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Home My WebLink About10/03/2006, C3 - SWIM CENTER THERAPY POOL, SPECIFICATION NO. 90093B councilMmN ° °� j acEnba REpoRt O°tc� 2006 Imo Nml�r CITY OF SAN LUI S OBISPO FROM: Jay Walter, Public Works Director Prepared By: Bridget Fraser; Engineer III�✓ SUBJECT: SWIM CENTER THERAPY POOL, SPECIFICATION NO. 90093B CAO RECOMMENDATION 1. Approve plans and specifications for the "Swim Center Therapy Pool, Specification No. 9009313"project and authorize staff to advertise for bids for project construction. 2. Authorize CAO to award the contract if lowest responsible bid is within the Engineer's Estimate of$300,000. 3. Approve Addendum No. 2 in the amount of $1,500 to Rowley International, Inc. for additional design services and increase the encumbrance an additional $1,500 to cover estimated reimbursable expenses associated with the consultant's contract. 4. Approve the transfer of$21,785 from the completed Swim Center Sand Filtration project account to the project budget. 5. Appropriate $124,216 from the unappropriated balance of the Parkland Development Fund. DISCUSSION This project involves the construction of a small warm water pool at the San Luis Obispo Swim Center located at Sinsheimer Park. The project fulfills the City's goal of providing recreational opportunities to groups and individuals that the facility currently does not serve or have been underserved in the past, such as seniors with arthritis or other disabilities, infants learning to swim,people rehabilitating from injuries, and other special needs populations. In 1999, Council authorized a study of the need for a therapy pool. The findings indicated a significant level of community support for the project. As such, the therapy pool was adopted as a Major City Goal and funded in the 2003-05 Financial Plan. Council also authorized staff to search for a grant or donation to fund the design and construction of the pool and subsequently staff was successful in obtaining a 2002 Proposition 40 Bond Act Per Capita grant in the amount of$220,000 to help fund this project. In 2004, staff hired Rowley International, an aquatic design firm, to provide a feasibility study for the Therapy Pool. The study confirmed that a small (approximately 1200 square feet) hydrotherapy pool could be designed and built within the existing budget. The recommended design involved demolishing the small tot pool near the existing bath house and constructing a new larger combined therapy/children's pool in its place, taking advantage of the existing deck and using the existing mechanical room. In the spring of 2005, upon the recommendation of the Parks and Recreation Commission, Council approved the concept of the combined therapy/children's pool. Given this direction, Rowley proceeded with the design of the new 1200 SF combined pool. The contract Swim Center Therapy Pool Page 2 documents for construction of the pool are now complete. Staff recommends moving forward with advertising the project and soliciting bids. Additional Design Cost. In March of 2005, Amendment No. 1 was executed with the consultant to provide the design and contract documents for the new therapy pool. Their proposal for design was $18,000 plus reimbursable expenses (travel, reproduction costs, etc). The encumbrance, however, was created for the $18,000 and did not take into account an additional amount for estimated reimbursable expenses. To date, the reimbursable expenses have been minor, only amounting to $216; however, with the upcoming construction phase, the potential for reimbursable expenses will increase as the consultant will be making 3-4 trips to San Luis Obispo to review the project at various stages of construction. Increasing the encumbrance by$1,500 should be sufficient to cover any forthcoming reimbursable expenses. Furthermore, an increase to the consultant's contract is needed for additional electrical engineering. The current scope of work includes the electrical design for the new pool and equipment based on an assumption by both the consultant and staff that adequate power was available in the mechanical room. Upon completion of the equipment design it was found that the current electrical system in the bathhouse mechanical room was inadequate to handle the new pool system. The consultant provided the City with a proposal for additional engineering in the amount of $1,500 (see Amendment No. 2 attached) to cover the cost of the electrical engineer to travel to the Swim Center, verify the capacity of the main building electrical service and provide additional design for upgrades to the main building panel, a new mechanical room sub panel, and new swimming pool panel. In order to keep the project moving forward, staff directed the consultant to go forward with the additional design. Council approval of this amendment is required since this additional $1,500 fee places the total aggregate contract amount with Rowley International at $25,500, over the $25,000 threshold for CAO approval. Staff recommends approval of Amendment No. 2 in the amount of $1,500 plus increasing the encumbrance an additional $1,500 to cover any upcoming reimbursable costs associated with the construction phase of the project. Construction Cost increases. Since 2004, staff has seen construction cost increases on all types of construction projects ranging from 30% to 80%. These increases have had a corresponding effect on the estimated pool construction cost. The engineer's cost estimate submitted with the 2004 Feasibility Study was approximately$185,000, which fit well within the budget at that time. The current cost estimate is $300,000 or about 60%higher than originally estimated. As discussed in the Fiscal Impact section, an increase to the project budget is needed to allow this project to go out to bid. CONCURRENCES 1. The Parks and Recreation Commission and the Joint Use Committee approved the design concept at their April 2005 meetings. 2. The School District has granted the City approval to build, operate and maintain the new therapy pool via an amendment to the existing Joint Use agreement. 3. The Community Development Department has granted this project a Categorical Exemption in accordance with the California Environmental Quality Act (CEQA) and C3 -,� 1 Swim Center Therapy Pool Page 3 reviewed and approved the plans as a Minor/Incidental Architectural Review project. 4. The Parks and Recreation Department concurs with the recommendation to cover the increased cost with a new appropriation from the Parkland Development Fund. FISCAL IMPACT This project is identified in the 2003-05 Financial Plan. Funds currently allocated for this project come from a 2002 Proposition 40 Bond Act Per Capita Grant in the amount of $220,000. As discussed above, the project costs have substantially risen in the last few years. The grant for $220,000 will no longer cover the full cost of the project. To cover the additional costs, staff recommends transferring theremaining account balance of $21,784 from the completed Swim Center Sand Filtration project along with a new appropriation from the Parkland Development Fund, which has an unappropriated balance of$495,200. The Finance and Information Technology Director concurs with this funding strategy. A summary of the estimated projects costs and the recommended budget is shown below: Estimated Project Costs: Design Costs: Feasibility Study $69000 Amendment 1-Construction Document Fees $18,000 Amendment 2 -Additional Design Fees $1,500 Allowance for Consultant Reimbursables $1,500 Soils Report Fees $2,700 Allowance for Adv/Printing/Misc $1,300 $31,000 Construction Costs: Allowance for Special Inspection $59000 Construction Estimate $300,000 Contingencies $30,000 $335,000 $366,000 Recommended Budget: Current Prop 40 Grant $220 000 Transfer balance of completed Pool Sand Filtration Project $215784 New appropriation from Parkland Development Fund $1249216 $3669000 ALTERNATIVES 1. Downsize the pool. The pool could be downsized to eliminate the shallow portions and only maintain the deeper sections for therapy. However, downsizing the pool would not significantly decrease the cost. There would be minor savings in costs due to the smaller deck and pool; however, the bigger issue is losing the shallow water experience for the "tots"which we currently serve with our wading pool. Staff does not support this option as it would simply fill one unmet need by sacrificing another. C,3 3 Swim Center Therapy Pool Page 4 2. Defer the project. Based on past experience, costs are more likely to increase with time. The project will become even more expensive to build as time passes. 3. Abandon the project.The goal of this project is to fill a number of recreational opportunities not currently offered by the City. These unmet needs would not be addressed and the Council goal unfulfilled. ATTACHMENTS 1. Vicinity Map 2. Amendment No. 2 to the Agreement with Rowley International, Inc. AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE 1. Plans and Specifications G:\Staff-Reports-Agendas-Minutes\ CAR\2006\CIP\90093btherapypool\90093B Therapy Adv.Doc �� y ATTACHMENT 1 SI �� 9 pUSE � POOL P oar � p y .. DO DoDD� PROJECT o0 oaa .� LOCATION SRISNEIYER FMK aRcutr o o � KR}il rc ORUM Of SWIM CENTER THERAPY POOL PROJECT u _ u � SPECIFICATION 90093B saa � US omq* SINSHEIMER PARK!900 SOU7NWOOD AVE Public Works Department 955 Morro Street San Luis Obispo, CA 93401 LOCATIONIVICiIN17Y MAP C'6'7 ATTACHMENT 2 Rowley International Inc 2325 Palos Verdes Drive West. Suite 312 Palos Verdes Estates.California 90274-2755 Aquatic Design, Engineering & Consulting Ph:r,310)377-6724 Fax:(310)377-8890 14 June 2006 2004.102 Ms. Bridget Fraser Associate Engineer Public Works Department City of San Luis Obispo 955 Morro Street San Luis Obispo,CA 93442 SUBJECT: SINSHIEMER PARK, CITY of SAN LUIS OBISPO Therapy Pool Additional Electrical Cost Estimate Dear Bridget: During the Design of the new Therapy Pool at Sinshiemer Park it has become apparent that the design of the electrical panel for the Therapy Pool equipment Room will require additional engineering. Normally a Building Electrical Engineer provides the design of the Swimming Pool electrical panel which originates from the existing building electrical equipment. In this case there is no Building Electrical Engineer to provide this design. The Swimming Pool Electrical Engineer has indicated that he would accept this responsibility under the following conditions. The Swimming Pool Electrical Engineer would require a site visit in order to verify the existing electrical equipment. He would also verify existing service has sufficient capacity to sustain additional electrical loads. The Swimming Pool Electrical Engineer would gather information necessary for the design of the swimming pool panel and its connection and conduit to connect the swimming Pool panel with the existing building electrical equipment. The proposed additional service cost for the field visit and design of this electrical panel would be fifteen hundred dollars ($1,500.00). Please let me know if there are any questions concerning this issue; we/RI will be waiting for direction from the City of San Luis Obispo on this matter. (310)377-6724 EXT 28. Sincerely, ROWLEY INTERNATIONAL INC Greg Cannon Project Manager AMENDMENT NO. 2— PAGE 2 OF 2 ATTACHMENT AMENDMENT NO.2 TO AGREEMENT Swim Center Therapy Pool Specification No. 90093A THIS AMENDMENT TO AGREEMENT is madeand entered in the City of San Luis Obispo on this day of October, 2006, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after referred to as City, and ROWLEY INTERNATIONAL INC.,hereinafter referred to as Consultant.. WITNESSETH: WHEREAS, on Julyl, 2004, the City entered into an Agreement with Consultant for a feasibility study for the Swim Center Therapy Pool project and on March 31, 2005 amended to provide construction documents for said project,and WHEREAS,the City desires to amend the scope of services to include additional design services for said project and Consultant has submitted a cost proposal and scope of work for this purpose that is acceptable to the City. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. The scope of services and related compensation is hereby amended as set forth in Exhibit A attached hereto. 2. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year first written above. CITY OF SAN LUIS OBISPO A Municipal Corporation Ken Hampian, City Administrative Officer APPROVED AS TO FORM: ROWLEY INTERNATIONAL,INC. Jonathan P.Lowell,City Attorney William N. Rowley,Chairman of the Board AMENDMENT NO.2-PAGE 1 OF 2 ATTACHMENT h SI SN EIM�R P P POOL POOL c H 0 r�� o000 PROJECT 6 ®�oa� LOCATION ❑� MNSNEIYE•PMK c g a� oKcurr �J 8y � o ; pro OR SWIM CENTER THERAPY POOL PROJECT SIV pf _ u �►.�y� SPECIFICATION 90093B somwo SINSHEIMER PARK!900 SOUTHWOOD AVE Public Works Department 955 Morro Street Son Luis Obispo, CA 93401 LOCATIONNICINITYMAP ATTACHMENT AMENDMENT NO.2 TO AGREEMENT Swim Center Therapy Pool Specification No. 90093A THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on this day of October, 2006, by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after referred to as City, and ROWLEY INTERNATIONAL INC.,hereinafter referred to as Consultant. WITNESSETH: WHEREAS, on Julyl, 2004, the City entered into an Agreement with Consultant for a feasibility study for the Swim Center Therapy Pool project and on March 31, 2005 amended to provide construction documents for said project,and WHEREAS,the City desires to amend the scope of services to include additional design services for said project and Consultant has submitted a cost proposal and scope of work for this purpose that is acceptable to the City. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained,the parties hereto agree as follows: 1. The scope of services and related compensation is hereby amended as set forth in Exhibit Aattached hereto. 2. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year first written above. CITY OF SAN LUIS OBISPO A Municipal Corporation Ken Hampian, City Administrative Officer APPROVED AS TO FORM: ROWLEY INTERNATIONAL,INC. Jonathan P.Lowell,City Attorney William N. Rowley,Chairman of the Board AMENDMENT NO.2—PAGE 1 OF 2 ATTACHMENT Rowley Intornational Inc 2325 P31os Verdes Drive West, Suite 312 Palos Verdes Estates,California 9074-2755 Aquatic Design, Engineering & Consulting Ph:(3t0)377-5724 Fax:t310)377-8890 2004.102 Ms. Bridget Fraser Associate Engineer Public Works Department City of San Luis Obispo 955 Morro Street San Luis Obispo,CA 93442 SUBJECT: SINSHIEMER PARK, CITY of SAN LUIS OBISPO . Therapy Pool Additional Electrical Cost Estimate Dear Bridget: During the Design of the new Therapy Pool at Sinshiemer Park it has become apparent that the design of the electrical panel for the Therapy Pool equipment Room will require additional engineering. Normally a Building Electrical Engineer provides the design of the Swimming Pool electrical panel which originates from the existing building electrical equipment. In this case there is no Building Electrical Engineer to provide this design. The Swimming Pool Electrical Engineer has indicated that he would accept this responsibility under the following conditions. The Swimming Pool Electrical Engineer would require a site visit in order to verify the existing electrical equipment. He would also verify existing service has sufficient capacity to sustain additional electrical loads. The Swimming Pool Electrical Engineer would gather information necessary for the design of the swimming pool panel and its connection and conduit to connect the swimming Pool panel with the existing building electrical equipment. The proposed additional service cost for the field visit and design of this electrical panel would be fifteen hundred dollars($1,500.00). Please let me know if there are any questions concerning this issue; we/RI will be waiting for direction from the City of San Luis Obispo on this matter. (310)377-6724 EXT 28. Sincerely, ROWLEY INTERNATIONAL INC Greg Cannon Project Manager