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HomeMy WebLinkAbout10/17/2006, C4 - FUNDING FOR DAMON-GARCIA SPORTS FIELDS TEMPORARY OVERFLOW PARKING LOT C 0 council 0-17-06 j acEnaa REpoRt CITY O F SAN LUIS O B I S P 0 FROM: Betsy Kiser, Parks and Recreation Director SUBJECT: FUNDING FOR DAMON-GARCIA SPORTS FIELDS TEMPORARY OVERFLOW PARKING LOT CAO RECOMMENDATION Appropriate $90,000 from savings available in the existing budget for temporary parking lot improvements at the Damon-Garcia Sports Fields funded as follows: 544,900 from completed projects and$45,100 from the CIP reserve. DISCUSSION On August 15, 2006, the Council approved a lease agreement with SESLOC Federal Credit Union (SESLOC) for use of property at 3807 and 3855 Broad Street as a temporary overflow parking facility for the Damon-Garcia Sports Fields (see Attachment 1 for Conceptual Plan). At that time, staff indicated that the preliminary cost estimate for constructing the parking lot improvements was $90,000, but that staff would further investigate these costs and return to the Council for approval of the formal project budget and recommended funding sources. In addition to the lease agreement, and in preparation for the construction of the temporary parking lot, the following actions have also occurred since August 2006: 1. On September 5, 2006, the Council adopted an ordinance amending the City's zoning regulations to allow temporary parking in the business park zone. 2. On October 6, 2006, the project received the Community Development Director's approval through the Administrative Use Permit process (Attachment 2). 3. Public Works has completed plans and cost estimates for the work, which have been submitted to SESLOC for executive board review. A letter of approval from SESLOC will be provided to the Council prior to the October 17 meeting. (Note: The CAO is authorized under the City's purchasing policy to approve bid documents and award contracts for purchases of$100,000 or less. However, the plans are available for Council review in the Council Reading File.) Once funding has been approved, staff expects to begin parking lot improvements as soon as all clearances are received. Pending good weather, completion could be expected by early December 2006. CONCURRENCES The plans have been reviewed by the Community Development Department and the SESLOC executive board. • C Funding For Damon-Garcia Sports Fields Temporary Overflow Parking Lot Page 2 FISCAL IMPACT The following summarizes project costs and proposed funding sources: Project Costs Construction Grading 5,000 Fencing 40,000 Lights 20,000 Striping 5,000 Erosion Control 5,000 Hydroseeding 5,000 Landscaping 2,000 Total Construction Costs 82,000 -Contingencies @ 10% 8,000 Total $90,000 Project Funding Sources Completed Projects 44,900 CIP Reserve 45,100 Total $90,000 As reflected above, there will not be any direct impacts on the General Fund in funding this project. The proposed funding approach will use the full amount of the available balance in the completed projects account ($44,900). The remaining project cost of $45,100 will be funded from the CIP reserve, which has a current balance of$54,000. Project Design and Management. City engineering staff will design and inspect this project. While this will have impacts on our resources in meeting the current CIP work program, it is important that high priority work go forward in a timely manner. In.the interest of timely completion, the City staff will act as the general contractor for the project and let individual. subcontracts for the work, in accordance with the City's purchasing policies. ALTERNATIVES Do not approve the appropriation of funds for a temporary overflow parking facility at Damon- Garcia Sports Fields. This is not recommended because of the critical need to address this issue in a timely and effective manner. A long-term solution to the parking problems remains several years away. ATTACHMENTS 1. Conceptual Plan 2. Administrative Use Permit approval Plans available for review in the Council Reading File c:dowme-llsstnnwycYoca1-Wempkar-temporary perking lot funding 10.17.06.rloc �� • o Funding For Damon-Garcia Sports Fields Temporary Overflow Parldng Lot Page 2 FISCAL IMPACT The following summarizes project costs and proposed funding sources: Project Costs Construction Grading 5,000 Fencing 40,000 Lights 20,000 Striping 5,000 Erosion Control 5,000 Hydroseeding 5,000 Landscaping 2,000 Total Construction Costs 82,000 Contingencies @ 10% 8,000 Total. 990.00A Project Funding Sources Completed Projects 44,900 CIP Reserve 45,100 Total $902060- As 90 000As reflected above, there will not be any direct impacts on the General Fund in funding this project. The proposed funding approach will use the full amount of the available balance in the completed projects account ($44,900). The remaining project cost of $45,100 will be funded from the CIP reserve,which has a current balance of$54,000. Project Design and Management. City engineering staff will design and inspect this project. While this will have impacts on our resources in meeting the current CIP work program, it is important that high priority work go forward in a timely manner. In the interest of timely completion, the City staff will act as the general contractor for the project and let individual subcontracts for the work, in accordance with the City's purchasing policies. ALTERNATIVES Do not approve the appropriation of funds for a temporary overflow parking facility at Damon- Garcia Sports Fields. This is not recommended because of the critical need to address this issue in a timely and effective manner. A long-term solution to the parking problems remains several years away. ATTACHMENTS 1. Conceptual Plan 2. Administrative Use Permit approval Plans available for review in the Council Reading File �TM.��g, nutw\-���m�pks,ot„o.,7.06,wdmadw � -3 �. 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IW�� n•,� � -Yq y,�I ,dye iYL'k�r�Y"�s'•r _ y ��' )� .a ' `•~a 4�a�1 i Zy�Y�,� �r�li_d.4 f �. ra �� �` �I 'r�rl"� .;- `Nt at �� `^,.■ ..r - ... _ -. - Imo. . �~��r.0+Y. LT•1 •�.air '. � J�... { '/moi.•,.} .y � rel ti •� r.ru. i rt�n .=3. t�- �Eh�2 `, i>W.� �Y' X .a r d y,li ,� . � a f \L N $te -$+�"hi. �x�-'r' s se•yx��fs.F ���C i r '•i. " �^ O©OOO o -a • , - `ATTACHMENT 2 l�l aj'(��81!�1,9!l '�Ilffli��f Ilil;►'�I�li�i�?!?i�� ii I +Iliill. l� l city of sAn luOBISPO Goinmunity.Development Department • 919 Palm Street. San Luis Obispo, CA 93401.321& October 6, 2006 City of San Luis Obispo Matt Horn. 919 Palm Street San Luis Obispo, CA 93401 SUBJECT: Use Permit Appl. A 147-06 3807 and 3855 Broad Street Dear Matt: On Friday, October 6, 2006, 1 conducted a public hearing on your request to allow a, temporary off-site parking lot to serve Damon Garcia Sports Fields, at the above location. After reviewing the information presented, I approved your request, based on the following findings and,subject to the following conditions: Findings 1. As conditioned, the proposed use will not harm the general health„ safety and welfare of people working or living in the vicinity because the parking lot will be used less than 90 days per year, and will not preclude the future development .of the site. 2. The proposed use is consistent with the Zoning Regulations and Airport Area Specific Plan with the approval of this use permit, because a temporary parking lot is allowed with a use permit in the BP-SP zone for intermittent use of up to 90 days per year. 3. The proposed over-flow parking lot will augment the existing parking facilities, and reduce the number of people parking on the public streets and adjacent commercial parking lots. 4. The proposed use is categorically exempt from environmental review (CEQA Guidelines; Section 15304, Minor Alterations to. Land) because as conditioned the. site will be developed in consistency with City standards and will not have any lasting effects on the property. Conditions 1. This use permit is valid for the temporary use of the site for intermittent use as a ® parking lot for no more than 90 uses per year. ^ The City of San L.,is Obispo is committed to inciude the disabled in ail of its services, programs and activities.. Telecommunications Device for the Deaf 1807} 781-7410. O ATTACHMENT 2 A 147-06— 3807 8 3855 Broad Street Page 2 2. Site development and layout shall be in substantial compliance with the site plan submitted to the Community Development Department and dated August 11 , 2006. 3. The site shall be maintained in a neat and orderly manner at all times, and all debris shall be disposed of in a timely manner. Clearly marked trash receptacles of similar design to those used elsewhere in the park shall be provided on-site. 4. When not in use, the site shall be secured to prohibit parking of unauthorized vehicles. 5. All light fixtures shall be properly shielded downlights that are designed to prevent any light trespass beyond the site's boundaries. 6. At such time that the temporary parking lot is no longer utilized, the site shall be returned to its current condition to the satisfaction of the Community Development Director. My decision is final unless appealed to the Planning Commission within 10 days of the action. Any person. aggrieved by the decision may file an appeal. Appeal forms are available in the Community Development Department, or on the City's website (slocity.org). The fee for filing an appeal is $100.00, and must. accompany the appeal documentation. While the City of San Luis Obispo's water allocation regulations are in effect, the Hearing Officer's approval expires after three years if construction has not started, unless the Hearing Officer designated a different time period. On request, the Community Development Director may grant a single one-year extension. If you have any questions, please call Jaime Hill (805) 781-7165. Sincerely, %j Doug Davidson Hearing Officer cc: SLO County Assessor's Office, Sesloc Federal Credit Union 11491 Los Osos Valley Road San Luis Obispo, CA 3401 � - I (� U RECEIVED �I��iiii�iil;lllllllll1°�°��I��IiIU OC1 16 2006 council 1'1'1E11 oizA1'1oU1'1'1 sLoCITY CLERK icity or san Luis oar o. a5ministuation oe CDD DIR CAOFIN DIR DATE: October 16, 2006 ACAO FIRE CHIEF RED FILE. 19ATTORNEY PW DIR TO: City Council 12 CLE RIG POLICE CHF ' M71 G AGENT HEADS REC DIR A ITEM #A UTII DIR FROM: Ken Hampian, CAO `�-Zg[1� ® HR DIR X X c v.✓c6.c.P7e-S SUBJECT: ITEM C-4: Impact of Parking Lot Project on Other Priorities Council Member Mulholland has asked what projects were delayed as a result of adding this new, priority project to the CIP program. This is a very fair question, since we are all mindful of our resource limitations and are typically (both Council and staff) cautious about changing the work program "mid-stream." Before getting to the answer, a little context... Our budget practices include identifying and tracking progress on major priority goals and projects, and we report on them regularly. Because the Council and staff are cautious about adding new things to the plate, we generally avoid major swings or delays in priorities. On the other hand, a municipal work program is a "living thing" and changes do occur for a variety of reasons, including unanticipated problems and/or new,opportunities (e.g.. South Street, Tee 3 at the Golf Course, the Overflow Lot). Therefore, we are almost always engaged in a degree of adjustment and "juggling,"protecting to the extent possible Council priorities, projects involving safety and high levels of community concern, and projects on a critical path of some kind. In the case of the overflow lot, this "mid-stream" project was established as a result of both a problem and an opportunity. The problem is that the number of days when parking is insufficient at the fields is far higher than originally estimated. This has created both safety and "neighbor" issues, with sometimes one-half of field visitors parking across Highway 227/Broad Street in the Marigold Center or along Industrial Way. The opportunity was that the new adjacent property owner, SESLOC, was willing to work with the City to alleviate the problem. Because staff resources are finite and stretched by years of budget limitations, adding this worthy project to the CIP workload did cause other work to be delayed. Examples of engineering work temporarily set aside include work on a sewer siphon, a waterline replacement, polybutylene service replacements, playground improvements at two locations, sidewalk ramps, and drainage inlet replacements. Delays range from 1-2 months, averaging about 30 days. In some cases, staff will "catch up," and for the less time-sensitive projects, they will just take longer than originally planned. The above projects relate to only the engineering impacts of the new project; the street and parks divisions will also be adjusting some priorities related to construction and maintenance. Again, however, these impacts are not as important as solving the parking problem at the fields — hopefully in a way that leads to a long-term solution. Redfile-Overflow Lot lmpent