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HomeMy WebLinkAbout11/01/2005, AGENDA council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 1 , 2005 6:30 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Dave Romero ROLL CALL: Council Members Paul Brown, Christine Mulholland, Allen K. Settle, Vice Mayor John Ewan, Mayor Dave Romero CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code § 54957.6 Agency Negotiators: Karen Jenny, Monica Irons Employee Organization: San Luis Obispo City Firefighters, Local 3523 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each Rem referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. ® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7100. Council Agenda Tuesday, lsiovember 1, 2005 PUBLIC COMMENTS ON AGENDA ITEMS: You may address the Council on.any item described in this agenda by completing a speaker slip and giving it to the City Clerk prior to the meeting. The Mayor will invite public comments before the Council takes action on each item. (Gov. Code Sec. 54854.3(a)) Your speaking time is limited to three (3) minutes.(CC&P Sec.1.3.7) CITY COUNCIL PROCEDURES FOR PUBLIC HEARINGS: The Mayor will announce each item and thereafter, the hearing will be conducted as follows: 1. City staff will present the staff report and recommendation on the proposal being heard and respond to questions from Council.. 2. The Mayor will open the public hearing by first asking the project applicant/appellant(or his/her representative)to present any points necessary for the Council,as well as the public,to fully understand the proposal. 3. The Mayor will then ask other interested persons to come to the podium to present testimony either in support of or in opposition to the proposal. 4. Finally, the Mayor will invite the applicant/appellant(or his/her representative) back to the podium to respond to the public testimony, if appropriate. The Mayor will then close the public hearing and limit further discussion to the Council and staff prior to the Council taking a vote. RULES FOR PRESENTING TESTIMONY AT A PUBLIC HEARING: City Council meetings often involve highly emotional issues. It is important that all participants conduct,themselves with courtesy, dignity and respect. All persons who wish to present testimony are asked to observe the following rules: 1. Speakers are asked to submit speaker slips to the City Clerk 2. If you have filled out a Speaker Slip,the Mayor will call you to the podium. 3. Speakers shall address the Council from the podiumaftergiving his/her name and city of residence. Speakers shall direct their comments to the Council,not the audience. 4. Speakers shall limit comments to three minutes. The Mayor, after all others have spoken, may allow additional .brief comments from speakers who have already commented on the same agenda item. S. If testifying as paid representatives, as defined in the Municipal Code speakers shall register as a Municipal Advocate and shall preface their comments by identifying themselves as Municipal Advocates (§2.64.020 & §2.64.650 i£42,64.070). 6. Applicants,appellants or applicant representatives desiring to speak shall: a. Submit speaker slips to the City Clerk (available on a plastic rack at the entrance to the Council Chamber). b. Shall be permitted to speak first during the public comment portion of the public hearing for not more than ten minutes. c. Address the Council from the podium after giving their name and address, and/or the name and address of the applicant/appellant they are representing. If the applicant/appellant's representative is a paid Municipal Advocate,they shall comply with Number.5 above. 7. If you challenge an issue in court,you may be limited to raising only those issues you or someone else raised at this public hearing as described above, or in written correspondence delivered to the City before or during the public hearing. CORRESPONDENCE TO COUNCIL: Written comments on agenda items are encouraged, an=onthe presented at least one day prior to the meeting. Note: Correspondence to Council received after P.M. the Council meeting regarding agenda items may not be distributed until the following day. 2 i Council Agenda Tuesday, November 1, 2005 PRESENTATION 7:00 P.M. SWEARING IN OF FIRE CHIEF, JOHN.CALLAHAN. (HOOPER) INTRODUCE-FIRE INSPECTOR MOLLY BROWN AND ADMINISTRATIVE ASSISTANT_PATT_Y_THOMPSON. (ZEULNER) CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items.. The public may comment on any item on the Consent Calendar. C1. MINUTES OF TUESDAY, OCTOBER 18, 2005. (HOOPER) RECOMMENDATION: Waive oral reading and approve as presented. C2. ONE-YEAR TIME.EXTENSION FOR FILING THEFINAL-.MAP FOR.VESTING TENTATIVE TRACT.MAP NO. 2420, A 23-LOT.RESIDENTIAL SUBDIVISION- PROJECT, AT 1636 WOODLANDDRIVE (TE 11-01). (MANDEVILLE/RICCI) RECOMMENDATION: Adopt a resolution approving a one-year time extension to file the final map for Vesting Tentative Tract Map No: 2420, based on findings, and subject to all of the original findings, condition, and mitigation measures associated with the tentative map approval. C3. PHASE II BILL ROALMAN BICYCLE BOULEVARD SIGNAL IMPROVEMENTS (WALTER/BOCHUM) RECOMMENDATION: 1. Receive report on Bill Roalman Bicycle Boulevard Phase II signal improvements and other improvements. 2. Transfer $26,125 in traffic signal grant monies from the Bill Roalman Bicycle Boulevard project to the Broad Street/Pacific Street Traffic Signal Installation project to complete necessary signal interconnect. C4. TRAFFIC SIGNAL IMPROVEMENTS.-.CONSTRUCTION BID RESULTS. (WALTERBOCHUM) RECOMMENDATION: 1. Reject all construction bids received on September 22, 2005 regarding the Broad & Pacific traffic signal installation.project. 2. Authorize the CAO to approve a revised bid package to reduce possible costs and solicit new bids from contractors, and to award the contract if bids are within the engineer's estimate of $225,000. 3 Council Agenda Tuesday; ivovember 1., 2005 C5._ PARK RESTROOMS, PARKING LOTS AND PARKING STRUCTURE JANITORIAL MAINTENANCE SERVICES SPECIFICATION NO. 90531. (WALTER/TOLSON) RECOMMENDATION: 1. Award and execute a contract with Service Master CBM for $75,444 for park restroom janitorial services. 2. Appropriate $15,244 from the Unreserved General Fund Balance to the Landscape and Park Maintenance.Program. C6. LANDSCAPE MAINTENANCE SERVICES_, SPECIFICATION NO. 90528. (WALTER/TOLSON) RECOMMENDATION: 1. Award and execute a contract to SLOSCAPE in the amount of$188,965 for landscape maintenance services categories A and B. 2. Award and execute a contract with Rainscape in the amount of $40,975 for landscape maintenance services category C and $26,578 for landscape maintenance services category D. C7. REQUEST FOR ABANDONMENT OF AN UNDEVELOPED PORTION.QF- -w-wOF--WAY AT THE.-TERMINUS OF RUTH STREET AT IRIS STREET; (ABAN 125-05). (MANDEVILILE/DUNSMORE) RECOMMENDATION: As recommended by the Planning Commission, adopt a Resolution of Intention to consider abandonment of the street right-of=way (R/W) and set a public hearing for January 3, 2006. C8. FIRE STATION 2 ACCESS REMODEL, SPECIFICATION NO.- 90466B. (WALTER/ LYNCH) RECOMMENDATION: 1. Approve the award to and execute a contract with Granite Construction in the amount of $74,950 for the Fire Station 2 Access Remodel, Specification No. 904666. 2. Direct staff to begin the process to reprogram.the $60,000 Community Development Block Grant (CDBG) funds for the Hospice Elevator Construction project. 3. Direct staff to return to the City Council on the December 6, 2005 meeting, after the 30 day_ CDBG fund reallocation advertising and public comment period, for final determination on the reallocation of the CDBG funds. 4. Backfill the project with Completed Projects funds orCIP Reserve if additional CDBG funds are not subsequently allocated to this project.. C9. APPROVAL OF A MILLS ACT CONTRACT FOR THE HISTORIC LIND HOUSE (0135-051. (MANDEVILLE/HOOK) RECOMMENDATION: As recommended by the Cultural Heritage Committee (CHC), adopt a resolution approving a Mills Act contract for the historic Michael Lind House, located at 1306 Mill Street. 4 Council Agenda Tuesday, wovember 1, 2005 C10. NOMINATION OF PROPERTY LOCATED AT 1323 MILL STREET TO THE MASTER UST-OF-HISTORIC RESOURCES, AND RECOMMENDATION TO APPROVE A.MILLSACT HISTORIC PRESERVATION CONTRACT WITH BRENDON AND-KATHRYN MCADAMS. (MAND-EVILLE/HOOK) RECOMMENDATION: As recommended by the Cultural Heritage Committee, adopt a resolution adding the property to the Master List of Historic Resources and approving a Mills Act Historic Preservation Contract. C11. CONSULTANT-SERVICES FOR THE DOWNTOWN ASSOCIATION STRATEGIC PLAN UPDATE. (CASH) RECOMMENDATION: Authorize the CAO to enter an agreement with Jeffrey Eichenfield & Associates to update the Strategic Plan for the Downtown Association, subject to the following conditions: 1. The contract work scope fully addresses the issues outlined in the 2005-07 budget request for this update. 2. Compensation from General Fund sources for Phase 1 scoping services will not exceed $5,000; if an approved work scope by the CAO does not emerge from Phase 1 services, the contract will end at this point. 3. Compensation for all services from General Fund sources will not exceed $25,000; the total contract price can be higher for expanded services if paid from non-General Fund sources. C12. REQUEST FOR PROPOSALS: DATA STORAGE SYSTEM. (STATLER) RECOMMENDATION: 1.. Approve issuing a request for proposals for a data storage system. 2. Authorize the CAO to award the contract if the best overall proposal is within the approved budget of$285,000 for this project. C13. CANCELLATION OF THE DECEMBER 20, 2005, REGULAR CITY_COUNCIL MEETING.. (HOOPER) - RECOMMENDATION: Cancel the regular City Council meeting of Tuesday, December 20, 2005. PUBLIC HEARINGS 1. ONE YEAR REVIEW OF A USE PERMIT TO ALLOW AN OUTDOOR BARB EQUE IN.CONJUNCTION WITHAN EXISTING DELI (OLD.000NTRY DELI) AND MODIFICATION OF PROJECT CONDITIONS AT 600 MARSH STREET (AP-1204944). (MANDEVILLE/HILL—45 MINUTES) RECOMMENDATION: Evaluate the applicant's compliance with Use Permit Conditions of Approval and determine that the nuisance has been satisfactorily abated to the 5 f Council Agenda Tuesday, November 1, 2005 extent that the condition requiring venting of the barbeque can be removed from project conditions of approval. BUSINESS ITEMS 2. AMENDMENTS OF THE CITY'S ELECTION CAMPAIGN REGULATIONS.. (HOOPER/LOWELL - 45 MINUTES) ELECTION CAMPAIGN REGULATIONS COMMITTEE RECOMMENDATION: 1. Introduce an ordinance amending Chapter 2.40 of the Municipal Code as it relates to election campaign regulations. 2. Approve the City's Supplemental Campaign Statement. 3. Approve a budget transfer of $3,000 from the general fund to the City Clerk's election budget. CAO RECOMMENDATION: The CAO recommendation varies from that of the Committee, to wit: 1. In accordance with Council's prior direction as part of the 2005-07 Financial Plan, introduce a modified version of the ordinance proposed by the Committee that would remain substantially the same, but would delete the requirement for the newspaper publication, eliminate the requirement for filing the City's Supplemental Campaign Statement, and require that the State's campaign forms be used for the City's reporting threshold. 2. In the alternative, if Council concurs with the Committee's recommendation, staff would recommend that the City's Supplemental Campaign Statement be further modified to delete the requirement to report the employer's name for contributions of $100 or greater. 3. CONTRACT SERVICES WITH_DOKKEN_ENGINEERING.TO-PERFORM .PHASE 11 OF THE PROJECT REPORT AND-ENVIRONMENTAL.SERVICES .FOR THE.LOS OSOS VALLEY ROADINTERCHANGEPROJECT-. SPECIFICATION N0. 99821.90557 B. (WALTER/BOCHUM —20 MINUTES) RECOMMENDATION: 1. Approve a contract with Dokken Engineering in an amount not to exceed $680,000 to perform consultant services to prepare California Department of Transportation (Caltrans) Project Report and Environmental.Impact Report for the Los Osos Valley Road/US 101 Interchange project, and authorize the mayor to execute the contract. 2. Appropriate $143,000 from the unreserved Transportation Impact Fee fund balance to fully fund this task. 4. ORDINANCE AMENDING PROVISIONSAF THE.MUNICIPAL CODE TO REFLECT SUBSTANTIVE.LEGAL-CHANGES..CLARIFICATIONS RELATING TO CITY_CODE ENFORCEMENT PROCEDURES..AND MINOR LANGUAGE REVISIONS. (LOWELUDIETRICK—20 MINUTES) 6 Council Agenda Tuesday, ivovember 1, 2005 RECOMMENDATION: Introduce an ordinance amending specified Municipal Code provisions to reflect changes in the law and City enforcement procedures and to incorporate minor grammatical and gender language revisions. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this timei any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement,or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference,to,staff or other resources for factual information, request staff.to report back to the Council at,a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec.54954.2) ADJOURN TO A REGULAR MEETING, NOVEMBER 15, 2005, AT 4:00 P.M. IN THE COUNCIL CHAMBER. 7 ADVISORY BODIES ARCHITECTURAL REVIEW COMMISSION(ARC) The ARC generally meets the first and third Monday of each month. The meetings are held in City Hall in the Council Hearing Room at City Hall, 990 Palm St. and begin at 5:00 p.m. Call 781-7170 to confirm times and dates. BICYCLE ADVISORY COMMITTEE(BAC) The Bicycle Advisory Committee meets quarterly in March,June, September, and December. Call 781-7178 to confirm exact dates and times. CITY COUNCIL The City Council meets on the first and third Tuesday of every month. The meetings generally begin at 7:00 p.m. and are held at City Hall in the Council Chamber, 990 Palm Street. Call 781-7103 to confirm times and dates. CULTURAL HERITAGE COMMITTEE(CHC) The CHC meetings are held on the fourth Monday of the Month at 5:30 p:m. in the Council Hearing Room at City Hall, 990 Palm St. Call 781-7170 to confirm dates and times. DOWNTOWN ASSOCIATION BOARD OF DIRECTORS The Downtown Association Board usually meets the second Tuesday of the month at-7,30 a.m. in the Council Hearing Room located at City Hall,990 Palm St. Call 541-0286 to confirm the date and time. HOUSING AUTHORITY The Housing Authority meets the third Thursday of the month at noon in the Housing Authority offices located at 487 Leff St. Call 543-4478 to confirm dates and times HUMAN RELATIONS COMMISSION(HRC) The Human Relations Commission usually meets the first Wednesday of the month at City Hall in the Council Hearing Room, 990 Palm St. beginning at 5:00 p.m. Call 781-7-251 to confirm dates and times. JACK HOUSE COMMITTEE The Jack House Committee meets the second Wednesday of the month at the Parks&Recreation Department, 1341 Nipomo Street, at 5:30 p.m. Call 781-7305 to confirm the dates and.times. JOINT USE OF RECREATIONAL FACILITIES COMMITTEE(JUC) The Joint Use Committee meets the fourth Tuesday of each month at noon at the Ludwick Community Center located at 864 Santa Rosa Street. Call 781-7300 to confirm dates and times. MASS TRANSPORTATION COMMITTEE(MTC) The Mass Transportation Committee meetings are held on call, generally on a quarterly basis. Call 781-7121 to confirm.exact dates and times. PARKS AND RECREATION COMMISSION(P&R) The Parks and Recreation Commission typically meets the first Wednesday of the month in the Council Chamber, City Hall, located at 990 Palm St. and begin at 7:00 p.m. Call 781-7300 to confirm dates and times. PLANNING COMMISSION(PC) The Planning Commission meets the second and fourth Wednesday of the month at 7*00 p.m. in the Council Chamber, City Hall, 990 Palm Street. Call 781-7170 to confirm dates and times. PROMOTIONAL COORDINATING COMMITTEE(PCC) The Promotional Coordinating Committee meets the second Wednesday of each month at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm St. Call 781-7123 to confirm the times and places. TREE COMMITTEE Tree Committee meets at 5:00 p.m. on the fourth Monday of the month at the City's Corporation Yard located at 25 Prado Road. Call 781-7220 to confirm dates and times.