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Home My WebLink About12/07/2004, C1 - DAMON-GARCIA SHADE STRUCTURE DONATION counat Mrfi�D December 7 200 OA acEnaa RepoRt 1�N..b. e� CITY O F SAN LUIS OBIS PO FROM: Paul LeSage, Parks and Recreation Director Prepared By: Ashley Blake SUBJECT: DAMON-GARCIA SHADE STRUCTURE DONATION CAO RECOMMENDATION Accept the Family and Friends of Adrian Brown's offer to donate a shade structure at the Damon-Garcia Sports Fields and authorize the Mayor to enter into, on behalf of the City, a donor agreement with the Friends and Family of Adrian Brown. DISCUSSION The City has been offered a donation of a shade structure, valued at $6,800, by the family and friends of the late Adrian Brown. Since the value of this donation exceeds $5,000, it must be accepted by the City Council. A copy of the donor agreement is included as Attachment 1 of this report. The structure would be located at the Damon-Garcia Sports Fields in a small triangular area adjacent to the single field on the west side of the complex. The purpose of the structure would be to provide a shaded rest area for players using the fields, especially during tournaments where players could find themselves on site for the entire day. There is very little natural shade at the fields, so the structure would be a valuable addition to the site. A diagram of the structure, along with specifications, is included as Attachment 2 to this report. It will be placed on small turf area that is not usable for athletic events. Parks maintenance staff will oversee the installation. It can be accommodated without any site changes. A site map showing the structure's location is included as Attachment 3. Adrian Brown lived in the community, working as a computer programmer. He passed away last year at the age of 34. Adrian was an avid soccer player, who certainly would have been a regular at the Damon-Garcia Fields. The donation is being made in his memory by his family and friends. A small plaque with wording mutually agreeable to the family and friends and the City will be placed adjacent to the structure. This plaque will memorialize the donation.. The donation will be made in cash to the City. Staff will make the purchase and, as was previously mentioned, supervise the installation. Damon-Garcia Shade Structure Donation Page 2 CONCURRENCES The Parks and Recreation Commission will review this donation at their December 1, 2004 meeting; however, Commissioners were briefed on it at the November meeting. Because the donation must be completed before the end of the year, and there will only be one Council meeting in the month of December, staff has prepared this report prior to the Commission taking formal action. It is anticipated that the Commission will recommend approval of the donation. A copy of the minutes of that meeting will be forwarded to Council prior to the Council meeting. The Community Development Department has found this structure to be architecturally insignificant. FISCAL IMPACT Once installed, the City will assume maintenance responsibility for the structure. The actual shade portion of the structure will probably last 10 years and then need replacement. The cost would be about$1,000. ATTACHMENTS 1. Donor Agreement 2. Diagram of the structure and specifications 3. Map of proposed location for the structure CADocumears and SeaingAsh useADeskrop\CAR-Donation of DG shaded.mucmre 12.7.04.dor C', ATTACNMENT 9 city of san Luis owspo DONOR AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this 7t°day of December 2004,by and between the CITY OF SAN LUIS OBISPO, a municipal corporation,hereinafter referred to as"City," and FAMILY AND FRIENDS OF ADRIANBROWN,hereinafter referred to as"Donor." WITNESSETH: WHEREAS,The Donor desires to donate a shade:structure at the Damon-Garcia Sports Fields;and WHEREAS, acceptance of the donation is consistent with City Policy as set forth in Resolution No. 8965 (1999 Series). NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered,as first written above,until acceptance or completion of the Donation. 2. DONOR'S OBLIGATIONS: Donor shall perform as follows: • Donate$6,800 to the City. 3. CITY OBLIGATIONS: City shall perform as follows: • Purchase and install a shade structure at the Damon-Garcia Sports Fields. • Maintain the structure once installed. 4. RECOGNITION: The donation.shall be recognized in the following manner: a. A plaque 18" x 9" with wording mutually agreeable to the Donor and the City will be placed adjacent to the structure. The Donor will purchase the plaque. 5. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. 41Parks&Rec Commiwion1200441genda Reponsk12.1.04-donor agreement-DG struetuw.DOC r�� 6onott aclzeement pace 2 6. . AMENDMENTS. Any amendment,.modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Administrative Officer of the City. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo 990 Palm Street San Luis Obispo,CA 93401 Donor Friends and Family of Adrian Brown Nick Beadman 1635 Chorro Street San Luis Obispo,CA 93401 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Donor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: CITY OF SAN LUIS OBISPO,A Municipal Corporation By: City Clerk Mayor APPROVED AS TO FORM: DONOR: By: ty rney The Friends of Family of Adrian Brown Nick Beadman AITACHM 1d 12 �, SHADE STRUCTURES, INC. `., A division of USA Shade&Fabric Structures 2211 Anflcapa Street Santa Barbara CA 93105 Tel: (805)682-9952 Fax(805)682-9918 I I i PROPOSAL Client: City of San Luis Obispo Project: Damon-Garcia Sports Complex (Darryl Damon Field) Quote#: 4082 Date: 5/14/2004 One (1) 10ft x 20ft x 10ft(entry height) CBC Hip Design Shade Structure. 4 Posts (each), Galvanized Flo-Coat@ Steel frame with powder coated paint process, Colourshade@ Polyethylene shade fabric. UV Screen color : TBD Steel color : White or Cream Entry height: 10ft Footings : in ground (pier foundation) A f I The Donation is for the structure only. All other elements in the picture will not be included. ' 9 p � � o -y�x,, Iii lr . &yea s r^xgy 1��1Fy'i11pl��z �r�� il -Til h1 4+n 1 h'TInP.^' .r^"`r"�'•'G pr F0 e ` Pngl i 1ti l N{P�J ifl 9EE ut "111,16116 Plt '4 4r �I IL IlirL'hubl"PRq lil�l�ttckq�rl htr I.M �� h 1 P� t t 1 6H1 I Vl i q itl i j4�Nt m, e , �M i r 1 ' � I I 1 �l ►�� ► mEmoRanoum -- -- - ----- — - - -- RED FILE. - city of san Luis osispo, packs an6 aCCRCAtion 6epat t M --MEETING-AGENDA December 2, 2004 DATE. ITEM # C To: City Council Via: Ken Hampian, City Administrative Officer From: R, Paul LeSage, Parks and Recreation Director Ashley Blake, Interim Supervising Administrative Assistant Subject: Item Cl —December 7, 2004—City Council Meeting Damon Garcia Shade Structure Donation Attached are the minutes from the December 1, 2004 Parks and Recreation Commission meeting recommending the acceptance of the Brown donation for a shade structure at Damon-Garcia Sports Fields. The vote in favor was unanimous. The colors selected for the structure are a rust covering and cream colored legs. This is an attempt to match the existing building at the sports fields. (A picture is attached) The Commission is aware that a green color has also been suggested. The members are okay with either color schemes. 0 COUN I CAO CDD DIR ACAO IN DIR b ATTORNEY FIRE CHIEF CLERK/ORIQ PW DIR RECEIVED P-,4f,"7 EADS '01 CE CHF PECDEC 0 3 2004 UTIL DIA —"-�---� H,R DIF? SLO CITY CLERK CAN'/NDOWSTEMPvnemo-12.03.04.to Council(shade rucrure).DOC Parks and Recreation Commission NUNUTES City/County Library Conference Room,990 Palm Street Wednesday, December 1S` , 2004 7:00 p.m. CALL TO ORDER: Chair Peter Dunan called the meeting to order at 7:01 p.m. ROLL CALL: Chair Pete Dunan, Commissioners: Gary Clay, Bill Pyper, Don Dollar, Ty Griffin, and-John Knight. ABSENT: Commissioner Jill Lemieux. STAFF: Director Paul LeSage,James Bremer, and Ashley Blake. CONSIDERATION OF.NIINUTES: The minutes of the November 3, 2004 meeting were amended and approved as submitted. 1. Volunteer of the Month Chair Dunan presented Phil Lang as the Volunteer of the Month. 2. Brown Donation LeSage presented this staff report. Commission discussed the item. Recommendation: Recommend to the City Council that a donation for the purchase of a shade structure be accepted. (Pyper/Clay: unanimous). PlPar&&RMC nM&5iWW0041Minu1s112.01.04 minu0sdx i •�Y