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HomeMy WebLinkAbout03/01/2005, AGENDA council agenda CITY OF SAN LUIS OBISPO C I TY HA LL, 9 9 0 PALM STREET Tuesday, March 1 , 2005 Action Update 4:00 P.M. REGULAR MEETING Council Chamber *PLEASE NOTE EARLY 990 Palm Street START TIME Present: Council Members Paul Brown, Christine Mulholland, Allen K. Settle, and Mayor Dave Romero were present prior to the Study Session. Vice Mayor Ewan was seated at 7:00 p.m. INTRODUCTION Public Works Director Walter introduced the following new employees in the Public Works Department. Anthony Whipple, Tree Trimmer 1, and Steve Garland, Parks Maintenance Worker 1. He also introduced Barbara Lynch, who was promoted to the position of City Engineer. STUDY SESSION Because Council Member Settle and Vice Mayor Ewan own rental property in the City, they did not attend the Study Session. Council Member Settle left the meeting at this time. Vice Mayor Ewan was seated at 7:00 p.m. 1. RENTAL PROPERTY INSPECTION PROGRAM. (LINDEN/KNABE/MANDEVILLE— 2 HOURS) RECOMMENDATION: 1. Review and discuss options for rental property inspections. 2. Provide staff with direction on which options to pursue, with a focus on full cost recovery regardless of which option the Council selects. ACTION. 1. Options were reviewed and discussed. 2. Staff was directed to develop recommendations for the implementation of either option 1 or 2 in order to achieve full cost recovery for State-mandated inspections, including all possible funding alternatives for offsetting these costs. (Consensus was 3:0:2, Councilmember Settle and Vice Mayor Ewan absent due to conflicts of interest) ( I Council Agenda Tuesday, March 1, 2005 Action Update 7:00 P.M. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF THURSDAY, FEBRUARY 10, 2005, SPECIAL MEETING, MONDAY, FEBRUARY 14, 2005, SPECIAL MEETING, AND TUESDAY, FEBRUARY 15, 2005, REGULAR MEETING. (HOOPER) RECOMMENDATION: Waive oral reading and approve as presented. ACTION: Approved(5:0). C2. AUTHORIZATION OF APPLICATION TO THE CALIFORNIA STATE .DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) FOR .FUNDING UNDERTHE WORKFORCE HOUSING REWARD (WFH) PROGRAM (PROPOSITION 46). (MANDEVILLE/DAVIDSON) RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application to HCD for the WFH Program and target the WFH funds to two CIP drainage projects (Augusta Street Culvert and the ongoing Drainage Inlet Replacements). ACTION: Resolution No. 9654(2005 Series) adopted(5:0). C3. USE OF CONSULTANTS TO EXPEDITE PERMIT PROCESSING. (MAN DEVI LLE/D RAZE) RECOMMENDATION: Approve an expedited planning application review process that authorizes the City Administrative Officer to enter into agreements on a case-by-case basis with: 1. Applicants for augmented City resources in order to more quickly process planning applications, contingent upon: the applicant paying for the full cost of the augmented services in addition to all other development review fees that would otherwise be required; and approval of the agreement form by the City Attorney. 2. Consultants or limited-term employees to provide augmented resources, contingent upon the added cost being fully paid by the applicant before the consultant or limited- term employee is authorized to begin work. ACTION: Approved(4:1 Mulholland opposed). C4. FINAL MAP APPROVAL FOR TRACT 2502, A-11-LOT RESIDENTIAL SUBDIVISION AT 3301 ROCKVIEW PL. (D.A. FETYKO, INC., SUBDIVIDER). (WALTER/LIVICK) 2 1 Council Agenda Tuesday, March 1, 2005 Action Update RECOMMENDATION: Adopt a resolution approving the final map for Tract 2502 and authorizing the Mayor to execute the subdivision agreement on behalf of the City. ACTION. Resolution No. 9655(2005 Series)adopted(5:0). C5. APPROVAL OF GUIDING PRINCIPLES FOR DEVELOPMENT OF A PUBLIC, EDUCATIONAL AND GOVERNMENT-(PEG) ACCESS CHANNELS OPERATING PLAN. (GEORGE/KISER) RECOMMENDATION: Approve guiding principles to allow for the development of a PEG Access Operating Plan and the subsequent release of PEG operating funds from Charter Communications, including: 1) The designation of SLO County Public Access Television, Inc. (Public Access Television) as the sole provider of public access programming (P portion) in the City of San Luis Obispo; 2) The designation of San Luis Coastal Unified School District (SLCUSD) as the sole provider of education access programming (E portion) in the City of San Luis Obispo; 3) The equal distribution of PEG Access Funds between the City of San Luis Obispo, Public Access Television and SLCUSD to use solely for PEG access equipment and facilities. ACTION. Approved(5:0). C6. REQUEST FOR USE OF PUBLIC ART IN-LIEU FUNDS FOR VARIOUS PUBLIC ART PROJECTS. (GEORGE/KISER) RECOMMENDATION: 1. Allocate Public Art In-Lieu funds for the following public art projects: (a) As requested by the San Luis Obispo County Arts Council, up to $10,000 to match the Bill Beeson Memorial Fund to commission a piece of public art in honor of Mr. Beeson's contributions to public art in our community; (b) As requested by the Chamber of Commerce and the Reception Committee for Ken Schwartz Appreciation Day, $1,780 to complete the purchase of a bronze steelhead trout for the Mission Plaza fountain; (c) $7,000 for maintenance costs associated with the City's public art piece "Community Bridge," normally located on Higuera Street in front of`the Court Street Project. 2. Approve a resolution adding language to the City's Public Art Policies and Procedures Manual that permits, with Council approval, public art in-lieu funds to be used as matching funds for the purchase of public art for the City's public art program. ACTION. .1. Approved 2. Resolution No. 9656(2005 Series) adopted(5.0). C7. 2005 STREET SLURRY SEAL PROJECT, SPECIFICATION NO. 90516. (WALTER/VAN BEVEREN) RECOMMENDATION: 1) Approve plans and specifications for 2005 Street Slurry Seal Project, Specification No. 90516; 2) Authorize staff to advertise for bids; 3) Authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of $600,000. 3 Council Agenda Tuesday, March 1, 2005 Action Update ACTION. Approved(5.0). PUBLIC HEARINGS 2. 2005 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG), REQUEST FOR THE CITY'S AFFORDABLE HOUSING FUND (AHF), AND FIRST YEAR REPORT ON HOUSING PROGRAMS MANAGER POSITION. (MAN DEVI LLE/DAVI DSON —45 MINUTES) HRC RECOMMENDATION: Approve the 2005 CDBG Program activities and funding as recommended; recommend CDBG funding of $275,000 for the Housing Authority site acquisition (235 North Chorro Street); endorse the Urban County's Draft One-Year Action Plan, including HOME, Special Urban Projects and Emergency Shelter Grant funding; forward the Council's actions and funding recommendations to the Board of Supervisors; recommend allocation of $356,000 of the City's Affordable Housing Fund (AHF) to the People's Self-Help Housing project on South Higuera Street (formerly McBride's Plumbing) and $25,000 of the AHF for site acquisition by the Housing Authority (235 North Chorro Street). ACTION. No action was taken on the HRC recommendation. CAO RECOMMENDATION: 1. Adopt a resolution consistent with the HRC recommendation with the following modifications: a) Approve the 2005 CDBG Program activities and funding as modified, with adjustments based on a new funding estimate; b) recommend CDBG funding of $190,079 for the Housing Authority site acquisition and $125,000 in CDBG funding for the Southern Pacific Railroad Freight Warehouse Rehabilitation; and c) recommend funding of $109,921 from the City's AHF for site acquisition by the Housing Authority (235 North Chorro Street). 2. Authorize the City Administrative Officer to execute an agreement with the Housing Authority for a grant of $109,921 from the City's Affordable Housing Fund. 3. Accept the annual report of the first year of the Housing Programs Manager position. ACTION. 1. Resolution No. 9657(2005 Series) adopted. 2. Approved. 3. Annual Report accepted. (5:0). 3. CONSIDERATION OF A VESTING TENTATIVE.PARCEL MAP WITH AN EXCEPTION; 2915 & 2917 JOHNSON.AVENUE (MS 21-05). (MANDEVILLE/COREY— 15 MINUTES) RECOMMENDATION: Adopt a resolution reaffirming the Council's prior approval (October 15, 2002) of a Mitigated Negative Declaration of environmental impact (ER 13- 02) and vesting tentative parcel map, based on findings, and subject to conditions and code requirements. 4 f Council Agenda Tuesday, March 1, 2005 Action Update ACTION. Resolution-No. 9658(2005 Series)adopted(5:0). STUDY SESSION 4. STORM SEWER MANAGEMENT PLAN. (WALTER/HORN - 90 MINUTES) RECOMMENDATION: 1. Receive the Storm Sewer Management Plan. 2. Direct staff to do further research on funding options and return with recommendations to the Council after the current budget is finalized. ACTION. 1. Received the Storm Sewer Management Plan. 2. By a unanimous consensus, directed staff to pursue the most aggressive alternatives if the changes in Proposition 218 occur while at the same time, dealing with the problem to the degree possible by pursuing Alternative 3 for system replacement and Alternative 2 for system maintenance. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. Council Member Brown reported on his attendance at the last Economic Opportunity Commission Board meeting and the Economic Vitality Commission meeting. Council Member Mulholland and Mayor Romero reported on their attendance at draft design charette hosted by RRM Design Group regarding the old Albertson's project area. They noted that they were participants as individuals and did not represent the Council. Mayor Romero reported on his attendance at the Nacimiento Project Commission meeting. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Council Member Settle discussed the need to take action opposing the public employee pension legislation and reform, and asked Council to direct staff to agendize this matter for further action (see memo on file in the City Clerk's office). He stated for the record his opposition to this legislation and reform. 5 i Council Agenda Tuesday, March 1, 2005 Action Update By a unanimous consensus, directed staff to prepare a resolution for the April 5, 2005, Council meeting that. (1) expresses the Council's concern with ACA 5 and other initiatives proposed to fundamentally alter the PERS system; and (2) expresses support for the League of Cities Task Force process to pursue appropriate PERS system reforms. Council Member Mulholland referred to her communication asking for a Modification to the language to the Legislative Action Platform (see memo on file in the City Clerk's office) Following a brief discussion, Council directed staff to agendize this matter as a Business Item and to provide information at that time from the Utilities Director regarding the implications of Council Member Mulholland's recommendation. Mayor_Romero referenced a letter from Chamber of Commerce President Bob Wacker conveying the Chamber's suggestion that Council consider expanding advisory body members to include applicants who own a business or property or work in the City. Because of the large number of applications that were received, Council concurred that they would not pursue this suggestion. Council Member Brown.asked whether there was Council interest in pursuing a suggestion from Mike Spangler related to Downtown parking. Mayor Romero was interested in pursuing this matter-. However, the rest of the Council Members were not As a result, no direction was given to staff. ADJOURN. 6 I council agenda CITY OF SAN LUIS OBISPO CITY HALL; 990 PALM STREET Tuesday, March 1, 2005 4:00 P.M. REGULAR MEETING Council Chamber 'PLEASE NOTEE.4RLY 990 Palm Street START TIME CALL TO ORDER: Mayor Dave Romero PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Paul Brown, Christine Mulholland, Allen K. Settle; Vice Mayor John Ewan, Mayor Dave Romero INTRODUCTION INTRODUCTION OF NEW EMPLOYEES-IN_THEPUBLIC WORKS DEPARTMENT. (WALTER)- - . - - - STUDY SESSION 1. RENTAL PROPERTY INSPECTION PROGRAM_ . (LINDEN/KNABE/MANDEVILLE —2 HOURS) RECOMMENDATION: 1. Review and discuss options for rental property inspections. 2. Provide staff with direction on which options to pursue, with a focus on full cost recovery regardless of which option the Council selects. ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to in the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7100. .l Council Agenda Tuesday,-'March 1, 2005 7:00 P.M. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. APPROVE MINUTES OF THURSDAY, FEBRUARY 10, 2005, SPECIAL MEETING MONDAY FEBRUARY 14, 2005, SPECIAL MEETING, AND TUESDAY FEBRUARY 15, 2005, REGULAR MEETING. (HOOPER) RECOMMENDATION: Waive oral reading and approve as presented. C2. AUTHORIZATION OF APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) FOR FUNDING UNDER THE WORKFORCE HOUSING REWARD (WFH) PROGRAM (PROPOSITION 46). (MANDEVILLE/DAVIDSON) RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application to HCD for the WFH Program and target the WFH funds to two CIP drainage projects (Augusta Street Culvert and.the ongoing Drainage Inlet Replacements). C3. USE OF CONSULTANTS TO EXPEDITE PERMIT PROCESSING. (MANDEVILLE/DRAZE) RECOMMENDATION: Approve an expedited planning application review process that authorizes the City.Administrative Officer to enter into agreements on a case-by-case basis with: 1. Applicants for augmented City resources in order to more quickly process planning applications, contingent upon: the applicant paying for the full cost of the augmented services in addition to all other development review fees that would otherwise be required; and approval of the agreement form by the City Attorney. 2. Consultants or limited-term employees to provide augmented resources, contingent upon the added cost being fully paid by the applicant before the consultant or limited- term employee is authorized to begin work. 3 Council Agenda Tuesday March 1, 2005 C4. FINAL MAP APPROVAL FOR TRACT 2502, A 11-LOT RESIDENTIAL SUBDIVISION AT 3301 ROCKVIEW PL. (D.A. FETYKO, INC., SUBDIVIDER). (WALTER/LIVICK) RECOMMENDATION: Adopt a resolution approving the final map for Tract 2502 and authorizing the Mayor to execute the subdivision agreement on behalf of the City.. C5. APPROVAL OF GUIDING PRINCIPLES FOR DEVELOPMENT OF A PUBLIC, EDUCATIONAL AND GOVERNMENT (PEG) ACCESS CHANNELS OPERATING PLAN. (GEORGE/KISER) RECOMMENDATION: Approve guiding principles to allow for the development of a PEG Access Operating Plan and the subsequent release of PEG operating funds from Charter Communications, including: 1) The designation of SLO County Public Access Television, Inc. (Public Access Television) as the sole provider of public access programming (P portion) in the City of San Luis Obispo; 2) The designation of San Luis Coastal Unified School District (SLCUSD) as the sole provider of education access programming (E portion) in the City of San Luis Obispo; 3) The equal distribution of PEG Access Funds between the City of San Luis Obispo, Public Access Television and SLCUSD to use solely for PEG access equipment and facilities. C6. REQUEST FOR USE OF PUBLIC ART IN-LIEU FUNDS FOR VARIOUS PUBLIC ART PROJECTS. (GEORGE/KISER) RECOMMENDATION: 1. Allocate Public Art In-Lieu funds for the following public art projects: (a) As requested by the San Luis Obispo County Arts Council, up to $10,000 to match the Bill Beeson Memorial Fund to commission a piece of public art in honor of Mr. Beeson's contributions to public art in our community; (b) As requested by the Chamber of Commerce and the Reception Committee for Ken Schwartz Appreciation Day, $1,780 to complete the purchase of a bronze steelhead trout for the Mission Plaza fountain; (c) $7,000 for maintenance costs associated with the City's public art piece "Community Bridge," normally located on Higuera Street in front of the Court Street Project. 2. Approve a resolution adding language to the City's Public Art Policies and Procedures Manual that permits, with Council approval, public art in-lieu funds to be used as matching funds for the purchase of public art for the City's public art program. C7. 2005 STREET SLURRY SEAL PROJECT, SPECIFICATION NO. 90516. (WALTER/VAN BEVEREN) RECOMMENDATION: 1) Approve plans and specifications for 2005 Street Slurry Seal Project, Specification No. 90516; 2) Authorize staff to advertise for bids; 3) Authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the engineer's estimate of$600,000. 4 Council Agenda Tuesday, March 1, 2005 PUBLIC HEARINGS 2. 2005 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG), REQUEST FOR THE CITY'S AFFORDABLE HOUSING FUND (AHF), AND FIRST YEAR REPORT ON HOUSING PROGRAMS MANAGER POSITION. (MANDEVILLE/DAVIDSON —60 MINUTES) HRC RECOMMENDATION: Approve the 2005 CDBG Program activities and funding as recommended; recommend CDBG funding of $275,000 for the Housing Authority site acquisition (235 North Chorro Street); endorse the Urban County's Draft One-Year Action Plan, including HOME, Special Urban Projects and Emergency Shelter Grant funding; forward the Council's actions and funding recommendations to the Board of Supervisors; recommend allocation of $356,000 of the City's Affordable Housing Fund (AHF) to the People's Self-Help Housing project on South Higuera Street (formerly McBride's Plumbing) and $25,000 of the AHF for site acquisition by the Housing Authority (235 North Chorro Street). CAO RECOMMENDATION: 1. Adopt a resolution consistent with the HRC recommendation with the following modifications: a) Approve the 2005 CDBG Program activities and funding as modified, with adjustments based on a new funding estimate; b) recommend CDBG funding of $190,079 for the Housing Authority site acquisition and $125,000 in CDBG funding for the.Southern Pacific Railroad Freight Warehouse Rehabilitation; and c) recommend funding of $109,921 from the City's AHF for site acquisition by the Housing Authority (235 North Chorro Street). 2. Authorize the City Administrative Officer to execute an agreement with the Housing Authority for a grant of $109,921 from the City's Affordable Housing Fund. 3. Accept the annual report of the first year of the Housing Programs Manager position. 3. CONSIDERATION OF A VESTING TENTATIVE PARCEL MAP WITH AN EXCEPTION; 2915 &.2917 JOHNSON AVENUE (MS 21-05). (MAN DEVI LLE/COREY— 15 MINUTES) RECOMMENDATION: Adopt a resolution reaffirming the Council's prior approval (October 15, 2002) of a Mitigated Negative Declaration of environmental impact (ER 13- 02) and vesting tentative parcel map, based on findings, and subject to conditions and code requirements. 5 Council Agenda Tuesday;March 1, 2005 STUDY SESSION 4. STORM SEWER MANAGEMENT PLAN. (WALTER/HORN — 90 MINUTES) RECOMMENDATION: 1. Receive the Storm Sewer Management Plan. 2. Direct staff to do further research on funding options and return with recommendations to the Council after the current budget is finalized. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURN. 6