HomeMy WebLinkAbout06/21/2005, C15 - RESERVOIR NO. 1/MIOSSI ROAD TRANSMISSION MAIN PROJECT; SPECIFICATION NO. 99211 council M nne 21, 2005
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C I T Y OF SAN LUIS OBISPO
FROM: Jay D.Walter,Public Works DirectAql
Prepared By: Bridget Fraser, Associate Engineer
SUBJECT: RESERVOIR NOX IIOSSI ROAD TRANSMISSION MAIN PROJECT;
SPECIFICATION NO. 99211
CAO RECOMMENDATION
1. Award a contract to and authorize the mayor to execute a contract with, Specialty Construction,
Inc. of San Luis Obispo in the amount of $731,013.50 for: "Reservoir No.1/Miossi Road
Trasnmission Main Project,Specification No. 99211."
2. Approve transfer of $743,400 from the Water Distribution Improvements fund to the project
account; and
3. Appropriate $76,600 from Water Fund working capital for the remainder necessary to fund this
project.
DISCUSSION
This project involves replacing/rerouting approximately 930 meters of 90+ year old welded steel
transmission main that serves the City's Reservoir No. 1. On April 5, 2005, the Council approved the
plans and specifications and authorized staff to advertise the project. Four bids were received and
opened on June 2, 2005 with the low bid of$731,013.50 submitted by Specialty Construction, Inc.
of San Luis Obispo.
The low bid is approximately 24% over the Engineer's Estimate of$590,000. After discussing with the
low bidder, it appears this variance is largely due to the probability that rock will be encountered in
much of the project. Trenching through rock is more difficult, slower and can require larger more
powerful equipment. This translates into higher costs. Staff also noted that many of the contractors that
typically bid this type of project did not submit bids nor even purchase plans. This may be an indication
that contractors are busy and not taking on more work for the summer.
CONCURRENCES
Due to the importance of this transmission main and its deteriorated condition, Utilities Department
recommends award of the project.
FISCAL IMPACT
This project was approved in the 1997-99 Financial Plan on pages 53-55 of Appendix B. Estimated
Construction costs are shown below:
Estimated Construction Costs:
Construction Contract $731,014
Env. Monitoring/Testing 15,000
10% Contingencies 73,986
Total Estimated Costs $8209000
Miossi Road/Reservoir No. 1 Transmission Main Replacement; No.99211
Page 2
Currently, the Water Distribution Improvements account has a balance of about $743,400. Staff
recommends transferring the additional $76,600 from Water Fund working capital to support this
project. This recommendation represents about 3% of the projected 2004-05 working capital.
Following the transfer, the water fund working capital will still meet its policy level requirement of
working capital, which is $1,215,000 for 2004-05 as shown below.
2004-05 projected working capital $2,585,700
This recommended appropriation 76,600
Updated working capital projection $2,509,000
Policy-level 2004-05 working capital $1,215,000
Project Funding:
Water Distribution Sys Improvements $743,400
Working Capital 76,600
Total $820,000
ALTERNATIVES
The project could be rebid next winter with the hopes that the bidding climate would be more
favorable; however, this would delay the project another year. Experience has shown that bids
usually do not change much, if any, and is usually offset by the added expense of staff time. Staff
does not recommend rebidding the project.
Attachments
1. Vicinity Map
2. Bid Summary
3. Contract
I:LC000cil Agenda Reporsl2005 Agenda ReponsTingineering And Maintenance Services(Lynch)1Caphal Projects Design(Lynch)V9211 CAR Award ConzDoc 3m 7.2005
ATTACHMENT 1
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT, made on this day of 20, by and between the City of San Luis Obispo,
a municipal corporation and charter city,San Luis Obispo County,California(hereinafter called the Owner)and
Specialty Construction,Inc. (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of RESERVOIR NO. IMIOSSI RD
WATER TRANSMISSION MAIN PROJECT, SPEC NO. 99211 in strict accordance with the plans and
specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract
Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE H, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents, the contract
rices as follows:
Item Item Unit of Estimated Item Price Total
No. Measure Quantity (in figures) (in figures)
1 Mobilization LS 1 40,101.00 $40.101.00
2 OSHA Compliance LS 1 585.00 $585.00
3 Permit Compliance LS 1 4,083.00 $4,083.00
4 Clearing&Grubbing LS_ 1 11,846.00 $11,846.00
5 Erosion Control/Reve ation LS l 16,087.00 $16,087.00
6 Lines and Grades LS 1 5,920.00 _ $5,920.00
7 Traffic Control LS 1 13,338.00 $13,338.00
8 Abandon(e)lines LS 1 9,149.00 $9,149.00
400 mm DI Waterline- 436.00 $297,352.00
9 STA 6+99.5 to 13+72.1 m 682
SWP Crossing—Miossi Road 1,009.00 $13,621.50
400 mm DI Waterline/Casing-
10 STA 13+72.1 to 13+85.5 m 13.5
400 mm DI Waterline- 457.00 $102,825.00
11 STA 13+85.5 to 16+10 m 225
150 mm PVC Waterline- 216.00 $21,816.00
12 Foxhlw STA 7+94.9 to 8+95.5 m 101
SWP Crossing—Foxhollow Rd. 150 220.00 $5,940.00
mm PVC Waterline/Casing-
13 Foxhlw STA 8+95.5 to 9+22.5 m 27
150 mm PVC Waterline- 171.00 $13,167.00
14 Foxhlw STA 9+22.5 to 9+97 _ _ m 77
15 PVC Liner-Freeway Crossing m 78 750.00 $58,500.00
16 300 mm PVC Waterline- m 7.5 172.00 $1,290.00
17 100 mm(4")PVC Waterline m 122 316.00 $38,552.00
18 Service Lateral-Cuesta Park Each 1 4,745.00 $4,745.00
19 Service Lateral - Vet Hospital Each 1 2,108.00 $2.108.00
20 1 Service Lateral - Reservoir Canyon Each 1 4,029.00 $4,029.00
_ 1 _
21 Trench Plugs/Drains Each 7 947.00 $6.629.00
22 50mm Blow-off Assembly Each l 1,288.00 $1,288.00
23 150mm Blow-off Assembly Each 2 5,288.00 $10,576.00
24 200mm Blow-off Assembly Each 1 6,934.00 56,934.00
25 Air Vacuum&Air Release Assembly Each 3 3,107.00 $9,321.00
Tie-in (E) 14" @ Loomis/Cuesta 13,244.00 $13,244.00
26 Park entrance LS 1
27 Tie-in (E) @ ReservoirInlet/Outlet LS I 14,691.00 $14,691.00
Tie-in Shooting Range and Water 3,276.00 $3,276.00
28 Trough LS l
BID TOTAL: $731,013.50
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may
be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents.
all of which are as fully a part thereof as if herein set out in full,and if not attached,as if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
David F. Romero,Mayor
APPROVED AS TO FORM: CONTRACTOR
Jona n P.Lowell Specialty Construction,Inc.
City Attorney Rudolph C.Bachmann, President