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HomeMy WebLinkAbout08/19/2003, AGENDA council agcnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, August 19, 2003 Action Update Revised 6:30 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street City Attorney Lowell reported that a Closed Session was held regarding the Public Employee Performance Evaluation of the City Attorney, pursuant to Government Code§54957. There was no reportable action. 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street Present: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland; Mayor Dave Romero INTRODUCTIONS Mayor Romero and Utilities Director Moss introduced the following new employees with the Utilities Department., Howard Brewen, Wastewater Collections Systems Operator, David Wharton, Plant Maintenance Technician, Katie DiSimone, Water Projects Manager and Aaron Floyd, Lab Analyst PROCLAMATION Mayor Romero presented a proclamation to Diane Timmerman, Director of Community Relations San Luis Obispo County Alzheimer's Association, for the Alzheimer's Memory Walk at Charles Paddock Zoo on September 13th. 1 I Council Agenda Tuesady', August 19, 2003 Action Update PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Andrew Carter expressed frustration about State take aways and the impact on the City's budget He voiced concerns about noise issues in the new McCollum Street Planned Development project, encouraged the City to enforce the noise ordinance, and commented on the City's planned development ordinance. Sifu Kelvin Harrison reiterated claims of discrimination and harassment Gary Fowler encouraged the community to attend the August 280' Council meeting to express their opinions on the proposed North Area Regional Facility(NARF9. In addition, he stated that some local seniors are displeased with plans for senior programming at the Ludwick Center. He warned that certain candidates for governor have stated that they intend to revoke Vehicle License Fees. Mary Beth Schroeder complained about not receiving agenda packets and the City spending money on unnessessary projects such as the parking structure. Bill Wilson expressed opposition to the adopted alignment of Prado Road and argued that he has not seen environmental studies done for the project Mila Vuiovich-LaBarre also expressed concern about traffic, stoplights, and noise problems associated with the.Prado Road alignment at the Damon Garcia sports complex. She urged the City to use the land only for recreational purposes. David Hafemeister. 553 Serrano, expressed concern about new construction on the corner of Broad and Serrano. He stated that there appears to be six or seven bedrooms and added that the project is being done without architectural review and neighborhood input. The matter was referred to staff. PRESENTATIONS David Mullinax, League Of California Cities Regional Representative, summarized the State's Post Budget Wrap-Up and information on the League's proposed Constitutional amendment to protect municipal revenues. 2 Council Agenda Tuesody, August 19, 2003 Action Update Utilities Director Moss introduced Christine Ferrera, Nancy Orton and Paavo Ogren with the County of San Luis Obispo, and consultant Steve Radis, presented an overview of the Nacimiento Pipeline Project Draft Environmental Impact Report(E/R). Council feedback and questions followed. APPOINTMENTS Al. APPOINTMENT RECOMMENDATIONS TO THE MASS TRANSPORTATION COMMITTEE (MTC). (MULHOLLAND/EWAN — 5 MINUTES) RECOMMENDATION: 1) Appoint D. Gregg Doyle to an unexpired term as the Technical Representative on the MTC to begin September 10, 2003 and end on March 31, 2005. 2) Appoint Rob Nesbitt to an unexpired term as an Alternate Member on the MTC to begin September 10, 2003 and end on March 31, 2005. ACTION. 1 2)Approved. (5:0) CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. Cl. MINUTES OF TUESDAY, JULY 15. 2003. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. ACTION. Approved. (5:0) C2. TECHNICAL STUDIES FOR THE WATER RECLAMATION FACILITY NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT. (MOSS/HIX) RECOMMENDATION: Approve an agreement with Larry Walker and Associates in the amount of $205,950.00 for technical studies for the Water Reclamation Facility NPDES permit. ACTION: Approved. (5:0) C3. NEW SIDEWALK CONSTRUCTION 2002-03, SPECIFICATION NO. 90262A. (MCCLUSKEY/WALKER) 3 Council Agenda Tuesaay, August 19, 2003 Action Update RECOMMENDATION: 1) Approve plans and specifications for "New Sidewalk Construction 2002-03", Specification No. 90262A. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $84,294. ACTION: 12)Approved. (5:0) C4. GROUNDWATER DEVELOPMENT PROJECT. (MOSS/HENDERSON) RECOMMENDATION: Approve the contract with Stetson Engineers Inc. for Phase I services for the Groundwater Development Project for an amount not to exceed $125,750 and authorize the Mayor to execute the contract. ACTION: Approved. (5:0) C5. LAGUNA HILLS PLAYGROUND AND.ISLAY HILL SWINGS, SPECIFICATION NO. 90272B. (MCCLUSKEY/FRASER) RECOMMENDATION: 1) Approve the award to and authorize the Mayor to execute a contract with V. Lopez Jr. & Sons in the amount of $161,823.43 for the "Laguna Hills Playground & Islay Hill Swings, Specification No. 90272B." 2) Approve the transfer of $16,141.83 from the budgets of several completed projects to the project budget. ACTION: 12)Approved. (5:0) C6. FINAL PROJECT.BUDGET AND CONSULTANT CONTRACT AMENDMENTS: MARSH STREET GARAGE EXPANSION PROJECT. (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Finalize the project budget and funding sources for the Marsh Street garage expansion project in the amount of $9,156,100 and approve additional funding of $464,700 from the unappropriated Parking Fund working capital. 2) Approve $165,000 claim from ARB, Inc. and authorize the Mayor to execute the change order. 3) Approve contract amendments as follows and authorize the Mayor to execute revised agreements: a) Harris & Associates ($17;000) for additional construction management. b) Phillips Metsch Sweeney Moore ($18,500) for additional. construction administration and completion of the as-built construction drawings. ACTION: 1-3 a-b)Approved. (4:1 Mulholland) C7. DESIGN SERVICES FOR TANK FARM GRAVITY SEWER, LIFT STATION AND FORCEMAIN. (MOSS/HIX) RECOMMENDATION: Approve an agreement with Brown and Caldwell Engineers in the amount of $594,816 for design services for the Tank Farm Gravity Sewer, Lift Station and Forcemain. 4 Council Agenda \` Tuesaay, August 19, 2003 Action Update ACTION. Approved. (5:0) C8. REQUEST FOR PROPOSALS (RFP) FOR DESIGN OF ALRITA PUMP STATION REPLACEMENT PROJECT, SPECIFICATION NO. 90234. (MOSS/GILMORE) RECOMMENDATION: 1) Approve the Request for Proposals (RFP) package, and authorize staff to advertise for proposals. 2) Authorize the City Administrative Officer to award the contract if the proposed cost is less than available budget. ACTION. 1-2)Approved. (5:0) C9. SANTA ROSA PARK RENOVATIONS. (STATLER) RECOMMENDATION: 1) Appropriate $10,600 from the Parkland Development Fund for additional lighting as part of the Santa Rosa Park renovation project. 2) Approve a sole source contract in the amount of $10,622.40 to Specialty Construction for this work. ACTION. 12)Approved. (5:0) C10. AUDIT SERVICES CONTRACT. (STATLER/DOMINGUEZ) RECOMMENDATION: Renew the audit services contract with Glenn, Burdette, Phillips and Bryson (GBPB) for an additional two years and authorize the Mayor to execute the contract. ACTION. Approved. (5:0) C11. 2003-05 COMMUNITY.PROMOTIONS CONTRACTS. (GEORGE/STANWYCK) RECOMMENDATION: 1) Approve funding for and authorize the Mayor to execute a two-year contract with the San Luis Obispo Chamber of Commerce (Chamber) to provide public relations services in the amount of $39,800 in 2003-04 and $40,990 for 2004-05. 2) Approve funding for and authorize the Mayor to execute a two-year contract with the Chamber to provide visitor and tourist information services in the amount of $79,000 in 2003-04 and $81,370 for 2004-05. 3) Approve funding for and authorize the Mayor to execute a two-year contract with the San Luis Obispo County Visitors and Conference Bureau (VCB) to provide regional marketing services in the amount of $68,000 for 2003-04 and $70,040 for 2004-05. ACTION. 1-3)Approved. (5:0) C12. WATER REUSE PROJECT MITIGATION- STEELHEAD ABUNDANCE MONITORING OF SAN LUIS CREEK WATERSHED. (MOSS) 5 Council Agenda Tuesody, August 19, 2003 Action Update RECOMMENDATION: Approve an agreement with Thomas R. Payne and Associates for Steelhead Abundance Monitoring Services for San Luis Obispo Creek and Tributaries in an amount not to exceed $36,010. Authorize the Utilities Director to approve up to an additional 10% contingency for a total of $39,610. ACTION: Approved. (5:0) C13. AUTHORIZATION FOR CITY'S DELEGATE TO VOTE REGARDING PROPOSED CONSTITUTIONAL AMENDMENT AT LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE. (LOWELL) RECOMMENDATION: Authorize the City's Voting Delegate to support at the General Assembly of City Voting Delegates at the League of California Cities Annual Conference a proposed constitutional amendment to protect municipal revenues. ACTION: Approved. (5:0) PUBLIC HEARING 1. LICENSURE OF TOBACCO RETAILERS. (LOWELL/TRUJILLO — 30 MINUTES) RECOMMENDATION: 1) Introduce for first reading by title only an Ordinance adding Chapter 8.14 to the San Luis Obispo Municipal Code regarding the Licensure of Tobacco Retailers. 2) Adopt a Resolution amending the Master Fee Schedule to include a tobacco retail licensing fee in the amount of $255.00 per licensee per year. ACTION: 1) Ordinance No. 1440(2003 Series) introduced. 2) Resolution No. 9472 (2003 Series) adopted. (4:1 Mulholland) BUSINESS ITEM 2. STANLEY MOTORS (COLE MOTORS) RELOCATION AND RETENTION_.. (GEORGE/STANWYCK—30 MINUTES) RECOMMENDATION: Consistent with General Plan policies and a Major Council Goal for 2003-05, support the relocation and retention of Stanley Motors by: a) waiving the City's Inclusionary Housing Fee for the Cole Motors Project;and b) approving the calculation of the Cole Motors Project's Building Permit fees at the rates applicable on July 7, 2003, the date the Project application was deemed complete by the Community Development Department.. 6 Council Agenda Tuesody, August 19, 2003 Action Update ACTION. Approved, as amended(City to pay fee out of Community Development Block Grant(CDBG) funds). (5:0) COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. Council Member Schwartz reported on the Downtown Association Board of Directors meeting on August 5m (see memo on file in the Office of the City Clerk), the San Luis Obispo County Council of Governments (SLOCOG)meeting on August 6"'(see memo on file in the Office of the City Clerk)and the North County Water Forum meeting on August a (see memo on file in the Office of the City Clerk). Mayor Romero extended an invitation to Council Members to attend the Downtown Association Quarterly Breakfast He reported that a bicycle touring group commended the City for being bike-friendly. Vice Mayor Mulholland reported on the California Men's Colony Citizen Advisory Committee meeting on July 250. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). Mayor Romero and City Attorney Lowell briefed the Council on the outcome of a SLO County Planning Commission meeting at which the City's delegation successfully advocated for adequate traffic mitigation of two County projects that have an impact on the City. Council directed staff to schedule a noon-time study session to receive a status report on County projects at the edge of the City's Urban Reserve Line. Council Member Ewan expressed concern that the new Orcutt Road median is not landscaped. Council directed staff to bring forward a project to landscape the Orcutt Road median and, further, to prepare a street median policy that addresses landscaping and would include standards for width, design and responsibilities for installation. Mayor Romero requested that a letter be sent to the Attorney General protesting the potential closure of French Hospital. Council directed staff to prepare the letter for the Mayor's signature. Council Agenda Tuesody, August 19, 2003 Action Update Council Member Ewan voiced support for the Mayor's efforts to use proper decorum during meetings. ADJOURN. 8 council agcnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, August 19, 2003 6:30 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code § 54957 Public Employee: City Attorney 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero INTRODUCTIONS INTRODUCTION OF NEW UTILITIES DEPARTMENT EMPLOYEES: HOWARD BREWEN, WASTEWATER COLLECTIONS SYSTEMS OPERATOR, DAVID WHARTON, PLANT MAINTENANCE TECHNICIAN,.KATIE DISIMONE, WATER PROJECTS MANAGER AND AARON FLOYD, LAB ANALYST. (MOSS) ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday August 19, 2003 PROCLAMATION ALZHEIMER'S MEMORY WALK PROCLAMATION. (ROMERO/PRICE) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec..54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. PRESENTATIONS PRESENTATION BY THE COUNTY OF SAN LUIS OBISPO REGARDING THE NACIMIENTO PIPELINE PROJECT DRAFT ENVIRONMENTAL IMPACT REPORT EIR . (MOSS/FERRARA/ORTEN -60 MINUTES) PRESENTATION BY DAVID MULLINAX, LEAGUE OF CALIFORNIA CITIES REGIONAL REPRESENTATIVE, OF THE STATE'S POST BUDGET WRAP-UP AND INFORMATION ON THE LEAGUE'S PROPOSED CONSTITUTIONAL AMENDMENT TO PROTECT MUNICIPAL REVENUES. (15 MINUTES) APPOINTMENTS Al. APPOINTMENT RECOMMENDATIONS TO THE.MASS TRANSPORTATION COMMITTEE (MTC). (MULHOLLAND/EWAN — 5 MINUTES) RECOMMENDATION: 1) Appoint D. Gregg Doyle to an unexpired term as the Technical Representative on the MTC to begin September 10, 2003 and end on March 31, 2005. 2) Appoint Rob Nesbitt to an unexpired term as an Alternate Member on the MTC to begin September 10, 2003 and end on March 31, 2005. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar.. Cl. MINUTES OF TUESDAY, JULY 15, 2003. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented.. 3 Council Agenda Tuesday, August 19, 2003 C2. TECHNICAL STUDIES FOR THE WATER RECLAMATION FACILITY NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT. (MOSS/HIX) RECOMMENDATION: Approve an agreement with Larry Walker and Associates in the amount of $205,950.00 for technical studies for the Water Reclamation Facility NPDES permit. C3. NEW SIDEWALK CONSTRUCTION 2002-03, SPECIFICATION_NO. 90262A. (MCCLUSKEY/WALKER) RECOMMENDATION: 1) Approve plans and specifications for "New Sidewalk Construction 2002-03", Specification No. 90262A. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $84,294. C4. GROUNDWATER DEVELOPMENT PROJECT. (MOSS/HENDERSON) RECOMMENDATION: Approve the contract with Stetson Engineers Inc. for Phase I services for the Groundwater Development Project for an amount not to exceed $125,750 and authorize the Mayor to execute the contract. C5. LAGUNA HILLS PLAYGROUND AND ISLAY HILL SWINGS, SPECIFICATION NO. 90272B. (MCCLUSKEY/FRASER) RECOMMENDATION: 1) Approve the award to and authorize the Mayor to execute a contract with V. Lopez Jr. & Sons in the amount of $161,823.43 for the "Laguna Hills Playground & Islay Hill Swings, Specification No. 90272B." 2) Approve the transfer of $16,141.83 from the budgets of several completed projects to the project budget. C6. FINAL PROJECT BUDGET AND CONSULTANT CONTRACT AMENDMENTS FOR THE.MARSH STREET GARAGE EXPANSION PROJECT. (MCC LUS KEY/OPALEWSKI) RECOMMENDATION: 1) Finalize the project budget and funding sources for the Marsh Street garage expansion project in the amount of $9,156,100 and approve additional funding of$464,700 from the unappropriated Parking Fund working capital. 2) Approve $165,000 claim from ARB, Inc. and authorize the Mayor to execute the change order. 3) Approve contract amendments as follows and authorize the Mayor to execute revised agreements: a) Harris & Associates ($17,000) for additional construction management. b) Phillips Metsch Sweeney Moore ($18,500) for additional construction administration and completion of the as-built construction drawings. 4 Council Agenda Tuesaay, August 19, 2003 C7. DESIGN SERVICES FOR TANK FARM GRAVITY SEWER, LIFT STATION AND FORCEMAIN. (MOSS/HIX) RECOMMENDATION: Approve an agreement with Brown and Caldwell Engineers in the amount of $594,816 for design services for the Tank Farm Gravity Sewer; Lift Station and Forcemain. C8. REQUEST FOR PROPOSALS (RFP) FOR DESIGN OF ALRITA PUMP STATION REPLACEMENT PROJECT, SPECIFICATION NO. 90234. (MOSS/GILMORE) RECOMMENDATION: 1) Approve the Request for Proposals (RFP) package, and authorize staff to advertise for proposals. 2) Authorize the City Administrative Officer to award the contract if the proposed cost is less than available budget. C9. SANTA ROSA PARK RENOVATIONS. (STATLER) RECOMMENDATION: 1) Appropriate $10,600 from the Parkland Development Fund for additional lighting as part of the Santa Rosa Park renovation project. 2) Approve a sole source contract in the amount of $10,622.40 to Specialty Construction for this work. C10. AUDIT SERVICES CONTRACT. (STATLER/DOMINGUEZ) RECOMMENDATION: Renew the audit services contract with Glenn, Burdette, Phillips and Bryson (GBPS) for an additional two years and authorize the Mayor to execute the contract. C11. 2003-05 COMMUNITY PROMOTIONS CONTRACTS. (GEORGE/STANWYCK) RECOMMENDATION: 1) Approve funding for and authorize the Mayor to execute a two-year contract with the San Luis Obispo Chamber of Commerce (Chamber) to provide public relations services in the amount of $39,800 in 2003-04 and $40,990 for 2004-05. 2) Approve funding for and authorize the Mayor to execute a two-year contract with the Chamber to provide visitor and tourist information services in the amount of $79,000 in 2003-04 and $81,370 for 2004-05. 3) Approve funding for and authorize the Mayor to execute a two-year contract with the San Luis Obispo County Visitors and Conference Bureau (VCB) to provide regional marketing services in the amount of $68,000 for 2003-04 and $70,040 for 2004-05. 5 Council Agenda Tuesady; August 19, 2003 C12. WATER REUSE.PROJECT MITIGATION STEELHEAD ABUNDANCE MONITORING OF SAN LUIS CREEK WATERSHED. (MOSS) RECOMMENDATION: Approve an agreement with Thomas R. Payne and Associates for Steelhead Abundance Monitoring Services for San Luis Obispo Creek and Tributaries in an amount not to exceed $36,010. Authorize the Utilities Director to approve up to an additional 10% contingency for a total of $39,610. C13. AUTHORIZATION FOR CITY'S DELEGATE TO VOTE REGARDING PROPOSED CONSTITUTIONAL AMENDMENT AT LEAGUE OF CALIFORNIA CITIES ANNUAL.CONFERENCE. (LOWELL) RECOMMENDATION: Authorize the City's Voting Delegate to support at the General Assembly of City Voting Delegates at.the League of California.Cities Annual Conference a proposed constitutional amendment to protect municipal revenues. PUBLIC HEARING 1. LICENSURE OF TOBACCO RETAILERS. (LOWELL/TRUJILLO — 30 MINUTES) RECOMMENDATION: 1) Introduce for first reading by title only an Ordinance adding Chapter 8.14 to the San Luis Obispo Municipal Code regarding the Licensure of Tobacco Retailers. 2) Adopt a Resolution amending the Master Fee Schedule to include a tobacco retail licensing fee in the amount of $255.00 per licensee per year. BUSINESS ITEM 2. STANLEY MOTORS (COLE MOTORS) RELOCATION AND RETENTION. (GEORGE/STANWYCK-30 MINUTES) RECOMMENDATION: Consistent with General Plan policies and a Major Council Goal for 2003-05, support the relocation and retention of Stanley Motors by: a) waiving the City's Inclusionary Housing Fee for the Cole Motors Project; and b) approving the calculation of the Cole Motors Project's Building Permit fees at the rates applicable on July 7, 2003, the date the Project application was deemed complete by the Community Development Department. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 6 Council Agenda Tuesaay, August 19, 2003 COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). ADJOURN.