HomeMy WebLinkAbout06/21/2005, C16 - AWARD WRF DAFT REPAIR PROJECT, SPECIFICATION NO. 90461 � i
council June 21 2005
j agenda Report cis
CITY OF SAN LUIS OBISPO
FROM: Jay Walter, Public Works Director
Prepared By: Michael J. McGuire, Assistant Engineer
SUBJECT: AWARD WRF DAFT REPAIR PROJECT, SPECIFICATION NO. 90461
CAO RECOMMENDATION:
1. Award the contract for the "WRF DAFT Repair Project", Specification No. 90461, to Spiess
Construction Company in the amount of$232,090; and,
2. Authorize the transfer of an additional $25;000 from WRF Major Equipment Maintenance to
the project account for contingencies and other project related costs.
DISCUSSION:
On June 10, 2004, bids were opened for repair of the Dissolved Air Flotation Thickener (DAFT)
located at the City's Water Reclamation Facility (WRF). The City received only one bid, from
Spiess Construction Company, which was substantially more than the engineer's estimate. This
project must be constructed in the summer months, when Cal Poly attendance is reduced and
wastewater flows to the WRF are at their seasonal low. Due to timing constraints and the belief
that a tighter, more detailed coating specification would yield a better bid, the single bid was
rejected on August 3, 2004.
On May 26, 2005, bids were opened for the re-bid of the WRF DAFT Repair Project. Again,
Spiess Construction Company submitted the only bid, with a proposed cost of$232,090. Project
construction must begin no later than early July, in order to complete the work before Cal Poly
returns in September. Although the bid came in higher than expected, it is recommended that the
contract be awarded to Spiess Construction Company to avoid further delays, the possibility of
missing the summer construction window and ever increasing construction costs.
FISCAL IMPACT:
This project was originally identified in the 2001-03 Financial Plan.
Project Funding Project Costs
Construction $232,090
Current Budget $248,711 12% Contingency 28,621
Additional Funds 25,000 Coatings Inspection 13,000
TOTAL $273,711 TOTAL $273,711
The project account currently has $248,711 available to support construction. The recommended
action awards the project to Spiess Construction in the amount of $232,090, and allocates an
additional $25,000 from the WRF Major Equipment Maintenance account, to be certain the
project has adequate contingency funding. The WRF Major Equipment Maintenance account has
61(e
WRF DAFT Repair Page 2
available balance of$482,000 that can be used to fund this project, and this project is the highest
priority for completion in the list of projects to be funded through this capital account.
ATTACHMENTS
1. Bid Summary Sheet
2. Construction Agreement
I:\\-Council Agenda Reports\2005 agenda reports\Engineering and Maintenance (Lynch)\Capital Projects Design (Lynch)\Shortcut to 90461
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Attachment 2
CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT, made on this2lst day of June, 2005, by and between the City of San Luis Obispo,a municipal
corporation and charter city,San Luis Obispo County,California(hereinafter called the Owner)and
Spiess Construction Company,Inc.(hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
WATER RECLAMATION FACILITY DAFT REPAIR PROJECT,SPEC NO.90461
in strict accordance with the plans and specifications therefor, including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract
rices as follows:
Item Item Unit of Estimated Item Price Total
No. Measure Quantity (in figures) (in figures)
1. . DAFT Equipment Installation LS 1 112,080.00 $112,080.00
2. Sandblasting,Coating&Painting LS 1 111,210.00 $111,210.00
3. Compliance with OSHA LS 1 8,800.00 $8,800.00
BID TOTAL: $232,090.00
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor, during the performance of this Contract, said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full,and if not attached,as if hereto attached:
I. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors..
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
Attachment 2
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing
herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
ATTEST: CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City Clerk David F.Romero,Mayor
APPROVED AS TO FORM: CONTRACTOR
Jona th .Lowell Spiess Construction Company,Inc.
r Attorney Scott A.Coleman,President