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HomeMy WebLinkAbout09/02/2003, AGENDA council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, September 2, 2003 Action Update CLOSED SESSION Council Hearing Room 990 Palm Street At 6:30 p.m., City Attorney Lowell provided the Closed Session announcements as follows: 1) Conference regarding property negotiations, pursuant to Government Code §54956.8 for West Cuesta Ridge Road property. 2) Conference regarding property negotiations, pursuant to Government Code § 54956.8 for 3265 Rockview Place. At 7.00 p.m., the City Attorney reported. 1) that Council directed staff to proceed with possible acquisition, and 2) Council directed staff to proceed with the sale of the property. 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street Present: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero INTRODUCTION Mayor Romero and CAO Hampian introduced Monica Moloney as the new Human Resources Director. I 'a Council Agenda Tuesday, September 2, 2003 Action Update PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Gary Fowler commended the Council for its decision to table the North Area Regional Facility(NARF)project and requested that the City schedule a meeting with residents impacted by temporary street closures for staging the Holiday Parade. ACRO George reported that a meeting relative to the street closures for the Holiday Parade is scheduled for September 3d h. Additionally, Mr. Fowler voiced opposition to any plans to close permanently any portion of Broad or Monterey Streets. .Bill Wilson reiterated previous concerns about the Prado Road alignment and the design of the Damon Garcia Sports Field Complex. He requested additional information about traffic studies done on the project. CAO Hampian indicated he would provide the information. Mary Beth Schroeder complained about the Architectural Review Commission meeting being held at the same time as the Council meeting. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. MINUTES OF TUESDAY, AUGUST 19, 2003. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. ACTION: Approved. (S:0) C2. FINAL ADOPTION OF ORDINANCE NO. 1440 PROVIDING FOR THE LICENSURE OF TOBACCO RETAILERS. (LOWELUTRUJILLO) RECOMMENDATION: Adopt Ordinance No. 1440 adding Chapter 8.14 to the San Luis Obispo Municipal Code providing for the licensure of tobacco retailers. ACTION: Ordinance No. 1440(2003 Series) adopted. (4:1. Mulholland) 2 Council Agenda Tuesday, September 2, 2003 Action Update C3. 2003-05 COMMUNITY PROMOTIONS ADVERTISING SERVICES CONTRACT. (GEORGE/STANWYCK) RECOMMENDATION: Approve the Promotional Coordinating Committee's (PCC) recommendation to provide funding for and execute a two-year contract with Barnett, Cox & Associates to provide advertising services in the amount of $164,900 in 2003-04 and $182,196 for 2004-05. ACTION. Approved. (5:0) C4. MID-HIGUERA WIDENING - ENVIRONMENTAL SERVICES REQUEST FOR PROPOSAL, SPECIFICATION NO. 9007313. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the Request for Proposals forthe Mid-Higuera Widening Project, Specification No. 900738. 2) Authorize staff to advertise for proposals and authorize the City Administrative Officer to award the contract if the cost is within the estimated fee. ACTION. Approved. (5:0) C5. ADDITIONAL DESIGN FOR TENANT IMPROVEMENTS AT 919 PALM STREET— SPECIFICATION NO. 90323. (MCCLUSKEY/ELLIOTT) RECOMMENDATION: Approve four additional services authorizations totaling $35,925 to RRM Design Group under the agreement to furnish design services for tenant improvements at 919 Palm Street. ACTION. Approved. (5.0) C6. ANIMAL.SERVICES AGREEMENT. (LINDEN/HAZOURI) RECOMMENDATION: Adopt a resolution authorizing the Mayor to sign a three-year agreement for Animal Control Services. ACTION. Resolution No. 9475(2003 Series) adopted (5.0) C7. WATER REUSE PROJECT - MATERIALS TESTING_ SERVICES. (MOSS/DISIMONE) RECOMMENDATION: 1) Approve an agreement with Fugro West, Inc. in the amount of $84,000 for materials testing services as related to the Water Reuse Project. 2) Approve an additional 10% contingency, in the amount of $8,400, to be administered by the Utilities Director for possible additional field testing. ACTION. Approved. (5:0) 3 Council Agenda Tuesday, deptember 2, 2003 Action Update C8. DONATIONS FOR PAINTING FIRE ENGINES. (KNABE) RECOMMENDATION: 1) In accordance with the Donation Policy, accept monetary donations from the community to repaint the City's fleet of fire engines red; and, 2) authorize the City Administrative Officer to enter into agreements with donors. ACTION: i 2)Approved. (5:0). C9. RESERVE FIRE TRUCK. (KNABE) RECOMMENDATION: Authorize the Fire Department to accept 1975 Seagrave Truck from the City of Los Angeles for the amount of $1.00. ACTION: Approved. (5:0) C10. ENDORSEMENT OF THE"CITIES THAT READ" CAMPAIGN. (GEORGE) RECOMMENDATION: Approve a resolution endorsing the California Literacy, Inc., "Cities That Read Campaign. ACTION. Resolution No. 9476(2003 Series)adopted. (5:0) C11. FOOTHILL BRIDGE REPLACEMENT ENVIRONMENTAL DESIGN CONTRACT, SPECIFICATION NO. 90197A. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve Amendment 5 to the Agreement with Martin, Rivett & Olson (MRO) for design and other services on the Foothill Bridge Replacement Project and authorize the Mayor to execute Amendment 5 upon receipt of the signed amendment from MRO. 2) Authorize the City Engineer to execute future amendments up to $24,000 (the remaining balance in the design account) in order to complete design, environmental work, and right of way activities in a timely manner. ACTION: Approved. (5:0) PUBLIC HEARING 1. APPROVE EXPENDITURE PLAN FOR.2003-04 STATE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS. (LINDEN/BISHOP — 10 MINUTES) RECOMMENDATION: Adopt a resolution approving an expenditure plan for $100,000 from the 2003-04 State Supplemental Law Enforcement Services Funds (SLESF) to continue funding the salary and benefits for a Police Field Services Technician and a Communications Technician. ACTION., Resolution No. 9477(2003 Series)adopted. (5:0) 4 Council Agenda Tuesday; zieptember 2, 2003 Action Update BUSINESS ITEM 2. ACCEPTANCE OF AN OFFER OF DONATION OF A 1.84 ACRE PROPERTY ON SAN LUIS OBISPO CREEK AT PRADO ROAD AND SOUTH HIGUERA STREET. (GEORGE/HAVLIK — 10 MINUTES) RECOMMENDATION: Authorize the Mayor to accept the donation of a 1.84 acre parcel on the west side of San Luis Obispo Creek at Prado Road and South Higuera Street from Mr. John Kuden, his wife Marilyn, and Mr. Terry Orton, dba San Luis Creek Associates, subject to easements of record and any non-substantive changes approved by the City Attorney. ACTION. 1) Resolution No. 9478(2003 Series)adopted. 2)Authorized the Mayor to send a letter of appreciation to the donors. 3) Directed staff to determine appropriate recognition on-site for the donation. (50) 3. 2002 ANNUAL TRAFFIC SAFETY_ REPORT: (CONTINUED FROM 8/28(03) (MCCLUSKEY/60CHUM/HUDSON — 60 MINUTES). RECOMMENDATION: 1) Receive the 2002 Annual Traffic Safety Report and associated mitigation strategies. 2) Receive a report on the in-ground lighted crosswalks at the 800 blocks of Higuera and Marsh regarding performance and concerns for operational impacts to adjacent signalized intersections. ACTION. 1 —2) Reports received. 3)Suggestions provided for future reports. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. None. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). Council authorized letters in opposition to two bills: 1)SB 744(Dunn), which would establish a State Housing Accountability Committee, and 2)SB 18(Burton) the "Native American Sacred Sites Protection Bill. A. ADJOURN. 5 council agcnba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, September 2, 2003 ADDENDUM ADDED ITEM: 7:00 P.M. BUSINESS ITEM Council Chamber 990 Palm Street 2002 ANNUAL TRAFFIC SAFETY REPORT- (MCCLUSKEY/BOCHUM/HUDSON - 60 MINUTES) CONTINUED FROM AUGUST 28, 2003. STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO )ss. AFFIDAVIT OF POSTING CITY OF SAN LUIS OBISPO ) I,Julie O'Connor,being first duly swum,deposes and says: That she is the duly appointed and qualified Deputy City Clerk of the City of San Luis Obispo and that on 8/29/03 she caused the above Notice to be posted at San Luis Obispo City Hall, San Luis Obispo,California. t lie 'Connor,Deputy City Clerk an is Obispo,California ImRegular City Council meetings are broadcast on Charter Cable Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781- 7103. i council apenaa CITY OP SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, September 2, 2003 6:30 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 PROPERTY: West Cuesta Ridge Road NEGOTIATING PARTIES: City of San Luis Obispo: Neil Havlik Property Owner Representatives: Union Pacific Railroad Company, James Larson; Right-of-Way Agent NEGOTIATION: Whether to Negotiate/Acquire CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 PROPERTY: 3265 Rockview Place LANDOWNER: City of San Luis Obispo REPRESENTATIVE: Neil Havlik, Natural Resources Manager NEGOTIATION: Consider the sale of the property ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. i Council Agenda Tuesday,'&eptember 2, 2003 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero INTRODUCTION INTRODUCTION OF NEW HUMAN RESOURCES DIRECTOR, MONICA MOLONEY. (HAMPIAN) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec..54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. MINUTES OF TUESDAY, AUGUST 19. 2003. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. C2. FINAL ADOPTION OF ORDINANCE NO. 1440 PROVIDING FOR THE LICENSURE OF TOBACCO RETAILERS. (LOWELLITRUJILLO) RECOMMENDATION: Adopt Ordinance No. 1440 adding Chapter 8.14 to the San Luis Obispo Municipal Code providing for the licensure of tobacco retailers. 3 Council Agenda Tuesday, September 2, 2003 C3. 2003-05 COMMUNITY PROMOTIONS ADVERTISING SERVICES CONTRACT. (GEORGE/STANWYCK) RECOMMENDATION: Approve the Promotional Coordinating Committee's(PCC) recommendation to provide funding for and execute a two-year contract with Barnett, Cox & Associates to provide advertising services in the amount of $164,900 in 2003-04 and $182,196 for 2004-05. C4. MID-HIGUERA WIDENING — ENVIRONMENTAL SERVICES REQUEST FOR PROPOSAL, SPECIFICATION NO. 90073B. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the Request for Proposals for the Mid-Higuera Widening Project, Specification No. 90073B. 2) Authorize staff to advertise for proposals and authorize the City Administrative Officer to award the contract if the cost is within the estimated fee. C5. ADDITIONAL DESIGN FOR TENANT IMPROVEMENTS AT 919 PALM STREET— SPECIFICATION NO. 90323. (MCCLUSKEY/ELLIOTT) RECOMMENDATION: Approve four additional services authorizations totaling $35,925 to RRM Design Group under the agreement to furnish design services for tenant improvements at 919 Palm Street. C6. ANIMAL SERVICES AGREEMENT. (LINDEN/HAZOURI) RECOMMENDATION: Adopt a resolution authorizing the Mayor to sign a three-year agreement for Animal Control Services. C7. WATER REUSE PROJECT- MATERIALS TESTING SERVICES. (MOSS/DISIMONE) RECOMMENDATION: 1) Approve an agreement with Fugro West, Inc. in the amount of $84,000 for materials testing services as related to the Water Reuse Project. 2) Approve an additional 10% contingency, in the amount of $8,400, to be administered by the Utilities Director for possible additional field testing. C8. DONATIONS FOR PAINTING FIRE ENGINES. (KNABE) RECOMMENDATION: 1) In accordance with the Donation Policy, accept monetary donations from the community to repaint the City's fleet of fire engines red; and, 2) authorize the City Administrative Officer to enter into agreements with donors. C9. .RESERVE FIRE TRUCK. (KNABE) RECOMMENDATION: Authorize the Fire Department to accept a 1975 Seagrave Truck from the City of Los Angeles for the amount of $1.00. 4 I Council Agenda Tuesday, September 2, 2003 C10. ENDORSEMENT OF THE "CITIES THAT READ" CAMPAIGN. (GEORGE) RECOMMENDATION: Approve a resolution endorsing the California.Literacy, Inc., "Cities That Read" Campaign. C11. FOOTHILL BRIDGE REPLACEMENT ENVIRONMENTAL.DESIGN CONTRACT, SPECIFICATION_NO. 90197A. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve Amendment 5 to the Agreement with Martin, Rivett & Olson (MRO) for design and other services on the Foothill Bridge Replacement Project and authorize the Mayor to execute Amendment 5 upon receipt of the signed amendment from MRO. 2) Authorize the City Engineer to execute future amendments up to $24,000 (the remaining balance in the design account) in order to complete design, environmental work, and right of way activities in a timely manner. PUBLIC HEARING 1. APPROVE EXPENDITURE PLAWFOR 2003-04 STATE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS. (LINDEN/BISHOP— 10 MINUTES) RECOMMENDATION: Adopt a resolution approving an expenditure plan for$100,000 from the 2003-04 State Supplemental Law Enforcement Services Funds (SLESF) to continue funding the salary and benefits for a Police Field Services Technician and a Communications Technician. BUSINESS ITEM 2. ACCEPTANCE OF AN OFFER OF DONATION OF A 1.84 ACRE PROPERTY ON SAN LUIS OBISPO CREEK AT PRADO ROAD AND SOUTH HIGUERA STREET. (GEORGE/HAVLIK- 10 MINUTES) RECOMMENDATION: Authorize the Mayor to accept the donation of a 1.84 acre parcel on the west side of San Luis Obispo Creek at Prado Road and South Higuera Street from Mr. John Kuden, his wife Marilyn, and Mr. Terry Orton, dba San Luis Creek Associates, subject to easements of record and any non-substantive changes approved by the City Attorney. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 5 Council Agenda Tuesday, oeptember 2, 2003 COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). A. ADJOURN. 6