HomeMy WebLinkAbout07/01/2003, BUS 1 - 2003-04 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID RECOMMENDATIONS council M"ti. Date'
acjcnaa Report It..Nom6.,
C I TY OF SAN L U IS 0 B I S P 0
FROM: Wendy George,ACAO 10Y
Prepared By: Betsy Kiser,Principal Administrative Analyst $-A Ir.
SUBJECT: 2003-04 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID
RECOMMENDATIONS
CAO RECOMMENDATION
As recommended by the Promotional Coordinating Committee (PCC), adopt a resolution
approving 2003-04 grants-in-aid and authorizing the City Administrative Officer to execute
agreements with each grant recipient as described in Exhibit "A" attached to the resolution, and
inclusive of any modifications made by the Council.
DISCUSSION
Background
In February of this year, the PCC began its annual Grants-in-Aid process. Notices were placed in
the Tribune advertising the availability of grants for local non-profit organizations that promote
cultural services or recreational services of tourism promotion advantage to the City: Also, prior
year grant recipients were mailed notices advising them of the time frame for the 2003-04 grants
process. A workshop was held on February 12, 2003 for prospective applicants to review the grant
application process, emphasize the Council's grant criteria, discuss the PCC's expectations for the
applications and answer any questions from the applicants.
Completed applications were due to the City in March. The PCC received 44 applications
requesting a total of$159;189. This compares with 43 applications received in 2002-03 requesting
$172,581. As in the past, the majority of applications were geared toward cultural activities. All
applications were received prior to the deadline, and all were deemed complete. Copies of the 2003-
04 grant applications are available in the Council Reading File.
Review Process
Upon receiving the grant applications, the PCC convened a subcommittee to thoroughly review the
applications and formulate preliminary grant recommendations. The Grants-in-Aid subcommittee
was comprised of Diane Hunt Roberts(who served as chair), Wilda Rosene, and Cate Norton. In
conducting the review, the subcommittee evaluated the applications against the current assessment
criteria (Attachment 1). The subcommittee's preliminary recommendations were then presented to
the full committee during the PCC's May meeting. During the meeting, the PCC reviewed the
subcommittee's recommendations and set a public hearing date to present the recommendations to
the applicant agencies.
Council Agenda Report—2003-04 Grants-in-Aid Recommendations
Page 2
Funding Recommendations
A public hearing was held on May 28, 2003, to formally present the Committee's 2003-04 Grants-
in-Aid recommendations to the applicant agencies. (See attachment 2) During the meeting, all
applicants were given an opportunity to address the PCC regarding the recommendations.
Representatives from nineteen of the applicant agencies were present, with the majority providing
information about their programs and future plans, and in most cases expressing appreciation to the
committee for its preliminary recommendations. Four organizations requested that their grant
funding be increased from what was recommended by the sub-committee.
a) The San Luis Obispo County Arts Council originally requested $4000 for
publicity and advertising for the Open Studios 2003 event. The PCC
recommended $2000. Because the Open Studios program is so successful in
bringing many people into the area (an estimated 35% are from outside the area),
the Arts Council felt the request was appropriate. The PCC explained its rational
for halving the amount, stating that Open Studios has a North County and a South
County weekend, of which San Luis Obispo is part of the South County weekend
only (thus benefiting from half the publicity and advertising and justifying half of
the requested amount).
b) The San Luis Obispo Bicycle Coalition originally requested $6000 to advertise,
promote and encourage people to ride their bikes during bike week. The PCC
recommended $1000 because they felt that only two of the proposed activities met
the criteria for GIA funding. Funding recommendations were restricted to
printing costs associated with those two activities.
c) The San Luis Obispo Vocal Arts Ensemble submitted a grant request for$2000 to
assist with a fundraiser that would enable the organization to take a 2004
international tour. The PCC recommended no funding for two reasons: 1)
because the event was scheduled for this fiscal year and would take place prior to
funds being allocated by Council and 2) because the event for which funding was
requested did not meet grant criteria. The Vocal Arts Ensemble asked if they
could rewrite their grant but were denied by the PCC in order to be fair and
consistent with other organizations.
d) The Monday Club of San Luis Obispo requested $940 in grant support for
printing of tour brochures and for rental of Ride-on buses for their annual event.
The PCC recommended funding $500 for printing the tour brochures but felt the
bus request did not meet the grant criteria. The Monday Club was willing to
change their grant request to include more publicity, but as with the Vocal Arts
Ensemble, the PCC felt this would not be fair and consistent to the other
organizations and denied the request.
Action on the Grants-in-Aid recommendations was taken after the public hearing. The PCC
unanimously adopted the recommendations. The PCC directed staff to forward the
recommendations to City Council for final action.
GAProjects&Programs\P.C.C\Grants in Aid\G[A 2003-04\Administration\2003-04 Gia agenda report.doc`
Council Agenda Report—2003-04 Grants-in-Aid Recommendations
Page 3
The following summarizes the PCC's 2003-04 final grant recommendations:
1. Total funding available is $101,300
2. Total funding allocated is $97,855 in grants, with a reserve of$3;445.
3. Funding is provided to 42 organizations, with grants ranging from $500 to$6,000.
A more detailed discussion of the individual grant recommendations can be found in Attachment 3.
A member of the PCC will be available to the Council at the public hearing to respond to any
inquiries.
GIA Fund Balance Reserve
The PCC is recommending that all but $3,445 of the grant funds be allocated. These remaining
funds may be held as a reserve during the upcoming fiscal year to be used for unexpected grant
opportunities, or may be used for additional allocations as requested by the Council at this time.
Contracts
Upon Council adoption of grant recommendations, staff will enter into contracts with each of the
qualified organizations. Contracts will be monitored by the PCC and staff throughout the year.
Changes to the GIA Process
Each year, the GIA sub-committee reviews the grant application process to identify weaknesses that
might be limiting the effectiveness of the program. If changes are needed,the PCC generally brings
these recommendations to Council at this time for discussion, action and incorporation into the
following year's program. This year, the PCC would like to perform a more critical analysis of the
GIA program, to include review of the general guidelines, definition of tax exempt status,
attachments needed for grant submittal, and applicant and grant assessment criteria. Due to
workload constraints placed on the PCC because of marketing sub-contract reviews, this analysis
will be conducted in the fall and brought before Council at that time for action.
FISCAL IMPACT
The 2003-04 budget for the PCC Grants-in-Aid Program, approved as part of the 2003-05 Financial
Plan, is$101,300.
ATTACHMENTS
1. Grants Assessment Criteria
2. Minutes from the May 28, 2003 GIA Public Hearing
3. Summary of Grants-in-Aid Recommendations
4. Resolution
Original grant applications are available in the Council Reading File.
GAProjects&Programs\P.C.C\Grants in Aid\GIA 2003-04\Administration\2003-04 Gia agenda report.doc 1
ATTACHMENT 1
PROMOTIONAL COORDINATING COMMITTEE
GRANT APPLICATION ASSESSMENT CRITERIA
Applications submitted to the Promotional Coordinating Committee will be evaluated both in terms of the
applicant and the grant proposal using the following criteria:
A. APPLICANT CRITERIA
1. Applicant organization must have a clearly stated purpose and function and be responsible for the
planning and provision of a cultural, social or recreational program. Acceptable recreational
programs must qualify under Section 1(b)of Grant Criteria below.
2. Applicant must demonstrate that it has the managerial and fiscal competence to complete the
proposed project. Repeat applicants must have a successful history of using prior grant funds.
3. The organization must have non-profit status as defined in Section 501C(3) of the Internal
Revenue Code.
4. The organization must give evidence that it has pursued other sources of financial support and that
it has examined and weighed the financial ability of the target population to support its program or
event.
5. The organization must extend its program to the general public and may not exclude anyone by
reason of race,religion, sex,national origin, sexual orientation, age,physical,mental or economic
status.
6. The applicant organization must be willing to participate in an evaluation process as requested by
the Promotional Coordinating Committee.
7. The applicant should be able to demonstrate coordination with related agencies and existing
community resources.
B. GRANT CRITERIA
1. Grant requests must be for programs or activities which meet one or both of the purposes below:
a. Of local cultural benefit to the residents of the City of San Luis Obispo(e.g., determined by the
event's popularity, its accessibility to residents, its affordability and its uniqueness in the
community)or;
b. Of tourism promotion advantage to the City of San Luis Obispo (e:g., determined by increases
to the City's revenues,especially transient occupancy tax revenues).
2. Additional consideration will be given to events that occur during the "non-peak" tourism months
of September through May..
3. Additional consideration will be given to organizations requesting funds for a special celebration
such as an anniversary or grand opening that will provide increased promotional opportunities.
G.1 je is d ProKra=s COGr a in AOG1A 2003-WWpp1i=ion f L'O03-W Application doe
ATTACHMENT 1
4. Additional consideration will be given to organizations requesting "seed money" for new events
that will subsequently be self-supporting. A three to five year financial projection is required for
this type of request.
5. Other types of City support, such as facility use or in-kind service, will be considered in the award
process.
6. Demonstrated financial need of the organization will be considered in evaluating and awarding
funds,although the potential promotional benefit of the request will be given higher consideration.
7. Past performance of the organization,regardless of financial need or potential proposal benefit,will
be considered in awarding funds.
8. Grants will not be made for the following expenses:
a. Office overhead or staff.
b. Equipment.
c. Rental of space.
d. Scholarships or camperships.
Applicants should be aware that there is no assurance that funding will be available to them in any
fiscal year. Long-term dependence on City funding is discouraged.
c:Wmjxa 6 Rvgmv CCIGI.mu MAOGIAD, QM-a.pp;li,do ��
` ATTACHMENT 2
PROMOTIONAL COORDINATING COMMITTEE
SPECIAL GRANTS-IN-AID PUBLIC HEARING
MEETING MINUTES
May 28, 2003
Council Hearing Room, City Hall
San Luis Obispo, CA 93401
1. CALL TO ORDER
Chairperson Bob Griffin called the meeting to order at 5:00 p.m. with the following members
present: George Newland, Diane Hunt Roberts, Kate Norton, Louise Justice, Debby Nicklas,
and Wilda Rosene. Betsy Kiser served as staff.
2. GRANTS IN AID REVIEW AND COMMENT
Diane Hunt Roberts, Chair of the GIA sub-committee presented the funding recommendations
to the full PCC committee. Nineteen organizations were represented at the meeting and each
spoke to the committee. Primarily, comments focused on how grateful and appreciative the
organizations are for the support of the City. They all thanked the City for their continued
promotion of arts and culture in our community.
Four organizations requested that their grant funding be increased from what was
recommended by the sub-committee.
a) The San Luis Obispo County Arts Council originally requested $4000 for publicity
and advertising for the Open Studios 2003 event. The PCC recommended $2000.
Because the Open Studios program is so successful in bringing many people into the
area (an estimated 35% are from outside the area), the Arts Council felt the request
was appropriate. The PCC explained it's rational for halving the amount, stating that
Open Studios has a North County and a South County weekend, of which San Luis
Obispo is part of the South County weekend only (thus benefiting from only half the
publicity and advertising).
b) The San Luis Obispo Bicycle Coalition originally requested $6000 to advertise,
promote and encourage people to ride their bikes during bike week. The PCC
recommended $1000 because they felt that only two of the proposed activities met
the criteria for GIA funding. Funding recommendations were restricted to printing
costs associated with those two activities.
c) The San Luis Obispo Vocal Arts Ensemble submitted a grant request for$2000 to
assist with a fundraiser that would enable the organization to take a 2004
international tour. The PCC recommended no funding because the event was
scheduled for this fiscal year and would take place prior to funds being allocated by
Council and because the event for which funds were requested did not meet the
grant criteria. The Vocal Arts Ensemble asked if they could rewrite their grant but
were denied by the PCC in order to be fair and consistent with other organizations.
d) The Monday Club of San Luis Obispo requested $940 in grant support for printing of
tour brochures and for rental of Ride-on buses for their annual event. The PCC
t1�(4p
PCC/GIA Special Public Hearing Minutes of May 28, 2003
ATTACHMENT 2
Page 2
recommended funding $500 for printing the tour brochures but felt the bus request
did not meet the grant criteria. The Monday Club was willing to change their grant
request to include more publicity, but as with the Vocal Arts Ensemble, the PCC felt
this would not be fair and consistent to the other organizations.
Following testimonies, Diane Hunt Roberts moved that the funding recommendations remain
as proposed and be forwarded to Council for final approval on July 1, 2003. Seconded by Kate
Norton. Passed.
3. ADJOURNMENT
The meeting was adjourned at 6:00 p.m. to the regularly scheduled meeting of June 17, 2003.
Submitted by:
Betsy Kiser
Principal Administrative Analyst
GAProjects&Prograrns\P.C.Meg Minutes\2003\GIA Special Public Hearing 52803.doc
PROMOTIONAL COORDINATING COMMITTEE
SUMMARY OF PRELIMINARY RECOMMENDATIONS
2003 2004 ORANT3_IN AIO__
1. CAL POLY OPEN HOUSE
Request Summary:
To fund printing of the invitations for Cal Poly's Open House 2004.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $6,000.00
2003 - 04 Recommendation: $1,500.00
2. CAL POLY STATE UNIVERSITY FOUNDATION
Request Summary:
To provide 500 tickets for in-school assemblies as part of Cal Poly Arts for Youth outreach
program.
2002 - 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $4;500.00
2003 - 04 Recommendation: $2,000.00
3. CENTRAL COAST CHILDREN'S CHOIR
Request Summary.
To fund advertising in the Tribune and New Times for the annual benefit concert at the
Performing Arts Center.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $2,500.00
2003 -04 Recommendation: $1,500.00
4. CENTRAL COAST SHAKESPEARE FESTIVAL
Request Summary:
To fund printing of the season poster, programs and a newsletter for the production of two live
outdoor performances of A Midsummer Night's Dream and As You Like It.
2002 - 03 Grant Amount: $3,000.00
2003- 04 Grant Request: $7,000.00
2003 - 04 Recommendation: $3,000.00
Page-1- G1Projects&Programs\P.C.0\Grants in AidIGIA 2003.04\AdministratlonAll Request Summanes GIA.d&
5. CHILDREN'S CREATIVE PROJECT
Request Summary:
To fund the production of 6000 brochures and small posters and advertising efforts for the I
Madonnari Italian Street Painting Festival on September 6 & 7, 2003.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $10,000.00
2003 -04 Recommendation: $4,200.00
6. CITY TO SEA MINI MARATHON
Request Summary:
To advertise the City to Sea Mini Marathon, October 17-19, 2003, in Orange County, Los
Angeles, Central Valley, and San Francisco Bay Area through race specific publications.
2002 - 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $2,000.00
2003 -04 Recommendation: $2,000.00
7. CIVIC BALLET OF SAN LUIS OBISPO
Request Summary:
To fund the "Holiday Gift Performance" of Nutcracker that serves as an outreach program to
youth and economically disadvantaged sectors.
2002 - 03 Grant Amount: $5,500.00
2003 - 04 Grant Request: $3,000.00
2003 -04 Recommendation: $3,000.00
8. COMMUNITY COUNSELING CENTER
Request Summary:
To partially fund media promotions for the Harvest of Treasures, an antique appraisal, show and
sales event to be held in August 2003.
2002 - 03 Grant Amount: $2,500.00
2003 - 04 Grant Request: $5,000.00
2003 -04 Recommendation: $1,500.00
9. CUESTA COLLEGE ART GALLERY
Request Summary:
To support promotional materials for the Cuesta College Art Gallery, specifically, funds to
continue with professional quality design and printing of gallery announcements, advertising in
Artweek and signage for the Gallery building.
2002 - 03 Grant Amount: $2,150.00
2003 - 04 Grant Request: $2,000.00
2003 - 04 Recommendation: $2,000.00
Page-2- GAProjects&Programs\P.C.0\Grants in Ald\GIA 2003-0MAdministrationWl Request Summanes_GIA.doc
POTACHUM 3
10. CUESTA COLLEGE COMMUNITY PROGRAMS, CUESTA GUITAR CIRCLE
Request Summary:
To assist with printing and mailing the Festival and Community Programs promotion brochures
and for advertising La Guitarra California 2003, scheduled for September-26-28, 2003.
2002- 03 Grant Amount: $0.00
2003 - 04 Grant Request: $4,000.00
2003 -04 Recommendation: $3,000.00
11. CUESTA COLLEGE WRITERS CONFERENCE
Request Summary:
To assist in promotion and publicity for the Cuesta College Writers' Conference XIX, September
12-13, 2002. Specifically, the funds will be used for brochure printing and mailing, newspaper
advertising outside the county and website design and maintenance.
2002 - 03 Grant Amount: $2,200.00
2003 - 04 Grant Request: $2,500.00
2003 - 04 Recommendation: $2,500.00
12. FRIENDS OF SAN LUIS OBISPO BOTANICAL GARDEN
Request Summary:
To fund media advertising to promote the thirteenth annual Garden Festival in May 2004.
2002 - 03 Grant Amount: $3,500.00
2003 - 04 Grant Request: $6,000.00
2003 -04 Recommendation: $4,000.00
13. GOLD COAST CHORUS
Request Summary:
To help cover publicity and promotional materials for events, including programs/flyers,
promotional photos, and advertisements.
2002 - 03 Grant Amount: $1,500.00
2003 - 04 Grant Request: $2,155.00
2003 -04 Recommendation: $1,500.00
14. KCBX, INC.
Request Summary:
To fund printing and mailing of the promotional brochure for the 2003 Nineteenth Annual KCBX
Central Coast Wine Classic.
2002 - 03 Grant Amount: $3,000.00
2003 - 04 Grant Request: $4,000.00
2003 - 04 Recommendation: $3,500.00
1110
Page-3- G:\Projects 8 Progrems\P.C.C\Grants in Aid\GIA 2003-04\ACministration\AII Request Summaries G1A.doc
ATTACHMEW
15. LIFESPAN SERVICES NETWORK, INC.
Request Summary:
To partially fund the production of a guide brochure and publicity for the Annual Historical Stroll
to take place in May 2004.
2002 - 03 Grant Amount: $1,450.00
2003 - 04 Grant Request: $1,450.00
2003 -04 Recommendation: $1,000.00
16. MARDI GRAS OF SAN LUIS OBISPO
Request Summary:
To fund media publicity for Mardi Gras Fest, including print ads in family publications, local radio
and TV spots, printing of flyers and small window posters for merchants'windows and posters;
and to print two versions of the Mardi Gras poster.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $9,000.00
2003 -04 Recommendation: $4,500.00
17. MUSIC AND ARTS FOR YOUTH (MAY)
Request Summary:
To assist with various promotional and printing expenses associated with flyers, invitations and
programs for the youth program.
2002- 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $3,500.00
2003 -04 Recommendation: $2,000.00
18. PACIFIC HORIZON CHAPTER OF SWEET ADELINES, INTERNATIONAL
Request Summary:
To fund promotions and publicity efforts for performances in and around San Luis Obispo.
Specifically, the funds will be used to purchase programs/flyers and advertising.
2002- 03 Grant Amount: $0.00
2003 - 04 Grant Request: $1,250.00
2003 -04 Recommendation: $1,100.00
19. PACIFIC REPERTORY OPERA
Request Summary:
To assist with promotional activities, including advertising, printing of mailers and mailing costs
associated with the production of Faust, October 11& 18, 2003.
2002 - 03 Grant Amount: $3,550.00
2003 - 04 Grant Request: $5,700.00
2003 - 04 Recommendation:: $3,500.00
Page-4- GAProjects&ProgramsT.C.OGrants in AMGIA 2003.00Administration\A11 Request Summaries_GIAAoc
J
RRACHMENT 3
20. PENINSULA PLAYERS, INC.
Request Summary:
To assist with advertising the production company and their events, funds will be used for a flyer
insert in the Tribune and a display ad in Ticket.
2002 - 03 Grant Amount: $2,100.00
2003- 04 Grant Request; $4,560.00
2003 -04 Recommendation: $2,000.00
21. SAN LUIS OBISPO ART CENTER
Request Summary:
To help fund advertising for Summer Artrageous Classes, a collaborative with the SLO Little
Theatre, and to defray some of the expenses associated with national advertising for the 2nd
Annual Plein Air Painting Festival.
2002 - 03 Grant Amount: $3,000.00
2003 - 04 Grant Request: $3,000.00
2003 -04 Recommendation: $3,000.00
22. SAN LUIS OBISPO BLUES SOCIETY
Request Summary:
To help produce and distribute the newsletter and other promotional materials intended to
publicize the seven annual Blues shows.
2002 - 03 Grant Amount: $1,975.00
2003 = 04 Grant Request: $1,950.00
2003 -04 Recommendation: $1,950.00
23. SAN LUIS OBISPO COMMUNITY CONCERT ASSOCIATION
Request Summary:
To assist with the student education and cultural enrichment program for youth, funds will be
used to purchase student tickets and cover artists' fees for the Boston Brass Quintet on October
8, 2003.
2002 03 Grant Amount: $2,300.00
2003 - 04 Grant Request: $3,000.00
2003 -04 Recommendation: $1,950.00
24. SAN LUIS OBISPO COUNTY ARTS COUNCIL
Request Summary:
To assist with posters, flyers and radio advertisements for Open Studios 2003.
2002 - 03 Grant Amount: $3,000.00
2003 - 04 Grant Request: $4,000.00
2003- 04 Recommendation: $2,000.00
c- f 2-
Page-5- GAPmjects&Programs\P.C.0\Grants in Aid\GIA 2003.0AAdministradonwl Request Summanes_GIA.doc
- ATTRCHN 3
25. SAN LUIS OBISPO COUNTY BAND
Request Summary:
To purchase 15 new music selections, 400 containers to protect music library, and three chairs
for the six Farmer's Market performances that are scheduled.
2002- 03 Grant Amount: $1,725.00
2003 - 04 Grant Request: $1,800.00
2003 -04 Recommendation: $1.,800.00
26. SAN LUIS OBISPO COUNTY BICYCLE COALITION
Request Summary:
To fund the printing of the SLO City Promotional Bicycling brochure and publicity for the SLO
City Community Bicycle Ride.
2002 - 03 Grant Amount: $2,100.00
2003 - 04 Grant Request: $6,000.00
2003 -04 Recommendation: $1,000.00
27. SAN LUIS OBISPO COUNTY CHILD ABUSE PREVENTION COUNCIL
Request Summary:
To partially fund the development and printing of a newspaper insert for placement in the
Tribune that promotes Children's Day in the Plaza and April 2004 as the Month of the Child.
2002- 03 Grant Amount: $0.00
2003 - 04 Grant Request: $2,000.00
2003 -04 Recommendation: $1,000.00
28. SAN LUIS OBISPO COUNTY HISTORICAL SOCIETY
Request Summary:
To produce a group of historical documentary videos depicting historical structures including the
Butron, Munoz and Rodriguez Adobes and the Jack House, for use in local libraries, the
museum, Channel 2 television, Government Access Channel and docent training.
2002 - 03 Grant Amount: $1,500.00
2003 - 04 Grant Request: $2,055.00
2003 -04 Recommendation: $2,055.00
29. SAN LUIS OBISPO COUNTY YOUTH SYMPHONY
Request Summary:
To assist with guest artist's fees and music scores for the 2003-04 Season Finale concert.
2002 - 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $3,000.00
2003 -04 Recommendation: $2,000.00
1 - 13
Page-6- GAProjeds&Program T.C.CIGronts in AiCtGL4 2003-04Wdm1nistra00nW1 Request Summaries_GIA dw
30. SAN LUIS OBISPO DOWNTOWN ASSOCIATION
RUN
Request Summary:
To fund the purchase and installation of two information kiosks in the downtown for visitors and
guests.
2002 - 03 Grant Amount: $3,000.00
2003 - 04 Grant Request: $6,000.00
2003 -04 Recommendation: $6,000.00
31. SAN LUIS OBISPO LITTLE THEATRE
Request Summary:
Too fund advertising and promotional expenses relating directly to the Children's Educational
Theatre program, workshops and out-reach activities.
2002 - 03 Grant Amount: $3,000.00
2003 - 04 Grant Request: $3,000.00
2003 - 04 Recommendation: $3,000.00
32. SAN LUIS OBISPO MOZART FESTIVAL
Request Summary:
To partially underwrite printing and distribution of the Mozart Festival ticket brochure for the
2004 Mozart Festival.
2002- 03 Grant Amount: $5,000.00
2003 - 04 Grant Request: $6,000.00
2003 - 04 Recommendation: $4,500.00
33. SAN LUIS OBISPO POETRY FESTIVAL
Request Summary:
To fund publicity and mailing costs associated with advertising the SLO Poetry Festival,
November 7-9 and November 14-16, 2003.
2002 - 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $3,000.00
2003 - 04 Recommendation: $2,000.00
34. SAN LUIS OBISPO SOCCER CLUB
Request Summary:
To offset expenses for publicity and promotional materials for the annual soccer tournament,
including printing and mailing of application/flyers and paid advertising in soccer publications.
2002 - 03 Grant Amount: $1,000.00
2003 - 04 Grant Request: $1,500.00
2003 -04 Recommendation: $1,000.00
Page-7- GAProjects&Programs\P.C.0\Grants in Aid\GIA 2003.0MAdminlstmtionW1 Request Summ nes_GIA.00c
35. SAN LUIS OBISPO SWIM CLUB SEAHAWKS
Request Summary:
To fund publicity efforts, including banners, printing/copying, marketing and promotional
materials.
2002- 03 Grant Amount: $2,000.00
2003 - 04 Grant Request: $4,500.00
2003 - 04 Recommendation: $1,100.00
36. SAN LUIS OBISPO SYMPHONY
Request Summary:
To assist with the design and production of the 2003-04 concert season brochure.
2002 - 03 Grant Amount: $4,000.00
2003- 04 Grant Request: $4,500.00
2003 -04 Recommendation: $4,000.00
37. SAN LUIS OBISPO VINTNERS & GROWERS ASSOCIATION
Request Summary:
To assist in funding the expansion and promotion of the annual Harvest Celebration, October 30
- November 2, 2003. More specifically, the funds will be used for graphic design, to print
mailers (brochures), and for postage.
2002 - 03 Grant Amount: $4,000.00
2003 - 04 Grant Request: $6,000.00
2003 -04 Recommendation: $5,000.00
38. SAN LUIS OBISPO VOCAL ARTS ENSEMBLE
Request Summary:
No funding is recommended because the event was scheduled for the past granting cycle (May
4, 2003).
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $2,000.00
2003 -04 Recommendation: $0.00
39. SLO—4— PUPS
Request Summary:
No funding is recommended because the grant request does not meet the grant criteria.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $878.58
2003 - 04 Recommendation: $0.00
Page-8- GAProjects&ProgramsT.C.DGrants In Aid%GIA 2003-MAdministratioMAII Request Summaries GIA.Coc
40. THE MONDAY CLUB OF SAN LUIS OBISPO
Request Summary:
To fund the printing of the publicity brochure for the Architectural Tour scheduled for May 2004.
2002- 03 Grant Amount: $0.00
2003 - 04 Grant Request: $940.00
2003 -04 Recommendation: $500.00
41. TRANSITIONS— MENTAL HEALTH ASSOCIATION
Request Summary:
To assist with marketing and advertising costs associated with the annual "Open Minds Art
Show". Specifically, the funds will be used to purchase and mail event.postcards and posters
and to frame the featured art piece.
2002 - 03 Grant Amount: $1,300.00
2003 - 04 Grant Request: $1,450.00
2003 -04 Recommendation: $1,450.00
42. VARIABLE VELOCITY PERFORMANCE GROUP
Request Summary:.
To partially fund publicity for the 2004 show.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $3,000.00
2003 -04 Recommendation: $1,000.00
43. VINYL RECORD DAY
Request Summary:
To partially fund printing and promotional activities that advertise Vinyl Record Day (August 16,
2003) to both local and non-local markets.
2002 - 03 Grant Amount: $0.00
2003 - 04 Grant Request: $2,500.00
2003 -04 Recommendation: $1,250.00
44. WOMEN'S COMMUNITY CENTER OF SAN LUIS OBISPO COUNTY
Request Summary:
To partially fund the advertising and publicity costs associated with A Day with Creative
Women, the Center's major fundraising activity that brings together craftswomen, entertainers
and businesses to share their talents with the residents of and visitors to San Luis Obispo.
2002 - 03 Grant Amount: $1,000.00
2003 - 04 Grant Request: $1,000.00
2003 -04 Recommendation: $1,000.00
Page-9- G:\Pmjects&Programs\P.C.0\Grants in AIC\GIA 2003.04\Noministroon All Request Summanes_GIA.00c
RESOLUTION NO. (2003 Series)) ARACHN 4
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO FORTY-TWO AGENCIES IN
THE AMOUNT OF $101,340 FOR FISCAL YEAR 2003-04 THROUGH THE
PROMOTIONAL COORDINATING COMMITTEE
WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed
Grants-in-Aid funding to community organizations which provide cultural and tourism
promoting recreational services to residents and visitors; and
WHEREAS, funding for the Grants-in-Aid program has been included in the 2003-05
Financial Plan for the City of San Luis Obispo.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall
be provided funding as is designated in the same attachment.
SECTION 2. The staff is directed to prepare a contract for each agency identified in
Exhibit"A"and the City Administrative Officer is authorized to execute such contracts.
Upon motion of , seconded by ,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of 22003.
Mayor David F. Romero
ATTEST:
Lee Price, City Clerk
APPROVED AS TO FORM-
Johglfain Lowell, City Attorney
�:�f
- Promotional Coordinating Com►,..aee
2003 -2004 Grants in Aid Summary
uaisco Organization 2002-03 Grant 2003-04 Request 2003-04 Recommend
1 Cal Poly Open House $0.00 $6,000.00 $1,500.00
z Cal Poly State University Foundation $2,000.00 $4,500.00 $2,000.00
3 Central Coast Children's Choir $0.00 $2,500.00 $1,500.00
a Central Coast Shakespeare Festival $3,000.00 $7,000.00 $3,000.00
5 Childrens'Creative Project $0.00 $10,000.00 $4,200.00
s City to Sea Mini Marathon $2,000.00 $2,000.00 $2,000.00
7 Civic Ballet of San Luis Obispo $5,500.00 $3,000.00 $3,000.00
e Community Counseling Center $2,500.00 $5,000.00 $1,500.00
s Cuesta College Art Gallery $2,150.00 $2,000.00 $2,000.00
Cuesta College Community Programs, Cuesta
10 Guitar Circle $0.00 $4,000.00 $3,000.00
11 Cuesta College Writers Conference $2,200.00 $2,500.00 $2,500.00
12 Friends of San Luis Obispo Botanical Garden $3,500.00 $6,000.00 $4,000.00
13 Gold Coast Chorus $1,500.00 $2,155.00 $1,500.00
1a KCBX, Inc. $3,000.00 $4,000.00 $3,500.00
15 LifeSpan Services Network, Inc. $1,450.00 $1,450.00 $1,000.00
to Mardi Gras of San Luis Obispo $0.00 $9,000.00 $4,500.00
17 Music and the Arts for Youth (MAY) $2,000.00 $3,500.00 $2,000.00
Pacific Horizon Chapter of Sweet Adelines,
18 International $0.00 $1,250.00 $1,100.00
19 Pacific Repertory Opera $3,550.00 $5,700.00 $3,500.00
20 Peninsula Players, Inc. $2,100.00 $4,560.00 $2,000.00
21 San Luis Obispo Art Center $3,000.00 $3,000.00 $3,000.00
22 San Luis Obispo Blues Society $1,975.00 $1,950.00 $1,950.00
San Luis Obispo Community Concert
z3 Association $2,300.00 $3,000.00 $1,950.00
24 San Luis Obispo County Arts Council $3,000.00 $4,000.00 $2,000.00
zs San Luis Obispo County Band $1,725.00 $1,800.00 $1,800.00
2e San Luis Obispo County Bicycle Coalition $2,100.00 $6,000.00 $1,000.00
San Luis Obispo County Child Abuse
27 Prevention Council $0.00 $2,000.00 $1,000.00
28 San Luis Obispo County Historical Society $1,500.00 $2,055.00 $2,055.00
29 San Luis Obispo County Youth Symphony $2,000.00 $3,000.00 $2,000.00
30 San Luis Obispo Downtown Association $3,000.00 $6,000.00 $6,000.00
31 San Luis Obispo Little Theatre $3,000.00 $3,000.00 $3,000.00
32 San Luis Obispo Mozart Festival $5,000.00 $6,000.00 $4,500.00
33 San Luis Obispo Poetry Festival $2,000.00 $3,000.00 $2,000.00
San Luis Obispo Soccer Club(c/o The
34
Alamos) $1,000.00 $1,500.00 $1,000.00
35 San Luis Obispo Swim Club Seahawks $2,000.00 $4,500.00 $1,100.00
36 San Luis Obispo Symphony $4,000.00 $4,500.00 $4,000.00
San Luis Obispo Vintners & Growers
37 Association $4,000.00 $6,000.00 $5,000.00
38 San Luis Obispo Vocal Arts Ensemble $0.00 $2,000.00 $0.00
39 SLO -4- Pups $0.00 $878.58 $0.00
40 The Monday Club of San Luis Obispo $0.00 $940.00 $500.00
41 Transitions- Mental Health Association $1,300.00 $1,450.00 $1,450.00
42 Variable Velocity Performance Group $0.00 $3,000.00 $1,000.00
43 Vinyl Record Day $0.00 $2,500.00 $1,250.00
1 - Ie
-- E)(Albf'f A
ualson Organization 2002-03 Grant 2003-04 Request 2003-04 Recommend
Women's Community Center of San Luis
44 Obispo County $1,000.00 $1,000.00 $1,000.00
ITOTAL $159,188.58 $97,855.00
ITotal Available $101,300.00
Reserve $3,445.00