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Home My WebLink About06/20/2006, C11 - REINSTALLATION OF FLAGPOLE IN MITCHELL PARK council j acEnaa RepoRt CITY OF SAN LUIS O B I S P O FROM: Betsy Kiser, Parks and Recreation Director SUBJECT: REINSTALLATION OF FLAGPOLE IN MITCHELL PARK PARKS AND RECREATION COMMISSION RECOMMENDATION Do not approve the reinstallation of the Mitchell Park flagpole to a temporary location near the bandstand in the park, and instead wait until it can be reinstalled in the defined Mitchell Park Master Plan location. CAO RECOMMENDATION Approve the reinstallation of the Mitchell Park flagpole to a temporary location near the bandstand in the park, with the specific location to be determined by staff, until such time as the long-term location defined in the Mitchell Park Master Plan is properly ready. DISCUSSION Background On June 1, 2004, the Rotary Club of San Luis Obispo received approval from the City Council to build a bandstand in Mitchell Park. At that meeting, Council received information that the project would remove the flagpole from the center of the park, as well as the landscaping that surrounds it. Consistent with the Mitchell Park Master Plan, a new flagpole would be purchased and relocated in the north-west corner of the park. The agreement with the Rotary Club included an obligation to construct the bandstand and "relocate the flagpole to the northwest comer of the park." The bandstand was subsequently constructed but the flagpole has yet to be installed. Current Situation The Rotary Club requested permission, via the Parks staff, to reinstall the flagpole adjacent to the bandstand, rather than in the northwest coiner of the park per the Master Plan (see Attachment 1). Staff reviewed this request and found the proposed site to be an appropriate temporary location for the flagpole for the following reasons: 1. The Master Plan calls for the placement of three flagpoles in the northwest corner of the property. The flagpoles, combined with benches, an arbor trellis structure, pavers, and a primary pedestrian portal, join fencing, tree shrubs and ground cover to compete the perimeter design for the park. No funding has been allocated for completion of the plan. Therefore, to install one flagpole in the northwest corner of the park, with no immediate plans to complete the other elements associated with the corner, would not benefit the park nor move us closer to completing the Master Plan, and could interfere with other park uses. C// CAR—Reinstallation of Flagpole in Mitchell Park Page 2- 2. There is no access to electricity in the northwest corner of the park, therefore staff would be required to raise and lower the flag on a daily basis. Electricity exists to the bandstand and could be used easily to power lighting fora flag placed nearby. 3. Allowing for the temporary placement of the flagpole near the bandstand would address the concerns of neighbors, who have requested that the flagpole be returned. 4. The building permit used by Rotary to construct the bandstand remains current and can be used, with a minor modification, to reinstall the flagpole. Parks and Recreation Commission Review Because the request for placement of the flagpole near the bandstand differed from the approved location in the Master Plan, at the June 7, 2006 Parks and Recreation Commission (PRC) meeting, staff asked the Commission to approve the temporary relocation and recommend a possible site. The PRC was asked to consider aesthetics; possible interference with uses of the bandstand, both visual and physical; maintenance issues, such as mowing and trimming, etc. A commissioner made a motion to 1) approve the donation and 2) let staff decide where it should be placed. While the Commission agreed that a good reason for returning the flagpole to the park at this time was because of the community's desire to have it returned, in a 3-2 vote (with two Commissioners absent), it chose not to approve the re-installation of the flagpole, citing there was no aesthetically pleasing site near the bandstand to locate the flagpole and that placing it there might interfere with active uses in the park and present safety concerns. CAO Recommendation While staff fully respects the opinion of the PRC, the CAO is recommending that the City Council approve the relocation of the flagpole to a temporary site near the bandstand because of the reasons stated above under Current Situation. The Rotary Club of San Luis Obispo is eager to finalize its commitment to the City, and re-installing the flagpole is the last step of the project. Staff will determine the specific location after further field review, but it is expected to be within approximately 10' of the bandstand. CONCURRENCES The Public Works Department concurs with the CAD's recommendation. FISCAL IMPACT There is minimal fiscal impact associated with approval of this project. The Rotary Club of San Luis Obispo will incur the costs related to the reinstallation of the flagpole. Sufficient funding exists in the Parks Division's operating budget to install appropriate lighting. Parks staff will provide oversight of the project. ell -,2- CAR—Reinstallation of Flagpole in Mitchell Park Page 3 ALTERNATIVES 1. The City Council could uphold the recommendation of the Parks and Recreation Commission. This is not recommended due to 1) the Rotary Club of San Luis Obispo's desire to complete the bandstand project with the reinstallation of the flagpole; and 2) the community's desire to have the flagpole reinstalled in the park. 2. The City Council could require the Rotary Club of San Luis Obispo to reinstall the flagpole in the northwest corner of the park, per the Master Plan. This is not recommended at this time for reasons described earlier in the report. ATTACHMENTS 1. Site map of Mitchell Park Master Plan 2. PRC draft minutes from June 7, 2006 -�II111111,11 IIIIII41IIIIIIIII;II1 Fi I11'�11�Y,}" + 1 �>>7,,1.1 , , ,,M •',, , '1'i, 'll S� ;; t"#i ,a'if 5'�f f'y+K y.{ f A 7 f f III IIIA 1 II:IIIII , 4 I 1 F. -crrmrz�rK kj;K+ m .�jmrxr K K rrA mA^K'z k'A\rrK+ s`', , IIIIII I�Ijj 11112Y rt.�AlfifC f�..',!'*'Za'�'u71' kxhY '{f.c4 'f x'fk fX''x�C', t"'C t'tFfx'�r{Y x tv 11 1 II III '.f '• 1111��111'17i df� - 'G•� jt \�it-f r`Yf�' �, ...f+C rtY-a t.e.< „A`'f7f {Y 4+ 1IIIt _x'II III � x �SII 1 •�`r"s �' �i .�r'Ti�Sc'�24, cSFa a s-r 1 e 1 1 i I tj "`.IIIIItI VIII 1 , h..e > '''A'z`+"fF"A 1 IIIIIIII,I II JI IIIIII ,>f 11111 �vk`,fi ie•IIIIIII IIIIIIIi t ,F .. ,� , �i� A' 4"1 11, 'CI fj� k•1 I I I I I I I ` .+€"• �( ' I ri f I , t" 'k "'f-.cl'.;IIIIIIIIIIIIL. \ A � I III III C f-,4 i"x" X- ��,rf f fin• 2`fC vv t N7`1 dxC`d°v'j 02if�6"L 1 1411 •• LIII Z..� Y � � t"'. i t $ E VIII _ a �( '� a�.,•A"'_ O,p op 112 ti 1� �)• kw"�z i� ,s+nrs,, I s��aSa4+FiA Q ESc�"s� 1 I + f///•�,®� ../ !.SII' i,� I� , . /ei i �' ♦ / / //I or 2vp 4F V4 7, 50 / /��`I//'.�/%�!!!!, ,r- MACHMENT 2- Parks and Recreation Commission MINUTES Council Chambers, 990 Palm Street Wednesday, June 7, 2006 7:00 p.m. CALL TO ORDER: Chair Pyper called the meeting to order at 7:00 p.m. ROLL CALL: Chair Pyper, Commissioners: Gary Clay, John Knight, Don Dollar, Jill Lemieux,Ty Griffin and Richard Kriet ABSENT: John Knight,Don Dollar STAFF: Parks and Recreation Director Betsy Kiser, Recreation Supervisor James Bremer, Parks Maintenance Supervisor Todd Beights CONSIDERATION OF MINU'T'ES: The minutes from the May 22, 2006 meetings were approved. 1. Public Comment None. 2. Volunteer of the Month -May Director Kiser introduced Volunteer of the Month Andy Morris of KAT Country. Andy was recognized for his loyal community support and willingness to lend a helping hand when needed. Andy has actively promoted Parks and. Recreation Programs and invited our employees to share airtime with listeners. He also donated his time to provide entertainment for the annual Triathlon and arranged the lighting and sound systems for the Teen Idol contest. 3. Mitchell Park Flagpole Reinstallation Director Kiser presented the staff report to the Commission regarding the Rotary Club of San Luis Obispo's request to reinstall the flagpole in Mitchell Park to a temporary location near the bandstand in the park. Commissioners discussed the item and felt that there is no aesthetically pleasing site near the bandstand to locate the flagpole, but agreed that a good reason for returning it to the park at this time is because of the community's desire to see the flagpole back in the park. Several Commissioners were concerned that placing it near the bandstand might interfere with active uses in the park and present safety concerns. Recommendation: Approve a donation from the Rotary Club of San Luis Obispo to reinstall the Mitchell Park flagpole to a temporary location near the gazebo in the park; and let staff decide where it should be placed.. (Pyper/Lemieux) 2 yes: 3 no: absent (Knight;Dollar)Motion failed. 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