HomeMy WebLinkAbout09/06/2005, C2 - REQUEST FOR PROPOSALS FOR OPERATION AND MAINTENANCE FOR PUBLIC TRANSIT FIXED ROUTE SERVICES council M ft°
9/6/05
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CITY OF SAN LUIS 0BISP�O/�,�
FROM: Jay Walter,Public Works Director?,
irector `,�*"'
Prepared by: Austin O'Dell,Transit Manager �/
SUBJECT: REQUEST FOR PROPOSALS FOR OPERATION AND MAINTENANCE
FOR PUBLIC TRANSIT FIXED ROUTE SERVICES
CAO RECOMMENDATION:
Approve a Request for Proposals (RFP) for operation and maintenance services for San Luis
Obispo Transit for FY 2006-07 through FY 2011-12.
DISCUSSION
Background
The current contract for transit operations and maintenance will expire on June 30, 2006. The
Council executed the contract on May 15, 2001 with First Transit. The contract was for an initial
three-year period with two one-year options that were eventually executed.
In general, the conditions and the method of compensation identified in the RFP are the same as
the current agreement. A significant difference is the number of one year options .that may be
executed during the contract. In the past, the Federal Transit Administration (FTA) limited the
period of a service contract to five years. FTA has eliminated this limitation. The base term of
three years for the agreement will remain the same. However, the new contract will include the
potential for seven (7) one year options. This could result in lower costs if the contractor knows
their commitment maybe longer than five years. As with the current contract,the City maintains
the ability to terminate the contract for convenience should the City determine the contractor is
not performing according to the contract.
The schedule for this procurement is as follows:
Table 1-Procurement Schedule
Issue Request for Proposals (RFP) September 8, 2005
Pre-Proposal Conference Se tember 30, 2005
Submit questions &Clarifications (4:00 p.m. PST) October 7, 2005
Proposals Due (4:00 p.m. PST) November 11, 2005
Award December 2005
Start-Up July 1, 2006
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Purchase Transportation RFP Page 2
FISCAL IMPACT
Circulation of the RFP does not affect the general fund. Funding for the purchase of transit
services comes from the City's annual distribution of Federal Transit Administration Section
5307 funds, Transportation Development Act (TDA) funds, the Cal Poly subsidy, and farebox
collections.
CONCURRENCES
On July 13, 2005, staff informed the Mass Transportation Committee (MTC) that the City will
be soliciting proposals for the operation;and maintenance of the City's transportation services.
ALTERNATIVES
Alternative 1. The Council may decide to maintain the current term of contract comprised of
three base contract years and two one-year options. The consequence to this alternative is that it
may limit cost savings becausethe contractor will not be able to take advantage of contract
reductions from longer term commitments:
Alternative 2. The Council may decide to have a contract comprised of five base contract years
and five one year options. The benefit of this option is that it would allow the Contractor to
spread their costs over, a longer base term and potentially reduce costs. However, the City may
be locked into the contract and may not have provisions to renegotiate costs or services until the
fifth year.
AVAILABLE FOR REVIEW IN THE COUNCIL READING FILE
Request for Proposals for Operation and Maintenance for Public Transit Fixed Route
Services
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solicit Proposals for OM Comma tots-PRODUCT10N.doc
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