HomeMy WebLinkAbout08/19/2003, C5 - LAGUNA HILLS PLAYGROUND & ISLAY HILL SWINGS SPECIFICATION NO. 90272B council MX170;t 19, 2003
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CITY .O F SAN LUIS O B I S P O
FROM: Michael McCluskey,Public Works Director
Prepared By: Bridget Fraser,Associate Engineer
SUBJECT: LAGUNA HILLS PLAYGROUND& ISLAY HILL SWINGS
SPECIFICATION NO. 90272B
CAO RECOMMENDATIONS:
1. Approve the award to and authorize the mayor to execute a contract with V. Lopez Jr. & Sons in
the amount of$161;823.43 for the "Laguna Hills Playground & Islay Hill Swings, Specification
No. 90272B."
2. Approve the transfer of$16,141.83 from the budgets of several completed projects to the project
budget.
DISCUSSION
On June 17, 2003 the Council approved the plans and specifications andauthorized staff to advertise
for bids on this project. Seven bids were opened on July 24, 2003, and all were over the Engineer's
Estimate of $151,000. V. Lopez Jr. & Sons submitted the low bid of $161,823.43, which is
approximately 7 percent higher than the Engineer's Estimate.
Staff attributes the high bids to a couple of factors. The construction industry in this area continues to be
very busy; particularly this time of year, and this situation may be reflected in the bid prices.
Additionally,all bids received had higher costs in the demolition, earthwork and concrete retaining wall
categories indicating the Engineer's Estimate was underestimated.
Since a majority of the project costs are associated with correcting code issues, staff does not see any
opportunity for savings by redesigning or reducing the scope of work to meet the approved budget.
Therefore, staff recommends going forward with the award, as delaying the project any further will
just likely increase costs.
CONCURRENCES
• The Parks and Recreation Commission has reviewed and approved the plans.
• The Community Development Department has granted this project a categorical exemption and
reviewed and approved the plans as a Minor/Incidental Architectural Review project.
• The Parks and Recreation Department concurs with the recommendation of award of this project.
FISCAL IMPACT
This project was approved in the 2001-03 Financial Plan. (See pages E-11 and E-36 of the Financial
Plan and pages 308-3 10 of Appendix B.). The current project budget of$165,791 is enough to award
a contract but does not leave an adequate amount for contingencies or construction administration
fees. To offset this shortfall staff recommends the transfer of$16,141.83 from various budgets of
several completed projects to the project budget. These balances represent the remaining residual
funds of six projects completed in the last year. A summary of the estimated expenses and proposed
budget follows:
Council Agenda Report-Laguna Hills Playground; No. 90272B
Page 2
Budget Available:
Laguna Hills Playground Project Budget 165,791
Transfer from various projects 16,142 181,933
Estimated Project Costs:
Construction contract $161,823
Construction Consultation/Testing 3,000
Contingencies @ 10% 17,110 181,993
As shown above, in addition to the construction costs an allowance has been set aside for potential
costs associated with materials testing and the Landscape Architect's costs during construction,such
as field reviews and review of product submittals.
Alternatives:
1. Redesign the project. The most direct way to bring costs in line with the budget would be to down
size the play equipment. Staff does not support this alternative, as the purpose of the playground is
to provide enjoyment to the children. Reducing the number of play components defeats this
purpose.
2. Defer the project. Based on past experience,costs are more likely to increase with time. The project
will be more expensive to build as time passes.
3. Abandon the project. Abandoning the project is not an option as the majority of the improvements
are required to bring the playground up to current accessibility codes'and standards mandated by the
State of California Playground Safety Regulations.
Attachments
1. Location Map
2. Bid Summary
3. Original Contract
G:\_Current Projects\Parks-Landscaping\90272 Laguna Hills Playground&Islay Hill Swing\_Documents\l-Staff Reports\90272B
CAR Award Const.Doc August 1,2003
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT,made on this day of 20_,by and between the City of San Luis Obispo,
a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and
V.Lopez Jr.&Sons (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration.stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
Laguna Hills Playground& Islay Hill Park Swing,Specification No.90272B
in strict accordance with the plans and specifications therefor,including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized
representatives.
ARTICLE 11, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the
contract prices as follows:
Item Unit of Estimated Item Price Total
In figures) in figures)
No. Item Measure Quantity ( g ) ( g )
1 Demolition LS 1 8368.00 $8.368.00
2 Earthwork LS 1 9300.00 $9,300.00
3 Concrete Walkway M2 82 65.85 $5.399.70
4 Perimeter Wall at(E)Walk(Detail 5D) M 25.8 150.69 $3,887.93
5 Perimeter Wall at Lawn(Detail 513) M 9.3 406.45 $3,779.99
6 Ret. Wall at(N)Walkway(Detail 5E) M 11.5 478.95 $5,507.93
7 Drain Under Walkway(Detail 5A) M 2.7 370.37 $1,000.00
8 Rock Edging at Walkway M 20.3 175.00 $3,552.50
9 Mow Curb M 12.5 174.52 $2,181.50
10 New Mission Railing M 11.8 562.89 $6,642.10
11 Modified Mission Railing M 35 280.80 $9,828.00
12 Perforated Drain M 18 222.00 $3,996.00
13 Litter Receptacle EA 1 567.00 $567.00
14 Bench EA 1 526.00 $526.00
1 _ 0 "
15 Picnic Table EA 1 1220.00 $1.220.00
16 Bike Rack (Eng.Std.7930) EA 1 270.00 $270.00
17 Rubber Play Surfacing-Upper M2 122 156.77 $19,125.94
18 Rubber Play Surfacing-Lower M2 28 131.07 $3,669.96
19 Rubber Play Surfacing-Climbing Wall M2 51 74.60 $3,804.60
20 Engineered Wood Fiber M2 120 15.83 $1,899.60
21 Wear Mats EA 2 177.00 $354.00
22 Play Sand M3 2.5
52.80 $132.00
23 Playbooster Structure EA 1 28790.00 $28,790.00
24 Playshaper Structure EA 1 7739.00 $7,739.00
25 Single Post Swing EA 1 3203.00 $3,203.00
26 Toddler Swing EA 1 3218.00 . $3,218.00
27 Climbing Handholds LSI 1000.00. $1,000.00
28 Custom Play Area Signs EA 2 628.78 $1,257.56
29 Stairway Striping LS 1 300.00 $300.00
30 Trees EA 3 86.66 $259.98
31 Planting Renovation M2 I 1 45.45 $499.95
32 Turf Renovation M2 470 10.76 $5,057.20
33 Irrigation modifications LS 1 3400.00 $3,400.00
34 Landscape Maintenance MONTH 3 864.00 $2,592.00
35 Demolition/Earthwork-Islay Park LS I
4000.00 $4,000.00
36 2 Bay Single Post Swing -Islay Park EA 1 3320.00 $3,320.00
37 Rubber Play Surfacing-Islay Park M2 16 97.25 $1,556.00
38 Play Sand-Islay Park M3 6 44.00 $264.00
39 Wear Mats-Islay Park EA 2 177.00 $354.00
BID TOTAL. $ 161,823.44
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute.arise respecting the true,value of any work omitted;or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor,during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE QI,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full,and if not attached,as if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions. /�['
-2- 107-
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid or proposal of said Contractor,then this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first above
written.
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
Ken Hampian,City Administrative Officer
APPROVED AS TO FORM: CONTRACTOR
ZJonath�nLowell V.Lopez Jr.&Sons
City Attorney Vince Lopez,Sole Proprietor
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