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HomeMy WebLinkAbout10/04/2005, C10 - SOUTH STREET WIDENING (ROUTE 227) BETWEEN HIGUERA AND BEEBEE STREETS. counat M October 4,2005 j, acEnba Repoizt �NCeID CITY OF SAN LUIS OBISPO FROM: Jay D. Walter,Director of Public Wor* SUBJECT: SOUTH STREET WIDENING (ROUTE 227) BETWEEN HIGUERA AND BEEBEE STREETS. CAO RECOMMENDATION 1. Approve the transfer of$66,000 from the Capital Improvement Plan (CIP) Reserve Account to the South Street widening project, increasing the City's total contribution to $116,000. 2. Authorize the CAO to amend the existing cooperative agreement with Caltrans to provide additional funding assistance to widen the segment of South Street (State Route 227) with the revised amount not to exceed$116,000. DISCUSSION Caltrans District 5 has completed the design and right of way acquisition for a project to make operational changes to the segment of Route 227 (South Street) between Higuera and Beebee Streets. The project will widen the roadway segment, adding left turn lanes and bike lanes, as well as adding sidewalk and a bus turnout with.landscaping. Caltrans recently opened bids on the project and it was approximately $266,000 over their Engineers Estimate. Caltrans has asked if the City could fund a portion of the increased cost,in addition to the already-agreed-to amount of$50,000. This project has been designed by Caltrans staff and will be constructed under their supervision. Caltrans has indicated that construction funding is now available and that a California Transportion Commission (CTC) vote would be required in November to award the contract for the increased amount. Why is this an important project for the City? Staff believes that additional financial participation is warranted because the project will complete pedestrian and bicycle lane connections across this busy street segment and improve local traffic flow, all which benefit local residents. The project.is primarily intended for City benefit. As a regional State Highway, Route 227 has two lanes in each direction and as such serves the State's needs adequately. The addition of the left tum lanes and pedestrian and transit amenities really helps the City more, as this location has been the source of numerous complaints from citizens asking for improvements. The total cost of the project so far has reached nearly $1.5 million, including right of way and design costs bome by Caltrans. The City's share (and the additional amount requested) is quite reasonable and will buy the City much more in good will for our residents. Additionally, the City's financial participation allows Caltrans to leverage funding at the State level,which might not be available without it. OIL) South Street Widening Page 2 This project is consistent with the City's Circulation Element (which designates this section of South Street as an "Arterial"road), with pedestrian policies contained within the element, and with the Bicycle Transportation Plan. The project had been on hold while the State was resolving their budget problems, but now has been allowed to move forward to bid because the design was complete. If the additional funding is not pulled together, the project could be put on hold again, possibly losing the opportunity to make the improvements in the near future and continuing the less than optimum situation for pedestrians and bicyclists on this roadway segment. FISCAL IMPACT The project is included in the CIP, with $50,000 in General Fund monies as the City's current contribution. Given that this is a high priority project, leveraged with significant outside funding, does not impact our limited staff resources and is consistent with Major Council Goals for traffic congestion and bikeways, it is recommended that the additional funds be transferred from the CIP Reserve Account, which has a current balance of$175,000 and has been established for use in such circumstances. ALTERNATIVES The City Council could decide not to provide additional funding for the project. Caltrans would then likely have to cancel the bids received and put the project out to bid again. The,"y could choose to reduce the scope of the project in order to keep it within their available budget or readvertise it again as is. New bid costs would not likely go down, but due to recent economic events would likely be substantially higher. ATTACHMENTS 1:Council Agenda Report from May 18, 1999 2. Current Cooperative Agreement L\-Council Agenda Reports\2005 agenda reports\Engineering and Maintenance Services (Lynch)\Construction Management (Fisher)\South Street Widening Funding Request.doc oto a council M.dft°� May 1 8,1 999--- j acEnaa aEpont CITY OF SAN L U I S O B I S P O FROM: Mike McCluskey,Director of Public Works Prepared By: Terry Sanville,Principal Transportation Planner SUBJECT: OPERATIONAL IMPROVEMENTS TO ROUTE 227 (SOUTH STREET) BETWEEN HIGUERA AND BEEBEE STREETS. CAO RECOMMENDATION Authorize the CAO to execute a cooperative agreement with CalTrans to provide funding assistance to widen the segment of South Street (State Route 227) with the amount not to exceed$50,000. DISCUSSION CalTrans District 5 wants to pursue state funding (Minor "A" Program) to make operational changes to the segment of Route 227 (South Street)between Higuera and Beebee Streets. Caltrans estimates the total project cost will be $180,000 and is requesting that the City contribute $50,000 toward the construction othe new curb, gutter and sidewalk(about 28%of the total project cost). This project would be designed by CalTrans staff and constructed under their supervision. CalTrans has indicated that construction would be programmed for Fiscal Year 2001-2002, which is the third year of the City's upcoming Capital Improvement Program(CIP). Staff believes that financial participation is warranted because it will complete pedestrian and bicycle lane connections across this busy street segment and improve local traffic flow, all which benefit local residents. Also, City financial participation may enable CalTrans to more easily secure Minor"A"funding. This project is described in the attached letter from Mr. Nevin Sams of CalTrans Traffic Department and is shown in preliminary form on the attached copy of Ca1Tran's plan sheet. This project is consistent with the City's Circulation Element (which designates this section of South Street as an "Arterial" road), with pedestrian policies contained within the element , and with the Bicycle Transportation Plan. FISCAL IMPACT $50,000 would be the City's contribution. The City may decide to earmark $50,000 of its general sidewalk construction funds (draft CIP currently eamia_rks $100,000 for FY 2001-02). Other funding sources might also contribute such as the Minor Project Fund for bicycle and pedestrian improvements (draft CIP currently earmarks $60,000 for FY2001-02 using state grant.funding). Or the City could appropriate $50,000 from its unappropriated fund balance that would be targeted for this particular project. Ci o -3 �,"l'FCkM�y Council Agenda Report-South Street Improvements Page 2 ALTERNATIVES The City Council could decide not to participate in this project or suggest participation to a lesser degree. ATTAcHmINTS April 21, 1999 Letter from Mr. Nevin Sams,Chief District 5 Traf isDepartment, Caltrans Preliminary plan for South Street(Route 227)improvements 1.\EveryonelCouncilAgendaReports�SouthSheetWidening AITA64metX 2� 4 Aq District Agreement#05-CA-0161 05-SLO-227-PM 13.4113.7 05-494100 Minor A State Project with Local Contribution CONTRIBUTION AGREEMENT THIS AGREEMENT, EFFECTIVE ON July 1, 2003, is between the STATE OF CALIFORNIA, acting by and through its Department of Transportationj referred to herein as"STATE,"and CITY OF SAN LUIS OBISPO a body politic and a municipal corporation of the State of California, referred to herein as RECITALS 1. STATE and CITY, pursuant to Streets and Highways Code Section 130, are authorized to enter into a Contribution Agreement for improvements to State highways within the City of San Luis Obispo. 2. STATE contemplates the construction of channetization, curb, gutter, sidewalk, bus tumout, and a sou,nd wall along State Route 227 between Higuera and Beel3ee Streets in the City of San Luis Obispo, referred to herein as'PROJEC7'. 3. CITY desires and has requested STATE to install various architectural elements, includiq pedestrian estrian strip lighting and a pedestrian bus shelter and signing to replace the ones that will be removed during construction, along with PROJECT, referred to he-rein as "IMPROVEMENTS", some of which exceed State standards, and is willing to pay a lump sum of$50,000 toward construction costs of IMPROVEMENTS, including components which exceed STATE standards. 4. The parties hereto intend to define herein the terms and conditions under which IMPROVEMENTS are to be constructed, financed and maintained. SECTION I STATE AGREES: 1. To provide all necessary preliminary engineering, including; but not limited to, environmental compliance and approval of PROJECT, investigation of potential cultural resources and hazardous material sites, plans, specifications, and estimate (PS&E), and complete utility identification and location; to provide all necessary construction engineering services needed to complete PROJECT; and to bear STATE's share of the 'actual costs thereof. Estimates of PROJECT construction costs are shown on Exhibit A, attached to and made a part of the AgreemerrL 2. To include CITY's plans for IMPROVEMENTS in StATEFs PROJECT contract- 3. To obtain permits to enter and construct on private property to accommodate construction of PROJECT and IMPROVEMENTS. 4. To administer the constructiori contract for PROJECT and have the PROJECT construction contractor fumish and install IMPROVEMENTS as requested�by CITY. Page 1 of 4 Clo C-15609 District Agreement#05-CA-0161 5. STATE reserves the right to delete IMPROVEMENTS from construction contract in the event bids received for IMPROVEMENTS.are over ten percent(10%) above estimate and CITY fails to provide STATE with a formal letter agreeing to higher cost within ten(10)days of bid opening. SECTION II CITY AGREES: 1. To deposit with STATE within forty five (45) days of receipt of billing therefor (which billing be forwarded 15 days prior to STATE's bid advertising date of a construction contract for PROJECT) the amount of $50,000, which figure represents the CITY's agreed to lump sum contribution toward IMPROVEMENTS. CITY's total obligation under this Agreement shall not exceed the estimate of $50,000, provided that CITY may, at its sole discretion, in writing, within ten (10)days of bid opening, authorize a greater amount for IMPROVEMENTS. STATE reserves the right to eliminate individual contract items in the event bids received are over 10% above the estimated cost of IMPROVEMENTS. 2. To pay a lump sum of $50,000 toward the actual construction cost of IMPROVEMENTS, including the cost of IMPROVEMENTS'cormtnuction-related claims, the cost of STATE defense of any of those claims, as determined after completion of work and upon final accounting of costs. 3. To make all arrangements to provide the construction contractor with permits to enter and construct on CITY lands in the event. that such permits are necessary to accommodate construction of PROJECT and IMPROVEMENTS, and to certify in a form satisfactory to STATE, prior to STATE'S advertising date of a construction contract for PROJECT,that such permits have been obtained. 4. To maintain pedestrian strip lighting, bus shelter and bus stop signing and pay one hundred percent . (100%) of all electrical energy costs associated with the lighting. SECTION 111 IT IS MUTUALLY AGREED: 1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the allocation of resources by the Califomia Transportation Commission: 2. . The current Maintenance Agreement between STATE and CITY will be updated and executed prior to project completion and acceptance of the construction contract for PROJECT and will further define maintenance responsibilities. Generally, STATE will be responsible for the structural integrity of the sound wall, and CITY will maintain (graffiti removal, etc.)the State Route 227 side of sound wall, bus shelter and signing. 3. Upon completion of all work under this Agreement, ownership and title to materials, equipment and appurtenances, except for pedestrian strip lighting, bus shelter and bus stop signing which will become CITY property, installed within STATE's right of way will automaticallybe vested in STATE, and materials, equipment: and appurtenances installed outside of STATE'S right of way will automatically be vested in CITY. No further agreement will be necessary to transfer ownership as hereinabove stated.. 4.. Neither STATE nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction delegated to CITY under this Agreement. It is understood and agreed that, pursuant to Govemment Code Section 895.4, CITY shall fully defend, indemnify and save harmless the State of Califomia, all officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury Page 2 of 4 C-10 '(o � m SSL Z � ? X609 District Agreement#05-CA=0161 (as defined in Government Code Section 810.8) occurring by.reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement.. 5. Neither CITY nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement It is understood and agreed that, pursuant to Government Code Section 895.4, STATE shall fully defend, indemnify and save harmless the State of California, all officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction delegated to STATE under this Agreement. 6. This Agreement shall terminate upon full execution of an amended Maintenance Agreement and completion and acceptance of the construction contract for PROJECT by STATE and final disposition of CITY's required deposit as specked in Section 11, Article(1) above, or on June 30, 2004, whichever is earlier in time. STATE OF CALIFORNIA CITY OF SAN LUIS OBISPO Department of Transportation 955 Morro Street San Luis Obispo, CA 93401 JEFF M ES Directo of nsp rtation Cit Administrative Officer BY G IGHT \ ist ' Director Attest: 1 By Approved as to form &procedure: City lerk By _ _ __ -_ Approved as to form &procedure: Attomey, Departm - Transportation VZZ77tty Certified as to form&procedure: Certified_ as to funds: .By A mg Administrator By c ✓ems Finance DIrLdetor Certified as to funds Q Approved as to format- 13y: - --k— District-5 - — --k-- District 5 Budge Manager lel Public Works 4165rector Page 3 of 4 CIO -7 ; 15609 District Agreement#05-CA-0161 EXHIBIT A ESTIMATE OF COSTS EA 494101 Description Total Cost City Share State Share Construction Costs= Roadwork $223,400 $223,400 Specialty Items 389,200 $50,000 339,200 Supplemental Work and 183.800 =0- 183.800= Contingencies - - Subtotal $796,400 $50,000 $746,400 TOTALS $7961400 $509000 $746,400 Notes: Specialty Items include sound wall, retaining wall, Pedestrian strip lighting, pedestrian bus shelter and bus stop signing, planting and landscaping amenities. o Right of Way costs, ($665;000 not shown on this Exhibit A)will be paid for from a separate Minor A Right of Way funding source; not associated with Constiuc6bn funding. All costs above and beyond City's$50,000 contribution will be bome completely by State.. Page 4 of 4 Clo-�S K A-cH met-r,- Z 4 T BY: CALTRANS; 805 549 3436; JUL-18-03 8:44AM; PAGE 1!1 crty of sm 990 Palm Street, Sen Luis Obis TO: Califomia Dept of Transportation f ' O�7 EXCERPT FROM THE MINUTES OF THE MEETING OF THE SAN LUIS OBISPO CITY COUNCIL DATE OF MEETING: May 18. 1999 COUNCIL MEMBERS PRESENT: Ewan,Mary, Schwartz, Romero and Settle COUNCIL MEMBERS ABSENT: None C8. OPERATIONAL IMPROVEMENTS TO ROUTE 227(SOUTH STREET)BETWEEN HIGUERA AND BEEBEE STREETS. (Fite No.704-06) ACTION: Moved by SettlelRomero to authorize the City Administrative Officer to execute a cooperative agreement with CalTrans to provide funding assistance to widen a segment of South Street(State Route 227) in the amount not to exceed$50,000; motion carried 5:0. STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO )ss. CITY OF SAN LUIS OBISPO ) I, Lee Price, City Clerk, do hereby certify that the foregoing is a true and correct excerpt of the Minutcs of the May 18, 1999 Regular Meeting of the San Luis Obispo City Council, WITNESS MY HAND AND THE SEAL OF THE CITY OF SAN LUIS .BISPO. - DATE: March 3, 2003 Lee Price, CM.C. City Clerk �� The City of San Luis Obispo is Committed 10 Include the disabled in all of its seMCas,programs and aCtWlties. Telecommunications Device for the Deaf(805)781.7410.