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HomeMy WebLinkAbout06/17/2003, C7 - LAGUNA HILLS PLAYGROUND & ISLAY HILL SWINGS SPECIFICATION NO. 90272B council m-l7 e 17, 2003 j agenda Repoat It.N�" C I TY OF S AN L U IS O B I S P O FROM: Michael McCluskey,Public Works Director NQ�K - Prepared by: Bridget O. Fraser, Associate Engineer SUBJECT: LAGUNA HILLS PLAYGROUND &ISLAY HILL SWINGS SPECIFICATION NO. 90272B CAO RECOMMENDATIONS: 1. Approve plans and specifications for "Laguna Hills Playground Improvements & Islay Hill Playground Swings, Specification No. 90272B," authorize the soliciting of bids and authorize contract award by the CAO if the lowest responsible bid is within the Engineer's Estimate. 2. Appropriate $25,000 in approved State grant revenue to the Laguna Hills Playground project budget 3. Approve transferring $14,000 from the capital maintenance projects account in the Park and Landscape Maintenance Program budget to the Laguna Hills Playground.project budget 4. Approve transferring$27,200 to the Capital Outlay Fund completed projects account DISCUSSION: Laguna Hills Playground Renovations to Laguna Hills Playground were originally budgeted in the 1993-95 Financial Plan as part of a Park Renovations project that included work at eight locations. Five locations were scheduled for construction in 1993-94 , and three others (including Laguna Hills Playground) were scheduled for 1994-95. After completion of the 1993-94 projects it became apparent that the remaining budget would not cover all of the 1994-95 projects. As a result, Laguna Hills Playground renovations were postponed until money was appropriated in the 2001-03 Financial Plan. (See pages E-11 and E-36 of the Financial Plan and pages 308-310 of Appendix B.) The project scope has changed since it was originally proposed in 1993. The original project included replacing a portion of the equipment to meet codes current at that time and also correcting problems with drainage and shifting sand. Now ten years later, the condition of the equipment has worsened and codes for playground equipment and accessibility have become more stringent. Consequently, the new project scope now includes replacement of all playground equipment and installation of accessible surfacing and a new accessible walkway between the upper and lower playground areas. In Fall 2002, the Parks and Recreation Department obtained a $25,000 Waste Tire Playground Cover grant through the California Integrated Waste Management Board. This grant will cover part of the cost of the rubber poured-in-place accessible surfacing. Grant conditions require that the surfacing contain 100 percent recycled tire materials from California. Council Agenda Report—Laguna Hills Playground Improvements&Islay Hill Swings Page 2 Islay Hill Park Swings There is currently only one swing set with two swings at Islay Hill Park, which is heavily used by day care centers and parents of young children. Park maintenance workers had received many comments that this swing set was always crowded and that children often had to wait quite a while to get a turn on the swings. To address that problem, a $14,000 minor capital project was included in the 2001-03 Park and Landscape Maintenance operating program budget to add a new two-bay swing set with four swing positions to relieve overcrowding and provide toddler swings in one bay and standard swings in the other bay. The Engineer's Estimate of$11,000 includes the costs to remove and dispose of the old swing and foundations, install the new swing and foundations, install rubber poured-in-place surfacing for accessibility and provide additional sand to comply with fall height requirements. As Parks Maintenance staff was preparing this project for bidding, it was determined that the work required for this project was similar to that needed for the Laguna Hills playground. Because similar equipment and surfacing is being installed as part of the Laguna Hills Playground project, staff is recommending that the work at Islay Hill Park be incorporated into the larger project because it is likely that the City will realize savings by not bidding and administering two similar contracts separately. It is also likely that the City will get a better price on the equipment because more than one unit is being ordered and placed. Part of the staff recommendation is that the operating budget appropriation for the Islay Hill Park swing set be transferred to the capital project budget. The plans and specifications have been combined for both playgrounds and the project is ready to advertise and bid. CONCURRENCES The Parks and Recreation Commission has reviewed and approved the plans. The Community Development Department has granted this project a categorical exemption. FISCAL IMPACT The Engineer's Estimate for this project is $151,000 plus $15,100 for contingencies. The grant for using recycled tire material along with the transfer from the operating budget for the Islay Hill Park swings will allow transferring $27,200 to the completed projects accounts, as shown in the following table: Budget Available: Laguna Hills Playground Project Budget $154,300 CIWMB Grant 25,000 Transfer from Operating Budget 14,000 $193,300 Engineer's Estimate: Laguna Hills.Playground Renovations $140,000 Islay Hill Park Swings 11,000 Contingencies at 10 Percent 15,100 166,100 Transfer to Completed Projects $27,200 n ^� Cj Council Agenda Report—Laguna Hills Playground Improvements&Islay Hill Swings Page 3 ATTACHMENTS 1. Location Map Plans and Specifications are available for review in the Council Office. G:\—CurTent Prcjects\Parks-Landscaping\90272 Laguna Hills Playground&Islay Hill Swing\_Documents\I-Staff Reports\90272B CAR Adv Const.Doc C�1 � 3 �- ATTACHMENT 1 0� � OO a o� I O a �a �ND JECT L CATION SWING LAGUNA HILLS PARK PLAYGROUND � S� Iu�s o8, p0 RENOVATION / ISLAY HILL SWING Public Works Department PROJECT LOCATION MAP , t' 955 Morro Street San Luis Obispo, CA 93401 Specification No. 90272B