HomeMy WebLinkAbout08/03/2004, C8 - SWIM CENTER SAND FILTRATION PROJECT SPECIFICATION NO. 90351 ,l
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CITY OF SAN LUIS 081SP0
FROM: Michael D. McCluskey, Public Works Director
Prepared By: Dave Smith, Facilities Maintenance Supervisor a/
SUBJECT: SWIM CENTER SAND FILTRATION PROJECT
SPECIFICATION NO. 90351
CAO RECOMMENDATIONS:
1. Award a contract in the amount of$237,600 to NADAR for "Swim Center High Rate Sand
Filtration, Specification No. 90351" and authorize the Mayor to execute the agreement.
2. Approve using $12,600 from budgeted contingencies to cover the difference between the bid
amount and the engineer's estimate..
DISCUSSION
On July 14, 2004 bids opened for this project. The low bid of $237,600 from NADAR is
$12,600 more than the engineer's estimate. The additional amount needed is available in the
original project contingency funds ($22,000), however, funds that were set aside for Construction
Management are no longer needed. City staff will be inspecting the project so project
management funds can be added to contingency. With that there will remain an 8 percent
contingency fund balance of$19,400 in the project budget. Although this amount of contingency
is slightly lower than the ten percent norm, staff is optimistic this is a reasonable reserve for
completion of this project.
FISCAL IMPACT
Estimated Project Costs:
Available project funds (Engineers Estimate) 225,000
Available contingency funds 22,000
Available construction Management funds 10,000
Total of available project funds 257,000
Actual Project Costs:
Construction contract bid amount ($12,600 over engineers estimate) 237,600
Updated 8 percent contingency 19,400
Total project budget 257,000
Attachments:
Bid summary
Construction Contract
1:\]Council Agenda Reports\2004 agenda reports\Administrative Services (Elliott)\Facilities Maintenance (Smith)\90351—CAR
high bid award v2.DOC
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT, made on this day of , 2004, by and between the City
of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California
(hereinafter called the Owner)and NADAR,Incorporated(hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1. SCOPE OF WORK: The Contractor shall perform everything required to be
performed, shall provide and furnish all of the labor, materials, necessary tools, expendable
equipment, and all utility and transportation services required to complete all the work of
construction of
SWIM CENTER SAND FILTRATION PROJECT, SPECIFICATION NO. 90351
in strict accordance with the plans and specifications therefor, including any and all Addenda,
adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be famished and said
work performed and completed under the direction and supervision and subject to the approval of
the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration
for the faithful performance of this Contract, subject to any additions or deductions as provided in
the Contract Documents,the contract prices as follows:
Item Item Unit of Estimate Item Price Total
No. Measure d (in figures) (in figures)
Quantity
1. Sand Filtration System LS 1 234,600.00 $234,600.00
2. Drain Down Pool LS I 3;000.00 $ 3,000.00
BID TOTAL: $237.600.00
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Payments are to be made to the Contractor in accordance with and subject to the provisions
embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which
the Contractor may be required to do, or respecting the size of any payment to the Contractor,
during the performance of this Contract, said dispute shall be decided by the Owner and its decision
shall be final,and conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the
following documents, all of which are as fully a part thereof as if herein set out in full, and if not
attached, as if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Contract Documents.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be
any conflict between the terms of this instrument and the bid or proposal of said Contractor, then
this instrument shall control and nothing herein shall be considered as an acceptance of the said
terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to.these presents have hereunto set their hands this year
and date fust above written.
ATTEST: CITY OF SAN LUIS OBISPO,
A.Municipal Corporation -
City Clerk David F. Romero, Mayor
APPROVED AS TO FORM: CONTRACTOR
J4iatht6 P. Lowell NADAR, Inc.
City Attorney Thomas B. Dakan,President
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