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HomeMy WebLinkAbout06/20/2006, BUS 3 - THURSDAY NIGHT PROMOTIONS RULES, REGULATIONS AND FEE CHANGES council Mw*DM ao o acEnaa PepoRt 1�Numb� pus. CITY OF SAN LUIS O B I S P O FROM: Deborah Cash,Administrator Prepared By: Kristin Dennis,Promotions Coordinator SUBJECT: THURSDAY NIGHT PROMOTIONS RULES, REGULATIONS AND FEE CHANGES CAO RECOMMENDATION Adopt a resolution approving the Downtown Association's changes to Rules, Regulations and Fees for Thursday Night Promotions. DISCUSSION Background In early 2006, the Downtown Association Thursday Night Promotions (TNP) committee conducted its biannual review of Rules and Regulations and Fee structure for its program. During that discussion, the following questions were raised: 1. Is the event fulfilling its potential? 2. Is the event performing in a fiscally sound manner? 3. How does the event compare to other similar events in other communities? 4. Is TNP all that it can be? Records show that for quite some time many booth spaces have gone empty week after week. It has become clear that more maintenance and staffing are needed. Amenities like electricity and seating areas would help with improving the look and convenience of the market and an "image" or brand could further boost the event's visibility. In addition, financial statements show that while costs have risen in all areas of running the market, fees have remained relatively low and have not kept pace with costs. Although minor increases in fees have been made in the past, these have not allowed for unanticipated expenses (e.g. the unbudgeted replacement of the TNP information booth) or for adding electricity or increased maintenance. Moreover, due to continued City budget constraints, the Downtown Association understands that it needs to become more self-sufficient in these areas. At its annual retreat, the Board formed a subcommittee and tasked it with performing a complete analysis of the event for efficiency, fiscal health and to make sure the event is "keeping up with the times."The subcommittee, consisting of TNP Chair Patty Carpenter, former chair and current Board President Doug Shaw, Bob Schinkel,Frank DuFault, Bob Walters, Linda Jankay and Tom Copeland, met throughout April and brought draft recommendations to the Board in May; the Board agreed the committee was on the right track and directed the group to formalize recommendations and return with a final report in June. Thursday Night Promotions Page 2 TNP participants, both current and those who've held permits in the past year(even if they have not come out to the market),received notification of the June 13, 2006 Board meeting to provide them an opportunity to hear the recommended modifications and to offer input. (Attachment 1). The meeting was also publicized in the DeliverE newsletter. The Board held a public hearing on June 13, 2006 and its minutes describing final recommendations (Attachments 2 and 3) will be forwarded by red file. Event History The Downtown Association, formerly known as the Business Improvement Association or BIA, started Thursday Night Promotions (formerly Thursday Night Activities) in 1983 to address an "empty street syndrome"caused when streets were closed to traffic on Thursdays due to "cruise night" keeping visitors away from Downtown. Closing the streets stopped the cruising problem but also deterred foot traffic. The then-BIA saw the opportunity to host an event to entice people to walk through the Downtown, starting at first with some events like volleyball games, then adding food, some vendors and eventually partnering with the SLO County Certified Farmers Market Association. The Downtown Association celebrated the success of the event in 1998 after it produced and marketed a video "How to Have a Farmers Market in Your Town." Hundreds of copies were sold around the United States and at TNP's 15`x' Anniversary celebration, a proclamation honored the event heralding its reputation as both a much loved community activity as well as a strong tourist draw. Now reaching 25 years as the "World Famous" Farmers Market (the term Farmers Market is often used generically to refer to the event although it would be more accurately described as a Street Fair with a Farmers Market), the Downtown Association seeks to remain a leader in the business of providing a quality event, serving the local community and visitors in promoting Downtown. TNP Challenges Resulting in a Need for Change The following were determined as key factors in necessitating changes for the event: 1. Low participation by Downtown businesses During the formation of the event, the intent of offering on-street booth spaces was to allow Downtown Association members the ability to "extend their business' square footage" by participating in the market. MANY attempts have been made over the years to increase participation by this group. Except for those running barbecue concessions, for which space there is a waiting list, the response from Downtown Association members is poor. When polled as to why they don't participate, most say that either they "don't need to," "don't want to" or "can't afford to hire a person to staff the booth." The idea that the market is an opportunity for Downtown businesses has not been met with much enthusiasm by Downtown Association members, yet weekly many requests from non-members are denied because of the existing rule. Regardless of the number of participants, the costs remain the same to the Downtown Association leaving the committee to believe the market could be more vibrant, exciting and. viable if all the spaces were full. Therefore, it is recommended the rules permit non-members at Thursday Night Promotions Page 3 a higher cost only if spaces are not first reserved by members. This would help fill up gaps in the market and boost flat revenues. 2. Increased maintenance, insurance and other costs The impact of the market on the physical environment has been a topic of discussion between businesses, the City and the Downtown Association for many years. The Association hires a cleaning person but it is apparent that the level of service provided is inadequate. The event has reached a point that a cleaning crew is necessary both during the event and the morning-after, particularly in the barbecue areas. However, current funding levels will not support this. In the past few years, insurance costs have tripled—obtaining special event insurance is becoming more difficult for nonprofits and we have been fortunate to find an insurer who covers us at the level required by the City. Many other costs are affiliated with the event: equipment and supplies, credit card fees, postage, printing and operational supplies, banner fees, barricade fees. The Downtown Association budget subsidizes about 30 % of TNP costs mainly in operational areas (telephone, rent, equipment) however the Board and the committee feel the event should cover its own costs to a greater extent. 3. Need for Increased Staffing Currently, one person serves as TNP Coordinator with in-office support from the Administrative Assistant(and to some degree,.the Administrator). The Downtown Association heavily relies on the assistance of Cal Poly interns, typically two to three per quarter, to physically put on the weekly event. Therefore three or four persons are responsible for running the entire event, even when attendance in the summer can reach more than 10,000 visitors. This small group sets up— within one-half hour the information booth, signage and merchandise, gets the mascot dressed and in location. Then as the event is underway, staff and interns oversee vendor set up with a walk through to check permits and collect fees, oversee entertainment set up, sell merchandise, provide information, meet with health department, police and fire representatives, report cars in tow zones as well as any other disturbance, sell merchandise, break down and oversee maintenance. The staff is also responsible for posting all meters on Thursday. From April to October, staff also coordinates regularly held special events at the market including Rib Cook Off, Mothers' Day Flower Give Away,Downtown Brown's Birthday, Public Works Night, Kids' Night, Halloween Costume Contest and Pumpkins on Parade, Snow Night and others. Because the TNP Coordinator also serves as the Promotions Coordinator, the requirements of the position have outgrown what one person is physically capable of doing. A part-time assistant is necessary not only to provide the much-needed additional support but also to facilitate additional activities like the seating area, Main Stage entertainment area, increased space bookings, electricity assignments and more. It is estimated that a part-time would work 20 hours per week. 4. Lack of operating amenities including electricity,seating, lighting Since its inception,TNP has relied on the kindness of businesses to allow vendors to "plug in" to their in-store electricity source. While this works in an ideal situation, over time; problems have arisen. Thursday Night Promotions Page 4 Draping and running electrical cords from the street to buildings is probably not the best way to provide this service. It not only is unattractive but could be a liability as well. Unfortunately, it's often luck of the draw who will be able to access this amenity. The committee felt strongly that it's time to design a system for providing power that is equitable—any one who needs electricity should be able to obtain it from a safe and approved source. The Downtown Association has worked with Public Works to research the idea and a plan has been devised whereby power sources would, at the Downtown Association's expense, be installed in key locations and distributed through "spider boxes," essentially large power strips where rolled extension cords could run from vendors' booths to the boxes along the gutter. Vendors would pay for this service. Another amenity the Board and committees felt would enhance TNP is table seating for diners. While the idea of sitting on the curb munching a rib is quaint, the reality is that many people would rather sit in a chair at a table and enjoy their meal. (This would also most likely reduce the number of gnawed rib bones tossed into the gutter.) A seating area would be established whereby a monitor would set up, keep clean and pack up the enterprise at the end of the evening. Increased lighting, especially in the winter, for entertainment and the information booth would also greatly enhance the attractiveness of the event. 5. Low fee structure As shown in Attachment 4, current TNP fees in SLO are low by comparison to those charged in a. number of other communities of similar size and operation. Many event managers expressed amazement at the low fees in SLO and, even those who had modeled their event after ours, said they were surprised we are able to operate such a large scale event on our budget. As stated before, simply raising the fees slightly as has been done in the past would not be sufficient to accomplish the goals of upgrading, improving and efficiently running TNP. Procedure and Implementation Upon the Board's approval, the recommendations are now forwarded to City Council. Upon Council's approval of same, all TNP participants and the public will be notified of all changes. (Attachments 2 and 3). The recommended changes would take place incrementally with the new fee structure (Attachment 3) effective July 1, 2006 (to coordinate the advance billing with the Association's budget cycle.) Of critical importance to "kick starting" all the other improvements is the hiring of a TNP assistant that would occur in August 2006. Once the assistant is hired, it is estimated the increased maintenance and seating area would be implemented by September 2006. The Downtown Association is working with Public Works and eventually PG &E to have power installed and hopes to offer this amenity within six months. A branding and marketing campaign would begin sometime in late summer/early fall after selecting agraphic designer and image. A complete operating budget is found in Attachment 5. Proposed Rules and Regulations Revision Typically, from time to time, the TNP committee reviews its Rules and Regulations to ensure the rules are up-to-date and meeting the needs of the event. Revisions to the Rules and Regulations '3 Thursday Night Promotions Page 5 are found in Attachment 3. While most revisions are minor, one new addition allows for those booth spaces that go unreserved prior to one month's booking date to be reserved by non- Association members, a departure from current policy. The committee believes that the empty spaces detract from the overall viability and excitement of the event and while many attempts have been made to encourage Downtown Association members to participate in the event, less than two dozen of 650 businesses take advantage of the opportunity. Two conditions would be placed on non-member applicants: they must wait until at least one month prior to reserving a spot to book that spot with priority going to Downtown Association members; the cost would be double that of members. CONCURRENCES The Thursday Night Promotions Committee approved these recommendations at its June 7, 2006 meeting and forwarded the recommendations to the Board for its approval on June 13, 2006. FISCAL IMPACT Budget figures showing current fees and expenditures and proposed fee changes are shown in Attachments 3 and 5. Proposed fee changes would cover proposed service upgrade as well as regularly anticipated increases. There would be no impacts to the City of San Luis general fund. ALTERNATIVES 1. Deny the proposed recommendations and retain status quo. This is not recommended due to increased costs and need for improved services at event. 2. Modify the proposed recommendations. This is not recommended as proposed recommendations constitute a"package deal," whereby those combined services that would enhance and are necessary to maintaining success of TNP event would lack a funding source. ATTACHMENTS 1. Notice of Public Hearing Fee comparison of other communities 2. Proposed Fee changes 3. Proposed Rules and Regulation revisions 4. Fee comparison of other communities 5. Proposed Operating Budget 6. June 13, 2006 Minutes Downtown Association Board of Directors Meeting (Note: Minutes will be provided to Council via Red File) 7. Resolution to revise Thursday Night Promotions rules, regulations and fees o� S June 6, 2006 Dear Thursday Night Promotions Participant: J,FAAk The Downtown Association Board of Directors will hear San Luis Obispo recommendations from the Thursday Night Promotions Downtown Subcommittee regarding Rules, Regulations and Fee Structure of Association the weekly event at its Tuesday, June 13, 2006 meeting that begins at 7:30 AM and will be held at 990 Palm Street (City PO Box 1402 Hall) in the Council Hearing Room. San Zeis Obispo California 93406 Following standard Council procedure, the committee and staff will present the recommendations after which time the public will be www.downtownslo.com invited to offer comments. You are encouraged to attend and participate in this process. (There will be a public comment period for those items not on the agenda, so please note that comments on this issue will be taken when that topic is raised). Written comments may also be provided prior to or at the meeting. A copy of the agenda report for this item will be available from the Downtown Association office on Friday, June 9. You may stop by the office at 1108 Garden Street, Suite 210 to obtain a copy or email Kristin(cDdowntownslo.com and request that a copy be provided electronically to you. The Thursday Night Promotions committee feels that the TNP event will benefit from the recommendations it is proposing and invites you to be a part of keeping the event successful. Sincerely, Kristin Dennis Promotions Coordinator Thursday Night Promotions Recommended Category and Fee Revisions July 1, 2006 Categories of Participation new fee (old fee) Downtown Association Member Vendor $40 ($16) This would be any business within our assessment district. Non-Member Vendor $80 (not eligible) All businesses that are not members, must submit a copy of their business tax certificate in the City of SLO. These businesses must be open for regular business hours 5 days a week for 8 hours a day. (Same for DA members) Not for Profit/Information/Political/Cal Poly $30 ($16) Must have a tax ID #. Can only fundraise once per quarter. BBQs $0.50/sq. ft. ($.26/sq. ft.) Entertainment (non sponsored) $40 ($20) Media $50 ($30) Rules & Regulations $5 ($2) For a paper copy. A copy can be downloaded off our website for free. New Categories Entertainment sponsor $300 N/A Electricity $10/night N/A This must be arranged with TNP Coordinator at time of booking. Advertising (to be a part of the Tribune ad) $30 N/A Late fee $15/wk late N/A This is for quarterly billers who do not pay bill on time. ,3 -107 To Thursday Night Promotions Participants: Welcome to Thursday Night Promotions (TNP) also commonly referred to as the "World Famous" Farmers' Market. The San Luis Obispo Downtown Association is proud of the growth and popularity of TNP, one of the most successful promotions in Downtown SLO and emulated by communities everywhere. TNP has earned a reputation as a well-rounded event featuring a Certified Farmers' Market,food vendors, merchant and community displays, as well as great entertainment bringing national visibility to both the Central Coast and Downtown San Luis Obispo. Thank you for your interest in participating in this event. This booklet contains the rules and regulations that apply to all participants. It is the responsibility of all participants to familiarize themselves with and adhere to these requirements during TNP. The TNP Committee, which governs this weekly event, has developed these rules and regulations to assist you in planning your TNP activity. Because of the many participants and thousands of visitors who attend, it is important that the Rules and Regulations as set forth below be strictly observed. A Promotions Coordinator serves on the Downtown Association staff to assist you with your TNP plans and logistics. Please contact the Promotions Coordinator (541-0286) if you have any questions. Thursday night in Downtown San Luis Obispo is a special experience for people of all ages - residents, tourists and participants alike. Your cooperation in helping maintain the family and community-oriented atmosphere so essential to TNP's continued success is greatly appreciated. Board of Directors Thursday Night Promotions Committee SLO Downtown Association The Downtown Association Office is located at 1108 Garden St., Ste. 210 (805) 541-0286 www.downtownsio.com 1. PURPOSE, GOALS, and STRUCTURE A. The purpose of TNP is to promote business in the Downtown core. TNP is organized by, administered by and paid for by the Downtown Association. The Downtown Association is an advisory body to the San Luis Obispo City Council and is created and operated under state and local laws. The Downtown Association administers TNP in order to: * create a positive image of Downtown San Luis Obispo �? 1 * expose community members to retail stores and services offered Downtown * generate foot traffic on Thursday nights * provide a forum for community activities * maintain the Downtown as the center of retail, social, and civic activities * enhance the community as a whole. All activities must be consistent with these goals. B. The Downtown Association Board of Directors urges members to participate in TNP, both to enhance the event and to benefit their own businesses. C. It is the goal of the Downtown Association to schedule activities on Thursday nights that promote a wholesome, family atmosphere. Events should appeal to all ages, and provide a consumer mix that reaches all aspects of the marketplace. Downtown Association members should politely report infractions of any rules to the Promotions Coordinator. D. All activities are under the auspices of the TNP Committee (Committee) which reviews applications, plans events and promotions, and enforces all rules and regulations. The TNP Committee meets every 2nd and 4th Wednesday of each month or as directed by the Committee Chair. These rules and regulations may be revised at the discretion of the Downtown Association Board of Directors and upon approval of the San Luis Obispo City Council. 2. DEFINITIONS The following definitions refer to commonly used terms throughout the Rules and Regulations and serve to clarify the meaning of key terms. TNP - an abbreviation for Thursday Night Promotions. Sometimes referred to as "Farmers' Market,"TNP includes the presence of the SLO County Farmers' Market Association, Inc., a separate entity. RETAIL BUSINESS - a retail business that occupies an approved retail space within the boundaries of the Downtown Association district. Retail businesses must operate during normal business hours on a year-round basis with that business' Fequir-ed !?2-watewn Association, Cipj-e"afl Luis Obispo, and State of Galife-m-i-n Retail businesses must have a Business Tax Certificate in the City of San Luis Obis o Vending machines, newspaper/magazine racks, P.O. boxes, snack boxes, and other similar businesses that primarily involve machines or do not encompass personal contact are excluded from this definition and are not eligible to participate. 3 - 7 2 DOWNTOWN ASSOCIATION MEMBER - A Downtown Association member is a business within the legally recognized and formally delineated Downtown Association boundaries which pays a double business license tax; OR is a business within the boundaries which is exempted by state or federal mandate from paying a business license tax but which makes a voluntary contribution to the organization (voluntary member). A map of Downtown Association boundaries is included in this booklet. ON MEMBER - A non member is a business that is not located within the Downtow Association boundaries but has a permanent address and operates normal business hours on a year-round basis. Non members must have a.Ci of San Luis Business Tax Certificate, GOOD STANDING - A memberusin s in "good standing" is defined as a Downtown Association member who has all the necessary permits to operate a business within the City of San Luis Obispo and TNP, has paid the Downtown Asseeialien tax appr p q and TNP fees, has no violations and is actively using the space assigned for TNP. BUSINESS HOURS - Consecutive hours of operation for consecutive days during a business week. Minimum hours of operation are five consecutive days for five consecutive hours per day. An example of this could be Monday - Friday 10:00 a.m. - 3:00 p.m. TNP OFFICIAL - Any member of the Downtown Association staff, Board of Directors, TNP Committee, City of San Luis Obispo Police or Fire Departments can be designated as a TNP official for enforcing the rules and regulations of TNP. FIRE LANE - a 20' wide unimpeded path for use by fire, police, and medical vehicles, the location of which is determined by the Fire Department and the Downtown Association. The fire lane in the 700 block of Higuera Street will be designated by the parking ticks/markers on the street for both sides of the block. The center lane striping will designate the fire lane in all other blocks of Higuera Street. All booths must conform to this requirement. The TNP Committee will review booth configuration at the time of application for compliance with the fire lane regulations. For entertainers, a 20 foot fire lane must be observed down the middle of the street or on one side or the other. NON-COMPETING BUSINESS -a business outside the Downtown Association district boundaries which is determined at the time of application to not be similar, related and/or a competing business with any business or organization that is a member of the Downtown Association. FUNDRAISING - the solicitation of funds in return for merchandise or services. PRESENCE ON THE MARKET - Participants are expected to leave display booth or usual type of setup in assigned space until 9:00 p.m. No early take downs are allowed. 3 -10 3 J 3. MEMBER PARTICIPATION having ':1, seFyiee OF t F8 feS5i E) .el euNate tha nfe even during a d f-HHd Faising aetiyities of Not FeF Dre&(5010 501e6 r-these effleially identified Members wishing to participate in TNP must file an application with the Downtown Association and, upon approval and payment of fee, obtain a permit from the Downtown Association office. ReWl embe vendors must have a seller's permit and a retail store in the Downtown Association district with scheduled, posted, operating business hours. Merchandise sales at TNP are limited to those items sold from an established inventory within the normal scope of each participant's daily business. Sales or services at TNP must be provided by a Downtown Association member owner, manager, employee or family member and not an agent of the business. Service and professional applicants must conduct the majority of their business within the Downtown Association district. B. TNP permits may not be reassigned or sold. A Downtown Association member's business cannot act as a sales agent for a non-member business. The participant must be a Downtown Association member in good standing and have an active lease or ownership in the Downtown Association district. If it is determined a member business selling at TNP is selling inventory not part of that member's business, the permit may be revoked. C. Upon request, and space permitting, the Committee will attempt to place vendors in close proximity to their places of business. Member participants are not guaranteed space in the location of their choice. NONMEMBER BUSINESS PARTICIPATIO At the discretion of the Committee, an outside business(a commercial enterprise hat is not within the Downtown Association district) may be permitted to participate in NP if the Committee determines that the business' participation will provide a public ervice or will promote the goals and purposes of TNP. If so determined that the usiness meets the above requirements,the business may be granted a rmit and ma artici ate. .Non-members shall also be subject to non-member fees �. Non-member businesses that have not applied for or received a permit for TNP will pot be allowed to participate in TNP 5. FUND RAISING FOR/ BY NOT-FOR-PROFIT ORGANIZATIONS 4 A. At the discretion of the Committee, a Not-For-Profit organization may be permitted to participate if the Committee determines that the organization's participation will provide a public service or will serve to promote the purposes and goals of TNP. B. Not-For-Profit groups may conduct direct sales no more than four(4) times per year, once per quarter, and not more than two (2) consecutive weeks. Sponsorship from Downtown Association members may not be solicited to circumvent this rule. Note: Fundraising dates & materials must be pre-approved by the Committee. C. Participants shall limit sales to items specified on the approved application. Merchandise or related fundraising items can be at the participants' booth on approved fund-raising dates only and may not be displayed weekly. D. Organizations wishing to raise funds during TNP must have a Not-For-Profit status. Verification must be provided at the time of application. Reasonable documentation, such as meeting minutes, by-laws, articles of incorporation, communication from the Secretary of State, tax payer documentation or other indication of non-profit status will be accepted as verification. Note: Student clubs and organizations must provide written authorization from their advisor(s) - Cal Poly students are to initiate an E-plan at the ASI Business Office. E. All monies generated by sales or solicitations, excluding direct material costs, must go to the Not-For_Profit group, not to individuals within the group. The Committee may request a full accounting. F. The organization must submit its application no less than three (3) weeks in advance of the desired attendance date. Upon review and approval by the Committee and payment of fees, a space will be assigned. Participants are not guaranteed space in the location of their choice. G. If food items are to be sold, the organization must have the necessary written approval from the San Luis Obispo County Health Department prior to receiving a permit. H. Participants shall keep their area clean during the activity and leave the space and surrounding area clean afterward. I. Participants will be required to reimburse the Downtown Association for any costs incurred relating directly to their activity. 6. POLITICAL,RELIGIOUS AND OTHER INFORMATIONAL GROUPS A. Approved applicants will be given space on a first-come, first-served basis according to space availability. Participants are not guaranteed space in the location of their choice. Additional spaces maybe temporarily provided for special events or occasions, e.g. election season. 3 5 B. All groups or individuals wishing to disseminate information, pass petitions, or promote political, religious, or personal beliefs are strongly encouraged to submit a signed application no less than three (3) weeks in advance of the date desired. Upon review and approval of the application by the Committee the applicant's name will be added to the list desiring space. The Committee will not discriminate on the basis of race, religion, creed, color, gender, political beliefs, national origin, age, physical disability or other basis prohibited by law. C. Applicants whose format is determined to be entertainment shall not be eligible for a space allocation under this section, but shall be regulated by Section 7. D. Participants may not harass, follow, or intimidate Downtown visitors or Downtown Association staff. Activity that impedes the flow of pedestrian traffic is not allowed. Applicants must stay within their assigned space. Activities that are conducted in such a manner as to interfere with the goals or purposes of TNP may result in immediate revocation of the permit. E. Handbills may only be posted with City or property owner approval. No stickers or adhesive materials are allowed at TNP. F. Participants shall keep their area clean during TNP and leave the space and surrounding area clean afterward. Failure to do so may result in additional fees. G. Except for approved entertainment use, no amplification is allowed. 7. ENTERTAINMENT A. The committee shall select the type of entertainment best suited to promote the goals of TNP. Auditions, demo tapes or CDs are required. Entertainers will perform the type and style of entertainment exhibited during audition. B. Entertainers must keep sound levels within the following guidelines: 80 decibels at Garden Street and 90 decibels at all other TNP venues. Entertainers may not use generators. Violation of decibel level guidelines will result in warning followed by electrical disconnect and/or removal from the market. C. Power connections are the responsibility of the entertainer. Entertainers must treat merchant property with great care. Any abuse will result in immediate revocation of permit and cancellation of additional performances. Electrical hook-ups are subject to Fire Department regulations. All extension cords must be taped down or properly covered to avoid a tripping hazard. D. Entertainers are subject to appropriate fees which must be paid when permit is issued. Entertainers may passively ask for donations but may not actively solicit money. E. Entertainers are subject to space availability and assignment as determined by staff: 6 1 F. The Downtown Association requires that all music performed during TNP be original and/or music in the public domain. G. Entertainers must stop performing at 8:45pm to start cleaning up,ensuring that the road will be cleared by 9:30pm. 8. MEDIA (RADIO,TELEVISION, NEWSPAPER) Cooperation between TNP and the local media is encouraged to promote TNP. Media organizations may apply to participate during TNP and observe the guidelines listed below. -No amplified music unless authorized by the TNP Committee. -All giveaways (non-adhesive material only) must be pre-approved by the Committee.No adhesive materials of any kind will be allowed. -Promotion/Advertising shall be for the applicant only, not for special events or non- member businesses. f Fees may be waived in exchange for advertising. Such arrangements must be made with the TNP coordinator prior to booking 9. APPLICATIONS, PERMITS,SPACE ALLOCATION A. Those wishing to participate in TNP must submit an application must three (3) weeks prior to the desired attendance date. Cal Poly clubs must initiate an e-plan through the ASI Business Office. It is the applicant's responsibility to contact the Downtown Association office regarding the status of their application. Upon approval by the Committee, staff will assign a specific space or location and issue a permit reflecting the space allocation. The space will not be considered reserved until the appropriate fees are paid. B. The person in charge of any activity must be in possession of a valid permit at all times. The permit is to be conspicuously displayed during operation. C. All approved applicants will receive a space assignment only if the fee(s) are paid. The space corresponds to a street address. PARTICIPANTS MUST STAY WITHIN THEIR ASSIGNED SPACE AND OUT OF FIRE LANES AT ALL TIMES. It is the participant's responsibility to be aware of the fire lanes, as specified by the TNP Coordinator. D. The TNP Coordinator has the authority to assign or to reassign spaces. Participants are not guaranteed space in the location of their choice. Vendors are limited to one 07 �T 7 I assigned space per event unless authorized by the Committee. Tardy vendors (vendors showing up after 6:OOpm) may have their space reassigned because of space availability. E. Spaces not to exceed the following dimensions: Direct Sales - Member 10' x 10' Member Food 10' x 12' Barbecue fees based on square footage used, booth not to exceed 15' in depth Direct Sales - Not-for-Profit 10' x 10' Informational 10' x 10' Non-competing/ Volunteer member 10' x 10' Media 10' x10' Non-Member businesses are only allowed to display merchandise, no sales permitted. F. Vendors must keep all items in their assigned booth space and cannot use City property (trees, parking meters, etc.) to hang signage or any other materials. 10. APPROVAL OR DENIAL OF TNP APPLICATIONS A. Under the Street Closure or other relevant permits issued by the City of San Luis Obispo, the Downtown Association and the TNP Committee have full discretion concerning use of the area designated for TNP. Applications submitted will be reviewed by the TNP committee for approval or denial based on Event criteria. It is the applicant's responsibility to contact the Downtown Association office for this determination. If an application is denied, the basis for denial shall be given upon request. B. If an application is denied, and the applicants disagrees with the basis for denial, an appeal may be made by applicant,first to the TNP Committee, then to the Downtown Association Board of Directors and, if necessary, to the San Luis Obispo City Council. 11. STREET CLOSURE The City of San Luis Obispo Public.Works crew begins barricading the streets at approximately 5:30 p.m. Approved participants may begin setting up as soon as the barricade truck has left the area. Support vehicles must be unloaded and off the street by 6:00 P.M. Vehicles left inside the barricaded area after 6:OOpm are subject to towing at the owner's expense. All activities end at 9:00 p.m. and participants must clear their area entirely before 9:30 p.m. at which time barricades are removed and traffic flow resumes. A presence of the permittee must be maintained in the space assigned until 9:00 p.m. ,j 8 No early take-downs are allowed. Under no circumstance are vehicles allowed to enter the barricaded area during Market hours,6:00pm-9:00pm. Even in the circumstance of rain. The following guidelines,given to all participants for set up and take down,state (in per): TNP Officially begins at 6pm and ends at 9pm. Higuera St. is barricaded from all side entries and at both ends approximately at 5:30pm,at which time vendors may begin setting up. - Do NOT stop vehicles or begin set up in booth space until after 5:30pm. - Do NOT block the center lane of Higuera St. at any time; pull to the side lane and unload your vehicle. - NO VEHICLES (EXCEPT THOSE USED FOR OCCASIONAL DISPLAY PURPOSES & NOT DRIVEN) ALLOWED ON HIGUERA ST. BETWEEN 6-9PM. If vendor is running late or must leave early,all equipment must be carried in/out. - Drivers must exercise extreme caution and drive slowly during the 5:30- 6:00pm set up and 9:00-9:30pm take down. Drivers must heed all directions issued by TNP Coordinator regarding safety. 12. RAIN POLICY In the instance of rain, the TNP Committee will decide whether or not to cancel TNP by 3:00pm. It is the participant's responsibility to contact the Downtown Association to find out the status of TNP. If a participant chooses to not participate due to the weather, this will not be counted against the participant. If the TNP Committee chooses to cancel TNP, a rain credit will be given to participants signed up for that night. No rain credits will be given unless the Committee has given the official call. 13. HEALTH, FIRE, AND POLICE REGULATIONS While the Downtown Association is not an enforcement body for the Health, Fire and Police Departments, cooperation with these agencies is essential. Participants shall be aware of code requirements and comply. Only "people" events will be permitted in the fire lanes. No tables, risers, or any other equipment will be allowed. Specific questions regarding the codes should be directed to the appropriate agency. 14. EQUIPMENT AND SERVICES The Downtown Association is under no obligation to provide power, water, or any equipment to participants. An applicant needing specific services must make these needs known in the application. The Downtown Association's only obligation is to provide a space on the street. It is the applicant's responsibility to provide all necessary equipment 9 r j for operation of his/her booth. Power cords, when used, must be taped down and conform to City requirements. Generators may not be used. 15. FEES Participation in TNP is a privilege for both businesses and Not-For-Profit organizations. Since there are substantial costs (such as janitorial, trash removal, street closure and insurance) involved with sponsoring these weekly events, the Downtown Association has established permit fees in the following categories: * Member barbecue vendors * McFnbeF feed/festaeFant Vefl&FS * Dir'cs tilosA.4-p-m-h-v'r * Not-For-Profit groups * Information/Politicall—m--P-oly groups * Entertainment * Media Non Member vendor A fee schedule, subject to annual review, is available in the Downtown Association office. There will be no refunds or credits unless TNP is officially canceled due to rain. FEES FOR PERMITS MUST BE PAID WHEN THE PERMIT IS ISSUED. THE PERMIT MUST BE DISPLAYED DURING THE EVENT. 16. FOOD VENDORS INCLUDING BARBECUERS Within the current boundaries of TNP (Higuera Street between Nipomo and Osos streets), there shall be no more than nine (9) barbecues, each with a reserved space assigned. In addition to the TNP rules, all barbecues are subject to Health and Fire Department regulations. In order to retain the reserved space, all food vendors must adhere to the following rules that apply: A. All food vendors must have a business and full service commercial kitchen within the Downtown Association boundaries. B. Food items should be the same type as are sold on the daily menu at place of business unless otherwise authorized by the committee. C. Barbecue operation must be kept within the space assigned. D. Food vendors may begin setup no earlier than 5:30pm. Barbecues may be pulled onto the street no earlier than 4:00 p.m. Barbecues are not to be started in an assigned street space until after 4:00 p.m. and are not to extend into the street past the parking place marker. All barbecues must be set up in their assigned space prior to lighting the ,3-17 10 � I barbecue. No "live"or lit barbecues can be transported into or out of the TNP area. During lighting, the barbecue is to be surrounded by barriers set five (5)feet away to protect pedestrians from flames . (This may require temporary placement of barriers on sidewalk areas). Standard starter fluid or propane wands can be used to start barbecues. All vendors using open flame must operate in accordance with all fire code regulations. Each barbecue must have an approved fire extinguisher on site. E. Areas assigned to barbecues that consist of on-street, regular metered parking spaces (a total of no more than 18 spaces (nine barbecues) may be posted "No Parking After 3pm" by the Downtown Association, complying with City of SLO requirement that such posting occur 24 hours in advance of the restricted time. Barbecue unit may not be brought into space until 4PM. F. Barbecues must be surrounded by barriers set five (5)feet away and can be easily moved for emergency vehicle access. G. Support vehicles must be moved away from the barbecue area by 6:00 p.m. H. Food vendor areas must be kept neat and clean at all times. Each barbecue vendor must provide at least one 50-gallon container for refuse. I. Permits may be revoked by the TNP committee for the following reasons: (The same rules for revocation apply to all members.) 1. Closure of business. (Exceptions may be made for renovations that do not exceed 60 days.) 2. Non-compliance with Downtown Association, City of San Luis Obispo Fire Department, or County of San Luis Obispo Health Department regulations. 3. Non-payment of prescribed fees within the designated time period. 4. Poor attendance. 5. Sale or transfer of business J. Permits are subject to modification and revocation by the City Council at any time and are valid for the indicated permit period only. K. A waiting list of members who wish to barbecue or use an LPG device is kept in the Downtown Association office. Any space that becomes available will be reserved for the member at the top of that list. To be placed on the waiting list, a member must file a TNP application and the member must show that they are qualified in all respects. L. Barbecues and LPG users are required to participate every Thursday unless TNP is officially canceled due to weather. The Downtown Association office will notify barbecue participants on the status of TNP due to weather by 2:00 p.m. the day of TNP. Failure to participate will cause the permit to be reviewed by and possibly revoked the committee. Barbecues and LPG users are allowed one absence per quarter. 3 �O 11 Food vendors must present the Downtown.Association a covy of their Health e arttrient ermit before they book a s of 17. SAN LUIS OBISPO COUNTY FARMERS' MARKET ASSOCIATION,INC. (FARMERS' MARKET) The Farmers' Market Association participates in TNP at the invitation of and under contract with the Downtown Association. The Farmers' Market Association operates under State regulations and those set by its Board of Directors. Certain guidelines have been established by the Farmers' Market and the Downtown Association addressing specific needs of TNP. All people wishing to sell their agricultural products directly to the public must contact the Farmers' Market Association, as the Downtown Association does not issue permits or space assignments for Farmers' Market, and issues no variances to circumvent Farmers' Market rules. Call 544-9570 for information about the Farmers' Market Association. 18. GENERAL RULES FOR PARTICIPANTS: A. Any vendor, club, group, or persons participating in TNP must comply with all of the rules. Non-compliance, including offensive conduct, may result in immediate revocation of the permit. If a permit is revoked an appeal may be made,first to the TNP Committee, then to the Downtown Association Board of Directors, and finally to the San Luis Obispo City Council. During the appeal process a space will be held for the participant providing that all fees are paid. B. The Committee reserves the right to revoke the permit and/or order the removal of all equipment and material (belonging to a participant)from the street for any reason deemed necessary by the Committee to better meet the goals and purposes of TNP or for public health, safety and welfare. C. All participants must conspicuously display the name and location of their business or organization on a sign with the minimum size being approximately 400 sq. inches (14"x 30"). Merchants' show windows may not be obscured at any time by boards, banners or other large displays. D. Lighting on booths should be used for illumination of the booth and display purposes only. Strobing,flashing and/or rotating lights are not permitted. All lighting must be battery or electric only. The Downtown Association does not guarantee electricity. It is the particpm responsibility to solicit electricity businesses they areinfront of. ly caa be purchased from the Downsociation on a firstome, first sasis. Arrangements must be madone week prior tottendance 12 E. No person shall deface or otherwise abuse the Downtown buildings or plants including stickers, paint or graffiti. F. Amplification is NOT allowed without previous written approval from the TNP Committee. G. All applications for TNP must contain name, address, phone number, and signature of applicant or applicant's authorized agent. This person must be the contact person. The applicant shall acknowledge the participant's liability for damages (including costs for clean-up and damages to property belonging to merchants or tenants). Participants are responsible for contacting the Downtown Association if there is a contact person change or address change. H. Members must participate once space is allocated to maintain validity of permit. Non- use may result in that space being reassigned. Members must have a valid permit for each date of attendance; members not participating on a pre-paid continuous basis must secure a valid permit for each date of attendance by coming to the Downtown Association office and paying the required fee prior to date of attendance. Members not participating for 90 days or more must submit a new application. I. If food items are to be sold, members MUST apply to, and have the necessary written approval from the SLO County Health Department prior to receiving a TNP permit. J, Permits may be revoked for the following reasons: (The same rules of revocation apply to all participants). 1. Closure of business (Exceptions may be made for businesses undergoing renovations that do not exceed 60 days.) 2. Non-compliance with Downtown Association, City of San Luis Obispo Fire Department or County Health Department regulations. 3. Non-payment of prescribed fees within the designated time period. 4. Poor attendance. Vendors may miss no more than one night per quarter, due to emergency. 5. Sale or transfer of business Appeal of TNP Committee determination shall be made in accordance with "Appeal Process" in General Rules. K. Businesses who have not applied for and received a permit for TNP will not be allowed to participate in TNP and are subject to removal. � -zv 13 L. TNP participants must have proof of liability insurance with minimum coverage of $1,000,000 and workers compensation insurance for all employees participating in TNP. Participants are required to have their insurance carrier notify the Downtown Association staff in writing of their insurance status. Further, only business owners or immediate family member may operate vendor booths without providing proof of workers compensation coverage; if family members are working the booth, a letter must be on file with the Downtown Association indicating this intention. All other workers are assumed to be employees and must be covered by workers compensation and proof of such will be provided to the Downtown Association prior to approval of application. M. The Downtown Association, the TNP Committee, its agents or staff are not responsible for theft or damages to property belonging to persons participating in TNP. The Downtown Association assumes no responsibility for items left unattended during or at the conclusion of TNP. N. No person participating in TNP shall state, imply or otherwise suggest that the Downtown Association, or any of its member businesses endorses, sponsors or supports the views of applicant's business or organization. O. Alcoholic beverages or affiliated promotional products may not be sold, consumed, promoted or advertised during TNP. P. Tobacco products and merchandise may not be sold, promoted or advertised during TNP. Q. Tattooing, permanent cosmetics and body piercing may not be performed or administered during TNP. Body piercing does not include piercing the leading edge or earlobe of the ear. R. The Committee reserves the right to refuse participation to any applicant. S. The Committee will not discriminate on the basis of race, religion, creed, color, gender, political beliefs, national origin, age or physical disability or any basis prohibited by law. T. Participants in TNP shall be appropriately dressed (e.g. shirts and shoes), and conduct themselves with proper decorum. U. The committee reserves the right to limit sales of items that are in direct competition with those items of Downtown merchants. V. Permits may be revoked for the following reasons: (The same rules for revocation apply to all members.) 1. Sale or transfer of business. 3 r� 14 2. Closure of business. (Exceptions may be made for renovations that do not exceed 60 days.) 3. Non-compliance with Downtown Association, City of San Luis Obispo or County of San Luis Obispo Health Department regulations. 4. Non-payment of prescribed fees within the designated time period. 5. Poor attendance. W. Appeal Process for Permit Revocation Any participant or applicant denied a permit or whose permit is revoked may appeal the denial/revocation in the following manner: File formal complaint within 10 (ten) days of the denial/revocation (obtaining complaint form from Downtown Association office) stating nature of complaint and requesting appeal to be agendized at the next earliest or desired meeting date of the Thursday Night Promotions Committee. If complainant disagrees with determination of Committee, complainant may then repeat the procedure appealing that decision to the Downtown Association Board of Directors. Should the complainant disagree with the determination of the Board of Directors, the complainant should contact the City of San Luis Obispo City Clerk about appealing the decision to the City Council. X. All giveaways (non-adhesive material only) must be pre-approved by the Committee. No stickers or adhesive materials of any kind will be permitted to be sold, distributed, given away or offered. Y. No pets/animals are allowed at TNP without pre-approved authorization and only in limited and controlled circumstances. Animals utilized to assist disabled persons are excepted. PLEASE OBTAIN YOUR PERMIT FROM THE DOWNTOWN ASSOCIATION OFFICE PRIOR TO THE THURSDAY NIGHT YOU WISH TO PARTICIPATE The office is located at: 1108 Garden Street, Suite 210 San Luis Obispo,CA 93401 www.downtownsio.com Rules &Regulations updated 6-01-06 by Kristin Dennis, Promotions Coordinator Approved by TNP Committee 6-07-06 3-'ZZ 15 Farmers' Markets around California Chico: $45.00 Application fee for the season, non refundable Application fee waive for DA members DA Members$35/week Non Profit/ Political $35/week Craft/ Commercial $45/ week Food Service(Prepared foods) $55/ week One time use rate—add$10 to booth space in lieu of app fee $10 late fee applies to vendors who do not pay by 5:00 pm Tuesday, and the space may be reassigned El Centro: Entry Fee $60- non refundable $10 Electrical power *$100 fine if you leave trash behind Hanford: Restaurants pay 10% of nightly gross sales, min $15 DA vendors $25/night Non members $35/night Non-Profit$30/night **Join DA as a Volunteer Member for$125 and receive DA rates Pacific Coast Farmers Market Association: *They handle 40 Farmers Markets from around the state. Application Fee $75 $45/night or 6% of sales(when sales are $750 or more); whichever is greater Davis: Application Fee$40, $25 renewal Members 6% sales, $20 Min Non-Members 8% sales, $26 min Restaurants $75 Clovis: Market Reservation fee $150 Food vendors, entree $150/market, members $125 Specialty food vendors(finger foods i.e. Popcorn) 15% of gross sales $35min Gourmet goods vendors (Non certifiable agricultural products and/or packaged foods)bread, cheese, coffeel0% gross sales $25min Attractions 15% gross sales ,3 -z3 TNP 06-07 Proposed Budget Category Amount Amount Income Current Proposed Merchandise 5;500 5;500 Fees 71,000 130,000 Total 76,500 1359500 Expenses Events 5,500 8,500 Supplies/mdse 10,000 25,000 (includes elec. box installation&supplies) Insurance 2,500 4,000 Trash 11,000 15,000 Janitorial 9,000 12,000 Barricades 6,000 6,000 TNP Coordinator 25,000 22,000 TNP Assistant 0 12,700 Office 10,000 14,000 (includes increased workspace,storage) Ofc, Mgr 9,500 9,500 Downtown Brown 1,440 1,800 Graphics/Signage 0 5,000 Total 899940 1359500 DA Budget subsidy 13,440 0 ,�-z� RESOLUTION NO. (2006 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING THE DOWNTOWN ASSOCIATION'S REVISED THURSDAY NIGHT PROMOTIONS RULES, REGULATIONS AND FEES WHEREAS, The San Luis Obispo Downtown Association conducts a weekly promotional event, Thursday Night Promotions (TNP), also commonly referred to as Farmers' Market; and WHEREAS, The TNP event is a financially self-sustaining, safe and fun family-oriented activity; and WHEREAS, the SLO Downtown Association Thursday Night Promotion Committee conducted a biannual review of its program; and WHEREAS, the TNP Committee determined the program had unfulfilled potential and needed service upgrades;and WHEREAS, the TNP Committee submitted to the Board of Directors revisions to the Rules, Regulations and Fees to accomplish the goals of the program and maintain the event's viability; and WHEREAS, the Board of Directors approved the recommendations submitted by the TNP committee, NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Luis Obispo hereby approves the revised Rules, Regulations and revised Fee Schedule, copies of which are on file in the office of the City Clerk. Upon motion of , seconded by , and on the following vote: AYES: NOES: ABSENT: The foregoing resolution was adopted this day of 2006. Mayor David F. Romero ATTEST: �ZS� R i Resolution No. (200x Series) Page 2 Audrey Hooper City Clerk APPROVED AS TO FORM: Jonathan P. Lowell City Attorney 3'� Page 1 of 1 Allen Settle-Th.nite fee increaseai' - From: "Tunny Ortali" <tunnyo@mclintocks.com> To: <jewan@slocity.org>, "'Christine..<Mulholland@slocity.org>, "'Mayor Dave"'<Romero@slocity.org>, <asettle@slocity.org>,<pbrown@slocity.org> RECEIVED Date: 6/20/2006 1:08 PM Subject: Th.nite fee increases -AUN 2-4-?94&---- John, SLO CITY CLERK Tonite the City Council will be considering an exorbitant 90% Fee increase to the Thursday Night Farmers Market BBquers. I implore you to send this back to the TNP committee and direct them to give proper notice to those who this fee increase will affect so that we may have input into this arbitrary decision.The Administrator, The TNP Committee and the Board of the DTA have and are trying to run this by everybody without getting any comments from anybody but themselves. It is basically unethical. The DTA is attempting to cover their apparent inability to budget and curb their spending. I would like the council to consider amending the increase proposal...Winter fees would remain @ .26/sq/ft for the 0 and 1 st quarters and .40 for the Summer 2nd and 3rd quarters . I protest this treatment by the mismanaged group that have taken a position of power under the auspices representing the Downtown Core, which they do not. They do not have a handle on what goes on in the downtown market place nor do they have any idea of the cost of doing business during the Farmers Market. They are attempting to fix something that is not broken.......The Thursday Nite Farmers Market. LEAVE IT ALONE. Sincerely, Tunny Ortali RED FILE R COUNCIL CDD DIR CEO/Co-owner l$ CAO iK FIN DIR F.McLintocks, Inc MEETING AGENDA (rACAO ig FIRE CHIEF DA 64 ITEM #�3 2r ATTORNEY F PDIR f$CLERKlORIG [�POLICE CHF ❑ DEPT HEADS REC DIR P16 UTIL DIR `J HR DIR t AO file://C:\Documents%20and%2OSettings\slouser\Local%2OSettings\Temp\GW}000O1.HTM 6/20/2006 Y RECEIVED SLO Downtown Association JUN 13 2006 Board of Directors 13 June 2006 SLO CITY CLERK City Council Hearing Room Minutes REVISED Present I}COUNCIL Doug Shaw 9 CAO CDD DIR Alex Gough RED FILE 19PACAO SFIN DIR 'ATTORNEY G'FIRE CHIEF Tom Copeland MEETING AGENDA LERKORIG LrlPW DIR Tom Swem DATE ITEM #, I] DEPT HEADs f RECIDIRCHF Pam Seeley CQ so f UTIL DIR Natalie Tartaglia — .� _ Frank DuFault HR DIR Bob Schinkel P �D Patty Carpenter F K Brandon Downing, ex officio Dave Booker, ex officio Roy Mueller, ex officio Deborah Cash, staff Kristin Dennis, staff Brent Vanderhoof, staff Christine Mulholland Deborah Linden Christine Dietrick Shelly Stanwyck Brigitte Elke Call to order 7:35 AM. Public Comment. Shelly Stanwyck introduced Brigitte Elke, who will be the City liaison to the Downtown Association after July 1. Motion to approve minutes by Gough, 2°d by Copeland, PAIF. TNP Restructuring Cash and Dennis presented staff report. Shaw opened the item to public Hearing Dave Booker said he's like to support staff's position. r Stu Jenkins said he thinks proposal is great, is a participant and already gets power, thinks power is a good.idea, would like to see it all the way down to Nipomo. Wilmore said event contributes to local tourism. Public Comment closed DuFault thinks fee structure is long overdue. Shaw called for a vote. Motion to accept staff recommendation for changes to rules, regulations and fees by Carpenter, 2°d by Schinkel. Private Security Chief of Police Deb Linden—gave perspective from PD • Thanked DA for support in new provisions in ordinance • Not sure we'd be getting "bang for buck" with private security in general DT area • Survey was completed prior to panhandling ordinance being implemented; a resurvey might show different results • Difference in public/private security; • On private property, private security does have authority to "do things," on public property; no enforcement authority at all • Don't usually se • Creates a false sense of security • Some unanswered questions • Would rather see local businesses communicate with PD directly o Need a witness to event • Expensive • Sometimes challenges with who is hired • Greeter program may be more effective—eyes and ears, educators Discussion: Swem said on private property, trespassers can be arrested, must give PD authority Linden can provide more on this to DA Shaw said idea is to "put a face"on the issue,just to havea presence Booker: idea is "insulation" between merchant and panhandler, avoid retaliation Copeland: this can be implemented immediately Stu Jenkins asked about deputizing individuals Mulholland suggested looking into RSVP or senior citizens who would want to stay involved with community Swem said he would support greeter more than private security Copeland said he believes a uniformed person is more effective Wilmore supports a reporting mechanism Booker asked about paying a police officer Dieuick said there are statutory issues around this; also contractual, policy and procedural issues Straw poll Security guard: 4 Action: Take back to Economic Activity committee this Friday, address "who," "how they look," how to pay for,etc. and bring back to Board. Note: (email agenda to Deb Linden) Presentation of goodbye and thank you to Dave Booker Booker introduced Julie Alonso; she is invited to take over the remainder of Booker's term and will inform the Board by next meeting. Strategic Plan Jeff Eichenfield reviewed project to date Will be back in July for a"dedicated' meeting Employee Contract Renewal Motion by Copeland to approve employee contracts, 2°d by Carpenter, PAIR Promotions Coordinator's Report Concerts in Plaza begin this week Miller Event Staff unable to offer service Still need volunteers Fiesta debrief Parking Swem reported new parking garage is opened and reminded of parking fee increases Meeting adjourned 9:52 AM. Prepared by D.Cash 6-13-06 E memomnoum lCity of San Luis Obispo DATE: June 14, 2006 RECEIVED TO: Mayor and Members of the City Council JUN 14 2006 tt SLO CITY CLERK FROM: Audrey Hooper, City Clerk(�s'14 VIA: Ken Hampian, CAO L.. SUBJECT: Business Item B3 and Consent Agenda Item C9 -Minutes of the SLO Downtown Association Board of Directors Meeting It has been called to our attention that the Minutes of the SLO Downtown Association Board of Directors meeting that were distributed as a red file item yesterday should be marked as a 'Draft" instead of'Revised" since the minutes have not yet been approved. � G $1 COUNCIL Y`_ CDD DIR `® CAO FIN DIR aACAO °u FIRE CHIEF RED FILE 4j3 ATTORNEY it PW DIR MEETING AGENDA 0 DEPT HEA KJORIG S ROLICE CHF EC DIR DA 4 V TEM UTIL DIR 9 7;eIt4cdE -;i HR DIR Y eA0 G:\301-03 AGENDAS\Red File Correspondence\Red File 062006 SLO DT Association Minutes.DOC ajKAFT RECEIVED SLO Downtown Association JUN 13 ?Qas Board of Directors 13 June 2006 SLO CITY CLERK City Council Hearing Room Minutes -- SED' Present I9 COUNCIL Doug Shaw Q CAO �CDD DIR Alex Gough RED FILE CPACAO 'FIN DIR EPATTORNEY IfFIRE CHIEF Tom Copeland MEETING AGENDA C9`CLERK/ORIG L�TRW DIR Tom Swem TE la ITEM # -4. P DEPT HEADS 'POLICE CHF Pam Seeley DA' ►�-""` r ? DIR Natalie Tartaglia C9 g � UTIL DIR Frank DuFault HR DIR Bob Schinkel P �O F C'LE R.X- Patty Carpenter Brandon Downing, ex officio Dave Booker, ex officio Roy Mueller, ex officio O Deborah Cash, staff Kristin Dennis, staff Brent Vanderhoof, staff Christine Mulholland Deborah Linden Christine Dietrick Shelly Stanwyck Brigitte Elke Call to order 7:35 AM. Public Comment Shelly Stanwyck introduced Brigitte Elke, who will be the City liaison to the Downtown Association after July l.. Motion to approve minutes by Gough, 2nd by Copeland, PAIF. TNP Restructuring Cash and Dennis presented staff report. Shaw opened the item to public Hearing ODave Booker said he's like to support staff's position. AR . Stu Jenkins said he thinks proposal is great, is a participant and already gets power, thinks power is a good idea, would like to see it all the way down to Nipomo. Wilmore said event contributes to local tourism. Public Comment closed DuFault thinks fee structure is long overdue. -- Shaw called for a vote. Motion to accept staff recommendation for changes to rules, regulations and fees by Carpenter, 2°d by Schinkel. Private Security Chief of Police Deb Linden—gave perspective from PD • Thanked DA for support in new provisions in ordinance • Not sure we'd be getting "bang for buck" with private security in general DT area • Survey was completed prior to panhandling ordinance being implemented; a resurvey might show different results • Difference in public/private security: • On private property, private security does have authority to "do things," on public property, no enforcement authority at all • Don't usually se { • Creates a false sense of security • Some unanswered questions • Would rather see local businesses communicate with PD directly a Need a witness to event • Expensive • Sometimes challenges with who is hired • Greeter program may be more effective—eyes and ears, educators Discussion: Swem said on private property, trespassers can be arrested, must give PD authority Linden can provide more on this to DA Shaw said idea is to "put a face" on the issue,just to have a presence Booker: idea is "insulation" between merchant and panhandler, avoid retaliation Copeland: this can be implemented immediately Stu Jenkins asked about deputizing individuals Mulholland suggested looking into RSVP or senior citizens who would want to stay involved with community Swem said he would support greeter more than private security Copeland said he believes a uniformed person is more effective DRAFT O Wilmore supports a reporting mechanism Booker asked about paying a police officer Dietrick said there are statutory issues around this; also contractual, policy and procedural issues Straw poll Security guard: 4 Action: Take back to Economic Activity committee this Friday, address "who," "how they look," how to pay for,etc. and bring back to Board. Note: (email agenda to Deb Linden) Presentation of goodbye and thank you to Dave Booker Booker introduced Julie Alonso; she is invited to take over the remainder of Booker's term and will inform the Board by next meeting. Strategic Plan Jeff Eichenfield reviewed project to date Will be back in July for a"dedicated" meeting Employee Contract Renewal Motion by Copeland to approve employee contracts, 2qd by Carpenter, PAID. OPromotions Coordinator's Report Concerts in Plaza begin this week Miller Event Staff unable to offer service Still need volunteers Fiesta debrief Parking Swem reported new parking garage is opened and reminded of parking fee increases Meeting adjourned 9:52 AM. i� Prepared by D.Cash 6-13-06