HomeMy WebLinkAbout02/21/2006, C 10 - MONTEREY STREET PAVING-CHORRO TO SANTA ROSA, SPECIFICATION NO. 90596, PROJECT AWARD mcoa At
couna MFebruary 21, 2006
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CITY OF SAN LUIS OBISPO
FROM: Jay D. Walter,Director of Public Works
Prepared By: Daniel Van Beveren, Principal Civil Engineer
SUBJECT: MONTEREY STREET PAVING—CHORRO TO SANTA ROSA,
SPECIFICATION NO. 90596, PROJECT AWARD
CAO RECOMMENDATION
1. Award and execute a contract with R. Burke Corporation in the amount of$155,548 for the
Monterey Street Paving Project, Specification No. 90596.
2. Approve the transfer of $143,103 from the Street Reconstruction/Resurfacing Master Account,
$24,750 from the Water Distribution System Improvement Account and $8,250 from the
Wastewater Collection System Improvements Account to the project account.
DISCUSSION
On September 6, 2005 the City Council authorized staff to advertise for bids for Monterey Street
Paving—Chorro to Santa Rosa, Specification No. 90596. Bids were opened on January 26, 2006,
with the lowest bid $5;548 over the Engineer's Estimate of $150,000, which was the total amount
previously authorized by Council for approval to award the project.
In recent months, there has been a fairly drastic increase in construction costs. The bids which were
received on this project reflect that cost increase. This project was approved with funding from the
General Fund, the Water Fund and the Sewer Fund, and costs estimated for each of these funded
portions. The low bid received was less than the engineer's estimate for the General Fund portion
of the project, but the Water Fund and Sewer Fund portions were higher than the previously
approved engineer's estimate.
CONCURRENCES
At the request of the Downtown Association and per City Council direction, this project was
delayed from September 2005 to this spring to avoid the holiday shopping season.
FISCAL IMPACT
As shown in the following table, some additional funds will be needed to complete the funding
for the project and allow the contract to be awarded. An overall summary of each of the funding
sources for the project is shown below:
Monterey Street Paving-Award Page 2
General Fund Water Fund Sewer Fund Total
Engineer's Estimate $128,000 $15,000 $7,000 $150,000
Low Bid $125,548 $22,500 $7,500 $155,548
Contingencies (10%) $12,555 $2,250 $750 $15,555
Misc. &Testing $5,000 $5,000
Budget Needed $1437103 $24,750 $8,250 $176,103
ALTERNATIVES
1) The project could be rebid; however, staff does not recommend this option as it would delay
the project into the summer months which are the busiest for construction.
2) Staff can reduce the project scope, or eliminate the project altogether. As stated in the
Council Agenda Report authorizing advertising, Monterey Street is the best candidate for
resurfacing of all the downtown streets. Reducing the project scope or canceling the project is
not recommended.
ATTACHMENTS
Attachment 1 - Bid Summary
Attachment 2- Contract
g:\-current projects\street improvements\MM paving projects\90596-Monterey Street Pavirg\-documents\t-staff reportM90596 awa.doc
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ATTACHMEW2
CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT,made on this day of ,20,by and between the City of San Luis Obispo,
a municipal corporation and charter city,San Luis Obispo County,California(hereinafter called the Owner)and
R.Burke Corporation(hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
MONTEREY STREET PAVING CHORRO TO SANTA ROSA,SPEC NO.90596
in strict accordance with the plans and specifications therefor, including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract
prices as follows:
Item Item Unit of Estimated Item Price Total
No. Measure Quantity (in figures) (in figures)
1. Full Width Grind M2 5240 7.20 $37,728.00_.
2. Asphalt Concrete TONNE 650 85.00 $55,250.00
3. Pavement Legends M2 60 50.00 $3,000.00
4. 300mm White Crosswalk/Limit M 320
Lines 4.50 $1,440.00
5. Detail 22 M 330 3.10 $1,023.00
6. Detail 38 M 140 2.50 $350.00
7. Detail 38A M 30 2.50 $75.00
8. Parking Tees(Mid or End) EA 48 20.00 $960.00
9 Blue Reflectorized Raised EA 7
Pavement Markers 6.00 $42.00
10. Curb,Gutter&Sidewalk Repair LS 1 18,680.00 $18,680.00
Replace/Adjust Structures to Grade
11. Storm Drain Manhole EA 1 1,250.00 $1,250.00
12. Storm Drain Grate EA 1 1,250.00 $1,250.00
13. Traffic Signal Box EA 3 1,000.00 $3,006.00
ATTACHMENT 2
14. Sewer Manholes EA 6 1,250.00 $7,500.00
15. Water Valves EA 30 750.00 $22,500.00
16. Monuments EA 2 750.00 $1,500.00
BID TOTAL. $155,548.00
Payments are to be made to the Contractor in accordance with and:subject to the provisions embodied in the documents
made a part of this Contract.
Should any dispute arise respecting the true valise of any work omitted,or of any extra work which the Contractor may
be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which areas fully a part thereof as if herein set out in fiill,and if not attached,as if hereto attached:
1. Notice to Bidders and information for bidders.
2. Standard Specifications,Engineering Standards and Special Provisions.
2. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is fitrther expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing
herein shall be considered as an acceptance of the:said terms of said proposal conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above
written.
CITY OF SAN LUIS OBISPO,
A Municipal Corporation
David F. Romero,Mayor
APPROVED AS TO FORM: CONTRACTOR
Jo an P.Lowell R..Burke Corporation.
City Attorney Joanne A.Burke,President
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