity for the staff to follow-up on any requests for further information received from the Council at the May 22, May 27 or May 29 budget workshops. If the June 3 meeting provides sufficient opportunity for the Council to complete their discussion of the Preliminary Financial Plan and provide final direction to staff, then adoption of the 2003-05 Financial Plan can take place at the June 17 meeting. If not, then it will be necessary to schedule a special meeting sometime before June 30, 2003 for this purpose. Follow-Up Information The following summarizes the status of follow-up information through May 22, 2003. Discontinuing KCPR Radio Broadcasts: Added Savings of $8,000 Annually. The budget reductions presented in Appendix A included an initial proposal from KCPR for reduced pricing for their radio broadcasts, resulting in cost savings of$8,000 annually (page 107). As discussed at the May 22 workshop, KCPR is no longer interested in providing the reduced-cost approach. Accordingly, given the extensive coverage of Council meetings now provided via cable, we p2 ' ( Continued Review: Preliminary 2003-05 Financial Plan Page.2 recommend discontinuing the KCPR broadcasts, resulting in an additional $8,000 in annual savings. Continuing Park Trash Collection by City Crews: Added $20,100 in Annual Costs. Also provided in Appendix A (page 96) as a cost-saving measure is the recommendation to transfer park trash collection to San Luis Garbage, resulting in General Fund cost savings of $20,100 annually. However, based on follow-up discussions with San Luis Garbage, we no longer recommend making this transfer, since it will cost ratepayers $35,000 to do so. Engineering Fees. At the May 6, 2003 Council meeting, we presented the need to increase engineering fees in order to achieve the City's policy of 100% cost recovery, and maintain revenues at previously projected levels. At the May 22 budget workshop, we presented the impact of these changes (along with proposed planning fee changes) on City development costs. As noted at that time, the combined affect of both the proposed planning and engineering fee increases would be to increase total City development costs by 6.8% to 11.8%, depending on the development "scenario." At the May 6 meeting, we stated that we would return with the proposed rate structure at the June 3, 2003 meeting, which is presented in Attachment B. Formal adoption of the rates will be presented to the Council on June 17, along with the other fee increases. The new fee schedule would take effect on September 1, 2003 because state law requires a minimum 607day period between the adoption date and the effective date. Other Council Modifications. There may be other modifications that individual Council members would like the Council to consider, such as the changes proposed by Council Member Schwartz in his memo dated May 21 regarding the work program for Monterey Plaza (page B-55 of the Preliminary Financial Plan). FISCAL IMPACT As discussed above, recommended changes to the Preliminary Financial Plan result in a net increase of $12,100 annually in the General Fund. In funding this increase over the next two years, we recommend reducing the proposed CIP Reserve by $24,200, from $250,000 to $225,900. ATTACHMENTS Attachment A: Summary of Council Budget Workshops and Hearings To-Date Attachment B: Proposed Engineering Fee Rate Structure G:Budget Foldersl2003-05/Financial Plan/Prelin inary Budget/Agenda Report:Continued Review—lune 3,2003 a -a -� Attachment Summary of Council Budget Workshops and Hearings Workshopspreliminary Financial Plan 00 September 3,2002 • Conceptually approved Financial Plan process and calendar. November 15,2002 • Reviewed the status of General Plan programs; long-term capital Special Budget Workshop: improvement plan (CIP);current Major City Goals; current CIP "Setting the Table" projects;and general fiscal outlook. December 10,2002 • Finalized goal-setting process for 2003-05 Special Budget Workshop: . Approved Financial Plan policies. Budget Foundation • Reviewed annual financial report for 2001-02. • Discussed the results of the five-year fiscal forecast. January 14,2003 • Considered candidate goals presented by community groups, Special Budget Workshop: interested individuals and Council advisory bodies. Community Forum • Reviewed the results of the"Community Budget Bulletin" survey. February 1,2003 • Considered information presented at the January 14 forum and Special Budget Workshop: other community input. Council Goal-Setting • Set goals for 2003-05. February 4,2003 • Finalized goal-setting for 2003-05. February 18,2003 • Approved 2002-03 mid-year budget review. April 10,2001 • Approved"Strategic Budget Direction." Special Budget Workshop • Reviewed and conceptually approved work programs to achieve Major City Goals. May 6,2003 • Reviewed engineering fees. May 22,2003 • Received briefing on the Preliminary Financial Plan. Special Budget Workshop • Reviewed and discussed General Fund operating programs. May 27,2003 • Reviewed and discussed General Fund(CIP)projects. Special Budget Workshop May 29,2003 • Reviewed and approved enterprise fund revenues, operating Special Budget Workshop programs, CIP projects and rates (water, sewer, parking,transit and golf). Remaining Scheduled Reviews June 3,2003 • Continued Financial Plan review. June 17,2003 • Public Hearing: Continued review and adoption. a-3 ? A 8Chment � ) . e § $ . . . \ \ j \ 0 G 0 0 f £ 5 $ s 0 k k k k \ \ }� / § 7 2 & m 6s 0 + + * + + ! ^ / CO CO R G@ q .Q CO . C6 2 2Vs 9a K k 0 k ° 0 0 k k j U.$ \ ' _ _ ) # % % ) ` § 0 7 / / / ■ ; 9 © % 5 - k \ k k ILL / \ § g S S $ © $ $k69. . + + + + + + > x LUa 4 n » w c U. ti \ /. \ / 7 2 2 k \ & � 61) � )cn D a C / / k 3. / k :t..! ) = a o » as " LL E / / I [ § CL \ ƒ } ] ] § ) ] \ & E \ t • � f \ ] I cts 2 % % f ) ) w @ ' 6 5 0 = 10 > w R ° E § s $ . @ E 1 I c \ . . 1 CL Q 1 & / E & . I o § » = E I i CIS § k f = ¢ k $ Q = E § E 7/ § / @ i = § ƒ E 2 LU # # e \ / / \ w / (Dg e / \ / � k & \ J 44 REED TS07" 00 council 11'1E11 oRa1nou s�oCITYCLERK RED FILE 1 EETI GCS AGENDA June 2, 2003 DA ITEM # kja ffCOUN IL r .P1 CAO .TCDD DIR TO: City Council FIN 018 ACAO ZFIRE CHIEF A77CANEY DPW DIR VIA: Ken Hampian, City Administrative Office CLERK/ORI® ZPCUCE CHF -- 0 HEADS C SEC DIR FROM: Michael D. McCluskey, Public Works Director C'UTIL DIR HR DIP SUBJECT: PROPOSED REVISIONS TO FINANCIAL PLAN FLEET REPLACEMENTS On May 27, 2003, the Council conceptually approved an operating program reduction that will eliminate the City's streetlight maintenance contract and reassign one building maintenance technician (who is an electrician with industrial lighting experience) to maintain the City's street lights along with other duties. This transaction, coupled with several related reductions, will result in an ongoing savings of$63,300 each year. As outlined on page 113 of Appendix A to the 2003-05 Financial Plan, implementing this reduction will require acquisition of a lift truck at a one-time cost of $70,000. A recommendation for appropriating the money needed for this acquisition was postponed until conceptual approval of the operating program reduction. The necessary action requires an early purchase of one vehicle (for the electrician) in lieu of waiting for replacement of another building maintenance truck (9008) in fiscal year 2005-06. Thus over a three year period there would be no increase in the size of the City's fleet. In short, this reflects a change in our replacement schedule for 2003-05, not an increase in the City's fleet. Proposed Revisions to Fleet Appropriations Responding to recent Council concerns about fleet replacement, staff is recommending the following actions: 1. As described above, appropriate $70,000 in the Fleet Replacement Fund in 2003-04 to buy a new lift truck; and then assign this truck to the building maintenance staff to replace vehicle 9008, a 1990 Dodge pickup truck, which is scheduled for replacement in 2005-06. 2. However, rather than have an extra vehicle in the fleet for two years, eliminate the $26,000 Fleet Replacement Fund appropriation to replace vehicle 9008 in 2005-06, and assign vehicle 9008 to the engineering project inspection staff. 3. Transfer the $16,000 General Fund appropriation, for the new truck for engineering project inspection staff, from 2003-04 to 2005-06 when vehicle 9008 is expected to reach the end of its useful life. A determination will be made at that time (the next Financial Plan) if replacement will still be warranted. 1 i These actions will accomplish the following objectives: 1. Allow implementation of General Fund cost reductions amounting to $63,300 each year. 2. Keep an older vehicle in service instead of purchasing a new vehicle for as long as it makes sense to do so. 3. Reduce General Fund appropriations for the 2003-05 Financial Plan by$16,000. Background: Replacement of Dodge Pick-Up Truck Staff recommended replacing vehicle 9008 (page 284 of Appendix B) partly because it was becoming increasingly difficult to find replacement parts, particularly for the emissions control system. After reassignment, this vehicle should remain with the engineering inspection staff for as long as it can (a) pass its smog tests (b) remain safe and reliable and (c) be serviced with readily available parts. As stated above, we expect the life of the vehicle to be two more years; however, that period may be one year or four years; it is difficult to predict. But should the time come when this vehicle is no longer serviceable for the reasons stated, then it should be finally replaced with a new vehicle and thus should be shown for replacement in fiscal year 2005-06. Assuming the Council will conceptually approve the actions recommended in this memorandum, any associated adjustments to the Financial Plan will be reflected when it is presented to the Council for adoption on June 17, 2003. SUNIMARY The following is a summary by fund of the proposed CIP changes in the fleet over the next four years: 2003-04 2004-05 2005-06 2006-07 General Fund New Truck for CEP Engineering ($16,000) $16,000 Fleet Replacement Fund Lift Truck 70,000 Service Body Pick-up Truck (26,000) General Fund Impact. As reflected in this summary, General Fund appropriations in 2003-05 decrease by $16,000, due to deferring the purchase of the CIP Engineering vehicle for the inspector added in 2001-03. Fleet Replacement Fund. Over the next four years, fleet replacements remain the same, although a service-body pick-up truck will be replaced with a more expensive lift truck. However, this incremental cost difference of about $4,000 on an annualized basis is more than offset by the $63,000 per year in operational savings that this change allows to us to make. The recommended-actions will increase appropriations in the Fleet Replacement Fund in 2003-04 by $70,000; however, after accounting for this increase in appropriations in the Fleet Replacement Fund, it will still end 2003-05 with a fund balance of $1,122,500. As such, no increases in General Fund transfers to the Fleet Replacement Fund are recommended for 2003-05. I:\_Council Agenda Reports\2003 agenda reports\Red File Memo for 060303 Agenda 2 RED FILE MEETING AGENDA RECEIVED WiT ITEM #. .a JUN 0 2 200' counat mcmoRanou SLOCITY CLERK June 2, 2003 21'COUNCIL ,Z'CDD DIA 1'CA0 ; FIN DIR TO: Council Members J2rACAO -00,FIRE CHIEF ,ZATTORNEY 21pwDIR WCLERK/ORIG 2-POLICE CHF FROM: Ken Hampian, CAO ❑ D EARS ZREC DIR J� DTIC DIR !� HR DIP, SUBJECT: Broad-Pacific Signal Funding Since Council Member Schwartz could not attend our budget workshops last week, he has been catching up on some of the issues. Outlined below is a question he posed via email this morning, followed by the answer from Mike McCluskey. Although Mike explained during our workshops most of the things stated in his email reply, I thought the full Council might still find this dialogue useful. Question Posed by Council Member Schwartz 1 have just read Tom Swem's letter questioning the use of Parking fund monies to fund partially or fully a traffic signal at Pacific and Broad. Before I could support using Parking Enterprise funds for such a signal, I would have to see data showing that the expansion of the Marsh Street parking structure was responsible for increasing the numbers of vehicles using this intersection. This intersection has always been a bear. Are the signals at Broad and Marsh synchronized with those at Broad and Pismo? Answer from Mike McCluskey A little background: The MSS garage expansion EIR stated that increased traffic leaving the garage would use Pacific to access Broad for all southbound traffic (Hwy 227, AG, Pismo, etc as well as SLO residents). This was because neighborhood preservation pressures during the process became an issue so the project was planned to direct all southbound traffic to Pacific and not even (at least signing wise) let them get to Pismo. The increase in traffic on Pacific was anticipated to cause the need for a signal. We, on staff, argued that we should at least be able to monitor the intersection and see, if indeed, the traffic materialized before spending a lot of parking fund money on a signal. But before the MSS garage expansion had opened, we presented the annual traffic safety report for 2001 in July of 2002. The key finding, regarding signals, was that the intersection of Pacific and Broad warranted a signal to be installed. The reason was the number of left turn traffic off Pacific involved in "t-bone"crashes at the intersection. We recommended that the intersection be signalized and that the funding for it be included in the 03-05 financial plan. Finding a Budget Solution: So when it came time to prepare the budget for this project we had to ask ourselves the appropriate funding source: General Fund, Parking Fund or a combination of both. We settled on the third for the following reasons: 1. The existing parking garage was funneling its traffic onto Pacific already and was most likely the highest generator of traffic on Pacific between Morro and Broad. 2. The expansion of the garage had already been determined that it was going to make things worse -much worse. 3. Both the existing garage and the expansion generate disproportionate numbers of vehicles since taken together the 500+ spaces would generate between 2000 and 2500 trips a day of which we'd assume about half would be south bound and half north bound. Whereas any of the businesses located along the rest of Pacific would come no where near that kind of traffic generation. 4. Municipal Code Section 10.64 -C is specific in that the parking fund can be used for signal installation in the downtown to alleviate parking problems. S. Traffic traveling northbound on Pacific(south of Broad) is not related to the Parking Garage since its entrance is on Marsh - therefore any part of the solution (signal costs)from this leg of the intersection should not be attributed to the Parking Fund but the General Fund. 6. 62.5% of all accidents at the intersection were southbound traffic related. Thus after much internal discussion, we arrived at what we felt was a reasonable compromise and is what is shown in the proposed budget. The vast majority of traffic on Pacific south bound at Broad was Parking Garage related and the percentage would only get higher in the future when the expansion was figured in. The percentage of traffic northbound on Pacific at Broad that was Garage related was zero. Using all the reasons listed above, the CIP Committee recommended a 1/3 general fund 213 parking fund split to the Budget Review Team. They reviewed the funding and recommended approval to Ken. He then reviewed it and approved it and it went forward and was then written up and put in the proposed budget. Hopes this helps understand the project and its background. If you have any further questions, please give me a call. RECEI` JUN 0 2 200,3' 1850 JUVENILE JUSTICE COMA 4§WCLERK P.O.BOX 3755 SAN LUIS OBISPO,CALIFORNIA 93406 TELEPHONE:(805)788-3410 Hon. Michael Duffy Herbert Rlipponi Judge of the Juvenile Court Chairman May 28, 2003 San Luis Obispo Police Department Attention: Chief Deborah Linden 1042 Walnut San Luis Obispo, CA 93401 Dear Chief Linden, The Juvenile Justice Commission of San Luis Obispo County has learned that there is a possibility of reducing, revising, or eliminating some of the police department's Juvenile Diversion Programs. We feel that in the best interest of the children and juveniles of our county that we express our support of the diversion programs. These programs provide our juveniles, as first time offenders, the opportunity to have a second chance to make amends. Because the juvenile's community of residence determines the consequences, the juvenile often feels a greater responsibility to succeed and is not placed directly into the probation system. As a Commission, we do acknowledge the difficulty of revising budgets, but we urge you to continue your support and continuation of our proven Juvenile Diversion Programs. SinSin e Herbert Filipponi, Chai - — ) Juvenile Justice Commission ZCr' 1a"CAOL CDD DIR ,2'FIN DIR ff ACAO. SIRE CHIEF (ATTORNEY -P.W DIR f:-CLERK/ORIG -E� POLICE CHF RED FILE [I DEPT HEADS J�?REC DIR a� 1JT IL DIR MEQ ING AGENDA 51' k g HR DIR DATE ITEM #a la_ Richard Schmidt Ir 5444247 I�ilil612/3 G 5:35 PM Dill �i RICHARD SCHMIDT 112 Broad Street, San Luis Obispo, CA 3401M W-42 7 11 June 2, 2003 SLO CITY CLERK The City Council Re: Item 2 — Open Space Funding City of San Luis Obispo Dear Mayor Romero and Council Members: I was very disappointed to hear the proposed city budget zeroes out general fund dollars for open space preservation and acquisition. Greenbelt preservation is one of the most popular city programs. The idea of preserving a greenbelt around the city is a dream many citizens had as far back to the 1970s. It took 20 years to get a greenbelt program established. It took several more years to get regular city funds committed to this purpose. In only a few years, great initial progress has been made thanks to this regular funding. Now more than ever it's important to keep on funding open space preservation and acquisition. With development pressures what they are today, the city has a very limited time frame for protecting the greenbelt, or it will be gone. We've already seen some key parcels, like the Morganti, snatched from under the city's nose. The reserve fund is not a viable alternative to on-going regular contributions. Relying on reserves is a sure recipe for open space preservation failure, for the reserve could be depleted quickly. Then what will you do? (Remember when California had a surplus? Remember when the federal treasury had a surplus? Here today, gone tomorrow.) A viable program depends upon gular. dependable allocations of dollars. Only by this means can a viable funding mechanism be continued. Starting and stopping the flow of dollars leaves the program helpless when the unexpected opportunity comes along, and it sends a terrible message about the city's commitment to this program. Open space preservation is supported by the vast majority of our citiznes. That's more than can be said for many city programs which continue to be funded. Please keep open space funding steady at $200,000 per year. Show that the city is really serious about creating a protective greenbelt by funding it regularly over the long term. This is perhaps the most important long-term investment in, h fut re you can m ke in the current budget. (� OU�NCIL 'CDD DIR ;2 CAO _2FIN DIR Sincerely, RED FILE ACAO 'FIRE CHIEF ,0'ATTORNEY Ja PW DIR � iNG AGENDA .L'l'CLERK/ORIG fd POLICE CHF ❑ DEPT {EAD1 B'REC DIR Richard Schmidt DA ITEM #„ kys � 8'UTIL DIR ---- ._--� — HR QIR FSLJ-UN VED c o u n c l m E m oa n u 2003 qtyof san suis osis o, aammistuation 6Epautment CLERK P a _-- _ _ _.. DATE: June 3, 2003 COUNCIL ei� cDD DIR.. TO: City Council Members , TCAO Z FIN DIR JZ ACAO AFIRE CHIEF TTORNEY J2'PW DIR VIA: Ken Hampian, City Administrative Officer ,l7 CLERK/0RIG Z POLICE CHF ❑ DEP HEADS �''RECDIR FROM: Wendy George, Assistant City Administrative Officer V2 UTIL DIR- t- 2 HR DIP SUBJECT: Withdrawal from the Central Coast Cities Self-Insurance Fund (CCCSIF) for Liability Insurance Coverage As staff has indicated to the Council in past discussions of our current budget difficulties, one of the money-saving possibilities we have been considering is ways to reduce the anticipated large increase in the cost of our liability insurance coverage. Since this increased cost would affect all the cities in our current insurance joint powers group, the CCCSIF, the .group has explored a number of possible alternatives. Eventually, the alternatives were narrowed to three: retaining the status quo with the CCCSIF; joining a new organization called the California Joint Powers Insurance Authority (CJPIA) for all our liability coverage or joining the California Public Entity Insurance Authority (CPEIA) to purchase our excess liability insurance only. Staff carefully evaluated the three alternatives, and felt that of the three options, withdrawing from the CCCSIF and joining the CJPIA for all our liability coverage was the most cost effective. Moving to the CJPIA is anticipated to save the General Fund approximately $112,000 a year. This action would be a change for the City, in that we would begin to "share risk"with other cities in the CJPIA after the first $30,000 of any claim. Currently, our liability program with CCCSIF does not involve risk sharing at any level. Instead, it is a banking program, allowing us to purchase insurance at a lower cost by joining with other cities in our area. At the most recent CCCSIF meeting, a "straw vote" of the city representatives was held, and the majority of the members voted to move their liability insurance program to the CJPIA. The workers' compensation and property insurance programs would continue to be handled through the CCCSIF for the time being. In order to make this change officially, the Council will be asked to approve a resolution requesting membership in the CJPIA at the June 17`h meeting. Staff suggests that the Council consider placing any savings resulting from the change to the CJPIA in the CII'reserve, to be used for unexpected additional capital expenses that may arise resulting from our reduced CIP. If you have any questions concerning this recommended change, please contact Karen Jenny at ext. 253, Bill Statler at ext 125 or Wendy George at ext 112. RED FILE MEETING AGENDA DATEhITEM WaLdrau alfrom CCCSIF RED FILE ETING AGENDA a RECEIVED DATE��6 ITEM # �k council mcmonanbum JUN 03 2003 -SL0_CITY CLERK city 6 san Luis ot;ispo. admmrstption aepaetmentY � __1 DATE: June 3, 2003 r-- i WCOUNCIL jE. CDD DIA 8 CAO Fo:FIN DIR TO: City Council CACAO ZrFIRE CHIEF ATTORNEY .2 PW DIR VIA: Ken Hampian, City Administrative Office ZCLERKIORId Ja POUCE CHF ❑ DEPT HEADS:__ (a REC DIR a'UTIL DIR FROM: John Mandeville, Community Development Director r�j� HR DIR,_ Prepared by: Jeff Hook,Associate Planner SUBJECT: Planning Commission Review of the Capital Improvement Plan (CIP) for Conformity with the General Plan Conformance Issues At its May 28th meeting, the Planning Commission held a public hearing to evaluate the 2003-2005 Capital Improvement Plan for conformity with the General Plan. On a motion by Commissioner Boswell, seconded by Commissioner Caruso, the Planning Commission voted unanimously (Loh absent) to find the proposed CIP to be in conformance, with the exception of the proposed public art program described on page 249 of the CII'. The Commission felt scaling back City support for public art from its current level -- one percent of construction cost for most City capital projects to one-half of one percent -- was inconsistent with the following Land Use Element policies: 5.5: Community Arts Support. The City.will continue to support community arts programs through a variety of means, such as loans, grants, and help in obtaining sites. 5.8: Public Art. The City will encourage inclusion of appropriate public art in all projects. Commissioners felt the reduction would obstruct efforts to achieve public art goals and that the City should set a higher standard than private developers in supporting public art. It should be noted, however, that the LUE policies do not specify a minimum "percent for art." Under the proposed program,the City would continue to support public art, and the arts in general, in the following ways: 1. Encouraging private contributions of art, such as Puck, Garnet and the bear cubs soon to be in Mission Plaza. 2. Working with the Arts Council to revive the revolving sculpture program. 3. Providing staff support to private developers to assist them with the installation of public art on their projects. 4. Training artists, architects and private planners on the City's public art process. 5. Providing cultural grants in excess of$100,000 annually. 6. Supporting the Performing Arts Center operations in excess of$200,000 annually. 7. Providing sites for the Arts Center and Little Theatre. The Planning Commission's determination is advisory to the Council and no Council response or action is necessary.. Other Concerns As a separate motion, (6-0) Commissioners asked that their individual concerns and comments be forwarded to Council, although the concerns did not rise to the level of General Plan conformity. Individual comments included: 1. Commissioners voiced concerns with the timing of the Palm/Nipomo Parking Study and environmental review (page 206 of the CIP), the North Area Regional Transit Facility (page 204), and Land Acquisition for Parking Garages (page 202). They felt a parking and downtown access plan and a pedestrian plan should both be adopted to guide the site selection and design of parking facilities, before additional parking facilities are pursued. 2. There are still parking and downtown access issues that need to be resolved. CIP parking projects should be put aside until these issues are thoroughly analyzed. 3. With respect to the Groundwater Study (p. 53 of CIP), the study should address past and current land use and planning issues that could affect the quality of the ground water. 4. With regard to the Los Osos Valley Road Interchange Improvements (p. 166 of CIP), there was a possible discrepancy noted with the Costco Draft Environmental Impact Report, in addressing the adequacy of the creek culvert at Highway 101. To lend some perspective on the parking facilities issue, staff would note the Acquisition For Future Parking Garages CIP program is intended to allow the City to purchase lots as they become available, in essence, to set aside funds so they are available when Council needs it. A revised Access and Parking Mangement Plan was adopted by Council in July 2002, however it does not specify sites for acquisition. Under that Plan, Council will determine appropriate sites for parking facilities on a case- by-case basis and amend the General Plan as necessary, once appropriate sites are identified. The Pedestrian Plan is listed in the 2001-2003 budget workprogram and a draft plan is in preparation, with public hearings expected to begin in 2004. Only one member of the public spoke. Mary Beth Schroder commented that the city-owed, historic La Loma de la Nopalera adobe was becoming increasingly dilapidated and needed city attention to ensure its preservation. NUccmem5-30-03 JUY-01-2003 03:04 Ja- , �\ 8055412239 P.02i02 RE_D FILE RECEIVED ME IN_GAGEN_DA JJ�V 0� 200 � ITEM #_ DA May 30,2003 265 Albert SLO CITY CLERK San Luis Obispo CA 93405 Dear Mayor Romero and City Council, RE: This Council's Sit to Open Space: 6/3/03 Bndgeg I am writing to urge you not to discontinue loWta m funding of Open Space acquisition and pxotec don.from the General Fund,.as proposed by Stiff Establishing a permanent finadin mechanism for preserving open space Us been an important City objective since 1994. Around that time,-the City.ad aside$100,,000 every year. In 1997, this funding weaaot up to$200,000 per year.Why abandon funding this successful program now, .when prices of land are nsnrg and developers.are exerting tremendous pressure to build on lands the City has designated as hutuue Greenbelt? This is a time for renewed commitn2ent to.tbnhighly.succassfvl Open-Spam proMm and to completing the Greenbelt. Staff.argues that Cameral Find su>pgoA.dwuld.stop ham=that the.progtam has a lot o£grant money im the `9otty." This short sighted reasoaning ignores the R,,t that regular,predictable fxedioag has been(andwilLbe).cnncialto the abiky to act when land becomes available, and to plana future expansion ofthe Gree.obeh. As stated on page 196 of the 1997-199 Einancial Plan,(aUwAed),."W reduce nr not to allocate such local finding would seriously jeopardize the City's abilt' y to pursue Want finds and achieve our overall opm spam protection goals." Thir is even_more.t awtpday than in was in 1997. The program cannot rely on"sob"grant money alone. Grant money always has strings attached,for exwpleto money received fox the Morganti property. When the City decided not to move forward on that property,the money went back to the granting source. The only`1=d meanly" the..Open_Spam progtam:.c an really count on comes from our General Fund The program needs secure, ongoing finding as"seed money"to leverage grants from other agencies..h needs,pzadictable fimd�ng so that it can plan for the f amc, This is made clear by the following language from Open Space Element Chapter IV Immduution. nirhlanguage staff_also would hike to see cut): ` ro provide a viable open space program,the City must have a broad range of protection ma cbsnisms and fandingsources_. lyt addition,this combination must include at least one long term f aiding source. Providing such a framework gives stabil y.tot an open.spaee..program,=abli*.tbc City to act when land becomes available and provides the City a means to retain the comummW s quality of life." Is this Counas conmmkmentto Open.Spaee leafkathau that of the Council of 1997, which decided to continue fimding open space?(3-2,Romero and WAAm., February 1>1997 attached Even i£this Councdakks-Y&hxhe,$200,000 status quo, the Open Space program would be doing`%part"to help the deficit in zeal dollar terms. Maintamingthe$200,000 commitment is all Wbj a DECREASE in funding compared to 1997. The decision you face is NOT a financial one,as rnauch as one.of puubTic policy. TOTAL P.02 JUN-01-2003 00:12 Ja- . 8055412239 P.03/07 } You do not need to balance the budget on the back of the Open Space program If you do, it w9l be because yon do not think the Open.Sparc program is all that inportaot. In 1997 the General Find was$26.1 m0on, according to an e-mail I received from B>71 Staffer?so $200,000 was.about-077 perceni of the General Fund budget. The 2002-3 Geanend Fund allocation is$35.9 million. Nyou devoted that 1997 percentage to Open Space now,the am,oawn sfwuld ble A owtsied.lto.5276,430_.. Another way of looking at the decrease is that in 1997 the City spent approximately$4.75 per resident on Open Space fivadirgand hx 2003—if fimdi apt ilscona hmad--It would spend 54:50. Ask yourselves whether the cost of land has gone down or up since 19977 Obviously,UP. Each dolin m 2003_=st be.stretched fmth,er .Tbia k,,yet.a_third way that sticking by the $200,000 commitment amounts to a reduction in real dollar terms. No fiuther cut is callcdfor—Mid,M nWig it to$276,430 would make a lot more sense. The Open Space program is extremely popular with City residents,mVorteaat to the tourist industry,..and essisatiaito maiataizag.our.quality pflife. By any measure,itis a resounding success. But,in 1997, Council did not know if it would be. So, on April 17,1997 inntes attached it.decided.that the$100,000 would be continued and even doubled,but that it had to be leveraged at a.ratio of at least 1-12 one dollen'for each dollar spent. 11m Open Spac&pmgcamhroughtin.appm c 4-4Sour dollars for every one dollar spent. It more than met the test. To reward"success by discontinuing fimding is not only badbashossybad.p►ibk.polic)r,..but.itsao lbtrak a_vcjry important promise dear to the hearts of the residents of Sana Luis Obispo. Ask youtsehres what legacy this CounclwAmsto leave Council that abandoned the Open Space program to its enemies,or the Council that saved it? Sincerely Yours, J✓v�� an Howell Marx 2i'COUNCIL �'' CDD D I R �AO ,Z FIN DIR �Al�'ORNEY &FIRECHIEF ,2'PW DIR WCLERKIORIG !?POLICE CHF 130'qHEADS fZ' REC DIR y/H R D I R JUN-01-2003 00:12 J?�, 8055412239 P.04/07 City Council Meeting Page 3 Saturday,February 1, 1997-8:30 a.m. for residential and commercial areas(5-0). S. Adopt and begin implementation of flood management plans for creeks, open channels, and a closed conduit storm drain conveyance system(5-0). 6. Acquire permits and implement Laguna Lake dredging(44 Roabnan opposed). 7. Continue implementation of adopted bicycle plan(5.0). 8. Begin construction of Marsh Street Parking structure expansion (344, Roalman opposed, Smith abstained). 9. Maintain existing level of transit service(5-0). 10. Continue transit transfer project(5-0). 11. Participate with Cal Poly as a partner In development of sports facilities complex, subject to funding, use agreement and environmental mitigation(3-2, Roalman,Smith opposed) It Continue implementation of Parks &Recreation Element, emphasizing neighborhood parks, at risk youth,youth and seniors(5.0) 13. Continue economic development program implementation 14. Proactively work to revitalize Madonna Plaza and Central Coast Mail(5-0). 15. Develop a master plan for lower Higuera Street from downtown to Madonna Road(54). 16. Pursue the Airport Area annexation by completing the specific plan and implementing an Interim annexation strategy(4-1,Roalman opposed). 17. Encourage creation of non-profit corporations for projects such as open spare acquisition and adobe preservation(5-0). 18, Actively encourage on campus student housing for Cuesta and Cal Poly(failed 2.3, Roalman, Romero,Williams opposed). s" 19. Continue neighborhood preservation efforts relating to noise, traffic, maintenance and "on campustudent housing(So). 2 Jai Continue open space acquisition funding by setting aside$1003000 per year from the General Fund(3-2,Romero,Williams opposed). 21. Identify a permanent open space funding mechanism to be presented to voters In November, 1998(5-0). 22. Update the conservation element(3.2,Romero,Williams opposed). : 23. Protect the City's long-term fiscal health by maintaining a balanced budget, an adequate 1 capital plan and an adequate reserve(5-0). Council directed that even though the following items were not major City goals,that they would refer them to staff to work on under departmental programs. 1. Senior Center parking 2. HRC grants 3. Homeless services Center 4. Library funding S. Continued support for the arts and the PCC.grant program 6, Architectural review guidelines 7. Historical preservation S. Implementation of an employee development tuition reimbursament A list of twenty-two major goals was prepared by staff, and Mr.Mamsim asked Council Members to assign points ranging from 0.6 to rank the importance of each goal, with 5 points being the most important. He explained that each Council Member had a total of 75 points to assign to the list of goals. Results of the ranking are attached,and incorporated into these minutes. Council agreed that those goals receiving 18 or more points would be ranked as "Major City Goals", and those receiving 1348 would be secondary goals, while the last two would be addressed as resources permlL Council Members clarified their intent that existing programs continue. There being no further business to come before the City Council, jyjavor Settle adjourned the meeting at 4:46 p.m.to Tuesday, February'4, 1997 at 4:011 p.m. in the Library Conference Room, 995 Palm Street,San Luis Obispo. APPROVED BY COUNCIL: 3118197 BG:dr is L.Gawf lty erk JUN-01-2003 00:13 Jr 8055412239 P.05/07 City Council Meeting Page 3 Thursday,April 17, 1997-7:oo pin. Council Members gave direction to staff to make the following Considerations and mt>difrcations to the work plans: • Street and Sidewalk Plan—rwdiry the 'Issues we w111 face"paragraph. • Transit Service Plan—remove"service level reductions"from the Final Work Product paragraph. • Neighborhood Preservation Plan—referred to staff for revisions for a more proaixive program. • Long Term Fiscal Health Plan—more proactive monitoring of State legislative actions. • Long Tenn Fiscal Health Plan—prepare a report containing the specific details of the tuition reimbursement program for review during the budget process. • Community Partnerships Plan—the Action Plan for community partnerships should be rearranged to study the matter before any further Implementation. • Improved Vehicle Circulation Plan--prepare a memo to Council to provide Information during the budget process regarding improving areas of congestion,such as S.Hlguera,Santa Barbara a Qsos,Marsh Street cross walk,traffic lanes at S.Santa Barbara&Broad,Foothill& Santa Rosa. • Continued Open Space Fundln"dd bullet to the Action Plan stating that If the Bishop's Peak acquisition does not materksze,pursue other avenues for land or development rights acquisitions. • Contlnued open Space Funding—so aside a second t1 ooAW tf R can be leveraged at a ratio y of at least 14,and clarify that a prerequisite for spending the first$1 oo,000 is not that it be leveraged at that level. Mayor Settle opened the floor for public comment. k se le 1711 Southwood,Chairman of ECOSLO,spoke regarding community partnerships, stating that the work plan does not mention nurturing existing organizations. He expanded on what ECOSLO has accomplished and recommended city-nonprofit partnerships. Mayor Sattle returned discussion to the Council. Council concurred to approve work program goals as amended and move forward with the budget review schedule. There being no further business to cmite before the City Council, Mayor Settle adjourned the meeting at 10:95 p.m. to Tuesday, May ti, 1997 at 7:00 p.m. In the Council Chamber, 990 Palm Street,San Luis Obispo. APPROVED BY COUNCIL: t 199 OG-.dr Hole L. ity rk JUN-01-2003 00:13 Jpn 8055412239 P.06/07 1997-99 Financial Plan CAPITAL IMPROVEMENT PLAN - -� 1&pROGRAM: Natiaal Resources Protection / 7 RfiQL1BS?MU: Open Space 1'rOteetron Project Description Continue the City's open space protection Program by allocating 5AUM.1n General Funds annually. The allocation shall be conditioned upon a 1:1 outside source leverage ratio for any expenditure beyond$100,000. Project Objectives 0 F.nbance open space and agriurttutal conservation on lands within and surrounding the City. IN ,improve passive recreational and nature study opport unties. ■ Rem and enhance wildlife babitat. Filsting Situation The City for many years bas desired to ensure.to the greatest degree possible,the long-term conservation of the natural,rural,and agricultural setting thatmakes San Luis Obispo such a desirable community. Since 1994 this effort bas taken on greater emphasis with allocation of funds and the establishment of a program within the City Administration that focuses on open space protection and babitat conservation. In 1996 an advisory election regarding the astablishumt of an assessment district to fund open space acquisition failed by a narrow margin.Opponents of the measure stated that they felt the City should try harder to live within its means and provide fimilm support to open space and agricultural lead proWhoo through the General Fund This program responds to that stated desire; „ Goal and Policy Links ■ 1995-97 Financial Pian O ■ 1997-99 the open space program throughupp Gcoc al Fund sort. ■ City General Plan,and related elements(especially Open Space Element). t3 "Saving Special place,Study. Project work Completed Since tine Natural Resources Mmager was bired in February 1996,two major acquisitions bave been authorized: the 1,488-acre Guidetti easement acquisition and the 75-acre Maino property acq fisition. Several other projects are in various stages of negotiation,and outside fimding sources to support these are being vigorously pursued. Environmental Renew State law exempts bad and easement acquisition for park.open space,habitat,and agricultural land conservation purposes fiwm the requirements of CEQA. 195 JUN-01-2003 00:13 JAn 8055412239 P.07/07 Open Space Anteetion Lcmm Project Phasing,Costs and Fpndmg Sources Project costs 1997 9s 1998.99 1999.00 z000-0i Acquisition/Pfotection 325,000 200,000 200,OOpTotal .925,000 Total 325,000 200,800 20x,000 2x0,000 925,000 '� � 1997-98 1998A9 1999-00 2000-01 Total j General Fund 200,000 200,000 2000000 200,000 800,000 Grant Funds 100,000 Sierra Club 100,000 u'� 25,000 Total 32S,00a 2oa,�o 2 ooa 2 aoo 0� x0. 92soao =' For 1997-98, $100,000 in State Habitat Conservation Grant Funds has been a Federal sources shall be PPrm'ed, and other State and Prti�ired ftvughout the fotr ycat CIP period to support open Furl,one or possibly two Statewide bond meamm for �p1 D�ioa projects. anticipated to be on the November 1998 general election ball These nneas,uas d casement WquisMon are Provide finding support to City sponsored projects, if the measures ate a language that will expenditrres shall ultimateiy be higher than the bud approved by the voters. Thus, actual as S3.5 million may be Bid mom shown above. It is anticipated that as I h Y available to aurgment local funds for the program over the next four years. Implementation . ■ � Property Owner Negotiations . Coastal Conservancy Applications 7/97;Ongoing songoing State Grant Applications1/99 ■ Fcde W Gram Applications 10/97;10/98;18/99;10/00 8/97;8/98; 8/99 Alternative Reduce or ehmmew me flift&rg. Grant funding corupetitive. The ability to allocate local frim State and Federal sourYxs has become very outside fund' to pw"dam s h 'oat itrtice thit »� support. To r+ediroc or not allocate such localas a fimdgi �g woulduenserionouslye jeoparablity diozeobtain City's ability to pmsuc WM fonds and achieve our overall open space Protection gomb. Ptogratn Effect on the Operating Bndget The program would ply about 1/3 of the Natural Resourem �rt eapeuditutas period and neceasitare Manager's time during rthe Dlam ng COMM at$7,500 annually for strdiea anddreports. ■ Certain acquisitions will require cTendibm for cleang, $5,000 atmually. At some point there will safety�,etc.These are estimated at anticipated to occur rmtt7 after the lt7cc>y be a need for one additional ranger, however,this i$not ciirmt operational budgetplarming period(i,e.,Year 2000 or 2001). Public Art VV Public art is not applicable to acquisition projects, i 196 TOTAL P.07 B054_ �3 Fl-bar- Parking Security-_Using, -hone after I've been attacked will be of little =solation. • RECEIVED JUN 0t, 2003 From: "Nancy Watts <nanwatts@pacbell.net> To: <behrbar@ci.san-luis-obispo.ca.us> SLO CITY CLERK Date: 5/29/03 9:11 PM Subject: Parking Security-Using a phone after I've been attacked will be of little consolation. Dear Councilpersons I've been listening to your considerations on the parking budgets and "blue-light"system. I'm 58. 1 try not to use the parking garages. I feel they are dangerous for many reasons. Someone said that we have a safe city and no problems have been in the garages. I remind you that a murder recently accosted a woman on Monterey just across the creek from where I live on San Luis Drive. At Cuesta Motor Inn or, a similar hotel name, a woman was killed; she left the Monday Club, not 200 feet from where I live. There is the Smart girl, the other girl..When will someone be hauled into a van or raped on the floor of a desolate garage?Why will you wait until this happens before having a person on the job in these buildings? Using a phone after I've been attacked will be of little consolation. If l have slipped or fallen due to a cracked hip or torn meniscus, no one will find me: I will not be (QED FILE able to phone. MEETING AGENDA DATA-fes=b ITEM #61ASa As a young girl I was frightened many times.) actually became"off regarding men: I should have been given counseling. But I was lucky. I did not drink, then. I was not raped beyond an unwanted &forced French kiss in a car. Ten years ago I walked a dog across town to a Monday AA meeting. My dog, Tony, got in Bob's car and we drove home after. That became unsafe. Boys in trucks acted as though I was their age and looking for a good time. It was scary. I do not walk after dark, now. rAO OUNCI ADD DIR FIN DIR CAO FIRE CHIEFTTORNEYLERKIORIG 'POLICE CHF It is also my understanding that a woman was accosted while running in HEAD )'REC DIR , the San Luis Drive neighborhood a year or two ago. a.UTIL DIR _E, HR DIR I do not hear gossip. I work in the am and sleep afternoons due to CFIDS & FM. So I hear very little of what actually happens. I know old stories of intruders and rape on my street. I was hot-prowl burgled on San Luis Drive. Do not wait until you have a lawsuit on your hands. Baca ER•bar- Parking Security-Using' hone after I've been attacked will be of littl ;onsolation. Page 2 i, Please do not wait to hire full time patrols for the garages. Thank you for your tireless work on my behalf. I am most grateful. Nancy Watts (805) 543-7105