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HomeMy WebLinkAbout11/18/2003, AGENDA h � _L council agem6a CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 18, 2003 Action Update 3:45 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street City Attorney Lowell provided the Closed Session announcement regarding Workers' Compensation Claim re Mark E. Williams, pursuant to Government Code Section 54956.95. The City Attorney reported that the Closed Session was held and there was no reportable action. 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street 'Note ear!y start time Present: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero INTRODUCTIONS Public Works Director McCluskey introduced new employees in the Public Works Department, as follows: Carmen Leyva, Associate Engineer, Jake Hudson, Traffic Engineering Assistant, Martin Van Maanen, Maintenance Worker in the Streets Division, Glen Morgan, Heavy Equipment Mechanic in the Fleet Division. Finance Director Statler introduced April Richardson, new Accounting Assistant in the Finance and Information Technology Department. Council Agenda Tuesday, November 18, 2003 Action Update PUBLIC HEARINGS 1. CONSIDERATION OF A LOT LINE ADJUSTMENT BETWEEN TWO PARCELS WITH EXCEPTIONS TO LOT AREA, WIDTH AND DEPTH, 1530 AND 1570 PENNY LANE (LLA 113-03). (MANDEVILLE/COREY— 30 MINUTES) RECOMMENDATION: Adopt a resolution approving a lot line adjustment, with exceptions to the Subdivision Regulations, based on findings and subject to conditions. ACTION: Resolution No. 9504 (2003 Series) adopted (5:0). 2. CONSIDERATION OF THE HUMAN RELATION.COMMISSION'S RECOMMENDATIONS AND-PRIORITIES FOR THE 2004 CDBG PROGRAM. (MANDEVILLE/HOOK— 20 MINUTES) RECOMMENDATION: As recommended by the Human Relations Commission, establish the Community Development Block Grant (CDBG) funding priorities for the 2004 CDBG Program. ACTION. Approved, as amended. (5:0). BUSINESS ITEMS 3. PRELIMINARY DESIGN REPORT FOR WATER TREATMENT PLANT MASTER PLAN IMPROVEMENTS. (MOSS/HENDERSON — 30 MINUTES) RECOMMENDATION: 1) Approve the project components recommended for inclusion in the final design of improvements for the Water Treatment Plant Improvement Project. 2) Approve the amendment to the contract with Black and Veatch for Phase II services for the design of the recommended improvements at the Water Treatment Plant for an additional amount not to exceed $519,680. 3) Authorize the Utilities Director to approve additional compensation for an amount not to exceed $53,029. 4) Authorize the transfer of $375,109 from Water Fund Working Capital to the project account. ACTION. 1-4)Approved. (5:0). 2 Council Agenda - Tuesday, oaovember 18, 2003 Action Update 4. STENNER CANYON HYDROELECTRIC FEASIBILITY STUDY. (MOSS/HENDERSON — 30 MINUTES) RECOMMENDATION: 1) Receive and file the Stenner Canyon Hydroelectric Facility Feasibility Study. 2) Endorse further evaluation of Alternative 2B relative to reactivation of the Stenner Canyon Hydroelectric Facility. 3) Approve amendment to contract with Black and Veatch for additional analysis and project support for an amount not to exceed $27,255 (included as Task 730 of Amendment 1 to contract with Black and Veatch for Phase II services for the Water Treatment Plant Improvement Project, separate agenda report). (See Business Item #3) ACTION. 1) Report received. 2-3)Approved. (5:0) 7:00 P.M. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that.members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec..54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Gary Fowler urged the Council to not proceed with the acquisition of the Ahearn Ranch open space, or any other open space, until such time as the City has adequate funding to ensure adequate maintenance and patrolling. William Nulton expressed appreciation to the Laguna Lake Ladies and Mens Golf Clubs, the City of SLO, and Todd Bunte, Laguna Lake Golf Course Manager, for the installation of the American Flag at the golf course in memory of those lost on September 11, 2001. Situ Kelvin Harrison reiterated claims of discrimination and harrasmeni Mary Beth Schroeder criticized the Council for recent land use decisions and for spending City funds on consultants. APPOINTMENT Al. DESIGNATION OF COUNCIL REPRESENTATIVES TO "UC-CSU" HOST CITIES COALITION. (HAMPIAN — 10 MINUTES) RECOMMENDATION: Designate two City Council members to represent the City at future meetings of the US-CSU Coalition (and an alternate, if so desired). 3 Council Agenda — Tuesday, .-jovember 18, 2003 Action Update ACTION. Council designated Mayor Romero and Council Member Ewan as representatives, and Council Member Mulholland as the alternate. (5.0). CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF TUESDAY, NOVEMBER 4, 2003 REGULAR MEETING. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. ACTION. Approved. (5:0) C2. FLEET MANAGEMENT POLICY REVISIONS. (MCCLUSKEY/ELLIOTT) RECOMMENDATION: Adopt a resolution amending Financial Management Manual Section 405 regarding fleet management. ACTION. Resolution No. 9505(2003 Series) adopted. (5:0). C3. BUS MAINTENANCE FACILITY IMPROVEMENT: BUS WASH SPECIFICATION NO. 99601 B.. (MCCLUSKEY/FRASER) RECOMMENDATION: 1) Approve the plans and specifications for "Bus Maintenance Facility Improvement: Bus Wash; Specification No. 99601 B", authorize the soliciting of bids. 2) Authorize contract award and final bid alternate prioritization by the City Administrative Officer if the lowest responsible bid plus accepted deductive bid alternates is within the Engineer's Construction Cost estimate. 3) Cover estimated project costs by appropriating $133,000 from the unappropriated balance of the Transit Fund. ACTION: 1-3)Approved. (5.0). C4. ORCUTT ROAD MEDIAN WATER-IMPACT FEE. (MCCLUSKEY/WALTER) RECOMMENDATION: 1) Transfer $8,259 from the CIP reserve to pay the water impact fee for the median landscaping project.on Orcutt Road near the intersection with Broad Street. ACTION. Approved. (4:1, Mulholland). C5. SOUTHERN PACIFIC RAILROAD FREIGHT WAREHOUSE REHABILITATION — PHASE 1, SPECIFICATION NO. 9010-6. (MCCLUSKEY/MCGUIRE) 4 Council Agenda Tuesday; vovember 18, 2003 Action Update RECOMMENDATION: 1) As recommended by the Architectural Review Commission, approve plans and specifications for the "SPRR Freight Warehouse Rehabilitation — Phase 1", Specification No. 90106. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract for Phase 1 if the lowest responsible bid is within the engineer's estimate of $247,150. 3) Appropriate $48,575 from the CIP reserve account to the project account to satisfy the local match requirement for a Federal Transportation Enhancement Activities grant. ACTION: 1-3)Approved. (5:0). C6. BICYCLE TRANSPORTATION ACCOUNT (BTA) FOR ALTERATIONS TO THE. JENNIFER STREET BICYCLEAND PEDESTRIAN BRIDGE. (MCCLUSKEY/HUDSON) RECOMMENDATION: 1) As recommended by the Bicycle Advisory Committee (BAC), adopt a resolution that: a) Directs the City Administrative Officer to submit an application to Caltrans for a $225,000 Bicycle Transportation Account (BTA) grant to pay for proposed alternations to the Jennifer Street Bicycle and Pedestrian Bridge; and, b) Certifies that local match funding will cover ten percent of the total project cost. 2) If the grant application is successful, approve appropriation of $25,000 from the CIP Reserve, if funds are still available, or from the General Fund balance, to act as a local match for the grant. 3) Authorize the City Administrative Officer to execute all required grant documents. ACTION: Resolution No. 9506(2003 Series) adopted. (5:0). C7. DOWNTOWN UTILITY PIPELINE REPLACEMENT PROJECT ARCHEOLOGICAL SERVICES, SPECIFICATION NO. 90245A. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to, and authorize the Mayor to execute a contract with Applied Earthworks in the amount of $80,000 for archeological services on the Downtown Utility Pipeline Replacement project—January 2004, Specification No. 90245A. ACTION. Approved. (5:0). C8. AWARD OF CONTRACT FOR DESIGN OF ALRITA PUMP STATION REPLACEMENT PROJECT, SPECIFICATION NO. 90234. (MOSS/GILMORE) RECOMMENDATION: 1) Award the contract for design of the Alrita Pump Station Replacement Project to Boyle Engineering Corporation in the amount of $79,969. 2) Authorize the use of up to $8,031 in additional funding for project contingencies and incidental costs. 3) Authorize the Mayor to execute the agreement. 5 Council Agenda Tuesday; ivovember 18, 2003 Action Update ACTION. 1-3)Approved. (5:0). PUBLIC HEARINGS, CONTINUED 5. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION DECISION DENYING A REQUEST TO CONVERT A TWO-CAR GARAGE INTO LIVING SPACE AND CONSTRUCT A DETACHED TWO-CAR CARPORT AS REPLACEMENT PARKING, 1892 OCEANAIRE DR._(ARC 48-03); DAVID SCHMITT, APPELLANT. (MANDEVILLE/COREY- 30 MINUTES) RECOMMENDATION: Adopt a resolution to deny the appeal, and uphold the Architectural Review Commission's action on the subject project. ACTION. Resolution No. 9507(2003 Series) adopted denying the appeal. Council referred the matter back to the ARC. (5:0). 6. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION (ARC) DENIAL OF A REQUEST TO INSTALL A 50-FOOT HIGH ILLUMINATED FLAGPOLE ON THE SOUTH SIDE OF THE KSBY STUDIOS IN A CONSERVATION OPEN SPACE ZONE (ARC MOD 92-03; 1772 CALLE JOAQUIN); AMERICAN LEGION POST 66, APPELLANT. (MANDEVILLE/RICCI -2 HOURS) RECOMMENDATION: Adopt a resolution denying the appeal, and upholding the Architectural Review Commission's action to deny the project, based on findings. ACTION: Resolution No. 9508(2003 Series)adopted upholding the appeal. (3:2; Mulholland, Ewan). COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities.. Time limit-3 minutes. Council Member Schwartz reported on the Downtown Association Board Meeting of November 1 (written report on file in the Office of the City Clerk). Mayor Romero reported on the PAC Commission meeting of November 13th (written report on file in the Office of the City Clerk). Vice.Mayor Mulholland reported on the November 51h County Water Resources Advisory Committee meeting, the November 12th meeting of the Mass Transportation Committee, the November 12th meeting of the Jack House Committee and the November 12th Promotional Coordinating Committee meeting. 6 Council Agenda Tuesday; wovember 18, 2003 Action Update Council Member Ewan reported on last week's Air Pollution Control District(APCD) and Integrated Waste Management Authority(1WMA)meetings. Council Member Settle provided a LAFCO update. He also reported that he will represent the Channel Counties Division of the League on the Revenue and Taxation Policy Committee and summarized current issues. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). Mayor Romero reminded Council Members of the Channel Counties Division meeting in Paso Robles on Friday night, November 21st. City Clerk Price noted that the Council would be adjourning to a special meeting on Thursday November 20th at noon. She also mentioned that the December 2, 2003 meeting would begin at 5.00 p.m., and further, asked Council Members to set aside the dates of Tuesday January 13, 2004 and Tuesday January 27, 2004 for special meetings to consider the Housing Element Update. A. ADJOURN. 7 I council acEnaa CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 18, 2003 3:45 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street LIABILITY CLAIMS Pursuant to Government Code Section 54956.95 Workers' Compensation Claim Regarding Mark E. Williams 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street *Note early start time CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Ken Schwartz, Allen K. Settle, Vice Mayor Christine Mulholland, Mayor Dave Romero ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday, rvovember 18, 2003 INTRODUCTIONS INTRODUCTION OF NEW EMPLOYEES IN THE PUBLIC WORKS DEPARTMENT. (MCCLUSKEY— 5 MINUTES) INTRODUCTION OF NEW EMPLOYEE IN THE FINANCE AND IT DEPARTMENT, APRIL RICHARDSON, ACCOUNTING ASSISTANT. (STATLER —5 MINUTES) PUBLIC HEARINGS 1. CONSIDERATION OF A LOT LINE ADJUSTMENT BETWEEN TWO PARCELS WITH EXCEPTIONS TO LOT AREA, WIDTH AND DEPTH, 1530 AND 1570 PENNY LANE (LLA 113-03: (MANDEVILLE/COREY—30 MINUTES) RECOMMENDATION: Adopt a resolution approving a lot line adjustment, with exceptions to the Subdivision Regulations, based on findings and subject to conditions. 2. CONSIDERATION OF THE HUMAN RELATION COMMISSION'S RECOMMENDATIONS AND PRIORITIES FOR THE 2004 CDBG PROGRAM. (MAN DEVI LLE/HOOK—20 MINUTES) RECOMMENDATION: As recommended by the Human Relations Commission, establish the Community Development Block Grant (CDBG) funding priorities for the 2004 CDBG Program. BUSINESS ITEMS 3. PRELIMINARY DESIGN REPORT FOR WATER TREATMENT PLANT MASTER PLAN IMPROVEMENTS. (MOSS/HENOERSON —30 MINUTES) RECOMMENDATION: 1) Approve the project components recommended for inclusion in the final design of improvements for the Water Treatment Plant Improvement Project. 2) Approve the amendment to the contract with Black and Veatch for Phase II services for the design of the recommended improvements at the Water Treatment Plant for an additional amount not to exceed $519,680. 3) Authorize the Utilities Director to approve additional compensation for an amount not to exceed $53,029. 4) Authorize the transfer of $375,109 from Water Fund Working Capital to the project account. 3 Council Agenda Tuesday, November 18, 2003 4. STENNER CANYON HYDROELECTRIC FEASIBILITY STUDY. (MOSS/HENDERSON — 30 MINUTES) RECOMMENDATION: 1) Receive and file the Stenner Canyon Hydroelectric Facility Feasibility Study. 2) Endorse further evaluation of Alternative 2B relative to reactivation of the Stenner Canyon Hydroelectric Facility. 3) Approve amendment to contract with Black and Veatch for additional analysis and project support for an amount not to exceed $27,255 (included as Task 730 of Amendment 1 to contract with Black and Veatch for Phase II services for the Water Treatment Plant Improvement Project, separate agenda report). (See Business Item #3) 7:00 P.M. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF TUESDAY, NOVEMBER 4. 2003 REGULAR MEETING. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. C2. FLEET MANAGEMENT POLICY REVISIONS. (MCCLUSKEY/ELLIOTT) RECOMMENDATION: Adopt a resolution amending Financial Management Manual Section 405 regarding fleet management. C3. BUS MAINTENANCE FACILITY IMPROVEMENT: BUS WASH SPECIFICATION NO. 99601 B. (MCCLUSKEY/FRASER) RECOMMENDATION: 1) Approve the plans and specifications for"Bus Maintenance Facility Improvement: Bus Wash; Specification No. 99601 B", authorize the soliciting of bids. 2) Authorize contract award and final bid alternate prioritization by the City Administrative Officer if the lowest responsible bid plus accepted deductive bid alternates is within the Engineer's Construction Cost estimate. 3) Cover estimated project costs by appropriating $133,000 from the unappropriated balance of the Transit Fund. 4 Council Agenda - Tuesday, November 18, 2003 C4. ORCUTT ROAD MEDIAN WATER IMPACT FEE. (MCCLUSKEY/WALTER) RECOMMENDATION: 1) Transfer$8,259 from the CIP reserve to pay the water impact fee for the median landscaping project on Orcutt Road near the intersection with Broad Street. C5. SOUTHERN PACIFIC RAILROAD FREIGHT WAREHOUSE REHABILITATION -- PHASE.1. SPECIFICATION.NO. 90106. (MCCLUSKEY/MCGUIRE) RECOMMENDATION: 1) As recommended by the Architectural Review Commission, approve plans and specifications for the "SPRR Freight Warehouse Rehabilitation — Phase 1", Specification No. 90106. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract for Phase 1 if the lowest responsible bid is within the engineer's estimate of $247,150. 3) Appropriate $48,575 from the CIP reserve account to the project account to satisfy the local match requirement for a Federal Transportation Enhancement Activities grant. C6. BICYCLE TRANSPORTATION ACCOUNT (BTA) FOR ALTERATIONS TO THE JENNIFER STREET BICYCLE AND PEDESTRIAN BRIDGE. (MCCLUSKEY/HUDSON) RECOMMENDATION: 1) As recommended by the Bicycle Advisory Committee (BAC), adopt a resolution that: a) Directs the City Administrative Officer to submit an application to Caltrans for a $225,000 Bicycle Transportation Account (BTA) grant to pay for proposed alternations to the Jennifer Street Bicycle and Pedestrian Bridge; and, b) Certifies that local match funding will cover ten percent of the total project cost. 2) If the grant application is successful, approve appropriation of $25,000 from the CIP Reserve, if funds are still available, or from the General Fund balance, to act as a local match for the grant. 3) Authorize the City Administrative Officer to execute all required grant documents. C7. DOWNTOWN UTILITY PIPELINE REPLACEMENT PROJECT ARCH EOLOGICAL_SERVICES, SPECIFICATION NO. 90245A. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to, and authorize the Mayor to execute a contract with Applied Earthworks in the amount of $80,000 for archeological services on the Downtown Utility Pipeline Replacement project—January 2004, Specification No. 90245A. 5 Council Agenda Tuesday, wovember 18, 2003 C8. AWARD OF CONTRACT FOR DESIGN OF ALRITA PUMP STATION REPLACEMENT PROJECT, SPECIFICATION NO. 90234. (MOSS/GILMORE) RECOMMENDATION: 1) Award the contract for design of the Alrita Pump Station Replacement Project to Boyle Engineering Corporation in the amount of $79,969. 2) Authorize the use of up to $8,031 in additional funding for project contingencies and incidental costs. 3) Authorize the Mayor to execute the agreement. PUBLIC HEARINGS, CONTINUED 5. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION DECISION DENYING A REQUEST TO CONVERT A.TWO-CAR GARAGE INTO LIVING_ SPACE AND CONSTRUCT A DETACHED TWO-CAR CARPORT AS REPLACEMENT PARKING, 1892 OCEANAIRE DR..(ARC 48-03); DAVID SCHMITT, APPELLANT. (MAN DEVI LLE/CO REY—30 MINUTES) RECOMMENDATION: Adopt a resolution to deny the appeal; and uphold the Architectural Review Commission's action on the subject project. 6. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION (ARC) DENIAL OF A REQUEST TO INSTALL.A.50-FOOT HIGH ILLUMINATED FLAGPOLE ON THE SOUTH SIDE OF THE KSBY STUDIOS INA CONSERVATION OPEN SPACE ZONE(ARC MOD 92-03; 1772 CALLE JOAQUIN); AMERICAN LEGION POST 66. APPELLANT. (MANDEVILLE/RICCI — 2 HOURS) RECOMMENDATION: Adopt a resolution denying the appeal, and upholding the Architectural Review Commission's action to deny the project, based on findings. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition,subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). A. ADJOURN. 6 � I council agenba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 18, 2003 ADDENDUM ADDED ITEM: 7:00 P.M. APPOINTMENT ITEM Council Chamber 990 Palm Street Al. DESIGNATION OF -O IN IL REPRESENT&TIVES TO "Un-CSU" HOST CITIFFS COALITION_ (HAMPIAN — 10 MINUTES) ® Regular City Council meetings are broadcast on Charter Cable Channel 20. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781- 7103.