Loading...
HomeMy WebLinkAbout11/16/2004, PH1 - PUBLIC HEARING ON THE 2004-05 PROGRAM OF PROJECTS FOR THE 2004-05 FEDERAL TRANSIT ADMINISTRATION GR Council "' - oy acEn& nEpont CITY OF SAN LUIS OBISPO FROM: Jay Walter,Interim Public Works Director Prepared by: Austin O'Dell, Transit Manager SUBJECT: PUBLIC HEARING ON THE 2004-05 PROGRAM OF PROJECTS FOR THE 2004-05 FEDERAL_ TRANSIT ADMINISTRATION GRANT CAO RECOMMENDATIONS: As recommended by the Mass Transportation Committee (MTC): 1. Conduct a public hearing to review and approve the FTA 5307, FY 200405 Program of Projects. 2. Adopt resolution authorizing the Public Works Director to file a grant application and execute the grant agreement from the Federal Transit Administration in the amount of $752,800. 3. Amend the budget to reflect revisions to recipient allocations. 4. Approve appropriation of$157,000 of available Working Capital. BACKGROUND Since the 1990 census, the City has been classified as an urbanized area and is eligible to receive Federal Transit Administration (FTA) formula grants for operating and capital assistance. To apply for these grants, the Council must annually: 1. Publish the Program of Projects (POP); 2. Hold a public hearing on the proposed POP for Federal transit assistance; 3. Seek approval by the San Luis Obispo Urbanized Zone Area Technical Committee; 4: Adopt resolution authorizing the Public Works Director to file a grant application and execute the grant agreement; and, 5. Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) for review and amendment into the Federal Transportation Improvement Program (FTIP)• The 2004-05 POP was published in the Tribune on October 16, 2004. DISCUSSION The 2004-05 POP represents the first year that the San Luis Obispo Regional Transit Authority (SLORTA) is an eligible recipient of San Luis Obispo Urbanized Zone Area (SLO UZA) FTA 5307 funds. This is a significant change from prior years because the City, in the past, has been the sole recipient of the urbanized area FTA 5307 funds. This change was the result of the FTA's requirement for all transit operators to execute a memorandum of understanding (MOU) I r.. Council Agenda Report—Transit Program of Projects—2004-05 Page 2 to formalize how FTA 5307 funds would be made available to eligible transit operators within each UZA. In accordance with the MOU and the mutually agreed upon competitive grant review process, the City and SLORTA recommend the current year's POP for approval. For the last three months, the City, SLORTA, Air Pollution Control District, and San Luis Obispo Council of Governments have been meeting to review and rank this year's grant requests. A public hearing on the 2004-05 POP is required by the FTA to notify the public how the Urbanized Zone Area will spend its FTA grants and to provide the public an opportunity to comment on those recommendations. This public hearing is a formality to satisfy FTA requirements and will allow the SLO UZA to receive FTA grant reimbursements in the amount of$800,000 for the current fiscal year. The City will receive $752,800 of the total apportionment in the SLO UZA. The projects approved by the San Luis Obispo Urbanized Zone Area Technical Committee are listed below in Table 1: Table 1: Recommend 2004/05 Program of Projects Transit Total Federal Local Operator Cost Share Share SLO Transit Operations for 2004-05 SLO City $1,999,600 $394,400 $1,605,200 Capital Cost of Contracting SLO City 300,000 240,000 60,000 Bus Stop Improvement/Bus ID SLO City 148,000 118,400 29,600 Runabout Dispatch SW/HW SLORTA 59,000 47,200 11,800 Totals $2,506,600 $800,000 $1,706,600 The three City projects contain budget amounts different from the adopted FY 2003-05 Financial Plan. The projects differ from the 2003-05 Financial Plan for the following reasons: 1. The Bus Stop Improvements/Bus Identification project cost is increased by $111,000 from $37,000 to $148,000. Initially, the Bus Stop project was phased over five non-consecutive years, but is being proposed to accelerate the project to FY 2005. The Bus Stop project was phased to allow accumulation of working capital to finance a separate major capital project - the planned Fleet Replacement project. However, based upon current complications in transit vehicle vendors being able to supply vehicles that meet State of California Air Resources Board requirements, the fleet replacement project will need to be funded at a later time. Another factor leading to this change is the high priority and significance placed upon the bus stop improvement program by staff and the MTC. All agree that it will be significantly beneficial to upgrade the stops now rather than waiting many years to get them completed. The San Luis Obispo Urbanized Zone Area Technical Committee concurred with this approach and favorably supported the grant change. 2. The federal share of the SLO Transit operational assistance for FY 2004-05 decreased from $530,400 to $394,400 because there is available TDA funding left from FY 2003-04 carryover. 3. The Runabout Dispatch Software and Hardware project is sponsored by SLORTA; therefore, this project is not to be reflected in the City's budget. SLORTA will be responsible for securing its matching funds and all other FTA requirements associated with receiving FTA Council Agenda Report-Transit Program of Projects—2004-05 Page 3 5307 funds for this project. The City supports this project since it will yield significantly improve reporting and scheduling of ADA services performed for the City. The grant agreement requires annual certifications of compliance with regard to regulations such as civil rights, procurement procedures, and substance abuse. Authorizing the Public Works Director to apply for the grant and execute the agreement is required by state and federal guidelines. CONCURRENCES The MTC approved the City's Draft 2004-05 POP at its September 8, 2004 meeting. The minutes of that meeting are attached. The San Luis Obispo Urbanized Zone Area Technical Committee approved the recommended POP on September 23, 2004. FISCAL IMPACT Budget amendments to the City's FY 2004-05 Budget will be necessary to reflect the changes in grant amounts. The following table summarizes these changes:. Existin FY 04-05 Bud et Revised FY 04-05 Budget Total Federal Local Total Federal Local Cost Share Share Cost Share Share Operating Cost 1,999,600 . 530,400 _ 1,469,200 1,999,600 394,400 1,605,200 Ca ital Cost of Contracting 300,000 240,000 60,000 300,000 240,000 60,000 Bus Stop Improvements/Bus ID 37,000 29,600 7,400 148,000 118,400 29,600 Information Technology Projects 2,300 0 2,3001 2,300 . 0 2,300 Potential Adjustments 2,7001 0 _ 2,700 2,700 0 2,700 Increase to Fund Balance 199,8001- 0 . 199,800 42,800 0 42,800 Totals 2,541,4001 800,000 1,538,9001 2,495,400 752,800 1,697,100 After the above changes to the budget, the projected transit working capital balance at the end FY 2004/05 is $205,400.. ATTACHMENTS: 1. Resolution for FTA Grant Application 2 FTA Program of Projects 3. MTC Minutes of May 12, 2004 I:\1 Council Agenda Reports\2004 agenda reports\Tmnsportation and Development Review(Bochum)\Transit(O'Dell)\CAR POP Federal Transit Grant for 200405-PRODUCTION.doc t ATTACHMENT 1 RESOLUTION NO. (2004 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILING OF THE 2004-05 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATION WHEREAS, the Federal Transit Administration has been delegated authority to award Federal financial assistance for a transportation project; and WHEREAS, a grant of federal assistance will impose certain obligations upon the City of San Luis Obispo and may require the City of San Luis Obispo provide the local share of project costs; and WHEREAS, the City of San Luis Obispo has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; WHEREAS, a grant of federal assistance will impose certain obligations upon the San Luis Obispo Regional Transit Authority and may require the San Luis Obispo Regional Transit Authority provide the local share of project costs; and WHEREAS, the San Luis Obispo Regional Transit Authority has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows: SECTION 1. The City of San Luis Obispo and San Luis Obispo Regional Transit Authority are eligible recipients as defined by 49 U.S.C. 5307. SECTION 2. The Public Works Director is authorized to execute and file an application for Federal assistance on behalf of the City of San Luis Obispo with the Federal Transit Administration for Federal assistance authorized by 49 U.S.C. Chapter 53,Title 23, United States Code and other Federal statutes authorizing a project administered by the Federal Transit Administration. SECTION 3. The Public Works Director is.authorized to execute and file with the application the annual certifications, assurances, and other documents the Federal Transit Administration requires before awarding a Federal assistance grant. SECTION 4. The Public Works Director is authorized to execute grant agreements with the Federal Transit Administration on behalf of the City of San Luis Obispo. � 1 SECTION 5. The San Luis Obispo Regional Transit Authority is shall: a) Seek authority from its governing board to execute and file its FTA Section 5307 grant application with the Federal Transit Administration; b) Satisfy all requirement associated with submitting its FTA Section 5307 grant application documents (including, but not limited to, the annual certifications, assurances); c) Receive its grant award and request reimbursements from the Federal Transit Administration; and d) Manage its grant award and submit all reports associated with its grants. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of 2004 Mayor ATTESTED: APPROVED: City Clerkty A mey ATTACHMENT 2 FEDERAL TRANSIT ADMINISTRATION GRANT APPLICATION for SLO TRANSIT PROGRAM OF PROJECTS FOR FISCAL YEAR 2004-2005 Federal Apportionments: For 2004-2005 $800,000 Carryover from 2003-2004 0.00 Available to Program $800,000 Transit Federal Total Project Operator Amount Amount SLO City Operating Assistance 7/1/04 to 6/30/05 SLO City $394,400 $1,999,600 Capital Cost of Contracting SLO City 240,000 300,000 Bus Stop Improvement/Bus ID SLO City 118,400 148,000 Runabout Dispatch SW/HW SLORTA 47,200 59,000 Total Project Cost $295069600 Federal Share $8009000 City of San Luis Obispo 752,800 San Luis Obispo Regional Transit Authority 47,200 Local Share $177069600 City of San Luis Obispo 1,694,800 San Luis Obispo Regional Transit Authority 11,800 ArrACHMENT_ CORRECTED CITY OF SAN LUIS OBISPO MASS TRANSPORTATION COMMITTEE . 990 Palm Street Planning Conference. Ci y Hall Wednesday, May 12, 2004 CALL TO ORDER Chairman Bob Johnson called the meeting to order at 2:35 p.m. ROLL CALL Present: Bob Johnson (Chairman), Denise Martinez, D. Gregg Doyle, and Jean Knox. Alternates: Kathy Howard and Rob Nesbitt Staff: Austin O'Dell, Transit Manager Vacancies: Student, At-Large, Cal Poly ANNOUNCEMENTS There were no announcements. PUBLIC COMMENTS There were no public comments. 1 - rl MTC MAY 12, 2Uu4 MINUTES PAGE 2 ATTACHMENT 3. A. CONSENT ITEMS A-1 Approval of Minutes of March 10, 2004 Ms. Knox offered the minor wording correction in member comments. The motion made by Mr. Johnson to approve the minutes of the March 10, 2004 meeting as corrected, seconded by Ms. Knox, carried unanimously. A-2 Notice of Preparation of the Program of Projects Mr. O'Dell explained that this noticing requirement is pursuant to the City's Memorandum of Understanding between the San Luis Obispo Council of Governments, the Regional Transit Authority, and the City, announcing the preparation of a Program of Projects. He further explained it was a formality for the receipt of 5307 federal and capital dollars and recommended approval of the item. The motion made by Mr. Doyle to approve the City's intent to prepare a Program of Projects, seconded by Ms. Knox, carried unanimously. A-3 DRAFT MEETING CALENDAR Mr. O'Dell stated he updated the current meeting calendar for next year. He noted that the July 13, 2004 meeting would be on a Tuesday instead of a Wednesday. Mr. O'Dell recommended approval of the item. The motion made by Mr. Doyle to meeting calendar for FY 2004/05, seconded by Ms. Knox, carried unanimously. CATransportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc r MTC MAY 12, 20W MINUTES ATTACHMENT PAGE 3 B. DISCUSSION ITEMS B-1 Comment and Endorse Placement of Common Logo Developed by the Promotion and Coordinating Committee (PCC) Shelly Stanwyck, City's Economic Development Manager, discussed the memorandum regarding the common logo recently developed. She reported that the Council, for.their 2004-05 budget, approved increasing the transient occupancy tax and that the PCC has been working to encourage more visitors to stay longer in the City. She discussed the PCC tourism marketing plan, adopted by Council last fall. One of the goals was to adopt a logo that distinguishes the City's identity from the county. She discussed the goal to increase the use of the trolley. She stated many of the businesses downtown, especially hotels on Monterey Street, were promoting the use of the trolley, seeing it as an amenity to their customers who would then not have to deal with parking. The PCC requested MTC to recommend the placement of their approved logo on the trolley. The purpose of the logo is to create a common identity for visitors, and to communicate that the trolley is a service they can use. She noted that if the MTC approved the logo use at this level, the PCC would take the endorsement to Council for approval. The money to incorporate the logo would come from PCC. Public Works suggested the logo be in gold, to match the gold lettering on the trolley, but Ms. Stanwyck presented a full color logo as well. There was general discussion about the details of the versatile logo. The MTC favored using a color version of the logo for prominence. GATransportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc MTC MAY 12, 20u4 MINUTES PAGE 4 ATTACHMENT The motion made by Ms. Howard to approve the request to place logo on the trolley, seconded by Mr. Nesbitt, carried unanimously. B-2 Approve Request to Place Banner on Trolley to Promote Art after Dark. Mr. O'Dell discussed the request from the SLO Gallery Association to place a banner on the back of the trolley to promote their monthly "Art After Dark" Friday evening program. He explained that the "Art After Dark" was a 10 year-old program. He further explained that the City provided a special trolley service to promote the galleries. The City discontinued the special service because it jeopardized federal funds. As of September 1, 2003, the City implemented a service change for the trolley service. The trolley currently serves many of the participating galleries. The Gallery Association is asking to put their banner on the trolley during those Fridays that "Art After Dark" is in session. The Gallery Association would be responsible for all aspects of using the banner for promotion (e.g. installing it, removing it, maintaining it). Mr. O'Dell recommended the MTC favor the request.. Mr. Johnson stated that "Art After Dark" was a non-profit event and favored promoting the tourist interest. Ms. Knox suggested including the new common logo on the banner. A member of the audience stated it was a good idea, because parking was so limited on Friday evenings. The motion made by Ms. Knox to approve the request to allow the Gallery Association to place a banner promoting Art after Dark, seconded by Mr. Doyle, carried unanimously. GATransportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc I _ ( ^ MTC MAY 12, 26u4 MINUTES PAGE 5 ATTACHMENT C. ACTION ITEMS C-1 Election of Chair and Vice-Chair for Next Fiscal Year Mr. O'Dell discussed the Chair responsibilities, which include operating the monthly meetings, coordinating the agenda, and attending the quarterly Mayor Luncheon meetings. The Vice Chair fills in as needed, performing the Chair duties if required. Both offices are one-year terms beginning on July 1, 2004. He opened nominations for Chair and Vice Chair. Bob Johnson was nominated for another term as Chair. He accepted the nomination. There were no other nominations for Chair. Gregg Doyle was nominated for Vice Chair. Mr. Doyle did not accept the nomination. Jean Knox was nominated for Vice.Chair. Ms. Knox accepted the nomination. There were no other nominations for Vice Chair. The motion made by Mr. Doyle to accept by acclamation, Bob Johnson as Chair and Jean Knox as Vice Chair, seconded by Ms. Howard, carried unanimously. C-2 Support Approval of Contract Extension for the Art on Bus Program Mr. O'Dell reported that two buses had local scenes painted on them by Liz Maruska. The current two-year contract agreement with the artist is expiring. Ms. Maruska would like to extend the two-year agreement and amend the contract to include a third bus. G:\Transportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc l - Il MTC MAY 12, 20u4 MINUTES ATTACH PAGE 6 MENT Mr. O'Dell stated staff supported the request. Mr. O'Dell explained that a contract amendment would be prepared, and the current contract conditions would remain in effect. The artwork has been already approved. The current contract, approved by City Council, authorizes the City Administrative Officer to modify the contract. Ms. Knox had a concern that the concept of the artwork sketches would have visual/neurological affects, e.g. the use of parallel lines. The Committee directed the Mr. O'Dell to convey these concerns to the artist. Mr. O'Dell stated that the artist secured sponsors to underwrite the cost of creating and installing the art. The motion made by Ms. Knox to approve the contract extension for the Art on Bus Program, seconded by Mr. Doyle, carried unanimously. D. INFORMATION ITEMS D-1 Vacancies on the Mass Transportation Committee There was general discussion of the vacancies and Mr. Johnson urged the alternates to apply for the vacancies. Mr. O'Dell noted that there were four applications submitted. D-2 Transit Manager's Report Mr. O'Dell discussed operating data and noted it was the first time they were showing an increase in ridership. The first quarter of new service report showed a modest increase in system-wide ridership from last year, despite the fare increase. Mr. O'Dell reported that Route 6 in the evening was doing very well. In G:\Transportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc I - fes MTC MAY 12, 20u4 MINUTES ATTACHMENT PAGE 7 contrast, Routes 7 and 8 were not doing well. Mr. O'Dell reminded the Committee that they are new routes and are being monitored. Mr. O'Dell reported that both tourism and trolley ridership are down from last year. He also discussed the interviewing process to replace Deby Anderson, as well as the Request for Proposals for the interior/exterior advertising bid portion of the marketing plan, to generate advertising revenue to fund other marketing and promotional activities. Mr. O'Dell reported that he was preparing for the Federal Transit Administration (FTA) Triennial Review. The findings from the 2001 Triennial Review were not favorable to the City. He anticipates that the upcoming review will be more favorable to the City since past issues were properly addressed. Copies of current schedules were running low and revised schedules were being printed (10,000 quantity). Mr. O'Dell noted the thirty-year anniversary for Transit System coming up on May 21, 2004 and distributed imprinted mugs and pens commemorating the celebration. Mr. O'Dell reported that Council approved Beach Cities Cab fare increase. He discussed SLOCOG/RTAC restructuring project. SLOCOG voted to have one committee, expanded to include both. Mr. O'Dell also discussed the regional Rideshare program/SLOCOG discussion and reported that Rideshare program was staying under the RTA management. There was MTC discussion regarding clarification on various marketing areas and responsibilities. GATransportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc Ir r 1 f. MTC MAY 12, !W4 MINUTES PAGE 8 ATTACHMENT MEMBER'S COMMENTS There were no comments. ADJOURNMENT The meeting adjourned at 4:10 p.m. to the next regular meeting scheduled for July 13, 2004, at 2:30 p.m. Respectfully submitted, Lisa Woske, Recording Secretary G:\Transportation Committees\MTC Committee\MTC Minutes\MTC Minutes FY 2004\MTC Minutes May 12, 2004-CORRECTED.doc