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Home My WebLink About11/18/2003, C5 - SOUTHERN PACIFIC RAILROAD FREIGHT WAREHOUSE REHABILITATION - PHASE 1, SPECIFICATION NO. 90106 Nle,Elm,counciNoel. IS,2ao3 [A] agenbA Report I"N..bn es� C I T Y O F SAN LU I S OBISPO FROM: Michael McCluskey, Public Works DirectoP----- Prepared By: Michael J. McGuire,Assistant Engineer SUBJECT: SOUTHERN PACIFIC RAILROAD FREIGHT WAREHOUSE REHABILITATION—PHASE 1, SPECIFICATION NO. 90106 CAO RECOMMENDATIONS: 1. As recommended by the Architectural Review Commission, approve plans and specifications for "SPRR Freight Warehouse Rehabilitation — Phase V, Specification No. 90106 2. Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract for Phase 1 if the lowest responsible bid is within the engineer's estimate of$247,150 3. Appropriate $48,575 from the CIP reserve account to the project account to satisfy the local match requirement for a Federal Transportation Enhancement Activities grant DISCUSSION On May 21, 2002 the Council approved a plan to rehabilitate and renovate the historic Southern Pacific Railroad Freight Warehouse in three phases: Phase 1 — Stabilization of the Foundation and Main Structure Phase 2—Repair of Structural and Architectural Components Phase 3 —Construction of Improvements to Prepare for Occupancy When Phase 3 is eventually completed, the San Luis Obispo Railroad Museum will install the tenant improvements needed to operate the building as a museum. Plans and specifications for the Phase 1 have been completed and Public Works is ready to advertise for bids on a construction contract. CONCURRENCES All three project phases have been approved by the Architectural Review Commission. Community Development Department is prepared to issue a building permit to the contractor awarded the project. i Council Agenda Report—SPRR Freight Warehouse Rehabilitation Page 2 FISCAL IMPACT This project was approved in the 1999-01 Financial Plan. (See pages 352-353 of Appendix B to the 1999-01 Financial Plan.) There is an approved Federal Transportation Enhancement Activities grant in the amount of $440,000 for this project. When the project was first proposed, the project proponent believed that there was no need for a local match, and consequently $440,000 was appropriated to the project budget. Since then, Public Works has learned that, in fact, an 11.5 percent local match is required, which means that fully leveraging the $440,000 Federal grant will require a $57,175 appropriation of local money. In March 2001 the Council appropriated $6,800 from the unappropriated balance of the Capital Outlay Fund to the project budget, so an additional $48,575 is needed. Public Works recommends appropriating this money from the CIP reserve account, which currently has a balance of$259,100. Appropriating the $48,575 along with $8,259 for the Impact Fee for the Orcutt Median Landscaping project will leave a future balance of$202,266 in the CIP reserve account. The Phase 1 project budget is summarized in the following table: Spent Estimated to or Date Encumbered Total Study $ 34,300 $ - $ 34,300 Hazardous Materials Evaluation 725 - 725 Design and Construction Consultation 11,696 29,004 40,700 Cost Estimation - 2;500 2,500 Construction - 247,150 247,150 Construction Management - 38,250 38,250 Hazardous Materials Consultation 350 6,650 7,000 Materials Testing - 5,000 5,000 Printing and Advertising 188 4,512 4,700 Miscellaneous 311 1,422 1,733 Contingencies @ 20 Percent of Construction - 49 430 49.430 Subtotal of Estimated Phase 1 Costs $ 479570 $ 383,918 $ 4319488 Amount Available for Possible Roof Work 65,687 Total Phase 1 Pro'ect Budget $ 497,175 CS-Z Council Agenda Report—SPRR Freight Warehouse Rehabilitation Page 3 Since recent building rehabilitation projects have encountered costly unknown and unforeseen conditions during construction, the construction contingency was established at 20 percent of the construction cost. If bids on the construction contract come in below the cost estimate and contingencies do not exceed the amount allowed, there should be at least $65,000 available for additional work. This additional work would be done via Change Order so that the entire Federal TEA Grant would be used. Public Works is recommending that this amount be targeted for possible design and repairs to roof and truss components that are now included in Phase 2. ATTACHMENTS 1. Architectural Review Commission Approval. 2. Phase 1 Construction Costs Plans and Specifications will be placed in the Council reading file. GA Current Projects\Bldgs\90106 SPRR Historic Freight Warehouse Rehab\ Documents\2-Pre-construction\Bid-Award\90106-car authorization to adv v2.doc 1i.5 -- ATTACHMENT 1-A Meeting Update ARCHITECTURAL REVIEW COMMISSION April 21, 2003 Monday 5:00 p.m. ROLL CALL: Commrs. Allen Root, Zeljka Howard, Jim Lopes, David Smith, Michael Boudreau, and Chairperson Charles Stevenson (and one vacancy) Commissioner Root was absent. ACCEPTANCE OF AGENDA: Commissioners or staff may modify the order of items. MINUTES: Minutes of November 18 and December 16, 2002. Amend or approve. The minutes of November 180' were approved as written. Consideration of the minutes for December 16'4 was continued to the next regular meeting. PUBLIC COMMENT: PUBLIC HEARINGS: 1: Citywide. ARC 42-00; Review of the addition of the Hillside Development section to the approved Community Design Guidelines; City of San Luis Obispo, applicant. (To be continued to May 5, 2003) (Pam Ricci) The item was continued without discussion. 2. 2903 Broad Street. ARC 109-02; Review of a new seven-unit residential development; R-2-S zone; Dave Bolduan, applicant. (Phil Dunsmore) The project was approved on a 5-0 vote after discussion that focused on project details such as landscaping along Broad Street and window trim details. The Commission had granted schematic approval to the project ata previous meeting and Commissioners were pleased that the applicant had responded well to their previous direction. The ARC approval was the final step for the project, which now has all of its City entitlements. 3. 2064 Harris Street ARC 198-02; Review of a proposed duplex on a site with an existing house, and demolition of a studio unit; R-2 zone; Jay Ferriol, applicant. (Hilary Hodges) The item was continued at the request of the applicant who was unable to attend. 4. 1940 Santa Barbara Avenue. ARC 163-01; Review of plans to rehabilitate the Southern Pacific Freight Warehouse for use as a railroad museum; PF-H zone;City of San Luis Obispo (Public Works), applicant. (Michael Codron) The Commission voted 5-0 to grant final approval to the proposed rehabilitation plan. The building is on the City's Master List of Historic Resources and the project is I„ ATTACHMENT 1 Architectural Review Commission Page 2 supported by the Cultural Heritage Committee. The ARC heard presentations from the public Works Department and from the Railroad Museum, the organization that will lease the building from the City. Discussion focused on new building elements such as doors and windows that will be added to serve the new uses of the building, which include a small layover facility for transit workers in addition to the museum. COMMENT & DISCUSSION: . Staff A. enda Forecast Staff pro v d the Commission with a forecast of upcoming agendas. 6. Commission A. Recent Project Review essons Learned The Commission did not discuss a recent projects. B. Elections The Commission voted unanimously to re-elect airman Stevenson for a one-year term as Chairman of the ARC and Michael Boudreau as 'ce-Chair.. C. Bi-annual review of Bylaws The Commission continued consideration of the by-laws in orde have a printing error corrected in the document. The meeting ADJOURNED at .7.,30 p.m. to a regular meeting scheduled for nday, May 5, 2003, at 5:00 p.m., in the Council Hearing Room at City Hall, 990 Palm Str t. Presenting Planners: Michael Codron i �r s ATTACHMENT 1-1 CIt/ of San J IS OBISN Department nt Cnmraunity neve!Tnment Planning Division April 22, 2003 TO: File ARC 163-01: 1940 Santa Barbara Avenue Michael Cbdron, Associate Planner Peggy Mandeville, Transportation Associate FROM Ronald Whisenand, Deputy Community Development Directoe SUBJECT: Review of plans to rehabilitate the Southern Pacific Freight Warehouse for use as a railroad museum The Architectural Review Commission, at its meeting of April 21, 2003, granted final approval to your project, based on the following findings and subject to the following conditions: Fines 1. The project is architecturally compatible with the site and with buildings on surrounding properties because it is a rehabilitation of an existing historic resource and all new building components are designed consistent with the direction contained in the Community Design Guidelines and the Railroad Historic District Architectural Guidelines. 2. The project is exempt from Environmental Review because the Cultural Heritage Committee has determined that it is consistent with the Secretary of the Interior's Standards for the Rehabilitation of Historic Properties, and therefore qualifies for a categorical exemption from the California Environmental Quality Act (CEQA Guidelines; Section 15331 Historical Resource Restoration/Rehabilitation). (.nnditinns 1. Lead paint and tar sand asphaltum identified on the project site shall be removed by a licensed hazardous materials coordinator in a manner consistent with State and local stattites and best management practices. 2. A lead abatement plan is required to be submitted to the Fire Department for review and approval. The plan shall include measures to insure soil sampling around the perimeter of the building's foundation after the lead based.paint on the building is completely removed. cs � ATTACHMENT 1-6 ARC 163-01 Page 2 3. The project shall comply with all applicable requirements of the Air Pollution Control District regarding asbestos abatement, including, but not limited to, a requirement to submit an Asbestos Mitigation Plan prior to building permit issuance for the project. 4. Any excavation of native soils undertaken during the project shall be monitored by a qualified archeologist, in compliance with the City's Archeological Resource Preservation Guidelines. 5. Fire sprinklers are required to be installed in the rehabilitated building. Coordination between the fire sprinkler contractor, the project manager, and the Community Develop ment'Director is imperative to insure that the sprinklers are installed without damaging historic fabric or negatively effecting the aesthetics of the building. All fire risers shall be located inside the building. The locations of the back-flow prevention device and Fire Department connection (FDC) shall be determined to the satisfaction of the Community Development Director prior to building permit issuance for the project. 6. The project shall be executed in a manner consistent with the Secretary of the Interior's Standards and no new features shall be introduced, such as coach windows, that would convey a false sense of historic purpose. New features shall be limited to items necessary for the approved rehabilitation project. 7. Any tables or benches proposed outside of the driver's lounge shall be'in character with the freight warehouse building, to the approval of the Community Development Director. 8. The areas bordering the freight warehouse shall be landscaped with utilitarian, period landscaping (drought tolerant plants, crushed gravel, etc), consistent, with, how the area would have been treated during the period of significance. 9. The platform railing and any exterior light fixtures shall be designed to be consistent with the Railroad District Plan Architectural Guidelines_ , to the approval of the Community Development Director. The decision of the Commission is final unless appealed to the City Council within 10 days of the action. If you have any questions, contact Michael Codron at 781-7175. cc: County_of SLO Assessor's Office eg -7 I i ATTACHMENT 2 RRM DESIGN GROUP Gamy E,wr�e+a Al�rb Ey�I CITY OF SAN LUIS OBISPO Southern Pacific Freight Warehouse Rehabilitation CONCEPTUAL PROJECT BUDGET Phase 1 Estimated Construction Costs-Final Bid Set Updated 10/30/03 Phase I Construction BASE Item,Material or Service QUANT UNIT COST ADD ON TOTAL Demolition I LS $52,300 $52,300 Removedecoyedsl�late&studs _ Concrete Foundation Work - _ 445 LF $145. $64,525 Newfootin and24'stem_wallatperimetor _ Wood ShucturcIRenovotion/Restoration 7 LS S21,250 $21,250 SN /ate re lacement LeodondAsbestos Abatement 1 LS 1 $23.000 1 $23.000 Remove asphaltum floor&point @ perimeter Site Utilities 7 LS $12.500 $12,500 Stub utilities from 5'-0°out into Build n Patch Exishng Roof _ 7 LS '$5,000 55.000 _ Temporary roof potch w/mastic Stub Electnca!Outlets @ Perimeter 28 EA $_165_ $4,620 Install conduit in conestem wall _ _ Stub Data @ Penmeter 77 EA $165 $2805 Install conduit in cone.stern wa11 Sub-Totc, $186,000 Contractors General Conditions 10% % S18.600 Contractors Overhead and Profit 15% % _ __ $27,900 Unforeseen Conditions LS $10.000 Bond Fees 3% % $4,650 Sub-Total of Phase l General Condifions&Fees $67,750 Sub-Total of Phase 1 Hard CdnsKcflon Costs :$247,150 Soft Costs Design Fees Architect,En ineers&Sj6e6alty Consudants $40.700 Construction Man ement S38.250 Fee Contingency S1,733 Construction Contin enc $49,430 -Pf�ynfing ofConslrucflon Documents _ $4,000 Asbestos/Lead Consultant $3,000 Haz.Mctedals Consultant.. $4,000 Advertisement for Bid $700 Cost Estimate S2.500 Matenals Teshriq grid In ecn'on $5.000 Sub-Total of Phose I Soft Costs $149,313 Totol Phase I Costs $396,463.00