HomeMy WebLinkAbout08/03/2004, C6 - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE 2004 1
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FROM: Diane Reynolds, Acting City Clerk
Prepared By: Julie O'Connor, Admin. Asst.
SUBJECT: LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE 2004
RECOMMENDATION
Designate Mayor Romero as the voting delegate and Vice Mayor Schwartz as the voting
alternate to the League of California Cities Annual Conference.
DISCUSSION
The League of California Cities Conference is scheduled for Friday, September 17 through
Sunday, September 19, 2004 in Long Beach, California. All cities should be represented at the
annual business meeting on Sunday, September 19, at 10:15 a.m. at the Long Beach Convention
Center when each city participates in voting on conference resolutions.
To expedite the conduct of business at this important policy-making meeting, each city council
is asked to designate a voting delegate and a voting alternate who will be present at the annual
business meeting. League bylaws provide that each city is entitled to one vote in matters
affecting municipal or League policy. A voting card will be given to the city official designated
by City Council as the voting delegate. The voting delegate may pick up the City's voting card
at the designated Voting Card desk located in the League registration area.
ATTACHMENTS
1. Annual Conference Voting Procedures
2. Voting Delegate Form
GICicy Clerk Agenda Repona/Agenda Report—A=ual league Voting Ddegaw 2004
ATTACHMENT I
/-1eera'gearrteri sourbeI•N '.rilifbrnia Office L� LEAGUE
1400 K STREET 602 East Huntington Dr..Ste. CSACRAMENTO,CA 95814 Monrovia,CA 91016OF CALIFORNIA
PH:(916)658-8200 PH:(626)305-13l5CITIES
FX:(916)658-8240 FX:(626)305-1345
W)Y'W.CACITIFS.ORG
June 30, 2004
To: The Honorable Mayor and City Council
From: Ron Loveridge, League President, Mayor, Riverside
Re: Designation of Voting Delegate for 2004 League Annual Conference
The League's 2004 Annual Conference is scheduled for Friday. September 17 through Sunday.
September 19 in Long Beach. One very important aspect of the annual conference is the
annual business meeting where the membership takes action on conference resolutions.
Annual conference resolutions guide cities and the League in our efforts to improve the quality,
responsiveness and vitality of local government in California. It is important that all cities be
represented at the Annual Business Meeting on Sunday, September 19, at 10:15 a.m. at
the Long Beach Convention Center.
To expedite the conduct of business at this important policy-making meeting, each city council
should designate a voting representative and an alternate who will be registered at the
conference and present at the Annual Business Meeting. A voting card will be given to the city
official that is designated and indicated on the enclosed "Voting Delegate Form."
Please complete and return the enclosed form to the League's Sacramento office at the earliest
possible time (not later than Friday, August 20, 2004), so that proper records may be
established for the conference.
The city's designated voting delegate may pick up the city's voting card at the Voting Card desk
located in the League registration area. The Desk will be open on September 17, 18, and 19.
Voting cards should be picked up before the Annual Business Meeting on September 19.
The voting procedures to be followed at this conference are printed on the reverse side of this
memo.
Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated.
If you have any questions, please call Lorraine Okabe at (916) 658-8236.
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ATTACHMENT I
OF
LEAGUE
CITIES
Annual Conference Voting Procedures
1. Each member city has a right to cast one vote on matters pertaining to League
policy.
2. To cast the city's vote, a city official must have in his or her possession the city's
voting card and be registered with the Credentials Committee.
3. Prior to the Annual Conference, each city should designate a voting delegate and
an alternate and return the Voting Delegate Form to the League Credentials
Committee.
4. The voting delegate, or alternate, may pick up the city's voting card at the voting
card desk in the conference registration area.
5. Free exchange of the voting card between the voting delegate and alternate is
permitted.
6. If neither the voting delegate nor alternate is able to attend the Business Meeting,
the voting delegate or alternate may pass the voting card to another official from
the same city by appearing in person before a representative of the Credentials
Committee to make the exchange. Prior to the Business Meeting, exchanges may
be made at the "Voting Card"table in the League Registration Area. At the
Business Meeting, exchanges may be made at the "Voting Card" table in the front
of the meeting room. Exchanges may not be made while a roll call vote is in
progress because the Credentials Committee will be conducting the roll call.
7. Qualification of an initiative resolution is judged in part by the validity of signatures.
Only the signatures of city officials who are authorized to use the city's voting
card, and who have left a sample of their signature on file for the Credentials
Committee, will be approved.
8. In case of dispute, the Credentials Committee will determine the right of a city
official to vote at the Business Meeting.
C�� 3
LEAGUE � ATTACHMENT
��- OF CALIFORNIA
CITIES
2004 ANNUAL CONFERENCE
VOTING DELEGATE FORM
CITY:
1. VOTING DELEGATE:
(Name)
(Title)
2. VOTING ALTERNATE:
(Name)
(Title)
ATTEST:
(Name)
(Title)
PLEASE COMPLETE AND RETURN TO:
League of California Cities
Attn: Lorraine Okabe
1400 K Street
Sacramento, CA 95814
Fax: (916) 658-8240
Deadline: Friday, August 20, 2004
GALEGISL'MP0UCVUCRM04 Annual Conraena kW.VoteDel 04.doc