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Home My WebLink About08/03/2004, C7 - APPROVAL OF AMENDMENT NO. 1 TO FUGRO WEST AGREEMENT - WATER REUSE MATERIALS TESTING AND INSPECTION r CouncilMwin Da. ' j acEnaa Rpm Imm Number ^ CITY OF SAN LUIS 0 B I S P 0 /l FROM: John Moss,Utilities Director'. Prepared By: Katie DiSimone,Water Proj is Manager SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO FUGRO WEST AGREEMENT - WATER REUSE MATERIALS TESTING AND INSPECTION SERVICES CAO RECOMMENDATION: Approve Amendment No. 1 to the agreement with Fugro West, Inc., to complete the remaining materials testing and inspection services for the Water Reuse Project, cost not to exceed$32,000.. DISCUSSION: The City of San Luis Obispo has an existing agreement with Fugro West, Inc. (Fugro) for materials testing services in the amount of $84,000 for the Water Reuse Project. Materials testing services consisting of field compaction testing, concrete testing and sampling, and laboratory materials are needed to meet construction and engineering specifications. During the course of construction, two issues arose which required an increased scope of work for Fugro. The first issue was an increase in geotechnical testing and inspection for pipeline construction on Broad Street in the Caltrans right-of-way. This work was performed under the direction of a Caltrans inspector and under Caltrans' permit conditions. The scope of testing required by the Caltrans inspector was significantly more than could have been anticipated at the time the original agreement with Fugro was drafted. The second issue which required an increased scope was related to Water Reclamation Facility improvements for the Water Reuse Project. Additional testing was required related to unforeseen subsurface conditions and additional dewatering activities and grouting operations which were not,part of the original scope of work. FISCAL IMPACT: The amount of this amendment is $32,000 and is proposed to be funded from the Water Reuse Project construction phase contingency funds (500.55900.99124.55909124.90553). Currently, $977,425 is available for funding this and other related construction contingencies. The revised total compensation will be $116,000. ATTACHMENTS: 1. Amendment 1 to Fugro West, Inc. Agreement for Water Reuse Project Attachment 1 AMENDMENT No. 1 TO AGREEMENT THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on by and between the CITY OF SAN LUIS OBISPO, a municipal corporation,herein after referred to as City,and Fugro West,Inc.,hereinafter referred to as Contractor. WITNESSETH: WHEREAS, on September 17, 2003 the City entered into an Agreement with Contractor for materials testing services related to the Water Reuse Project;and WHEREAS, the City desires to amend the scope of services to include additional testing and inspection services as required by Caltrans and Water Reclamation Facility construction conditions and Contractor has submitted a proposal for this purpose that is acceptable to the City. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. The scope of services is hereby amended as set forth in Exhibit A attached hereto. Compensation is increased by$32,000,total not to exceed$116,000. 2. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF. the parties hereto have caused this instrument to be executed the day and year first written above. ATTEST: CITY OF SAN LUIS OBISPO By: City Clerk City Administrative Officer APPROVED AS TO FORM: CONTRACTOR By: �ty Am y n Exhibit A FUGRO WEST, INC. 660 Clarion Court, Suite A San Luis Obispo, California 93401 Tel: (805) 542-0797 July 1, 2004 Fax: (805) 542-9311 Project No. 3314.001 City of San Luis Obispo, Utilities Division 955 Morro Street San Luis Obispo, California 93401 Attention: Ms. Katie DiSimone Subject: Request for Additional Services, Water Reuse Project, San Luis Obispo, California Dear Ms. DiSimone: Fugro is providing construction observation and materials testing services for the Water Reuse Project in San Luis Obispo, California. Our services are being provided as authorized by our contract with the City, Water Reuse Project-Materials Testing Services, Specification No. 99124.905538, in the amount of$84,000. These services have covered both the pipeline (our Task 1) and treatment plant work (our Task 2). In addition, we were requested and provided unanticipated services associated with consultation and observation services regarding the sump pit settlement and grouting for the treatment plant (our Task 3). We have expended our authorized contract amount, and are requesting authorization for additional services. The main additional services that we are requesting include: 1. Concrete testing for the treatment plant improvements, and pullout testing of grouted rebar. We do not anticipate providing any further concrete testing for the project. 2. Consultation and grouting inspection for the sump pit excavation, as discussed in our March 8, 2004 letter. 3. Night and daytime work to replace the upper 5 feet of the trench and perform field compaction testing and materials testing for paving along the Broad Street (Caltrans) segment. 4. We understand from Tetra Tech that the revised contractors schedule for the treatment facilities extends into January 2005 (approximately 6 months from now). The remaining work at the plant will consist of compaction testing and foundation observation. Foundation observation and compaction testing will be needed for Chemical Aqua Ammonia Station. Compaction testing will also be needed for the backfilling of the storage reservoir and new chlorine contact tanks, paving approximately 1,000 feet of driveway, backfilling various deep storm drains and piping, and intermittent site visits to performing compaction testing during backfilling of various site utilities and structures. 5. Laboratory testing to support the field compaction testing and assess select materials for compliance with specifications. A member of the Fugro group of companies with offices throughout the world TTyL Request for Additional Services for Water Reuse Project awn Juty 1,2004(City of San Luis Obispo) We request authorization for an additional $32,000 for the additional services. This amount will increase our contract amount from $84,000 to $116,000. We appreciate the opportunity to be of service. Please contact the undersigned if you have questions or require additional information. Sincerely, FUGRO WEST, INC. onathan D. Blanchard, P.E. Principal Geotechnical Engineer Copies: 1 —Addressee Enclosures: Plate 1 — Fee Estimate City of San Luis Obispo ProposaLfor Additional Construction Services ami` .d�c.,�o sc IP o� m m.s m y op Tena Task 4 I Q� 4C 11 ` <C 3� Hours Tonl Cost RateMour. $150 $125 $95 $96 . ..$80. $60. $55. $50. 1)Transmission/Distribution Pipelines: Broad Street Voids and paving(night work) 56 56 $ 4,480 Field Compaction Testing 10 10 $ 800 Laboratory Testing: (see below) Subtotal Task 1: 0 0 0 0 66 0 0 0 66' $ 5,280 2) Modification to Water Reclamation Facility: Roadways and Misc.Utilities over 26 weeks: 2 26 28 $ 2,380 Compaction Testing on Tank.Backfill 2 16 18 $ 1,580 Foundation Observation 2 8 10 $ 940 Asphalt Pavement 2 8 10 $ 940 Subtotal'Task 2: 8 58 0 0 66 $ 5;840 3)Additional Work Re.Sump Pit $ 17,500 Subtotal all Tasks: 8 0 0 0 124 0 0 0 132 $' "28;620 Laboratory Costs(2P01) Other Direct Costs Billing Ran No. Units Raze Factor o0c Cnsts Moisture Content $ b 0 Pickup truck and gage(per day) 0 $-115 1.00 $- - Atterberg Limits $ 85 0 Office Expenses 1 $ too 1.00 $ 100 Sieve Analysis $ 75 4 Laboratory Costs(per fee schedule unit rates) $ 3,205 Sand Equivalent $ 75 2 Compaction Curve $145 6 Durability Index $175 1 AC Extraction $120 4 AC Maximum Density(Caltrans) $110 10 Concrete Compression+Molds(set of 4) $ 72 0 R-value $260 0 Stabilometer Value $130 1 $- 0 $ 0 $- 0 $- 0 $- 0 SubtotalODC: $ 3,305 ESTIMATED TOTAL: $ 32,000 FEE ESTIMATE San Luis Obispo Water Reuse Project 711aea.1uM San Luis Obispo, California PLATE 1 C-I —..S,