Loading...
HomeMy WebLinkAbout05/17/2005, C9 - AMENDMENT TO BYLAWS FOR ADVISORY COMMITTEE ON JOINT USE OF RECREATIONAL PROPERTY I i i council i1 j apenaa Report 't=Nmbw C I T Y OF SAN LU I S O B I S P O FROM: Paul LeSage,Parks&Recreation Director' Prepared By: Linda Fitzgerald,Recreation Manager SUBJECT: AMENDMENT TO BYLAWS FOR ADVISORY COMMITTEE ON JOINT USE OF RECREATIONAL PROPERTY CAO RECOMMENDATION As recommended by the Advisory Committee on Joint Use of Recreational Property(JUC), approve an amendment to modify Section V of the bylaws of the JUC to change the meeting location from the San Luis Obispo Parks &Recreation Department toLudwick Community Center. DISCUSSION In odd-numbered years, each advisory body is asked to review their bylaws for changes. The JUC, at their April 26, 2005 meeting, evaluated their bylaws and voted to make one minor modification: change the meeting location stated in Section V to read Ludwick Community Center instead of San Luis Obispo Parks&Recreation Department. FISCAL IlVIPACT None. Attachments: 1. Legislative Draft — Advisory Committee on Joint Use of Recreational Property Bylaws 2. Draft Minutes—April 26, 2005 Meeting of the Advisory Committee on Joint Use of Recreational Property Electronic file Path: GACouncil Agenda RelxmsWC Bylaws ATTACHMENT 9 LEGISLATIVE DRAFT RESTATED BYLAWS OF THE ADVISORY COMMITTEE ON JOINT USE OF RECREATIONAL FACILITIES I. PURPOSE 1. The Advisory Committee on Joint Use of Recreational Facilities [The Committee] provides recommendations to the City Council of the City of San Luis Obispo and the San Luis Coastal Unified School District Board of Trustees regarding those facilities that have been mutually designated as Joint Use Facilities; and for the operation of the recreational facilities, priority for use of the facilities, and development of new recreational facilities in Sinsheimer Park. 2. The Committee provides recommendations to the City Council on Joint Use Agreements between the City and other appropriate agencies for the Joint Use of Facilities. 3. The Committee provides recommendations for the expenditure of those funds designated by the City Council for the improvement of joint use recreational facilities. H. STAFF The Committee is staffed by the Director of Parks &Recreation, the Recreation Manager, a minute taker designated by the Manager, and the Parks Maintenance Supervisor. A staff member from the San Luis Coastal Unified School District shall serve as a liaison to the Committee. III. MEMBERSHIP Membership in the committee consists of seven (7) members appointed by majority vote of the City Council. Terms are for four years. One member shall be a representative of the Parks and Recreation Commission. The terms shall commence on April 1 of each year. No appointee shall serve on the joint use committee for more than two (2) consecutive, full terms (8 years). A mid-term appointment to a vacant seat shall not preclude the appointee from serving ATTACHMENT 9 two additional consecutive full terms, provided that the initial,partial term served is less than one (1) year. IV. OFFICERS In April, at its regular meeting, the membership shall elect a chairperson, vice chairperson and such other officers as may be needed. The term of office of the chairperson and vice chairperson shall be one (1) year, commencing upon election. No person shall serve in the office of chairperson or vice chairperson for more than two (2) consecutive terms. For the purposes of this section, completion of a partial term of office as chairperson or vice chairperson shall not preclude an advisory body member from serving two (2) additional consecutive full terms, provided that the partial term served is less than six (6) months. A staff representative from the City will act as secretary. The chairperson shall preside over all meetings of the committee, approve meeting agendas, attend the Mayor's Quarterly Meetings, and perform such other duties as directed by the committee. V. MEETINGS Unless otherwise designated, regular meetings of the committee shall be held monthly on the fourth (4th)Tuesday of each month at twelve o'clock (12:00) noon at theSan Luis Obispe n.,-ks Q, no^reatien T epai4me Ludwick Community Center and shall be open to the public. Special meetings may be called by the chairperson or any three (3) members of the committee,provided that seven (7) days prior notice is given to each member. In any event, meetings shall always be held within the jurisdictional limits of the City of San Luis Obispo, shall be open and public meetings and notice shall be given of the meetings to any requesting party at least twenty-four(24) hours prior to the meeting. A quorum shall consist of a majority of the members currently serving. All meetings shall be conducted according to parliamentary procedure and shall be governed in accordance Cq - 3 i MACHMENT 9 with city practices, customs, policies and Roberts Rules of Order, newly revised. VI. COMMITTEES A Subcommittee may be appointed, as needed, by the chairperson. A quorum of a subcommittee shall consist of a majority membership of that subcommittee. VII. AMENDMENTS Prior to May 1 in each odd numbered year;these bylaws shall be reviewed by the Committee. Any proposed changes shall be submitted to the City Council and the School Board for approval. If no changes are proposed, a report of the review shall be submitted. These bylaws may be amended by the majority vote of the committee members present at a regular meeting,provided that a quorum is present. Members shall receive the proposed amendments at least ten (10) days prior to the meeting in which amendment is proposed. IN WITNESS WHEREOF, we, the undersigned,being the Chairperson and Vice Chair of the Advisory Committee on Joint Use of Recreational Facilities, do certify that the Restated Bylaws set forth above constitute the bylaws of the said committee adopted on Mar-o", 25, 2004ARjl 262_2005. DATED: ATTEST: D' Rick May, Chair Riek A4ayNancy Cochran, Vice Chair H:�uc\revised bylaws 832W3042605.doc U(l ATTANMEM 2 ADVISORY COMMITTEE ON JOINT USE OF RECREATIONAL PROPERTY APRIL 26, 2005 MINUTES—DRAFT PRESENT: Chair May, Vice Chair Cochran, Committee Members Kriet, Thoma, Conner, Lewis, Knight (arrived late) STAFF: City of San Luis Obispo: Parks&Recreation Director LeSage,Recreation Manager Fitzgerald, Recreation Supervisor Perrin,Recreation Supervisor Bremer, Parks &Urban Forestry Supervisor Beights, Program Specialist Leiser Meeting was called to order at 12:OOpm by Chair May. Recreation Manager Fitzgerald, serving as Acting Deputy City Clerk, administered the Oath of Office to Chair May and Committee Member Conner. PUBLIC COMMENT PERIOD: None MINUTES OF MARCH 22, 2005 MEETING MOTION: (Kriet,Thoma) Approve the March 22, 2005 minutes as written; approved 6- 0-1, Committee Member Knight absent. JOINT USE FUND REPORT Recreation Manager Fitzgerald reported no change in the Joint Use Fund balance, which currently stands at$173.71. ELECTION OF CHAIRAND VICE CHAIR MOTION: (May, Conner)Elect Nancy Cochran Chair and Ed Thoma Vice Chair for the Joint Use Committee. Motion rescinded by May and Conner after further discussion. MOTION: (Kriet, Conner)Elect Ed Thoma Chair and Nancy Cochran Vice Chair for the Joint Use Committee; approved 6-0-1, Committee Member Knight absent. Committee Member Thoma will assume the role as Chair at the May meeting. BYLAW REVIEW Recreation Manager Fitzgerald reviewed.her staff report and recommended a change in the bylaws reflecting the appropriate name for the meeting location. MOTION: (Thoma; Conner) Approve the following change to the Joint Use Committee bylaws: under Section V, change the meeting location from the San Luis Obispo Parks & Recreation Department to the Ludwick Community Center, and have changes forwarded to the City Council for approval; approved 6-0-1, Committee Member Knight absent.