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HomeMy WebLinkAbout10/21/2003, C2 - 2003-05 CAPITAL IMPROVEMENT PLAN PUBLIC ART PROJECTS council j ac En ba Report " z CITY O F SAN L U I S OBISPO FROM: Wendy George, ACAO Prepared By: Betsy Kiser, Principal Administrative Analyst E%K SUBJECT: 2003-05 CAPITAL IMPROVEMENT PLAN PUBLIC ART PROJECTS CAO RECOMMENDATION 1. As part of the Capital Improvement Plan, approve public art funding for the following projects: $40,000 to enhance the fountain at Marsh and Higuera Streets; $23,100 for the new Therapy Pool or its environs; $20,000 for the Damon-Garcia Sports Fields; and $18,900 for artwork outside the Police Department. 2. Direct staff to include public art enhancements to the Foothill Bridge in the 2005-07 Financial Plan. DISCUSSION Background The City's adopted Art in Public Places Program states that 1% of the cost of all eligible City Capital Improvement Projects (CIP) shall be committed to public art (reduced to 1/4% for 2003- 05 due to budget constraints). Once the Financial Plan is approved by Council, the allocated funding is placed in a separate public art account and later divided among projects identified and recommended by the CIP committee and approved by Council. Key Issues This year, three issues played a role in determining the amount of funding available for art projects. Foremost, because of difficult financial times, the Council allocated 3/4% for public art rather than the customary 1%, thereby reducing the amount of funding available for public art. Second, and again because of budgetary constraints, only maintenance and safety projects were funded in the 03-05 CIP, and rarely do these types of projects lend themselves to the inclusion of public art. Lastly, over the past several years, a sizeable sum of public art in-lieu fees has been received from private developers. Policy dictates that these funds can be used for the "acquisition, installation, and improvement of public art in the City". The CIP committee therefore recommended enhancing the 2003-05 public art funds with public art in-lieu funds to allow for more extensive public art projects. C,Z-/ Council Agenda Report-2003-05 CIP Public Art Projects Page 2 Selection Process The CIP committee met on September 15, 2003 and identified four projects that met the "projects suitable for public art" criteria listed below. Two of the four recommended projects are tied to current CII' projects. Other CIP projects did not meet criteria #1 and/or criteria #2. Therefore, two other art projects were recommended that would best meet all four criteria. (See Attachment 1 for the list of approved CIP projects contributing to public art funding.) 1. Project should have high public visibility and use. 2. Project should lend itself to the inclusion of public art. 3. Project should be public art ready, meaning the project should be near or under construction and will be completed within the two year CIP. 4. The number of projects should be limited to a few in order to focus staff efforts and result in meaningful pieces of public art. Committee Recommended Projects 1. Fountain at Higuera and Marsh Streets - $40,000 to enhance the fountain at the west entrance to the downtown core. (A non-CIP project with high visibility.) The fountain was built by the members of The Monday Club in the 1960's. Staff contacted the President of their board to seek endorsement for the project and on Monday, October 7, 2003, the board gave their enthusiastic support. They requested that the City allow the board to see preliminary plans. (No formal minutes available.) 2. New Therapy Pool- $23,100 for artwork associated with the therapy pool, the Jacuzzi or the swim center in general. 3. Damon-Garcia Sports Fields - $20,000 to augment $20,000 previously allocated to the project for public art. The original cost estimate for the Damon-Garcia Sports Fields was $6 million, therefore the 1% public art component should have been $60,000. When it appeared that funding for the project would be tight (prior to receiving the favorable construction bids), staff requested, and the Council approved, a reduced public art funding level of$20,000. With funds available from the public art in-lieu account, staff recommends increasing the allocation to $40,000 to better reflect the level of funding originally anticipated for the project. 4. Police Department — $18,900 to provide a piece of artwork in front of the police station. (A non-CIP project.) The CIP committee felt that the grassy area outside the station on Santa Rosa Street lends itself to the inclusion of public art and has high visibility as a northern entryway into the downtown core. (Note: The City just completed the women's locker room—a CIP project for 2001-03.) GAProjects&Programs\Public Art\Current Projects\CIP Public Art Projects2003-05.doc Council Agenda Report-2003-05 CIP Public Art Projects Page 3 Recommendation of the Architectural Review Commission (ARC) On March 17, 2003, the ARC reviewed and approved the proposed replacement bridge for Foothill Boulevard. As part of the approval, the ARC recommended that an artistic railing design be used for the bridge. The commission also suggested that other public art opportunities, such as decorative pilasters at each end of the bridge, should be planned as part of the project. (See Attachment 2 for ARC meeting update.) The CIP committee discussed Foothill bridge as a possible site for public art. Since 1) the bridge replacement will not be complete until mid-2005, 2) changing the bridge design at this time could require renewed CalTrans approval and further delay construction of the project, and 3) decorative railings can be added easily at a later date, the CIP committee did not include it as a recommendation for this funding cycle. However, staff is recommending that public art funding be included for this project as part of the 2005-07 Financial Plan. FISCAL IMPACT The following funding is available for public art projects as part of the City's CIP budget and Public Art In-Lieu Funds: 2003-04 2004-05 Total General Fund $26;500 $16,600 $43,100 Public Art In-Lieu $58,900 ------- $58,900 Total Available $102,000 The proposed funding allocation is as follows: 1. Fountain at Marsh and Higuera Steets $40,000 FY 03-04 2. Therapy Pool $23,100 FY 04-05 3. Damon-Garcia Sports Fields $20,000 FY 03-04 4. Police Department $18,900 FY 04-05 Total $102,000 The Public Art In-Lieu account will have$1,540 remaining once the above funds are allocated. These funds are replenished as private development occurs. ALTERNATIVES 1. The Council could choose to redistribute funds among projects, allocating more funding than recommended for one project and less for another. 2. The Council could choose to delete one or more projects from the recommended list and redistribute funds among the remaining projects. Using the criteria listed above, GAProjects&Programs\Public Art\Current Projects\CIP Public Art Projects 2003-05.doc &a_3 Y. Council Agenda Report-2003-05 CIP Public Art Projects Page 4 staff spent considerable time discussing and identifying appropriate projects to receive public art funding. The current recommendation reflects their intent to meet the criteria and acquire the maximum amount of public art with available funding without diminishing the potential quality of the artwork received. 3. The Council could choose to fund the replacement bridge at Foothill Boulevard during the 2003-05 Financial Plan and redistribute funds among the remaining projects. Staff does not recommend funding the bridge at this time for reasons provided in the staff report. 4. The Council could recommend other locations for public art. ATTACHMENTS 1. Public Art CIP project list 2. ARC meeting summary, March 17, 2003 G:\Projects&Programs\Public Art\Current Projects\CIP Public Art Projects 2003-05.doc L, Al IAUHMLII 1 ff a y PUBLIC ART 1 Project Summary q Funding public art at 75% of the City's public art policy level(0.75% instead of 1%) will cost.$26,500 in 2003-04 I and$16,600 in 2004-05. Project Objectives Continue funding for public art but at a reduced level that is still greater than private sector requirements. Existing Situation Overview. Under the City's public art policy, 101b of the construction component of City capital improvement plan (CIP) projects is to be allocated for public art. Excluded from this 1% requirement are underground projects, utility infrastructure projects, funding from outside agencies, and costs other than construction such as study, environmental review, design, site preparation and acquisition. Non-residential, private sector improvement J projects are also required to include a public art component.. While there are some exceptions and the amount J varies depending on the size of the project; non-residential private sector projects are generally required to include a public art component with a value that is at least 0.5%of construction costs. City Projects. Generally, it is preferable for the public art component to be integrated directly into the project. However, in some cases, this is not practical or desirable. In these circumstances, an "in-lieu" contribution may be made to a generic public art account that can be used to fundpublic art in conjunction with other projects or locations where it can have a greater public benefit than if it was arbitrarily installed with a project to which public art was not well-suited. To ensure that funds are adequately budgeted for public art regardless of whether public art will be directly incorporated into the project, funds for this purpose are identified separately in the CIP. After the Financial Plan is adopted, the CIP Review Committee will review the approved projects, and make recommendations to the Council regarding the allocation of public art funds to specific projects. This review should be completed by September 2003. Following Council approval, briefings will be held with affected project managers on the most effective process for incorporating public art into their project. JGoal and Policy Links 1 1. Public Art Policy 2. Public Art Policies and Procedures Manual 3. Financial Plan Policies 4. Strategic Budget Direction for 2003-05: Funding public art at a reduced level Project Work Completed None. Project Phasing,Costs and Funding Sources The following reflects construction costs for those projects over thenext four years that meet the City's requirement for a public art allocation and the resulting public art budget request at 0.75% of project costs: 249 Ca2_S ATTACHMEW A. PUBLIC ART 540,000 160,000 Public safety dispatch center 860,800 Police facilities development 45;000 Access-Fite Station No.4 18,000 18,000 18.000 18,000 Neighborhood traffic management 372 200 Foothill Boulevard bridge 376,800 872,700 Street widening on Higuera-Marsh to High 50,000 Street widening South Higuera to Beebee 270,000 224,000 Bullock-Orcutt realignment and signalization 95,000 Traffic safety report implementation 1,0001000 LOVR interchange improvements 35,000 35,000 35,000 35,000 Traffic.safety improvements 40,000 Traffic signal at Broad&Pacific 50 000 50,000 50,000 50,000 Street light electrical service boxes 85,000 Street light replacement-Broad Street 617,900 1,666,400 Street reconstruction,resurfacing,resealing 1,525,000 1,570,800 1, 1,900,000 Railroad Safety Trail-Phase 3 6 500 48,500 Railroad Safety Trail-Phase 4 150,000 150,000 Garden Street makeover 60,000 60,000 70,000 70,000 Sidewalk repair 70,000 50,000 70,000 35,000 Silt removal 45;000 Johnson Park picnic area renovation 45;000 Santa Rosa Park turf installation 25 000 Sinsheimer tennis court resurfacing 32,000 Tree maintenance-South Higuera 68,800 15,100 126,000 Playground equipment replacement 250,000 Swim Center high rate sand filtration 65,000 Swim Center painting 30,000 Jack House fire sprinklers 58,000 Jack House foundation repairs 22 000 Co nation yard building roof re air. . Total 3,535;700 2¢15,100 3,631,600 5,923,100 Public ArtIIIIII @III IIIIII0III.III7III5% $26,500 $16,600 $27,200 $44,400 Project Funding Source General Fund I Environmental Review. This will be evaluated on a case-by-case basis,but this is not likely to be a concern. I' Project Manager and Department Coordinator I Project Manager. To be assigned by Engineering or Operating Department on case-by-case basis Department Coordinator: Betsy Kiser Alternatives ' 1. Do not allocate funds for public art. This would be inconsistent with adopted Council policy. 2. Increase the allocation for public art to the 1%policy level. This would be inconsistent with the Council's adopted budget-balancing strategy. Project Effect on the Operating Budget. This depends on the maintenance needs of the public art ultimately installed; however,no significant fiscal impacts are anticipated. 250 .ATTACHMENT 2 Meeting Update ARCHITECTURAL REVIEW COMMISSION March 17, 2003 Monday 5:00 P.M. ROLL CALL: Commrs. Allen Root, Zeljka Howard, Jim Lopes, David Smith, Michael Boudreau, Vice-Chair Rob Schultz and Chairperson Charles Stevenson All of the Commissioners were present. ACCEPTANCE OF AGENDA: Commissioners or staff may modify the order of items. The agenda was accepted as written. MINUTES: Minutes of February 3,2003. Amend or approve. The minutes were approved as written. PUBLIC COMMENT: PUBLIC HEARINGS: 1. 755.463.769 Santa Rosa Street and 1060 and 1064 Mill Street.. ARC MOD 97- 99; Re\Sultz vised building colors for a new office building; O zone; Cliff Branch, applicRicci) The ARCfinal approval to the revised building colors on a vote of 4-2-1 (Stevensoultz voting no, Root abstained due to a conflict of interest). The discussion the original ARC approval for the project and how the proposed modificatioith building's art deco style. 2. 2290 z Aven ARC 11-03; Review of a new single-family residence on a sensitive site; R-1-S \recommendation Roland Schwartz, applicant. (Michael Codron) The ARC granted final approa project on a vote of 7-0. The Commission liked the proposed Craftsmen artu I style of the home. Discussion focused on landscaping and on the projemp ce with the conditions of approval established by the use permit that authorie deve ment. 3. Downtown. ARC 193-02iew of a d ntown historic street lighting program; City of San Luis Obispoic Works Dep ment, applicant. (Continued from March 3, 2003) (Hilary H ) The ARC vote 7-0 to grantapproval to the desig f the historic street light standards. The ARC followeCHC recommendation a approved the Partially Obscured Non-Diffuse (PONemi-opaque) globe with a m tal-halide bulb (white light) and a 12-foot pole. cz-� ATTACHMER2 Architectural Review Commission Page 2 4. Los Osos Valley Road. ARC 5-03; Review of new landscape medians along Los Osos Valley Road from Royal Way to western City limits; PF zone; City of San Luis Obispo Public Works Department, applicant. (Hilary Hodges) The ARC approved the landscaping design for the proposed medians on 4-2-1 vote (Schultz and Smith voting no, Howard abstained). The Commission required the plan to be modified to include at least one type of large canopy tree in the planting palette. There was public testimony from neighbors of the project, who expressed a desire to be more involved in the process of deciding where the medians should fo. 5. Foothill Boulevard. ARC and ER 188-02; Review of proposed replacement bridge and ancillary road improvements, and environmental review; City of San Luis Obispo Public Works Department, applicant. (Michael Codron) The ARC voted 7-0 to approve the proposed bridge and adopt the Mitigated Negative Declaration for the project. As part of the approval, the ARC recommended that an artistic railing design be used for the bridge. The Commission suggested that the public art money for the project (1% of the City's contribution) could be combined with the portion of the project budget attributed to the railing, and that the total amount could be used to fund an artistic railing design, which would be reviewed through the City's public art process. The Commission also suggested that other public art opportunities, such as decorative pilasters at each end of the bridge, should be planned for as part of the project. COMMENT & DISCUSSION: 6. Staff A. Agenda Forecast Staff provided the Commission with a forecast of upcoming meeting agendas. 7. Commission A. Recent Project Review— Lessons Learned B. Obispo Beautiful Chairman Stevenson suggested that the Commission consider nominations for the Obispo Beautiful Awards at the next meeting. The meeting ADJOURNED at 8:30 to a regular meeting scheduled for Monday, April 7, 2003, at 5:00 p.m., in the Council Hearing Room at City Hall, 990 Palm Street. Presenting Planner: Michael Codron p x'.2'0 Please Place 37¢ Stamp Here San Luis Coastal Unified School District 1500 Lizzie Street San Luis Obispo, CA 93401-3062 Attention: Dr. Steven Ladd, Superintendent Presorted Standard U.S.POSTAGE PAID Permit No.7 San Luis Obispo San Luis Coastal Unified School District CA 93401 1500 Lizzie Street San Luis Obispo, CA 93401-3062 a ' f' i ; From the ,.. 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