HomeMy WebLinkAbout05/02/2006, C7 - 2006 ARTERIAL STREET REPAIR, SPECIFICATION NO. 90543 council MndnDw May 2,2006
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CITY OF SAN LUIS OBISPO
FROM: Jay D. Walter, Director of Public Works'
Prepared By: Daniel Van Beveren, Senior Civil Engineer
SUBJECT: 2006 ARTERIAL STREET REPAIR, SPECIFICATION NO. 90543
CAO RECOMMENDATION
1. Approve plans and specifications for "2006 Arterial Street Repair Project, Specification No.
90543."
2. Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest
responsible bid is within the Engineer's Estimate of $440,000 including $36,000 for water
system improvements and$14,000 for collection system improvements.
3. Approve transfer of$39,600 from the Water Distribution System Improvements Main Account
and accelerate funding in the amount of $15,400 from the Collection System Improvements
Main Account in 2006-07 to 2005-06 to fund this project.
DISCUSSION
The City's Pavement Management Plan (PMP) was adopted by the City Council in 1998. One of
the key elements of the PMP is maintenance of Arterial Streets. The PMP recommends
approximately one-third of the annual pavement maintenance funding for Arterial Streets.
Due to budget cutbacks in 2003-05 which impacted thefunding of the pavement management
program, the emphasis of the past two years' annual paving projects has been the maintenance of
Local and Collector streets in paving areas 7 and 8. Maintenance of Arterial Streets during these
past two years has been minimal, consisting primarily of pothole repairs and patchwork conducted
by our Streets Maintenance crew. Despite the reduced overall pavement management budget,
continued repairs to the Arterial Streets remains a top priority of the City's ongoing pavement
management program.
This project consists of the highest priority repairs to the City's Arterial Streets, and is consistent
with the approved 2005-07 Financial Plan. The emphasis on this project is pavement repair as
opposed to pavement maintenance. In other words, the repair locations included in the scope of this
project have been selected based on immediate need of repair, and as a result of this approach,
several of the repair locations are individual patches to the pavement surface. The intent of this
approach is to stretch the current paving budget as much as possible so as to provide repairs to the
greatest number of locations as possible.
As is typical with any paving project, where existing water valves, sewer manholes and sewer
cleanouts are located within the location of new paving, the utility boxes and covers will be
upgraded to the current standards and reset to the new street surface after the paving work is
completed.
C7- /
2006 Arterial Street Repair Project,Specification No.90543 page 2
CONCURRENCES
Community Development Department has given this project a categorical exemption.
FISCAL IMPACT
Street Reconstruction and Resurfacing is identified in the 2005-07 Financial Plan. Funding for
this project is currently available in the General Fund and Water Fund. However, due to
increased construction costs for Wastewater Collection projects year-to-date funding is not
currently available in the 2005-06 Sewer Fund. Due to funding availability and the timing of this
project, it is proposed that the project be allowed to move forward with the Wastewater
Collections portion of funding coming from the 2006-07 budget. Based on the project timeline,
it is likely that expenditures will occur after July Is'; in the 2006-07 fiscal year. Future sewer
replacement CIP projects have been reprioritized to account for the revised budget availability in
2006-07.
General Fund Water Collection Total Project
Distribution Systems
Engineer's Estimate: 390,000 36,000 14,000 440,000
10% Contingencies: 39,000 3,600 1,400 44,000
Total for Construction. $429,000 $39,600 $15,400 $484,000
Miscellaneous (printing): 1,000
Materials Testing: 5,000
Total Cost: $435,000 $39,600 $15,400 $490,000
Funds Available: $538,524', $39,600 $15;400 $593,524
' Approximately $100,000 of these funds will remain available for Streets Maintenance Division
expenses associated with street repair activities outside of the scope of this project.
ATTACHMENTS
Attachment I —Location Map
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Special Provisions
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