HomeMy WebLinkAbout02/15/2005, C7 - AUTHORIZATION OF AN APPLICATION FOR GRANT FUNDS FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) council
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CITY OF SAN LUIS OBISPO
FROM: Wendy George,Assistant City Administrative Officer b
Prepared By: Claire Clark,Seismic Coordinator
SUBJECT: AUTHORIZATION OF AN APPLICATION FOR GRANT FUNDS FROM
THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) FOR
STRUCTURAL STRENGTHENING OF THE J.P.ANDREWS BUILDING
CAO RECOMMENDATION
Adopt a resolution authorizing the CAO to execute and submit an application for grant monies in an
amount not to exceed$1,000,000 from the Federal Emergency Management Agency(FEMA), to be
used in support of seismic retrofit of the J.P.Andrews building.
DISCUSSION
In late November 2004, the FEMA opened the application process for funding under the Pre-
Disaster Mitigation Grant Program (PDM) of 2005. The PDM program provides funds to states,
territories, Indian tribes, communities,colleges, and universities for pre-disaster mitigation planning
and the implementation of cost-effective mitigation measures prior to a disaster event. Cities can
apply for PDM program funds for pre-disaster mitigation of hazards presented by privately owned
buildings in the City.
City staff attended training in preparation and evaluation of this type of grant.It was determined that
one unreinforced masonry (URM) building in the City was a good candidate for application under
the PDM-05 program after soliciting information from all owners of unreinforced masonry (URM)
buildings in San Luis Obispo.
The historic building known as the J.P. Andrews Building offers the City the best opportunity for
obtaining funding under the PDM-05 grant program. This unreinforced masonry building is located
at the corner of Monterey and Osos Street and is owned by Vintage Properties II, a California
General Partnership. This building makes a good candidate for funding under the PDM-05 program
because the building is historic (on the City's Master List and eligible for listing on the National
Register), it has high occupancy levels during the daytime and nighttime, it is centrally located in
the downtown area, and the owners of the building have renovation plans plus a contractor who can
provide the level of information and expertise needed to complete an adequate grant application.
If the City's application was chosen for an award, funding would take the form of reimbursements
based on the budget supplied in the application. Evidence of work accomplished would be provided
by the building owner, reviewed by the City and submitted to the California Office of Emergency
Services (OES) for reimbursement. These submissions and the responsibility for accounting and
oversight would fall under the jurisdiction of the City as the Grant Applicant. City staff is working
with Mr. McVay of Vintage Properties on details of the transaction, which will be reported to the
FEMA PDM-05 Grant J.P.Andrews Building Page 2
Council in greater detail if the grant is successful.
FISCAL IlVIPACT
The grant, if successful, would provide outside funding to support seismic retrofitting of the J.P.
Andrews building with a minimal impact on the City. Management fees for application and
administration of the grant, as well as City oversight, are a part of the sum requested in the grant
application.
The application deadline for this round of the PDM-05 is February 25, 2005.
ALTERNATIVES
The Council could decide not to pursue the grant monies. This is not recommended as submitting
the application does not commit either the City or Vintage Properties in any way; if, however,we do
not choose to apply we will lose the opportunity entirely.
Attachments
1. Map
2. Grant Program Summary
3. Assurances and Certifications
4. Resolution
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GEODATA SERVICES
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605 781-7167 02/03/05 11:19
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PRDC-SRl�M S.�iMARY
fy_2005_pdm_overview ATTACHMENT 2
FY 2005 PRE-DISASTER MITIGATION PROGRAM
OVERVIEW
BACKGROUND
the Pre-Disaster Mitigation (PDM) program will provide funds to states, territories,
Indian tribes, communities, colleges, and universities for pre-disaster mitigation
planning and the implementation of cost-effective mitigation projects prior to
a disaster event. Funding these plans and projects reduces overall risks to the
population and structures, while also reducing reliance on funding from actual
disaster declarations. this is an overview of the FY 2005 Pre-Disaster Mitigation
program.
USES OF FUNDS
Funds: Approximately $255 million is available for competitive grants, technical
assistance, and program support for the FY 2005 PDM program. As PDM funds are
available until expended, this amount is comprised of approximately $13 million
FY 2003 funds, approximately $144.6 million FY 2004 funds, and approximately $97
million FY 2005 funds. PDMgrants are to be awarded on a competitive basis and
without reference to state allocations, quotas, or other formula-based allocation
of funds.
Eligible Activities:
* Mitigation planning: $3M cap on Federal share, not to exceed 3 years
* Mitigation projects: $3M cap on Federal share, not to exceed 3 years.
* Information dissemination activities: not to exceed 10%, must directly relate to
planning or project sub-application
• Applicant management costs: not to exceed 10%
• Sub-applicant management costs: not to exceed 5%
cost-share: 75% Federal/25% non-Federal . small , impoverished communities may be
eligible for up to a 90% Federal cost-share.
KEY POINTS
Ineligible Project Activities:
* Major flood control projects
* Projects that address ecological issues related to land and forest management
• warning and alert notification systems
* Phased or partialprojects (e.g. , engineeri'ng designs, feasibility studies, or
drainage studies that are not integral to a proposed project)
* Dry floodproofing of residential structures
* Generators for non-critical facilities or as a stand-alone activity
* Demolition/rebuild projects
* Response and communication equipment
Planning Activities:
The outcome of a mitigation planning grant award must be a FEMA-approved
multi-hazard mitigation plan that complies with the requirements of 44 CFR Part 201.
ELIGIBILITY REQUIREMENTS
Applicant Eligibility: only the state emergency management agencies or a similar
office (i .e. , the office that has emergency management responsibility) of the
state, the District of Columbia, the U.S. Virgin Islands, the Commonwealth of
Puerto Rico, Guam, American Samoa, and the commonwealth of the Northern Mariana
Islands, as well as Federally-recognized Indian tribal governments are eligible
to apply to FEMA for assistance as Applicants under this program. Each state,
territory, or tribal government shall designate one Agency to serve as the Applicant
for this program.
sub-applicant Eligibility: state-level agencies; Federally-recognized .Indian tribal
governments; local governments to include state-recognized Indian tribes, authorized
Indian tribal organizations, and Alaska Native villages; public colleges and
universities; and tribal colleges and universities are eligible to apply to the
Applicant for assistance. Private non-profit (PNP) organizations and private
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fy_2005_pdm_overview
colleges and universities are not eligible Sub-applicants; however, a relevant
state agency or local government may apply to the Applicant for assistance on
their behalf.
KEY POINTS
NFIP Participation: All Applicants and sub-:applicants must be participating in the
National Flood insurance Program (NFIP) if they have been identified through the
NFIP as having a special Flood Hazard Area (a Flood Hazard Boundary Map (FHBM) or
Flood Insurance Rate Map (FIRM) has been issued) . in addition, the Applicant/
sub-applicant must not be on probation, suspended or withdrawn from the NFIP.
Applicants/Sub-applicants that are not mapped under the NFIP are eligible.
Mitigation Plan Requirement: Applicants and sub-applicants must have a
FEMA-approved Mitigation Plan in order to receive project grants by the date of
selection for award, May 1, 2005. PDM planning grants will continue to be available
to Applicants and Sub-applicants that do not have a FEMA-approved Mitigation Plan
to enable them to meet the planning requirements.
APPLICATION PROCESS
Application Process: FEMA strongly encourages Applicants and Sub-applicants to
use the electronic grant (e-Grants) system'. if an Applicant does not use the
e-Grants system, then they must use the e- rants paper application format that
can be obtained from the FEMA Regional office for sub-applications as well as the
overall grant application. only applications received through the e-Grants system:
https://portal .fema.gov or using the e-Grants paper application format will be
accepted.
Benefit-cost Analysis: A Benefit-cost Analysis (BCA) is required for all
mitigation project sub-applications and must be completed by Applicants/
sub-applicants. A BEA will be required for all properties, including substantially
damaged structures. The pilot alternate determination of cost-effectiveness may
be used for certain insured NFIP repetitive flood loss properties.
Technical Assistance: FEMA will provide technical assistance to both Applicants and
sub-applicants by answering general questions about the PDM program, as well as
providing general technical assistance related to project engineering feasibility,
Benefit-Cost Analysis, and Environmental/Historic Preservation compliance. However,
in no case will technical assistance involve conducting a Benefit-Cost Analysis, or
reviewing project-specific information for completeness or technical feasibility.
Receipt of technical assistance is not. a guarantee of selection for award.
KEY POINTS
Application Period: Applicants must submit a grant application to the appropriate
FEMA Regional office by March 14, 2005, at 11:59 p.m. Eastern standard time.
FY 2005 PDM Guidance: FY 2005 PDM guidance document and additional guidance
materials, such as a model planning scope of work, Benefit-Cost Analysis Guidelines,
and engineering case studies, are available on the FEMA web page:
http://www.fema.gov/fima/pdm or from the FEMA Regional office.
e-Grants: FEMA will provide technical assistance regarding the e-Grants system
through the e-Grants Helpdesk: 1-866-476-0544 or mtegrants@dhs.gov.
Project Technical Assistance Helplines: Technical assistance. for engineering
feasibility, Benefit-Cost Analysis, and Environmental/ Historic Preservation
compliance is available through the Technical Assistance Helpline: 1-866-222-3580
or enghelpline@dhs.gov, bchelpline@dhs.gov, and ehhelpline@dhs.gov.
APPLICATION REVIEW
Application Review: FEMA will review all applications to ensure the following:
Eligibility of Applicants and sub-applicants
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fy_2005_pdm_overview MARK 2
* Eligibility of proposed activities and costs
* Application completeness, including scope of work and Cost Estimate
* Eligibility and availability of non-Federal cost share
* Consistency of mitigation projects with the FEMA-approved mitigation
state/tribal , local and university plans
* Engineering feasibility of mitigation projects
* Benefit-cost ratio of 1.0 or greater for mitigation projects
* Technical accuracy, complete supporting documentation, and source credibility
of the BCA for mitigation projects
• complete responses to the Environmental/Historic Preservation questions and
supporting documentation for mitigation projects and inclusion of appropriate
treatment measures in protect cost
* complete responses to Evaluation Information questions for National Ranking
and Evaluation, including the hazard risk assessment for planning activities and
the BCA for projects
Technical Review: FEMA will conduct the following technical reviews of project
sub-applications:
* Engineering Feasibility
* Benefit-Cost Analysis
* Environmental/Historic Preservation
KEY POINTS
Elimination Criteria:
* Ineligible Applicant/Sub-applicant
* Applicant/sub-applicant mapped through the NFIP, but not participating or not in
good standing in the NFIP
* Incomplete application
* ineligible activities
• Mitigation projects from Applicants/Sub-applicants that do not have approved plans
* Mitigation projects that are determined not to be feasible and/or effective at
solving the problem for which they were designed
• Mitigation projects with a Benefit-Cost Ratio less than 1.0
" Mitigation pro]ects without a BCA or with inadequately documented BCA
* Missing cost-share funding
Sub-appplications that do not satisfy the eligibility and completeness requirements
will be removed from further consideration and will not be selected for award.
RANKING & EVALUATION PROCESS
National Ranking: FEMA will score all eligible planning and project
sub-applications on the basis of predetermined, objective, quantitative factors
to calculate a National Ranking score. National Ranking factors in order of
importance are:
* Benefit-Cost Ratio by Hazard (projects only)
* Confidence in the Benefit-Cost Ratio (projects only)
* Assessment of Frequency & severity of Hazards (planning only)
* Applicant Ranking
* Engineering Feasibility (projects only)
* Community Mitigation Factors
• FEMA-Approved Mitigation Plan
* Protection of critical Facilities (projects only)
* Percent of the Population Benefiting (projects only)
* small , Impoverished Community
National Evaluation: National panels, chaired by FEMA and composed of
representatives from FEMA Headquarters and Regions, other Federal agencies, states,
and Indian tribal governments, will convene to evaluate planning and project
sub-applications on the basi's of additional predetermined qualitative factors
to determine a National Evaluation Score. National Evaluation factors in order
of importance are:
* Assessment of Frequency & severity of Hazards (planning only)
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fy_2005_pdm_overview
* Implementation Timeline & Expectations (projects only)
* Potential Benefits to Constituents (planning only)
* strategy for Completing the Planning Process (planning only)
* sufficient Staff & Resources
* Benefit-Cost Ratio by Hazard (projects only)
* confidence in the Benefit-Cost Ratio (projects only)
• Engineering Feasibility (projects only
* Protection of Critical Facilities (projects only)
• Performance Measures (proects)
• Durable Financial & Sociai Benefits (projects only)
* Compliance with Federal laws and Executive orders & Consi.stency with Federal
Programs (projects only)
* Leveraging Partners
* Performance measures (planning)
* Appropriate outreach Activities &/or Model for other Communities
* Community Mitigation Factors
KEY POINTS
National Ranking: sub-applications will be sorted in descending order based on
the National Ranking scores, and eligible sub-applications representing up to
150% of available funds will progress to the National Evaluation. The two
highest scoring sub-applications from each state and the two highest scoring
sub-applications from tribal Applicants may be included in the National
Evaluation - if not already included to ensure geographic spread of the
applications.
AWARD PROCESS
selection/Award: The Approving Federal official at FEMA Headquarters shall
consider the National Evaluation Score, the comments and recommendations from
independent panelists, and any other pertinent information in determining which
sub-applications are selected for award up to the amount of funds available for
the program. Sub-a plications shall be awarded in order unless a sub-application
is JJustified for selection out of rank order based upon one or more of the
followin factors:
* Availability of fundingg
• Balance/distribution of funds geographically or by type of recipient
* Duplication of sub-applications
* Program priorities and policy factors
* other pertinent information
KEY POINTS
Environmental Review: For selected mitigation projects that require any level of
environmental review or an environmental assessment, funds will not be awarded and
the project cannot be initiated until' FEMA has completed its review.,
unsuccessful Applications: FEMA will notify Applicants of sub-applications that do
not satisfy completeness and eligibility requirements; sub-applications that are not
forwarded to National Evaluation following the National Ranking; and
sub-applications that are not selected for award by the Approving Federal official .
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A5SURpZe1 t CWDI'riOK�
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ATTACHMENT 3
FEMA Form 20-166: Assurances-Construction Programs
Public reporting burden for this collection of information is estimated to average 15 minutes per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden
estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to
the Office of Management and Budget, Paperwork Reduction Project(0348-0042), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND
BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions,
please contact the awarding agency. Further, certain Federal assistance awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duty authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the nonfederal share of project costs)to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States and, if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the assistance; and will
establish a proper accounting system in accordance with generally accepted accounting
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Contract Work Hours and Safety Standards Act(40 USC Sections 327-333) regarding labor
standards for federally assisted construction subagreements.
14. Will comply with flood insurance purchase requirements of Section 102(a)of the Flood
Disaster Protection Act of 1973(PL 93-234)which requires recipients in a special flood
hazard area to participate in the program and to purchase flood insurance if the total cost of
insurable construction and acquisition is$10,000 or more.
15. Will comply with environmental standards which may be prescribed pursuant to the following:
(a)institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (PL 91-190) and Executive Order(EO) 11514; (b)notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988;(e)assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 USC Section 1451 et seq.); (f)conformity of
Federal actions to State (Clean Air) Implementation Plans under Section 176(c)of the Clean
Air Act of 1955, as amended (42 USC Section 7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as amended (PL 93-
523); and (h)protection of endangered species under the Endangered Species Act of 1973,
as amended (PL 93-205).
16. Will comply with the Wild and Scenic Rivers Act of 1968(16 USC Section 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
17. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act.of 1966, as amended (16 USC Section 470), EO 11593
(identification and preservation of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 USC Section 469a-1 et seq.).
18. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act of 1984.
19. Will comply with all applicable requirements of all other Federal laws, Executive Orders,
regulations, and policies governing this program..
20. It will comply with the minimum wage and maximum hour provisions of the Federal Fair
Labor Standards Act(29 USC Section 201), as they apply to employees of institutions of
higher education, hospitals, and other nonprofit organizations.
21. It will obtain approval by the appropriate Federal agency of the final working drawings and
specifications before the project is advertised or placed on the market for bidding; that it will
construct the project, or cause it to be constructed, to final completion in accordance with the
application and approved plans and specifications; that it will submit to the appropriate
Federal agency for prior approval changes that alter the cost of the project, use of space, or
functional layout,that it will not enter into a construction contract(s)for the project or
undertake other activities until the conditions of the construction grant programs) have been
met.
22. It will operate and maintain the facility in accordance with the minimum standards as may be
required or prescribed by the applicable Federal, State, and local agencies for the
maintenance and operation of such facilities.
23. It will require the facility to be designed to comply with the"American Standard Specification
for Making Buildings and Facilities Accessible to, and Usable by, the Physically
Handicapped," Number Al 17.- 1961, as modified (41 CFR 101-17.703). The applicant will be
responsible for conducting inspections to ensure compliance with these specifications by the
contractor.
24. If any real property or structure thereon is provided or improved with the aid of Federal
financial assistance extended to the applicant, this assurance shall obligate the applicant, or
in the case of any transfer of such property, any transfer, for the period during which the real
property, or structure is used for a purpose for which the Federal financial assistance is
extended or for another purpose involving the provision of similar services or benefits.
25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative
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ACHMENT 3
Agreement, it agrees that such grants will be subjectto OMB Circular A-122, "Cost Principles
for Nonprofit Organizations" included in Vol. 49, Federal Register, pages 18260 through
18277(April 27, 1984).
1, hereby sign this form as of
FEMA Form 20-16C
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18,"New Restrictions on Lobbying; and 28 CFR Part 17,"Government-wide Debarment and
suspension(Non-procurement)and Govemment-wide Requirements for Drug-Free Workplace(Grants)"The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Federal Emergency Management Agency(FEMA)determines to award the covered transaction, grant, or
cooperative agreement
1. LOBBYING
A As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
entering into a grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant
certifies that
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant,the entering into of any
cooperative agreement and extension, continuation, renewal, amendment, or modification of any
Federal grant or cooperative agreement,
(b)If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the.undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions;
El Standard Foran LLL Disclosure of Lobbying Activities Attached
(c)The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontract(s))and that all subrecipients shall certify and disclose
accordingly.
2. DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A.The
applicant certifies that it and its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency;
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ATIACHMENt
(b) Have not within a three-year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or perform a public(Federal, State,or local)
transaction or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft,forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property;
(c)Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or locally)with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transactions(Federal, State, or local)terminated for cause or default; and
B.Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
Explanation:
3. DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F,for
grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.623:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees
about:
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee
assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse.
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph (a);
(d)Notifying the employee in the statement required by paragraph (a)that,as a
condition of employment:under the grant, the employee will:
(1)Abide by the terms of the statement, and
(2)Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
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under subparagraph (0)(2)from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable FEMA awarding office, i.e. regional office or FEMA
office.
(f)Taking one of the following actions against such an employee,within 30 calendar
days of receiving notice under subparagraph(d)(2),with respect to any employee
who is so convicted:
(1)Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Require such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g)Making a good effort to continue to maintain a drug free workplace through
implementation of paragraphs(a), (b), (c), (d), (e), and (f).
(B)The grantee may'insert in the space provided below the site(s)for the performance of work
done in connection with the specific grant:
•Place of Performance
Street City State Zip
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in
each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and
State agencies may elect to use a Statewide certification.
1, hereby sign this form as of
Standard Form LLL: Disclosure of Lobbying Activities
• 1.Type of Federal Action •2. Status of Federal Action •I Report Type
a. contract a. a. initial filling
b. grant _ bid/offer/application _ b. material change
c.cooperative b. initial award For Material Change Only
agreement c. post award
year: quarter:
d. loan
e. loan guarantee date of
f. loan insurance last
report
4. •Name and Address of Reporting Entity: 5. If Reporting Entity in No.4 is a Subawardee,
Enter Name and Address of Prime:
Reporting Entity Type:
❑ Prime ❑ Subawardee
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ATTACHMENT
Tier, if known; Congressional District, If known:
Congressional District, if known:.
•6. Federal Department/Agency •7. Federal Program Name/Description
CFDA Number, if applicable:
8. Federal Action Number, if Known: 9.Award Amount, if Known:
$
10a. Name and address of Lobbying Registrant: 10b. Individuals Performing Services:
(d individual, last name, first name, MI) (including address if different from No.1 Da)
Oast name, first.name, Ml)
11. Information requested through-this form is authorized by title 31 U.S.C.:section 1352. This disclosure of
lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this
transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This will be
reported to the Congress semi-annually and will be available for public inspection.Any person who fails to file
the required disclosure shall be subject to a civil penalty of not less than$10,000 and not more than$100,000
for each such failure.
I, hereby sign this form as of
Note: Fields marked with an •are required.
Appendix A
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- ATTACHMENT 4
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING APPLICATION FOR PRE-DISASTER MITIGATION GRANT FUNDS
FROM
THE FEDERAL EMERGENCY MANAGEMENT AGENCY(FEMA)
FOR
SEISMIC RETROFIT OF THE J P ANDREWS BUILDING
WHEREAS,the Pre-Disaster Mitigation program was authorized under the Robert T.
Stafford Disaster Assistance and Emergency Relief Act(Stafford Act)to assist states and
communities to implement a sustained pre-disaster natural hazard mitigation program to reduce
overall risk to the population and structures, while also reducing reliance on Federal funding
from actual disaster declarations, and has authorized the Federal Emergency Management
Agency(FEMA)to award grants to states and local governments to implement these provisions;
and
WHEREAS,grants are awarded under eligibility guidelines adopted by FEMA; and
WHEREAS,procedures established by FEMA require the applicant to certify by
resolution approval of the application and of listed assurances and certifications prior to
submission of such application to FEMA for an award of grant funds; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Luis
Obispo hereby:
1. Authorizes the filing of an application for f mding by FEMA under the Pre-Disaster
Mitigation Grant Program of 2005;
2. Agrees to the Assurances required-,
3. Appoints the City Administrative Officer as agent of the City to conduct all
negotiations, execute and submit all documents, including, but not limited to,
applications, agreements, amendments,payment requests and so on, which may be
necessary for the completion of the aforementioned project.
On motion of seconded by and on the
following roll call vote:
AYES:
NOES:
ABSENT:
Resolution No.
Page 2
The foregoing resolution was passed adopted this 15th day of February 2005.
David F. Romero, Mayor
ATTEST:
Audrey Hooper,City Clerk
APPROVED AS TO FORM:
Jo ath . Lowell, City Attorney
110111111111 111111 1plll RECEIVED
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city o1 san Ltus owspo, aammistRat)on aEpaRtmErit :;_ _;— SLQ..CITY__CLERK
DATE: February 10, 2005
TO: City Council
VIA: Ken Hampian, City Administrative Officer
FROM: Wendy George,Assistant City Administrative Officer 1Nw
Prepared by Claire Clark, Seismic Coordinator
SUBJECT: Removal of Agenda Item #C-7, Authorization of an Application for Grant
Funds from FEMA,from the February 15,2005 Council Agenda
Staff is asking that item C-7, for the February 15, 2005 Council Meeting, seeking authorization
to apply for a FEMA grant, be pulled from the Agenda. Unfortunately, we have learned that the
building originally deemed most likely to qualify for a grant will not do so at this time, and there
are no other buildings that could appropriately replace it in the application process.
Under the Federal Emergency Management Agency's Pre-Disaster Grant Program (FEMA-
PDM) a Benefit Cost Ratio must be calculated using hard costs. The Benefit Cost Ratio must be
1.0 or greater for the mitigation project grant application to be considered by FEMA. Upon
completion of the Benefit Cost Analysis for the J.P. Andrews Building it was determined that the
J.P. Andrews Building will not qualify for application because the Benefit Cost Ratio is not
sufficiently high, coming in at 0.2. The analysis showed that the high level of non-owner
occupied space in the building caused the Benefit Cost Ratio to fall well below the minimum
score required by FEMA. As a result, a grant application will not be submitted during this round
of funding.
Staff will continue to monitor this grant opportunity as it becomes available in the future. As all
owners of unreinforced masonry buildings comply with the requirements to obtain permits for
reinforcement, more of the building owners will have the necessary documentation, and cost
analyses will be available for future proposals under this grant. Staff anticipates making
application in future funding cycles using the knowledge of the grant program gained during this
grant cycle.
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