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Home My WebLink About08/16/2005, C7 - LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE 2005 - 1 Council WaingD e j acEnaa RepoRt CITY OF SAH LUIS OBISPO FROM: Audrey Hooper, City Clerk Q� Prepared By: Julie O'Connor, Deputy City Clerk. SUBJECT: LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE 2005 RECOMMENDATION Designate Mayor Romero as the voting delegate and Vice Mayor Ewan as the voting alternate to the League of California Cities Annual Conference. DISCUSSION This year's League of California Cities Conference is scheduled for Thursday, October 6, through Saturday, October 8, in San Francisco. The annual business meeting will,be held on Saturday, October 8, at 10:30 am. at the San Francisco Moscone Convention Center West. It is important that cities be represented at the business meeting in order to vote on conference resolutions. Each City Council is asked to designate a voting delegate and a voting alternate who will be present at the annual business meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. The League must receive the Voting Delegate Form no later than September 6, 2005. It has been past practice for Council to designate the Mayoras voting delegate and the Vice Mayor as voting alternate. ATTACOMENTS 1. Annual Conference Voting Procedures 2, Voting Delegate Form GX0 oat ngads Rmav/Aeendo Repon-Annual I—gi vows Delegate zoos C-7 I ATTACHMENT 1 Er,FI LEAGUE 1400 K Srer:cr 6112 La31 1--luminl;a,n DI., Sic.(:j i, °R OF CALI FORNIA SACRAMEN'ru,CA 9i814 N7onroaia,CA 91016 '�m-- mf:(916)658-8200 1111:(626).305-1315 .:U �' (v�� _ ... C I T I E S s (916)658-8240 f:X. (626)305-1345 �' rl I> _ 1 July 6, 2005 To: The Honorable Mayor and City Council From: Pat Eklund, League President, Council Member, Novato Re: Designation of Voting Delegate for 2005 League Annual Conference The League's 2005 Annual Conference is scheduled for Thursday. October 6 through Saturday October-8.in San Francisco. One very important aspect of the Annual Conference is the Annual Business Meeting where the membership takes action on conference resolutions. Annual conference resolutions guide cities and the League in ourefforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Annual Business Meeting on Saturday, October 8th, at 10:30 a.m. at the San Francisco Moscone Convention Center West. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be registered at the conference and present at the Annual Business Meeting: A voting card will be given to the city official that is designated and indicated on the enclosed "Voting Delegate Form." Please complete and return the enclosed form to the League's Sacramento office at the earliest possible time (not later than Monday, September 6, 2005), so that proper records may be established for the conference. The city's designatedvoting delegate may pick up the city's voting card at the Voting Card des_ k located in the League registration area. The Desk will be open on October 6, 7, and 8. Voting cards should be picked up before the Annual.Business Meeting on October 8th. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. C-7 �z 1 ATTACHMENT LEAbF GUE CITIES Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League Credentials Committee. 4. The voting delegate, or alternate, may pick up the city's voting card at the voting card desk in the conference registration area. 5.. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the "Voting Card"table in the League Registration Area. At the Business Meeting, exchanges may be made at the "Voting Card" table in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials who are authorized to use the city's voting card, and who have left a sample of their signature on file for the Credentials Committee, will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. C-7, LEAGUE AVAC HENT 2 OF CALIFORNIA CITIES 2005 ANNUAL CONFERENCE VOTING DELEGATE FORM CITY: 1. VOTING DELEGATE: - .(Title) - - - - - - - 2. VOTING ALTERNATE: (Name)- ----- ---- - ---- -- - --- ATTE_ §T: - (Name) (Title) PLEASE COMPLETE AND RETURN TO: League of'California Cities Attn: Lorraine Okabe 1400 K Street Sacramento; CA 95814 NEW Fax: (916) 658-8240 Deadline: Monday, September 6: 2005