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HomeMy WebLinkAbout10/19/2004, C4 - THE FIRST TEE GOLF PROGRAM AT LAGUNA LAKE GOLF COURSE council M"""° October l9,2004 acenba Repom CITY OF SAN LU I S O B I S P O FROM: Paul LeSage,Parks and Recreation.Director SUBJECT: THE FIRST TEE GOLF PROGRAM AT LAGUNA LAKE GOLF COURSE CAO RECOMMENDATION 1. As recommended by the Parks and Recreation Commission, approve a Use Agreement between The First Tee Central Coast (The First Tee) and the City of San Luis Obispo for use of the Laguna Lake Golf Course (LLGC). 2. Authorize the CAO to accept the donations of the chipping area and learning center upon approval of grant funding by The First Tee. DISCUSSION As part of the strategy to increase play and revenue at LLGC by developing new golfers, The First Tee golf program is being offered to the community. The First Tee is a nationwide, non-profit, youth golf association. The program is designed to impact the lives of young people by providing learning facilities and educational programs that promote character development and life enhancing values through the game of golf. Locally, the program is known as The First Tee Central Coast. The program covers an area from Santa Barbara to Paso Robles. There are currently six other locations offering the program. The First Tee program was started at Laguna Lake Golf Course in the Fall of 2003. It has been very popular, with over 60 local youths enrolled in each of three sessions. To enhance the program, The First Tee would like to donate a number of facility improvements to the golf course. These include: 1. A chipping area to be located in the undeveloped area behind the parking lot. The chipping area would consist of an area of grass about 25 yards square and a small putting green. Golfers can work on improving their "short game" or the skill of chipping a ball near the cup from short range. 2. An indoor learning center that consists of two computer terminals to be located in the golf course clubhouse. The First Tee provides a number of instructional programs on CD Rom that are accessible via computer. Program participants would be able to view the materials as their schedules permitted.. The First Tee national organization has grant funding available for these types of local projects, but for the local program to qualify for the grants, the owner of the golf course that hosts the The First Tee Golf Program at Laguna Lake Golf Course Page 2 of 2 program must indicate a willingness to accept the donations. The attached Agreement serves this purpose. (Attachment 1) The Agreement does not give blanket approval to the chipping area or the indoor learning donations at this. time. Each donation will need Council approval per the standard donation approval process. As with all donations, any project approved in the future will be subject to City building and construction regulations. The Agreement includes the terms under which The First Tee program will have access to the facilities at the golf course. This also is a requirement of The First Tee in order to receive grant funding. According to the Agreement, The First Tee programs will have priority access to the facilities they construct, during program sessions (about 6 hours per week). They will also be able to use course facilities for another 12 hours a week at the discretion of the golf course supervisor. Participants in The First Tee program will receive a discount for rounds played on the course. To protect its investment, The First Tee conditions grant funding for course improvements by requiring a fifteen-year agreement. In the event that the City prematurely terminates the Agreement, the City will be expected to reimburse The First Tee some or all of the costs associated with donated improvements, as stipulated in the Agreement. Within the first five years, reimbursement will be 100%. Thereafter, a straight line depreciation schedule will be used to determine the reimbursement. Without this condition, a host site could accept course improvements, then terminate their agreement with The First Tee. Given the success of the program currently offered at LLGC, staff believes that the risk to the City is small. With the Agreement in place, The First Tee also will become eligible to receive donations of golf equipment from the national organization, including golf clubs, golf bags, and golf balls. CONCURRENCE This item was reviewed and unanimously approved by the Parks and Recreation Commission at its August 4, 2004 meeting. (Attachment 2) FISCAL IWACT There is no fiscal impact to the City in approving this Agreement. However, the City will be expected to maintain any golf course improvements. The Golf Course Supervisor feels that this program is of high enough priority to warrant the City maintaining the chipping area using existing resources. The chipping area will increase the total maintained area at the course by less than 2%. The donated computers will not become part of the regular City inventory. Information Technology staff assistance will not be required. ATTACHMENTS 1. Agreement 2. Parks and Recreation Commission Minutes on 8.04.04 WSt.MK,.Aft.min Pmp Fk.%CAR-10.19.04-Fhu Tc Use Ag.=nt.DOC a�-� USE AGREEMENT BETWEEN THE FIRST TEE CENTRAL COAST AND THE CITY OF SAN LUIS OBISPO REGARDING THE LAGUNA LAKE GOLF COURSE WHEREAS, Central Coast Junior Golf, Inc. dba The First Tee Central Coast (The First Tee), a 501(c)(3) not-for-profit organization, desires to construct and donate a practice facility consisting of a practice green, chipping area and learning center at the Laguna Lake Golf Course ("LLGC") located at 1175 Los Osos Valley Road, San Luis Obispo, CA. 93405; and WHEREAS, LLGC is owned by the City of San Luis Obispo, a municipal corporation and charter city ("City"); and WHEREAS, The First Tee further desires to operate a junior golf program at LLGC and desires to develop additional facilities for the program; and WHEREAS, The First Tee requires a commitment from the City to allow The First Tee to operate a junior golf program at LLGC in order to apply for and obtain the necessary funding from its governing board to construct the practice area and other improvements at the LLGC; and WHEREAS, The First Tee's willingness to construct and donate the practice area to the City represents a special opportunity to improve the LLGC that might not otherwise be available; and WHEREAS, the parties desire to enter into this agreement to describe the project and the proposed uses should The First Tee obtain funding for facility improvements. NOW,THEREFORE, the parties agree as follows: 1. STATEMENT OF COMMON PURPOSE: The First Tee and City desire to provide affordable access to golf for anyone who is interested in playing the game, with a special emphasis on the educational and character development of children. 2. PROPOSED PROJECT: Based upon The First Tee's ability to raise funds, and after approval from their governing board and acceptance of the donations by the City Administrative Officer, The First Tee shall construct a short game chipping area (collectively known as; the practice facility) and a learning center in the clubhouse. These improvements are for the benefit of The First Tee to enhance the quality of services offered to the junior golf program. G:WafJllCixManda Prep FilrtNarcemnu-First Tee l0.19.Oe.DOC ^ /� A ��f 1 3. PROJECT APPROVAL Any proposed project shall have prior written approval from the City of San Luis Obispo. The First Tee shall provide construction plans and documents to the city for approval prior to any building permit application submitted to the City of San Luis Obispo. The parties understand and agree that those approvals required of the City acting in its governmental or regulatory capacity are separate and distinct from those approvals required by the City under this Agreement. Notwithstanding anything to the contrary in this Agreement, nothing herein shall be interpreted to mean that the City is in any way waiving, limiting, or weakening any regulatory or police power the City may have in any of its governmental capacities. 4. BASIC TERMS, CONDITIONS,AND REQUIREMENTS: A. The First Tee programs will have complete and unlimited access to the practice facility and learning center during scheduled program sessions. B. In addition, The First Tee programs will have limited access to the practice area and or the nine-hole golf course for a minimum of 12 hours per week. Access during peak hours, weekends and holidays are at the discretion of City management and staff. C. The First Tee will be responsible for fees associated with the programs conducted on LLGC. D. All advertising, marketing and promotional materials shall be agreed upon. E. The First Tee shall be responsible for expenses incurred by the program and City shall bill The First Tee by invoice for those costs. F. City will maintain the proper utilities, maintenance, property taxes and insurance for the learning center building and the practice facility. G. City will maintain the turf grass and practice facility at no cost to The First Tee. 5. COST FOR FACILITY USE: A. The price structure will be reviewed annually by The First Tee and City but will always remain affordable and consistent with the mission and purpose. B. The First Tee proposes juniors with a valid The First Tee membership card pay $2.00 on weekdays and $4.00 on weekends for the use of the 9-hole golf course during off-peak hours. G:%Saqff%H1srMgenda Pmp Fdei\Ag remem-Ffm Ter 10.19.04.DOC C4^`� C. Special events and fund-raisers held by The First Tee are discretionary and require the prior written consent of City. D. Other uses and fees for programming to be determined. 6. TERMINATION: In the event the parties enter into a binding use agreement and such agreement is terminated by City, The First Tee will be refunded any money spent on capital improvements to the building or the practice facility as follows: in the years 0 through 5, The First Tee will receive a 100 percent refund; in years 6 through 15, a straight line depreciation schedule will be used to determine the amount of refund. 7. DURATION AND TERMS OF AGREEMENT: This agreement shall be valid for (15 years) from, date: LLGC is permitted to execute this type of use agreement under its operating agreement with the City of San Luis Obispo. The undersigned have read and agree to the terms of this document. 8. NATURE OF THE AGREEMENT: This Use Agreement summarizes what The First Tee and the City perceive to be the major deal points with respect to the project (and the contemplated improvements as described in section 2.) Tony Cossa, Date President TFTCC Board of Directors ATTEST`. Dave Romero Date Audrey Hooper Mayor City Clerk City of San Luis Obispo APPROVED AS TO FORM: ona P. Lowell City Attorney GA*a.0\KneAAgemla Prep FitrAAgreemenr-Firm Tee I0J9.04.DOCc ! `L'1Y rS i t Parks and Recreation Commission A TTACOMW MINUTES Council Chambers,990 Palm Street Wednesday, August 4, 2004 6:30 p.m. CALL TO ORDER: Chair Peter Dunan called the meeting to order at 6:32 p.m. ROLL CALL: Chair Pete Dunan, Commissioners: Don Dollar, Ty Griffin, Jill Lemieux, and Bill Pyper. ABSENT: Gary Clay and John Knight STAFF: Director Paul LeSage,Todd Beights, and Cindy McDonald. CONSIDERATION OF MINU'T'ES: The minutes of the June 2, 2004 meeting were approved as submitted. PUBLIC COMMENT PERIOD: Marie Foley—San Luis Obispo Resident—Pocket bikes are nuisances and would like signage posted. Recently signs that have been gone up in the Laguna Lake Park. LeSage addressed the issues. Judy King—San Luis Obispo Resident—spoke in favor of more tennis courts in the community. 1. Volunteer of the Month Chair Pete Dunan presented Rusty Davis as Volunteer of the Month. 2. Directors Report No report 3. Staff Reports TIVI am ce, update a Commiss :Recommended Agreement for First Tee Program resented the staff report. ion discussed the item. Action: end to the City Council that the MOU be approved and executed. (Pyper/Dollar unanimous). Repo Commissioners gave reports on Committees t ey a ended. ■ Tree Committee—Dollar to attend ■ Joint Use Committee - Knight ■ Mayors Youth Task Force—Dunan ■ Jack House Committee—Pyper ■ Open Space—Dollar a Golf—Lemieux ■ Therapy Pool—Staff reported status ■ Landscape Parkways — Griffin to attend 6. Communications None. PIParks&R6 CommimJ2004IMinute 108.04.04 minutmdo[ `,t/