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HomeMy WebLinkAbout11/04/2003, C9 - INTERIM TRAINING OFFICER council M�6.6a� 11-4-03 j acenba Report 'NmNumbe, q CITY O F SAN LUIS O B 1 S P 0 FROM: Wolfgang Knabe Fire Chief SUBJECT: INTERIM TRAINING OFFICER CAO RECOMMENDATION Authorize the Fire Department to establish an interim Training Officer position, at no added cost to the City. DISCUSSION In 1993, due to budget constraints, the Training Battalion Chief position was eliminated.. The duties of that position were assumed by one of the shift Battalion Chiefs. At the same time, Fire Station 3 was relieved of its Fire Prevention responsibilities, and assigned to work with the shift Battalion Chief assigned to training. Over the years, our emergency calls have increased by 50%. Fire Station 3 has absorbed much of this call-load due to the addition of a number of senior care facilities and annexations in that response area. Currently, Fire Station 3 personnel are not able to devote the required time to do an adequate job with training. The responsibilities of our training division have increased significantly. In 1997, a study concluded that the Federal and State required training level had reached a total of 166 hours/firefighter. Given the Training Division's other responsibilities (emergency response), it is able to deliver only 144 hours/Firefighter. We have been forced to neglect the following mandated training: confined space, respiratory awareness, Sudden Infant Death Syndrome training (SIDS) and Utility training requirements. In addition to our own training needs, with the increased revenue from Cal Poly for contract fire and medical services comes an expectation for added training courses and programs. Because of the Training Division's inability to handle all of its responsibilities, the administrative staff must assume some of these duties. This causes other important areas to go unattended, i.e. inability to meet the engine company fire prevention needs, long-range planning, disaster planning, etc. The need for this position exists now. However, the current budget situation is again as bad, if not worse, as it was in the 1990's. This has all but eliminated the possibility of creating a new position for the Fire Department at this time. Because the need for the Training Officer is so great, a workable solution has been developed that meets the Department's needs yet works within current budget constraints. The Training Officer will be taken from shift duty (56-hour work-week) and placed on a 40-hour work-week schedule requiring overtime to fill the shift position. Additionally, the Training Ca ^ � Council Agenda Report—Interim Training Officer Page 2 Officer position will create a vacancy in the field that will require a Fire Engineer to work out of grade as a Fire Captain and a Firefighter to work out of grade as an Engineer. Both of these costs have been incorporated into the fiscal impact. Specifically, the plan involves: 1. Not filling the Fire Marshal's position full time and instead continuing the current temporary Fire Marshal position through the end of the two-year budget cycle. The Fire Marshal will work 960 hours/year. 2. The new Training Officer will handle most of the responsibilities of a Training Academy. In the past, off-duty shift personnel have been required to conduct this training, incurring a significant overtime cost.. 3. The Training Officer will conduct a minimum of two classes per year from Alan Hancock College. Because these are fee-based classes, they will generate additional income for the City (approximately $4800/year). 4. The Training Officer will respond out of county on mutual aid assignments. As with all other mutual aid assignments, this will be reimbursed at a portal-to-portal overtime rate. Since the position is already funded at the 40-hour/week salary, these monies will be considered savings. 5. Mutual aid reimbursements are based on a portal-to-portal overtime rate. Out of county assignments may not require overtime to backfill, thus resulting in savings. Additionally, a 14.61/o administrative rate is charged, which is over and above expenses incurred. 6. As per the fire and medical services contract with Cal Poly, which is over$200,000/year, the training officer will provide training courses and programs for Cal Poly. There are several meet and confer items that will need to be discussed prior to implementation of the proposed plan. However, these issues appear to be minor and should be resolved prior to the Council meeting. In conclusion, this plan addresses immediate concerns and provides an interim solution to a serious problem. Once fiscal conditions improve, the Department hopes to make this Training Officer a regular position. CONCURRENCES The Finance and IT and Human Resources Departments have reviewed this plan and concur with the recommendation. U1 - �. Council Agenda Report—Interim Training Officer Page 3 FISCAL IMPACT The fiscal impact will not have an adverse effect on the General Fund because the cost will be absorbed within the Department and utilizing mutual aid funds. The financial breakdown is as follows: INTERIM TRAINING OFFICER 2003-04 2004-05 Costs Captain (120 Shifts-OT) 105,266 110,580 5% Bonus (Based on Base Salary of$75,786) 3,789 4,021 Fire Engineer/Medic Out of Grade (5%)(Based on Base Salary of$70,222) 3,511 3,685 Firefighter Out of Grade (5%) (Based on Base Salary of$59,873) 2,994 3,142 Fire Marshal Costs(960 Hours at$40/hour) 38,400 38,400 TOTAL 153,960 159,828 Means of Payment Fire Marshal Savings (102,410) (107,449) Training Academy Savings (25,400) Alan Hancock College Classes Reimbursements (4,800) (4,944) Captain Mutual Aid Reimbursements (19,102) (20,058) Other Mutual Aid Reimbursements" (27,648) (1,977) TOTAL (153,960) (159,828) * Once all mutual aid expenses have been covered, significant revenues have been generated: approximately $135,000 in 2001-02, $26,000 in 2002-03, and an additional $28,000 has been invoiced for 2002=03 and is expected to be paid before the end of this fiscal year. Projected estimates for mutual aid responses in 2003-04 indicate revenues will exceed expenses and be sufficient to cover the Interim Training Officer position. This trend is expected to continue in 2004-05. (It should be noted, mutual aid reimbursements are not guaranteed, and as such, there is the potential for a slightly higher "net' cost with this approach should the mutual aid reimbursements fall short of projections.) ALTERNATIVES 1. Maintain the status quo, which does not allow for the coordination and training identified by the state and federal training mandates. This will make it difficult to put well-trained Firefighters on the street and is not recommended. 2. Request a regular training officer position, which is not recommended at this time because of state and local financial instability. G:/Council Agenda Reports/CAR-Interim Training Officer Counck V074, 2003 j acEnoA Report 1.N..b. C ITY O F SAN L U I S O B I S P O FROM, Michael D. McCluskey,Director of Public Works Prepared By: Barbara Lynch Civil Engineer SUBJECT: DEED OF GIFT FOR DOWNTOWN ARTIFACTS CAO RECOMMENDATION 1. Approve the Deed of Gift to the San Luis Obispo County Archaeological Society for the significant artifacts resulting from the Downtown Utility Pipeline Installation Projects, Specification No.s 90241 and 90261. 2. Authorize the Mayor to sign the Deed of Gift DISCUSSION The City has been replacing utility lines in the downtown for the past several months. That work is largely completed now. For the duration of the excavation work, an archeological monitor was present at the work site to determine if artifacts or previously unidentified archeological sites were present in the work zone. As a result of that monitoring work, numerous artifacts were found. The archeologists have recommended a number of pieces be permanently retained in a curation facility to provide information to researchers. The cannon and partial cannon will not be part of the curation materials with SLOCAS. Staff is looking into possible public display locations with the assistance of the Cultural Heritage Commission. As a part of the curation process, staff recommends that the artifacts be deeded by way of gift to San Luis Obispo County Archeaological Society (SLOCAS), which is the common practice when archiving occurs. If the City were to choose to retain ownership of the collection, fees would shift to a recurring annual charge per box that would result in a substantially higher cost to the City over the years. The City has previously made a gifts of artifacts found during construction to the SLOCAS curation facility. Doing this makes the material readily available, along with other local finds for individuals doing research and study. Staff is recommending that we continue our practice of using the SLOCAS facility for the artifacts from the recent downtown pipeline project. CONCURRENCES Community Development concurs with the use of the SLOCAS facility to archive the materials. FISCAL IMPACT The volume of material the archeologist is recommending for permanent storage will fill two boxes. One box will house the actual artifacts, and the second the reports and documentation for Cio- Deed of Gift for Downtown Artifacts Page 2 the project. SLOCAS charges a one time fee of $700 per box to support the storage of the materials. Funding for this cost will come from the project's contingency funds. ALTERNATIVES The City could decide to retain the materials at a City building. For the small cost associated with the storage, there appears to be no benefit to storing the materials at a City building where they might be subject to rough handling or difficult to locate as time passed. ATTACHMENTS Attachment 1 - List of Artifacts to be curated Attachment 2—Agreement&Deed of Gift g:\current projects\sewer190261 dt sewer-water\documents\?-staff reports\90261 deed of gift.doc Shot=ort Ldrive CI0 �� Attachment 1 - 1 Artifact List 600 Blk of Palm 600 Blk of Palm 600 Blk of Palm Florida Mineral Aqua-Murray and Lanman druggists New York 1870= Palm& Chorro Water Bottle 1890 Champagne Dark Olive- 11"bottle with applied lip and 3"kick up 900 Blk of Monterey Bottle style base Condiment.Bottle Aqua- Lea& Perrins 7"bottle embossed Worcestershire 800 Blk of Monterey sauce 1877-1920 applied double collar lip Medicine Bottle Aqua-Embossed McMillian and Kester Jamaica Ginger 800 Blk of Monterey S.F. circa 1865-75 Perfume Bottle Cylindrical body side embossed [PA]/[A] Paris 800 Blk of Monterey Base Bottle Purple-Circa 1880-1948 600 Blk of Palm Beverage bottle Aqua—Rounded bottle base 2" embossed ACB and Co. 600 Blk of Palm Beer bottle Aqua—3"base,cup molded bottom embossed A.B.G.M. 600 Blk of Palm Co. Ink bottle Aqua—Cylindrical 3"high with rounded 2"base 600 Blk of Palm embossed [16] Patent medicine Aqua—Recessed side panel partial embossing [G] lower 900 Blk of Monterey [DICA] Bottle Red—Shoulder, embossed on side [TRADE M], Nipomo&Monterey [UNIVERSAL], [OCT. 21 Bottle Olive—base Higuera& Broad Glue bottle Aqua—3"bottle embossed on side [SPALDINGS] 1000 of Broad Medicine bottle 6"bottle with flared lip embossed [H] on base 1000 Blk of Monterey Medicine bottle Aqua—Side panel embossed on side [Mc LEE) 800 Blk of Monterey Medicine bottle Aqua—5"bottle with square collar Monterey&Morro Porcelain Doll arm 600 Blk of Palm Earthenware Plate rim sherd with blue transfer print, floral design 700 Blk Palm Porcelain Doll arm 1000 Blk Broad Porcelain McCaffery Bros, S. Cal. Hutchison bottle stoppers 1000 Blk Broad embossed [FAT] [KHUNTE], [Feb. 7] Porcelain Plate rim, embossed-John Edwards,England 1881-1900 Monterey &Morro Earthenware Earthenware plate rim sherd with blue transfer print, Monterey & Morro floral design Black powder flask Nipomo &Palm Machine cut nail 1000 Blk Chorro Silver dessert spoon 800 Blk Monterey French military button 800 Blk Palm Do 3 Attachment 1 - 2 Rail spike 800 Blk of Monterey Rail spike 900 Blk of Monterey Brass pipe tamp 800 Blk of Monterey Handmade pickaxe 800 Blk of Monterey Silver clad spoon 800 Blk of Monterey Copper bowl 900 Blk of Monterey Brass pipe section 700 Blk of Palm Brass opium pipe stems 700 Blk of Palm Brass drawer pull 700 Blk of Palm English swivel cannon &partial cannon barrel* 900 Blk of Monterey Rail spike 900 Blk of Monterey Copper quill pen 600 Blk of Palm Rail spike 900 Blk Monterey Rail spike Chorro&Monterey Wire loop anvil cone 1000 Blk Broad * This 'item will not be part of the curation materials with SLOCAS. Staff is looking into possible public display locations with the assistance of the Cultural Heritage Commission. CID - 4 AGREEMENT THIS AGREEMENT is made and entered into in the CITY of San Luis Obispo on this day of , 2003 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as CITY,and THE SAN LUIS OBISPO COUNTY ARCHAEOLOGICAL SOCIETY(SLOCAS). WITNESSETH: WHEREAS,CITY desires to curate the 2003 Downtown Utility Pipeline Replacement project artifacts in a proper storage environment that provides suitable community access to the collection;and WHEREAS, SLOCAS has as part of its mission to promote conservation of archaeological sites, records and collections;and WHEREAS, SLOCAS is qualified to provide this service at its Research and Collections Facility, located in Buildings 1522 and 1523 on Camp San Luis Obispo;and NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above,and shall continue in perpetuity. 2. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, CITY will pay, and SLOCAS shall receive therefore, $700.00/standard archive box(10"x 12"x15"with weight not to exceed 40 lbs per box). CITY will deed 2003 Downtown Utility Pipeline Replacement project artifacts the to SLOCAS as specified in the attached Deed of Gift (Exhibit A). The collection includes all artifacts and the catalogue. Any available supporting documentation such as field records, photographs, and maps shall be organized and submitted with the artifacts along with the final reports. The collection will be submitted to SLOCAS following their curation guidelines. CITY reserves the right to borrow artifacts from the 2003 Downtown Utility Pipeline Replacement project artifacts under the following conditions: a. CTTY will submit a written request to borrow specimens for public exhibit and will include: a list or description of the items needed;the purpose and location of the display;the duration of use;and the name of the CITY staff member(s)that will be responsible for the materials. b. Loaned collection materials will be handled, stored, and exhibited in a safe manner and protected from breakage,theft,and other adverse conditions such as excessive heat or moisture,insects,and rodents. C. There will be no charge to CITY for SLOCAS staff time unless the loan request requires an unusual amount of preparation and packaging time,in which case established staff fees will be assessed. d. Copying,packing,shipping,insurance,or other transport costs will be paid by CITY. e. CITY will sign an inventory and agreement form prior to release of the artifacts,and will be responsible for the safe return of all items listed. SLOCAS Agreement Page 1 Ciu-� 3. SLOCAS'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by CITY, SLOCAS agrees to provide, storage for the 2003 Downtown Utility Pipeline Replacement project artifacts. 4. DISSOLUTION OF SLOCAS. In the event of the dissolution of SLOCAS,in concurrence with CITY, SLOCAS will obtain a curation agreement with another archival facility. Should CITY prefer,CITY will be allowed to regain ownership of the collection and will be responsible for the curation of the collection. 5. AMENDMENTS. Any amendment,modification,or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the CITY Administrative Officer of the CITY. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference,shall constitute the complete agreement between the parties hereto. No oral agreement,understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement,understanding,or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail,postage prepaid by registered or certified mail addressed as follows: CITY Barbara Lynch City of San Luis Obispo 955 Morro Street San Luis Obispo,CA 93401 SLOCAS San Luis Obispo County Archaeological Society P.O.Box 109 San Luis Obispo,CA 93406 9. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and SLOCAS do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: CITY OF SAN LUIS OBISPO,A Municipal Corporation Lee Price,City Clerk Dave Romero,Mayor APPROVED AS TO FORM: For the San Luis Obispo County Archaeological Society Jona ell,City Attorney 0 D lv SLOCAS Agreement Page 2 - Mlach wk co-f Z- 3 Exhibit A Deed of Gift The City of San Luis Obispo irrevocably and unconditionally gives, transfers and assigns to the San Luis Obispo County Archaeological Society (SLOCAS) by way of gift, all rights, titles, and interests (including all copyright, trademark and related interests) in, to, and associated with, the objects collected during the "Downtown Utility Pipeline Installation Projects, City Specification No.s 90240 and 90261." The City of San Luis Obispo affirms that they own said objects and that to the best of their knowledge they have good and complete right, title, and interest to deed as a gift. In the event that SLOCAS is dissolved,SLOCAS will confer with the City and a curation agreement for the collection will be obtained with another archival facility or the City will regain ownership of the collection and be responsible for its curation. ATTEST: CITY OF SAN LUIS OBISPO,A Municipal Corporation Lee Price,City Clerk Dave Romero,.Mayor APPROVED AS TO FORM: 1� Jona well,City Attorney The San Luis Obispo County Archaeological Society hereby acknowledges the receipt of the above Deed of Gift. Curator Date San Luis Obispo County Archaeological Society P.O.Box 109 San Luis Obispo,CA 93406 CIO - 9 SLOCAS Agreement Page 3