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HomeMy WebLinkAbout04/04/2006, C2 - WATER TREATMENT PLANT IMPROVEMENT PROJECT council ° °= j agenda Report C�- CITY OF SAN LUIS OBISPO FROM: John Moss,Utilities Director Prepared By: Gary W. Henderson, Water Division Manager cl-rw 6� SUBJECT: WATER TREATMENT PLANT IMPROVEMENT PROJECT CAO RECOMMENDATION Approve Amendment No. 4 to the contract with Black and Veatch for Phase III services for construction management and plant control system configuration services for the Water Treatment Plant Improvement Project for an additional amount not to exceed $1,088,934 and authorize the Mayor to execute the Amendment. DISCUSSION The Water Treatment Plant Improvement Project has been under study and design for the last three years. On January 17, 2006, the Council considered the project scope and the revised cost estimate and directed staff to proceed with finalization of the plans and specifications. On March 7, 2006, the City Council approved the final plans and specifications for the Project and authorized staff to advertise for bids. The March 7t' Council report indicated that staff was negotiating contract terms with Black and Veatch for construction management services. Staff has completed the negotiations and are satisfied with the terms and conditions as shown in Attachment 1 to this report. Black and Veatch will provide the typical construction management services for a large project of this type which includes office engineering support, onsite resident engineer/inspector, and specialty inspection services. In addition, Black and Veatch will provide plant control system configuration services for the computer control system that monitors and controls much of the treatment plant operations. Black and Veatch will also provide oversight during the startup operations for new plant processes and equipment. The construction management services outlined in Amendment 4 to the original agreement are critically important for a project of this magnitude. Black and Veatch provided construction management services on the previous Water Treatment Plant Upgrade Project (completed in 1994) and staff were very satisfied with the services provided and the success of the overall project. As the project designers, Black and Veatch have intimate knowledge of the plans and specifications which will be invaluable when construction problems or issues arise. FISCAL IMPACT On January 17, 2006, the City Council approved an increase in the project budget to $13,406,800. The total project cost estimates and funding sources are shown in Table 1 and 2 below. This contract amendment for construction management services is for an additional cZ- � Water Treatment Plant Improvement Project Page 2 compensation of $1,088,934. There will be some additional services required for the construction project relative to materials testing (soil compaction, concrete strength, etc.). City engineering staff are currently evaluating proposals from firms to provide these services for all city projects and once the firms have been pre-qualified, staff will request cost proposals from each qualified firm for providing the necessary testing services. Table 1: Project Budget Table 2: Funding Sources Phases Project Costs Typ e Amount Study $91,100 Paid for to date $1,311,500 Design 1,220,400 Working Capital 595,300 Construction 9,611,300 Debt Financed 11,500,000 "Actiflo"System 1,384,000 TOTAL $13,406;800 Const.lvlana ement " 1,100,000 TOTAL $13,406,800 The majority of the funding for the treatment plant improvements will be accomplished by the issuance of bonds. The exact amount of the bond issuance will be determined following receipt of the bids for the project and the annual water fund review, which will determine the amount of working capital that is available to support a portion of the project funding. Role of Development Impact Fees in Funding this Project Based on a detailed analysis prepared as part of the Water System Master Plan prepared in October 2000, 29.4% of the cost of this project is attributable to new development (the balance is required to meet the needs of existing residents and businesses). As such, given the.significant increase in the cost of this project, we plan to return to the Council within 90 days after bid opening with recommended revisions to our water development impact fees, in accordance with our policy that the Finance Director do so whenever significant changes in the basis for the fees are identified. However, since the current fee is largely based on water supply costs (accounting for about 90% of the total fee), we do not expect this adjustment to have a significant impact on the overall fee: just the water treatment portion,which currently accounts for about 7% of the total water impact fee. ATTACHMENTS 1. Amendment No. 4 to Agreement for Consultant Services with Black and Veatch � 2 - z J ATTACHMENT 1 AMENDMENT 4 TO AGREEMENT THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on this day of ,by and between the CITY OF SAN LUIS OBISPO,a municipal corporation,herein after referred to as City,and BLACK AND VEATCH,hereinafter referred to as Consultant. WITNESSETH: WHEREAS, on February 26, 2003 the City entered into an Agreement with Consultant for preparation of the preliminary design report for the Water Treatment Improvement Project,Specification 90225;and WHEREAS, on November 24, 2003 the City entered into an Agreement with Consultant for preparation of the final plans and specifications for the Water Treatment Improvement Project;and WHEREAS,the City desires to amend the scope of services to include construction management and plant control system configuration services at the Water Treatment Plant and Consultant has submitted a proposal for this purpose that is acceptable to the City. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. For providing the services as specified in Exhibit A to this Amendment #4, City will pay and Consultant shall receive additional compensation of$1,088,934 for a total sum not to exceed$2,371,730. 2. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first written above. ATTEST: CITY OF SAN LUIS OBISPO By: Audrey Hooper,City Clerk David F.Romero,Mayor APPROVED AS TO FORM: CONSULTANT By: Jo than .Lowell,City Attorney l EXHIBIT A SAN LUIS OBISPO WTP IMPROVEMENT PROJECT AMENDMENT 4 to AGREEMENT OWNER: City of San Luis Obispo (City) CONSULTANT: Black & Veatch Corporation PROJECT: Water Treatment Plant Improvements Project WTP Construction Administration—Phase III Specification No. 90225 PURPOSE The following is an amendment to the contract signed on February 26, 2003, between the City of San Luis Obispo (City) and Black & Veatch Corporation (Consultant). Consultant's obligations are amended according to the following "Scope of Work" section. The City's obligations are amended according to the "Compensation" section at the end of this amendment. All other terms and conditions of the original contract apply. As defined herein, "Contractor" means the City's general construction contractor for the Project. PROJECT DURATION This amendment, staffing plan and associated costs are based on the project construction schedule as specified in the construction contract documents. A significant extension in contract time by the Contractor, should it occur, will result in increased cost and is justification for an amendment to this agreement to cover such costs. In such an event, Consultant will work with the City to minimize additional costs through measures such as work force reduction, etc. The planned construction milestones are summarized as follows: • Start of the Contract Time June 26, 2006 • Contractor Mobilization/Commence Field Activities(est.) July 30, 2006 • Contractor Substantial Completion November 22, 2007 • Contractor Final Completion December 20, 2007 • Contract Closeout January 2008 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 SCOPE OF WORK Task 600—WTP Construction Administration—Phase III Project administration services will .be performed during the construction phase of the Project. By performing these services, Consultant shall not have authority or responsibility to supervise, direct, or control the Contractor's work or the Contractor's means, methods, techniques, sequences, or procedures of construction. Consultant shall not have authority or responsibility for safety precautions and programs incident to the Contractor's work or for any failure of the Contractor to comply with laws, regulations, rules, ordinances, codes or orders applicable to the Contractor furnishing and performing the work. Specific services to be performed by Consultant are as follows: Subtask 605 Monthly Status Report and Project Invoices During Phase III, project invoices will be submitted monthly accompanied by a project status report documenting key activities of the previous and upcoming months, project action items,project expenditures, and project schedule updates. Deliverables: 1 copy of Status Report and Project Invoice each month for the duration of the phase(24 months). Subtask 610. Preparation of Addenda As required during the bidding phase, addenda to the drawings and specifications will be prepared to address questions or clarifications required. Assumption: 2 addenda with 4 revised drawings each and minor modifications to specifications. Deliverables: Final Addenda Drawings (Paper Full-Size Drawings, 1 copy) Revised Technical Specifications Subtask 615. Pre-Bid Conference Prepare for and attend the Pre-Bid conference with potential bidders and address questions or clarifications. Written response to bidders' questions will be issued. Subtask 620. Consultation/Review During Bidding and Award Process Issue written responses to questions and clarifications to bidders during bidding. Review bid submissions and consult with City regarding qualifications and experience of bidders and responsiveness of bids. e '7 SIA WTP Amendment 4 Fina]030706 2 City of San Luis Obispo EXHIBrr A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 Subtask 625. Review/Evaluation of Submittals Review drawings and other data submitted by the Contractor as required by the construction contract documents. Review shall be for general conformity to the construction contract drawings and specifications for the Project and shall not relieve the Contractor of any of his contractual responsibilities. Such reviews shall not extend to means, methods, techniques, sequences, or procedures of construction, or to safety precautions and programs incident thereto. Evaluate requests for "substitute" and "or equal' items, and provide written evaluation of substitution requests. Submittal review comments will be provided to the Contractor in electronic format(Acrobat PDF files). Subtask 630. Review/Evaluation of RFls/Change Orders Review and respond in writing to Requests for Information (RFIs) from the Contractor and prepare the Design Clarifications (DCs) as required. Review and evaluate change order requests issued by Contractor. Issue recommendations to City related to validity and costs associated with change order requests. Assist the City in administering the processing of change orders, including applications for extensions of construction time. Evaluate the cost and scheduling aspects of all change orders and, where necessary, assist the City in negotiating with the Contractor to obtain a fair price for the work. Said negotiation.shall be subject to the approval of the City. Subtask 635. Progress Meetings and Site Visits during Construction and Start-Up Conduct periodic visits to the construction site to observe progress of the work and consult with the City and Contractor concerning problems and/or progress of the work. Attend monthly progress meetings with the general construction contractor and the City to review and discuss construction progress, scheduling, coordination, project administration procedures, and other matters concerning the Project(8 Monthly Meetings Budgeted). Subtask 640. Conformance of Documents and Preparation of Record Drawings Upon completion of the Project, revise the construction contract drawings to conform to the construction records(record drawing mark-ups to be supplied by City). Deliverables: Conformed Construction Drawings—full-size vellum(1 copy). Conformed Specifications-bond paper(1 copy). Conformed Project.Documents-electronic files on CD-ROM. SIA WTP Amendment 4 Fina]030706 3 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7, 2006 Task 650— Construction Management Services Subtask Suminary The subtasks associated with this effort areas follows: Subtask Title 651 Establish Construction Management Procedures 652 Conduct Pre-Construction Conference 653 Mobilize Onsite Office 654 Project Coordination and Reporting 655 Construction Contract Administration 656 Construction Observation/Inspection 657 Post-Construction Support Subtask 651 Establish Construction Management Procedures Consultant shall develop and organize a set of procedures for construction management of the project. Specific activities shall include: Prepare Construction Management (CM) Procedures Manual: Consultant shall prepare a construction management procedures manual for the Project. The manual will be based on Consultant's in-house practices and tailored to the specific construction contract requirements, including: Project Information: Quality Control: Project Organization Inspections Key Contacts Specialty Inspections Project Files: Materials Testing File Designations Performance Testing Filing Procedures Utility&Agency Notification: Project Administration: Notification Requirements Contractor Submittals: Utility&Agency Contacts RFPs Emergency Procedures: Shop Drawings Notification Schedule Contacts Correspondence Media Relations Change Orders Security: Disputes(Claims) Identification Pay Application Contractor Responsibilities Daily Reports Photo Documentation Contract Monthly Report SLO WTP Amendment 4 Final 030706 C 2 4 J City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 Consultant will submit the draft CM Procedures Manual for review and comment by the City. Consultant will conduct a meeting to discuss the City's comments, identify key concerns and goals, outline policies and procedures, review the schedule and coordinate construction phase roles &responsibilities. Subtask 652 Pre-Construction Conference Consultant shall conduct an onsite pre-construction conference with the City and construction contractor as required by the construction contract documents to review the project, coordinate project initiation, and establish administrative procedures. Subtask 653 Mobilize Onsite Office The Contractor will furnish an onsite office for Consultant's construction manager, inspector, and field clerk, in accordance with requirements specified in the contract documents. Consultant shall set up and secure two sets of file systems (one each for Consultant and City), establish communications, establish the electronic information management system and generally begin work at the site. Subtask 654 Project Coordination and Reporting Coordination.. Consultant shall perform coordination of project elements during the construction phase with the. City, Contractor, Kruger (Actiflo System), and office engineering staff. This will occur through meetings, phone conversations, and email correspondence. Information Management System. Consultant shall establish and maintain an information management system (IMS) to efficiently manage project information, communication, contracts, and review approvals. This system will provide regular project summary status reports, including costs, schedule, changes and submittal logs with "ball in court" tracking. The system will provide for efficient exchange of information and an auditable, permanent record of events. Consultant's CYGNET system will be made available to City staff through the "Extranet" .site, and shall be utilized for file storage and exchange of information. Weekly Progress Meetings. Consultant and Contractor shall conduct weekly onsite progress meetings with the City as described in the construction contract documents to review project status, work progress and look-ahead schedule, identify and resolve problems, and other business relating to the construction activities. Consultant shall prepare the meeting agenda and minutes. SLO WT?Amendment 4 Final 030706 n 5 City of San Luis Obispo EXHIBrr A WT?Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 Daily and Monthly Reports. Consultant shall maintain daily reports in the information management system and prepare a monthly report for submittal to the City. The monthly report will include individual statistics for the contract, including! • Progress-Actual vs. Planned • Schedule Status-Initial and Current Completion Dates • Contract Price- Initial and Current Contract Status • Pending Changes and Potential Issues • Permit Compliance • Construction Photos for the month on CD. Subtask 655 Construction Contract Administration Scheduling. Consultant shall provide detailed review of the Contractor's baseline schedule. Review will include the schedule logic, interdependencies, and resource allocations to identify flaws and to check for reasonableness and compliance with the contract on interim milestones, project schedule constraints, testing durations, and completion dates. Consultant will also review monthly schedule updates for construction progress, completion date, critical path, etc. Provide recommendations to the City relative to the construction schedule. Payment Application. Consultant shall process monthly pay applications in a manner fair to the Contractor while protecting the City's financial interest. The initial schedule of values (which will become the basis for payment for lump sum items), will be critically reviewed to check that costs are reasonable and consistent with experience in the region. Consultant shall track each individual pay item to monitor work completed to-date and monies paid to-date to identify pay request discrepancies, as well as under/overruns. Submittals. Contractor submittals will be received, documented in the IMS, and reviewed as described in Subtask 625. Handling of Contractor submittals will be via email and/or CD using Adobe PDF files as specified in the construction contract documents. Construction Manager will keep a complete set of submittals on site. Requests for Information (RFI's). Consultant shall manage the construction contractor's requests for all clarification or interpretation. Consultant shall receive and log RFrs into the IMS. Field staff may respond directly to an RFI in writing when appropriate and if it does not impact the project design. RFI's will be forwarded directly to the office engineer for response as appropriate. Consultant shall monitor the progress of RFI responses and endeavor to answer all RFI's within 48 hours of receipt - conducting meetings and phone conferences as necessary to facilitate the process. SLO WTP Amendment 4 Final 030706 C / 6 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 Changes. Following Consultant's CM procedures, Consultant shall: • Keep the City informed on status of all change orders. • Maintain a log of proposed change orders, indicating action dates and status. • Assess claims of Differing Site Condition and document Consultant's position with logical argument. • Coordinate with the City and the office engineering team regarding impacts on the design. • Request Contractor's change order estimate. • Independently evaluate cost and schedule impacts of each change order, and document findings. • Evaluate Contractor's change order cost estimate and schedule impacts and negotiate as required. • Prepare change order documentation for City and contractor signatures. • Process and incorporate the change order into the progress payment breakdown. • Document information that may be necessary for a possible future claim. • Continually inspect and document work on time and material change orders.. Subtask 656 Construction Observation/Inspection Consultant shall provide quality assurance support to assist the Contractor and check that it is producing an acceptable product,through a four-phase effort:. • Work Plan - review contract requirements and detailed work plan with the contractor for each special and / or major new activity. Highlight special requirements or constraints, and identify mitigation for anticipated problems. • Inspection - observe work preparation and work activities to check suitability. Provide appropriate feedback to Contractor identifying non-conforming work, and needed modifications. • Follow-up Inspections-observe the ongoing construction activity,providing feedback on suitability of the work, and documenting contractor's progress. • Minimum of five (5) each daily construction progress photographs, submitted on CD monthly. Specialty Inspection: Consultant shall also provide the following specialty inspection. SLO WTP Amendn=t 4 Final 030706 2 �v 7 City of San Luis Obispo EXHIBIT A WT?Improvement Project B&V Project 132365 Contract Amendment No. 4 March 7,2006 • Geotechnical observation of excavations to check if exposed conditions are consistent with the design basis(four— 1 day trips); • Special coating inspections by NACE-certified inspectors to check coatings being applied to field-welded steel tanks (see attached scope); • Third party inspection review of Contractor's welding inspection of tanks as specified by the contract documents (see attached scope). • Special structural inspections for compliance with Building Code requirements on critical elements. • Monitor the Actiflo System performance testing, and review the test reports for compliance with contract requirements. Work By City's Testing Laboratory: • Materials testing as specified in Section 01400 of the contract documents (i.e., in- place field density of earthwork, asphalt, etc.) Subtask 657 Post-Construction Support The post-construction support provides for project wrap-up and final documentation including the following tasks: Final Inspections. At Substantial Completion, Consultant shall develop a punch list of items to be completed or corrected by the contractor before the work is accepted for Final Completion. Consultant shall maintain and update the punchlist, and perform final inspection with the Contractor and City. Record Drawings and Other Documents. Consultant shall collect the contractor's Record Drawings, field staff will review the markups, and forward them to the office engineering team for preparation of the "Conformed to Construction Records" drawings under Task 640. Submittals. Consultant shall assemble the submittal files and logs and deliver them to the City. Demobilize. Consultant shall assemble all project files, transfer them to the City, and remove any hardware or furnishings that were provided by Consultant. Task 660 — Plant Control System Configuration Services All configuration services work will utilize Proficy HMUSCADA iFIX 3.5 (iFIX), iHistorian, and InfoAgent. The City will provide Consultant with Proficy HMI/SCADA iFIX 3.5, InfoAgent, and iHistorian software for use during development. SLO WTP Amendment 4 Final 030706 G 2 8 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 In addition, through its general construction contract, the City will furnish the services of Bristol Babcock to provide RTU processor upgrades, RTU programming, and network and plant control system start-up and testing assistance. These services are specified in Section 13533 of the construction contract documents. Bristol Babcock shall perform its work according to the time constraints specified in Section 01010 and according to the control system start-up sequence set forth in Sections 01010 and 01650. Section 13550 includes control descriptions describing equipment functions that the Bristol Babcock engineer shall follow when the RTU's are programmed. Also through its general construction contract, the City will furnish the services of I. Kruger, Inc. (for Actiflo) to provide iFix graphics screens for the Actiflo system. The Consultant will import the Actiflo overview screens into the plant SCADA system. Subtask Summary The subtasks associated with this effort are as follows: Subtask Title 661 Hardware and Software Procurement Guidance 662 Pre-Construction and Standards and Conventions Meetings 663 Develop Initial Programming 664 Develop Final HMI Programming 665 RTU &HMI Loop Checkout Test Programs Subtask 661 —Hardware and Software Procurement Guidance The Consultant will advise the City's IT department on computer hardware requirements and software that will be purchased by the City. Subtask 662—Pre-Construction and Standards and Conventions Meetings As a portion of the pre-construction meeting, the Consultant will discuss the SCADA Configuration Work and necessary coordination with the City and the Contractor. The following topics will be covered at the pre-construction meeting (Consultant I&C staff' will participate by conference call): • Review Scope of Configuration Services • Review Configuration Schedule and Deliverables • Configuration Group Communication and Contact Information • Review Periods SLO WTP Amendment 4 Final 030706 2 �2 9 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No. 4 March 7,2006 Consultant will conduct a conference call to discuss the Configuration Standards and Conventions. The Consultant will update the City's existing Standards.And Conventions Document, in advance of the call, to support the new iFIX HMI system_including the followingitems: 'tems: Tag Names. Tag Names for database points will be an alphanumeric format and will match the existing naming format Graphic Display Conventions. Graphic display conventions will be reviewed. Conventions will address navigation buttons, control graphics, pop-up displays, and alarm summary. Type, color, and size of devices and flow lines and the presentation of other information on graphic displays will be addressed to ensure similar appearance for similar applications. . Colors for dynamic information, static information,trends, and Alarm/Event displays will also be reviewed. Control Standards. The consultant will discuss the programming descriptions in the Contract Documents to ensure all parties are aware of the Work. Report Formats. Report Formats will be reviewed. Consultant will develop draft report formats and submit to the City for review. Report development will use standard software provided by the City including Intellution iHistorian database and Microsoft Excel. Comments will be incorporated into a final Control System Standards and Conventions Document. A final version of the Standards and Conventions Document will be included in the final documentation submitted by Consultant. Subtask 663—Develop Initial Programming The Consultant will set up (stage)programming hardware and software, purchased by the City for the project, at the Consultant's office. Hardware and software shall include one operator workstation/server, one iflistorian workstation/server, Proficy HMI/SCADA iFIX 3.5 software, InfoAgent software, and iHistorian software. All hardware will be shipped to the Consultant's Kansas City office by the City. The cost of hardware shipment is included in this work, paid for by Consultant. The staged hardware will be used for creation of the SCADA programs. Prior to production of HMI graphic screens, Consultant will develop initial graphics providing the City with an opportunity to provide comments on example graphic screens. The Graphic screens will be based on the Configuration Standards and Conventions Document The'Consultant will provide the example screens to the City for review. After.approximately a one week review period, the Consultant will meet with the City via teleconference to discuss the initial programming and obtain comments. Initial programming documents that will be reviewed by the City include the following: SLO WTP Amendment 4 Final 030706 �.— 10 i City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No. 4 March 7, 2006 • .Color graphic printout of the plant overview screen, one chemical system screen, and one filter screen. • Color graphic printout of the SCADA system navigation menu. • Color graphic printout of one typical trend screen. Subtask 664—Develop Final HMI Programming Consultant shall develop new operator control and monitoring displays for the Operator Workstations. The Operator Workstations will be programmed to control the plant according to the existing and new control descriptions listed in the Contractor's Construction Documents. After the Operator Workstation graphic displays are developed, the Consultant will conduct a quality assurance review of the work and prepare documents for review by the City. After a conference call review of the Operator Workstation graphic displays with the City, the Consultant will incorporate the City's comments and develop the final Workstation displays. Subtask 665—RTU & HMI Loop Checkout Test Programs Consultant will work with Bristol Babcock to prepare and develop wiring loop checkout Programs for the Contractor's use in checkout of wiring to the RTUs. The Loop Checkout Application will allow the construction contractor / electrical subcontractor to trip signals to the new pump station RTU and verify the signals operation at an Operator Workstation. The Bristol Babcock RTU programs will consist of the minimum programming to allow signals to pass from the field through the RTU and display on the Operator Workstation. The Operator workstation graphic will display discrete signals are "Energized" or"De-Energized" and display analog signals as "0-100%"of full range. No control will be provided with these Loop Checkout programs. 670 Plant Control System Startup Services Subtask Summary The subtasks associated with this effort are as follows: Subtask Title 671 Attend Factory Acceptance Test 672 Pre-Startup Wiring Loop Checkout 673 Plant Control System Startup Tests 674 Final Documentation 675 Configuration Punchlist 676 Site Acceptance Testing [Optional] SLO wTP Amendment 4 Final 030706 11 i City of San Luis Obispo EXHIBIT A MIT?Improvement Project B&V Project 132365 Contract Amendment No. 4 March 7, 2006 Subtask 671—Attend Factory Acceptance Test The Consultant will attend the factory acceptance testing at the Bristol Babcock factory to verify and witness operation of control system communications and ability to transfer data Wiring of each 1/0 point in the control panel will be verified. The Consultant will generate a memorandum summarizing the results of the factory acceptance test. This task includes all costs for one 3-day site visit to the control system supplier's facility. Subtask 672–Pre-Startup Wiring Loop Checkout Consultant will witness RTU wiring loop checkout testing as specified in the "Start-up and Testing" and"Plant Control System"sections of the construction contract documents. Consultant will verify the wiring is operational prior to the Transfer Pump Station Start- up. Up to 32 hours and 1 trip have been included for witnessing RTU loop checkout. Subtask 673 –Plant Control System Startup Tests After the Contractor's field supervisor has completed the System Check and Pre-Startup testing required by the "Start-up and Testing" section of the construction contract documents, the Consultant will provide the following on site startup assistance: 1. Verify Ethernet & RTU Control System Upgrade Installation. After the Contractor has completed the Field Upgrade of RTUs, converted the existing RTU programs to the latest Version of Accol workbench software, installed the new SCADA system equipment, and installed and tested the control system Ethernet network, the Consultant will verify control system equipment installation and communications status. The Consultant will prepare a statement of deficiency for the Contractor for any control system installation problems or communication errors. This task includes up to 3 days of on-site services and 1 trip. 2. GE Fanuc Proficy-iFIX System Start-up. After verifying proper operation of the Ethernet & RTU Control System Upgrade installation, the Consultant will commission the Proficy-iFIX system for the existing processes displayed on the existing Genesis HIM system. The City plant operator(s) will trip all existing signals to the control system to verify proper operation of the new Proficy-iFIX HMI system. If deficiencies in the contractor's work are found during the operator workstation debugging, the Consultant will provide a statement of deficiency to the Contractor for resolution. The deficiency statement may include items regarding the control system installation and communication. This task includes up to two 12-calendar day site visits. The Consultant will notify the City of significant changes in the Contractor's schedule or completion of work that will impact costs for the debug operator workstation programming activity. SLO WTP Amendment 4 Final 030706 Z —�s- 12 City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 At the conclusion of this start-up, training will be provided to the City's Operations Staff. The Consultant will provide two separate two hour training sessions (one for the morning operation shift and one for the evening operation shift). The training class will be conducted on the installed control system and will familiarize/demonstrate operation of new systems for the City's personnel. This task includes a training outline agenda and hands-on interaction with the installed control system by the City's staff. Customized, detailed training manuals are not included in this task, but may be provided as a supplemental service. 3. Genesis System Disabled. After Proficy-iFIX system and Ethernet network are determined to be fully operational, Engineer will disable the Genesis system and System Supplier will dispose of the replaced hardware. 4. Transfer Pump Station Start-up. Transfer pump station start-up shall be performed after the Ethernet network is brought on-line and the wiring loop checkout has been successfully completed for Control System Processor RTU-8, CSP-8. Consultant shall verify proper operation of the contractor's RTU programming and demonstrate control of the pumps.. If deficiencies in the Contractor's work are found during the Operator Workstation debugging, the Consultant will provide a statement of deficiency to the contractor for resolution. The deficiency statement may include items regarding the control system installation and communication. This task includes up to two 2-calendar day site visits. The Consultant will notify the City of significant changes in the contractor's schedule or completion of work that will impact costs for the Debug Operator Workstation Programming task. At the conclusion of this start-up, training will be provided to the Owner's Operation Staff. The Consultant will provide two separate one hour training sessions (one for the morning operation shift and one for the evening operation shift). The training class will be conducted on the installed control system and will familiarize/demonstrate operation of new systems for the Owner's personnel. This task includes a training outline agenda and hands-on interaction with the installed control system by the Owner's staff. Customized, detailed training manuals are not included in this task, but may be provided as a supplemental service. 5. Startup Testing of City-Furnished (Actiflo) Equipment. After start-up services are provided by the contractor and Kruger on the Actiflo system, as described in contract documents, the Consultant will verify operation of the Proficy-iFIX screens for the Actiflo Overview Screens. Each Actiflo Train will be started separately. This task includes two separate one-day startup trips . 6. Verify History System and Install Reports. Debug the historical storage system, Intellution iHistorian. The Consultant will install and debug the reports developed under this scope of work. SLO WTP Amendment 4 Final 030706 13 C� City of San Luis Obispo EXHIBIT A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7,2006 Subtask 674—Final Documentation After the system is fully operational and accepted by the City, the Consultant will deliver final documentation.- Electronic copies will be provided on CD media and hard copies will be provided in three-ring binders. The table below lists the quantities and type of documentation to be provided to the City: Documentation Type Hard Copy Electronic Copy HMI Software Database 2 copies 2 electronic copies will be provided for all data . and Graphic Displays 2 copies included in Final Documentation three ring binders. Standards and Conventions 2 copies Subtask 675—Configuration Punchlist The City will monitor the control system during the Site Acceptance Test and will keep a log of any problems that occur during the test. The Consultant will meet with the City to review the log. Entries in the log will be categorized as items to be corrected by the Consultant, items to be corrected by the construction contractor or supplemental programming items not included in the scope of services. This task includes 1 site visit with a maximum of 5 calendar days. The Consultant will meet with the City to resolve the control system configuration punch list items included in the scope of work. Owner acceptance of the completed punch list; for items included in the configuration scope of work,will indicate final acceptance of the plant control system programming. SLO WT?Amendment 4 Final 030706 14 ' 1 i City of San Luis Obispo EX MrF A WTP Improvement Project B&V Project 132365 Contract Amendment No.4 March 7, 2006 COMPENSATION Payment terms shall be as called for in the original contract. Consultant's current Billing Rate Schedule for 2006 is attached. In addition to the compensation stipulated in the original contract, the City will pay and the Consultant shall receive compensation in a total sum not to exceed $1,088,934 for the services outlined in this Amendment No. 4. Task Description Contract Amount 605 -640 Construction Phase Services(Office) 191,922 650 Construction Management Services 714,419 660 Plant Control System Configuration Services 77,949 670 Plant Control System Startup Services 104,644 TOTAL 1,088,934 SLO WTP Amendment 4 Final 030706 G Z 15 ADVANTAGE TECHNICAL SERVICES, INC. SPECIALTY ENGINEERING AND INSPECTION COMPANY February 21,2006 Mr.Paul Kneitz,P.E. Black&Veatch 2999 Oak Rd. Suite 490 Walnut Creek, Dear Mr. Kneitz: I am writing to provide you with the pertinent information pursuant to your recent request for proposal for construction observations,services for the San Luis Obispo Water Treatment Plan Improvements Project. Please find the attached proposal. Advantage Technical Services, inc.will provide observation services for the 2.0 and 3.0 MG Tanks.The Inspectors will be National Association of Corrosion Engineers(MACE)trained coating inspectors and American Welding Society(AWS)Certified Welding Inspectors(CWI)with significant tank experience. A Senior Engineer will support the inspectors with experience in design and construction of over 250 storage tank projects. Advantage Technical Services, Inc.has teamed well with engineering firms and employees of the City of San Luis Obispo and other communities in the area for over 5 years.We are a specialty engineering and inspection company with an emphasis in coating,concrete and welding observation.We feel confident that our services would benefit Black and Veatch and the City of San Luis Obispo and would result in a higher quality project. Additionally,our office is close to the project site thus allowing easy observation of critical construction phases while minimizing travel time and eliminating unnecessary layover time. Thank you for the consideration of our firm for this project. Please call if you have any questions regarding the services that we are offering. Sincerely, Advantage Technical Services, Ina William D. Bellis,P.E. Principal Enc: 1 6661 FERN CANYON RD. SAN LUIS OBISPO,CA 93401 PH.805-595-2282 C� /9 ADVANTAGE- TECHNICAL SERVICES, INC. SPECIALTY ENGINEERING AND INSPECTION COMPANY Scope of Inspection Services: Welding_hmection.Services • Visual inspection by an AWS/ICBO certified welding inspector with AWWA required experience in welded water storage tanks. Inspection scope will be based upon California Building Code/Project requirements for special inspection of welding such as periodic inspection of fillet welds, full time inspection of buttwelds and review of contractor welding procedures and qualifications. • Written reports and photos documenting welding quality. Coating Inspection Services • Inspection of shop coating of tank and accessories including abrasive blasting,primer application and verification of conformance with coating manufacturer(warranty)and contract requirements. • Inspection of field coating of interior and exterior surfaces of tank and accessories per coating manufacturer(warranty)and contract requirements. • Written reports and photos documenting coating quality. Service Rates: Coating Inspector(MACE Trained) $75/hr Structural Steel and Welding Inspector(ICBG,AWS CWI) $75/hr Estimate: 2MG Reservoir shop coating(8 days @ 90%coverage=58 hours) $4,350 2MG Reservoir welding(25 days @ 50%coverage= 100 hours) $7,500 2 MG Reservoir field coating(15 days @ 60%coverage=72 hours) $5,400 3 MG Reservoir shop coating(10 days@ 90%coverage=72 hours) $5,400 3 MG Reservoir welding(30 days @ 50%coverage=120 hours) $9,000 3 MG Reservoir field coating(20 days @ 60%coverage=96 hours) $7,200 Miscellaneous materials and supplies $400 Total`. $39,250 • Prevailing wages overtime and holiday rate will be based on California State definitions. • The fees and conditions of this proposal will remain in effect for 90 days. • A minimum of 48 hour notice prior to the start of work(for each phase)is required. • Coating.holiday detection is available but not included_in pricing above(holiday test equipment is often supplied by the coating contractor). Summary of Equipment Provided: • Laptop computer • - Wet and Magnetic dry film thickness gauges • Sling psychrometer and surface temperature thermometers • 35mm and digital cameras • Coating adhesion tester • Standard welding inspection tools for visual inspection.. 6661 FERN CANYON RD. SAN LUIS OBISPO,CA 93401 PH.805-595-2282 2006 BLACK & VEATCH CORPORATION BILLING RATES OWNER: City of San Luis Obispo PROJECT: San Luis Obispo Water Treatment Plant Improvement Project ENGINEER: Black'&Veatch Black & Veatch Bill Rates Classification Typical Title Hourly Rate. Vice President/ PM 14 Project Director $225 PM 12/13 Senior Project.Manager $198 Engineer 6 Project Manager/Senior Project Engr. $160 Engineers Project Engineer $148 Engineer Project Engineer $133 Engineer 3 Staff Engineer $113 Engineer 2 Staff Engineer $96 Technical Senior Technician $101 Technical Adv, Technician $86 Technical Technician $66 Designer Sr. Engineering Designer $104 Designer Adv. Engineering Designer $81 Designer Designer/Drafter $71 Contract Administrator $77 Word Processing $66 Clerical $59 Construction Manager $160 Resident Engineer $12.0 Office expenses shall be reimbursed on a basis of$8.75 per Tabor hour billed to cover in-house reproduction, printing, telephone, computer, postage, local travel and other general office expenses. Mileage shall be reimbursed at a rate of$0.445 per mile. Sub-Consultants and other Direct Costs, including major reproduction charges and long distance travel will be reimbursed at cost plus 10%.