HomeMy WebLinkAbout12/02/2003, C6 - AMENDMENT TO EMPLOYMENT CONTRACT FOR DOWNTOWN ASSOCIATION ADMINISTRATOR council Miring DwI
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C I T Y OF SAN LUIS OBISPO
FROM: Corene Weaver, SLO Downtown Association Board President
Monica Moloney, Director of Human Resources h^'�►�
Prepared By: Deborah Cash, Downtown Association Administrator
SUBJECT: AMENDMENT TO EMPLOYMENT CONTRACT FOR
DOWNTOWN ASSOCIATION ADMINISTRATOR
CAO RECOMMENDATION
1. As recommended by the Downtown Association Board of Directors, amend the current
employment contract with Deborah Cash, Downtown Association Administrator to
clarify language regarding medical insurance benefits; and
2. Authorize the Mayor to execute the agreement.
DISCUSSION
Administrator Deborah Cash was hired in 1995. In 1996, the Association added a benefit of
insurance to her contract allowing her to purchase medical insurance while being reimbursed up
to a specified amount each year. As health insurance premiums have increased, the contract has
reflected some change in the annual reimbursable amount. Her current employment contract
describes her benefit as follows: "The only other paid benefit is medical benefits for employee
and dependents not to exceed $7,000.00 annually."
In keeping with the methodology used by the City for employees eligible for medical insurance,
we recommend providing Deborah Cash the option of enrolling in the Downtown Association's
medical insurance or receiving the cash equivalent up to the annual maximum, upon submission
of proof of current and valid medical coverage. Staff proposes that the language be changed to:
"The Downtown Association offers a paid medical benefit for Employee and dependents not to
exceed the $7,000 annually. However, Employee may choose to participate in any health plan of
her choice. Should Employee not utilize the medical coverage provided by the Downtown
Association, Employee shall be entitled, upon proof of other current and valid medical coverage,to
receive the cash equivalent of the$7,000 benefit annually, dispersed in equal partial payments, on a
per pay period basis, over the course of each year."
CONCURRENCES
The City Attorney's office prepared the proposed language for the contract clarification and for
the Board's consideration. The Department of Human Resources has reviewed this request and
prepared the attached contract amendment.
J
Council Agenda Report—Amendment to Employment Contract for Downtown Association
Administrator
Page 2
FISCAL IMPACT
There will be no fiscal impact to the Downtown Association budget or the City of San Luis
Obispo.
ATTACHMENTS
1. Minutes of Downtown Associations Board of Directors Meeting, October 22, 2003.
2. Amendment to Downtown Administrator's Employment Contract.
Attachment 1
Page 1 of 2
SLO Downtown Association
Board of Directors
22 October 2003
Downtown Association Office
Minutes
SPECIAL MEETING
Present
Correne Weaver
Brad Bilsten
Jeff Langford
Kathi Main
Steve Potratz
Michael White
Frank Merson
Howard Carroll
Tom Swem, guest
Deborah Cash, staff
Ho ing Element Position Statement
Sw m: could do a line item analysis such as the Task Force did, or take a"broad brush"
ap roach; difficult for just three persons to do this, Board may wish to take this on as a
wh le; tonight is an opportunity to make a presentation to Planning Commission.
Lan., ould i to see items prioritized.
Carroll suggested emphasizi the final point of removing demand management; Carroll
said that upon reviewing the sk force report,it could be difficult time- and expertise-
wise to make point by point co ments. Langford concurred.
Lavote:
Potratz to adopt position statement of subcommittee, nd by Langford,
OnPAIF.
EmployeeHealth Insurance/Contract Language Clarification
for Administrator Deborah Cash
Motion by Bilsten to accept draft language#1:
The Downtown Association offers a paid medical benefit for employee
and dependents not to exceed $7,000.00 annually. However, employee may
choose to participate in any health plan of her choice. Should employee
not utilize the medical coverage provided by the DA, Employee shall be
entitled, upon proof of other current and valid medical coverage, to
Cc� � 3
Attachment 1
receive the cash equivalent of the$7000 benefit annually, dispersed in Page 2 of 2
equal partial payments, on a per period basis, over the course of each
year.
2°d by Potratz,
Discussion; Carroll suggested amending motion to have flexibility to amend verbage
after employee contacts attorney/accountant to determine if verbage is correct, motion by
Bilsten to accept amendment 2nd by Potratz;
On a motion: PAIR
Update of Holiday Parade Street Closure Resolution
Cash reported that Council voted last night, 5-0, to enforce street closures during holiday
parade. Public attendee Gary Fowler indicated he would pursue legal means to protest
this action.
Prepared by D.Cash
10-22-03
AMENDMENT TO THE 2003-2004
CONTRACT BETWEEN
THE CITY OF SAN LUIS OBISPO
AND
DEBORAH CASH
A. PURPOSE OF THIS AMENDMENT:
1. Pursuant to the July 15, 2003 Contract of Employment for the Downtown Association
Administrator, Deborah J. Cash and the Downtown Association have met and conferred
regarding adjustment to the Employment Status portion of the contract. The parties have
agreed to entitle the Downtown Association Administrator to receive the cash equivalent
of the paid medical benefit provided by the Downtown Association.
2. This confirms the agreement of the parties to modify the contract. Except as modified
below, all other terms and conditions shall remain in full force and effect.
B. MODIFICATION TO THE CONTRACT: 3. Employment Status.
Effective , the Contract shall be amended as follows:
Employment Status. Employee shall be a full-time employee. Membership in the City PERS
retirement program shall be in accordance with PERS requirements with 5% of the employee's
share to be paid by Employee, 3% of the employee's share to be paid by the Downtown
Association. Employee shall accrue holiday and sick leave benefits consistent with other
positions in the City and as determined by the Director of Human Resources. Employee shall
accrue 8 hours of vacation per month over the term of this Agreement which shall be taken in a
manner consistent with other City employees. Employee shall be granted up to 48 hours per
year of administrative leave in lieu of overtime compensation, in recognition of the fact that the
employee is exempt from overtime compensation consideration and that the employee's
schedule may require work beyond 40 hours in a week. The Downtown Association offers a
paid medical benefit for Employee and dependents not to exceed the $7,000 annually.
However, Employee may choose to participate in any health plan of her choice. Should
Employee not utilize the medical coverage provided by the Downtown Association, Employee
shall be entitled, upon proof of other current and valid medical coverage, to receive the cash
equivalent of the $7,000 benefit annually, dispersed in equal partial payments, on.a per period
basis, over the course of each year. Employee shall be eligible for reimbursement for mileage at
the current reimbursable rate for City of San Luis Obispo employees for use of her private
automobile for official business but not including any mileage attributable to normal commuting
by Employee to and from her office.
s AT[ACHMER2
Page 2
Employee understands and agrees that her term of employment is governed only by this
Contract; that no right of tenure is created hereby, and that she does not hold a position in any
department or office of the City.
CITY OF SAN LUIS OBISPO DOWNTOWN ASSOCIATION
ADMINISTRATOR
David F. Romero, Mayor Deborah Cash
ATTEST:
Lee Price, City Clerk
APPROVED AS TO FORM:
Jona Lowell, City Attorney
G:\StafflKiser\Agenda Prep Files\Amendment to DA Administrator Contract.doc