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HomeMy WebLinkAbout05/01/2007, C1 - MINUTES n ..IEETING AGENDA. DATE 5 f, /62 ITEM # Q .___ MINUTES SPECIAL BUDGET MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,APRIL 10,2007—7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO,CALIFORNIA ROLL CALL: Council Members Present: Council Members Paul Brown,Andrew Carter,Allen Settle,Vice Mayor Christine Mulholland,and Mayor Dave Romero City Staff. Present: Ken Hampian,City Administrative Officer;:Jonathan Lowell, City Attorney;Audrey Hooper, City Clerk; Shelly Stanwyck,Assistant City Administrative Officer;John Mandeville, Community Development Director; Bill Statler,Finance&Information Technology Director; Monica Irons, Human Resources Director, Deborah Linden, Police Chief;John Callahan,Fire Chief;John Moss, Utilities Director,Jay Waiter,Public Works Director, Betsy Kiser, Parks and Recreation Director BUDGET WORKSHOP 1. MAJOR CITY GOAL WORK PROGRAMS FOR 2007-09 CAO Hamoian introduced the workshop and explained that the recommendation before Council is a conceptual approval of the major City goal worts programs. Formal approval won't occur until Council approves the Financial Plan in June. Finance&IT Director Staffer reviewed the goal-setting and budget process,priority categories that were established by Council at its meeting of January 274",the purpose of the work programs,components of each of the programs,cost summaries,Measure Y revenue estimates,and the next steps in the completing the process. Department Heads presented the Major City Goal Work Programs as listed below and responded to Councirs questions throughout the presentations. The presentations included a discussion of each goal's relationship to Measure Y,a summary of the workscope,and a cost summary for each goal. Throughout the presentations,staff responded to questions. Unless noted, no changes were made to the goals or the related workscopes. PUBUC SAFETY Presentation on Public Safety Service LevelsFire Chief Callahan and Police Chief Linden Mayor Romero called for comments from the public. Gary Fowler.San Luis Obispo,questioned the number of units and personnel who respond to emergency calls,suggested that personnel and equipment that was lost due to prior c� City Council Meeting page 2 Tuesday,April 10,2007,7:00 p.m. budget cuts should be restored,and suggested that consideration should be given to the costs that have been reduced as a result of decreased funding for Mardi Gras activities. No other public comments were forthcoming. Fire Chief Callahan responded to Mr.Fowler,explaining that response criteria used to respond to emergency situations are recommended by the National Fire Protection Administration. Council commented In support of the proposed work program. Council Member Carter added that he would prefer the City charge agencies for use of Fire Department services when they have trained staff that can provide those services. TRANSPORTATION Neighborhood Paving and Deferred Street Maintenance Presentation by Public Works Director Walter. Mayor Romero called for comments from the public. No comments were forthcoming. Council Members Brown.Settle,Vice Mayor Mulholland and Mayor Romero supported the work program. Council Member Carter explained why he preferred a traffic-volume-based spending program and suggested that more funding should be allocated to arterial streets and less to neighborhood streets. Traffic Congestion Relief Presentation by Public Works Director Walter. Mayor Romero called for comments from the public Jan Marx.San Luis Obispo,speaking on behalf of Citizens for Planning Responsibly, referenced a letter from Rosemary Wilvert(on file in City Clerk's office)and opposed expenditures of any funds for consulting with the County and CalTrans regarding further planning for the Prado Road interchange. No other public comments were forthcoming. A brief discussion ensued during which CAO Hamulan reiterated that while the City may be asked to participate and will need to provide and receive analytical information regarding the interchange,staff is not requesting a budget allocation for this purpose. Bikeway Improvements Presentation by Public Works Director Walter. During Council questions,Vice Mayor Mulholland suggested that the Bicycle Advisory Committee's role be expanded to Include discussions related to pedestrian issues. She did not suggest this be part of a work program or funded. �� Ara City Council Meeting Page 3 Tuesday,April 10,2007,7:00 p.m. Mayor Romero suggested that increased maintenance of bicycle lanes should be included. Mayor Romero called for comments from the public Adam Fukushima,representing the Bicycle Coalition,said the Coalition is requesting the following: 1)Inclusion of construction funding for phase 3 of the Railroad Safety trail,from the Amtrak Station to Marsh Street,or that grant funding be sought to complete this portion of the trail. 2) Inclusion of$30,000 funding for bicycle safety education. 3) Expansion of the objective for downtown improvements to include bicycle parking and budgeting funds for additional bicycle parking. (Mr.Fukushima's statement is on file in the City Clerk's office.) No other public comments were forthcoming. Vice Mayor Mulholland indicated that she will be looking for funding for bicycle education when the full budget is presented. In response to Mayor Romero, Finance&IT Director Staffer explained that while plans have been approved for the entire Railroad Safety Trail,and construction funding was approved for Phase 4,he believed that no construction funding has been approved for Phase 3.This was confirmed by Deputy Public Works Director Tim Bochum. Council consensus was that plans should proceed as soon as possible to complete the Railroad Safety Trail,and that there should be a focus on keeping bicycle lanes clean and free of debris. Rood Protection Presentation by Public Works Director Walter. Mayor Romero called for comments from the public. Brett Cross.San Luis Obispo,expressed concern regarding what he thinks is excessive vegetation in the area past Madonna Road where the water flows out of the lake. No other public comments were forthcoming. Council Members Carter,Settle.Brown and Mayor Romero spoke in support of this work program. Vice Mayor Mulholland said that she did not approve of the Mid-Higuera bypass Channel in the past due to environmental concerns and so will not support it at this time. She said her preference would be to allocate the funding for this work program toward continuing the work on the widening and reconstruction of storm drains on Los Osos Valley Road. Council recessed from 9:14 to 9:25 Pm.and the meetino reconvened with all members present. LEISURE CULTURAL&SOCIAL SERVICES Senior Cltizen Facilities Presentation by Parks&Recreation Director Kiser. DRAFT ��-3 City Council Meeting Page 4 Tuesday,April 10,2007,7:00 p.m. Mayor Romero called for comments from the public. The following speakers discussed the need for a parking lot behind the Senior Center. Agatha Reardon, Richard Rall.Marie Ann Wilson.and Charles Oldham,all of San Luis Obispo. No other public comments were forthcoming. Council discussion ensued regarding the pros and cons of creating additional interior space for the kitchen and completing the parking lot during this budget cycle. Vice Mayor Mulholland said that she did not believe a parking lot should be installed without listening to all stakeholders in the area,suggested that the Ludwick Center could be used for some of the activities currently operating out of the Senior Center,expressed her desire to preserve the historic character of the Senior Center,and said she did not want to see extensive amounts of funding allocated to expanding this facility when other facility opportunities will be pursued by future seniors. CAO Hamoian suggested that the objective and goals for the Senior Citizen Facilities could be revised to emphasize the goal for the parking lot and that it should include neighborhood input. Council Member Brown clarified for the mord that the Ludwick Center is not an appropriate location from which to operate the Nutrition Program. CAO Hamoian suggested revising the objective to read as follows: "Enhance senior center facilities through improvements to the current senior center, including additional parking on the site,and pursuit of plans for a future senior center." Further,he suggested that funding be added to the second year of the program to pay for the parking lot By consensus,Council concurred that the goals should be modified to: 1)include additional parking on site,2)to direct staff to develop a budget for the parking lot improvements and to add that budget to the second year of the program,3)to work with stakeholders and seniors related to the parking lot,and 4)to look at the feasibility of expanding space inside the Senior Center for the kitchen,in addition to remodeling the Senior Center as indicated in the workscope. Roller Hockey Rink and Skate Park Improvements Presentation by Parks&Recreation Director Kiser.. Mayor Romero called for comments from the public. No public comments were forthcoming. Council Members indicated general support of the workscope; however,Council Member Brown expressed concern regarding the costs. Homeless Services Presentation by Assistant CAO Stanwvck. Mayor Romero called for comments from the public. City Council Meeting Tuesday,April 10,2007,7:00 p.m. Page 5 Jody Smithrepresenting the Economic Opportunity Commission (EOC),expressed appreciation for Council's interest in the homeless community and spoke in support of affordable housing activities and goals in the community. Carol Hatlev,Executive Director of the Housing Authority,discussed the needs of the homeless shelter and supported the City's efforts on behalf of the Shelter. CAO Hamman emphasized that the City does not have staff dedicated to homeless services and that other agencies such as the County which has a homeless services coordinator, will be required to assist in improving these services. COMMUN17Y DEVELOPMENT Affordable Housing Presentation by Community Development Director Mandeville Mayor Romero called for comments from the public. Ms.Hatlev spoke in support of this goal,pointing out that it is critical to the effort;of the Housing Authority. She discussed some of the efforts of the Housing Authority to meet housing needs and stressed that it is critical that land be donated if affordable housing is to be built No further public comments were forthcoming. Vice Mayor Mulholland discussed the need to encourage the building of rental units and modular and manufactured homes as a step towards meeting the housing goals in the General Plan's Housing Element. She suggested that staff should be directed to return with Information and direction for a mobile home zone,as well as a mobile home park conversion ordinance which is being investigated by the City Attorney. Council Member Carter suggested that this Is nota situation in which the City should take the lead. However, he expressed concern that the workscope does not go far enough and that no additional funds have been proposed for this goal. He suggested that an amount comparable to that being set aside for open space acquisition should be set aside for affordable housing. Council Member Settle concurred that additional funding should be considered for this goal,particularly in light of the decline in Community Development Block Grant funding. Finance&IT Director Statler explained that there is currently$3.5 million in the affordable housing fund,that the City waives all development Impact tees for all of the projects proposed by the Housing Authority or People's Self Help Housing. Community Development Director Mandeville clarified that there is a relatively small amount of land available in areas zoned for the development of attached housing(i.e., apartments or condominiums). Council Member Brown suggested that if the City is committed to affordable housing;there Is a need to look at policies and make a commitment to create zoning for apartments and higher density housing developments,particularly along arterials. City Council Meeting -- Page 6 Tuesday,April 10,2007,7:00 p.m. Mayor Romero concurred with Council Member Carter,as well as with the need to provide more zoning that would allow for apartment developments. Community Development Director Mandeville reviewed areas and projects where service commercial property was underutilized or vacant was zoned for mixed use. In addition,as other sites are examined,consideration can be given to rezoning for mixed use or high density residential depending on surrounding uses. In response to questions raised during this discussion,staff and Ms.Hatlev reiterated that the City has consistently responded to requests for assistance from those agencies building affordable housing when proposals have been received for affordable housing. Staff also added that it may be feasible to augment the existing workscope with some reference to proactively seeking effective ways of using the affordable housing fund. Neighborhood Wellness Presentation by Community Director Mandeville. Mayor Romero called for comments from the public. No public comments were forthcoming. Council Members acknowledged their support of this goal and workscope. Downtown Improvements Presentation by Assistant CAO Stanwvck. Mayor Romero called for comments from the public. No comments were forthcoming. Discussion ensued regarding the funds allocated to the installation of Mission-style sidewalks in the downtown. Downtown lighting and cleanliness were of greater concern. Staff indicated that they are in the process of investigating alternatives to the Mission-style sidewalk. Council supported significantly reducing or eliminate the amount of funds allocated for the Mission tyle sidewalk and to provide increased funding for downtown cleanliness. Open Space Preservation Presentation by Assistant CAO Stanwyck. Assistant CAO Stanwvck reviewed a minor revision to language in the objective. Mayor Romero called for comments from the public. No public comments were forthcoming. Council consensus was to implement the following revisions requested by Vice Mayor Mulholland: Page 1-76,the words"and implement the 2006 Conservation&Open Space Element as additional opportunities and funding allow"will be added at the end of the objective. DRAB i C/-G 0 City Council Meeting Page 7 Tuesday,April 10,2007,7:00 p.m. Page 1-76,at the end of he paragraph immediately prior to the workscope summary,the following language will be added: "In 2006,the City Council adopted the Conservation& Open Space Element of the General Plan." Page 1-77, in the second sentence of the second paragraph under"Existing Situation,"the following words will be added: "protecting natural open space"after"with a long-tens goal Of... Page 1-78,under the"Tasks,"the word"passive"will be added in items 3 and 4 prior to "recreational enhancement." Page 1-78, under"Stakeholders,"the words"and individuals"should be added after"Many civic groups." CAO Hampian clarified that this objective was not written to include other efforts in the Open Space and Conservation Element,although work is to proceed on those efforts,but rather it focuses on the open space program. As a result,the work program will not be rewritten to be broader than indicated. Finance&IT Director Stader summarized the following categories of changes made by Council: 1. Bikeways-Address maintenance of streets in the work program(i.e., removal of debris, etc.) 2. Senior Center-Revisit possibilities for kitchen expansion and make the goal more proactive in teens of parking lot improvements. 3. Downtown-Reduce the amount of funding for Mission-Style sidewalks for generic sidewalk replacement, but retain enough for generic sidewalk replacement as necessary based on an agreed standard that will be developed in year 1. In addition,Downtown cleanliness will be added. 4. Open Space-The changes agreed to previously will be incorporated. ACTION: Moved by Settle/Carter to make adjustments to the Major City Goals as outlined by staff,carried 5:0. 2. GENERAL PLAN LAND USE AND CIRCULATION ELEMENTS Community Development Director Mandeville presented this report, pointing out that staff recommends option 3,which would use the next two years to define the scope of the updates,developing a clear project plan accordingly,and updating the current traffic model. Councilmembers Settle,Carter. Brown and Vice Mayor Mulholland concurred with option 3. Mayor Romero concurred with the staff recommendation,but expressed concern about the inadequacy of the current Circulation Element. He discussed the need for a new traffic model and suggested that the traffic model newly adopted by the Council of Governments, which will be used by Caltrans,should be used as a basis for all of the City's studies. ACTION: Council considered the options for updating the General Plan Land Use and Circulation Elements in 200748,and by consensus directed staff to proceed DRAT C/-� City Council Meeting U Tuesday,April 10,2007, 7:00 p.m. Page 8 with Option 3, using the next two years for defining the scope of the updates, developing a clear project plan accordingly,and updating the current traffic model. There being no further business to come before the City Council,Mayor Romero adjourned the meeting at 12:12 A.M.to Tuesday,April 17,2007, in the Council Chamber,990 Palm Street, San Luis Obispo. Audrey Hooper City Clerk APPROVED BY COUNCIL: 5(1/07 � rAr MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,APRIL 17,2007-7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members Paul Brown, Andrew Carter, Allen Settle, Vice Mayor Christine Mulholland and Mayor Dave Romero City Staff: Present: Ken Hampian, City Administrative Officer; Jonathan Lowell, City Attorney; Audrey Hooper, City Clerk; Shelly Stanwyck, Assistant City Administrative Officer; John Mandeville, Community Development Director; Bill Statler, Finance Director; Monica Irons, Human Resources Director; Deborah Linden, Police Chief; John Callahan, Fire Chief; John Moss, Utilities Director; Jay Walter, Public Works Director; Philip Dunsmore, Associate Planner; Barbara Lynch, City Engineer; Keith Pellemeier, Urban Forest/Contract Services Supervisor; Ron Combs, City Arborist INTRODUCTIONS Public Works Director Walter introduced new employees Jessica Sales, Administrative Assistant in Parking Services, and Angela Thorpe, Parking Enforcement Officer. PRESENTATIONS Mayor Romero presented a proclamation to Keith Pellemeier, Public Works Supervisor Urban Forest/Contract Services, recognizing April 21 ST as Arbor Day. Downtown Association Administrator Deborah Cash and Beautification Committee Chair Marshall Ochvlski presented a slide show and discussed the 2006 Downtown Beautification Awards. A complete list of the winners is on file in the City Clerk's office. PUBLIC COMMENT Sifu Kelvin-Harrison, San Luis Obispo,discussed his continuing concerns regarding personal harassment. Terry Mohan, San Luis Obispo,discussed his objections to Council's action on April 3, 2007, reducing some of the fees for the Multi-Dwelling Property Fire and Life Safety Inspection Program. Lauren Laioie Frye, San Luis Obispo, referenced a letter she sent to Council on April 13th and asked Council to clarify the process for requesting fee waivers for affordable housing units. (Ms. Frye's letter is on file in the City Clerk's office.) uD 7D C'/-`9 City Council Meeting Page 2 Tuesday, April 17, 2007-7:00 p.m. Lorraine Bailey.San Luis Obispo,asked Council to grant her a waiver of permit and impact fees for a low income secondary dwelling unit and to modify a public works requirement for her project. She referenced a letter to Council dated April 17 containing her concerns(on file in the City Clerk's office). In response to Council's direction, CAO Hampian clarified that staff is evaluating the requests and will place this matter on a future agenda. Robert "Ash" Vulgamore. San Luis Obispo, asked Council to, at a future date, consider taking a more progressive step towards eliminating smoking during street fairs and other special outdoor events and particularly on City property. APPOINTMENTS. Al. APPOINTMENT OF NEW SAN LUIS OBISPO DOWNTOWN ASSOCIATION BOARD OF DIRECTORS MEMBERS. Downtown Association Administrator Cash presented the report. She also introduced new member Ron Meier,who expressed his interest and involvement in the community and his enthusiasm for the opportunity to serve on the Downtown Association. ACTION: Moved by Brown/Carter to reappoint Doug Shaw, Pam Seeley, Ellen Henry, and Alex Gough and appoint Ron Meier to the SLO Downtown Association Board of Directors; motion carried 5:0. CONSENT AGENDA Council Member Brown declared that he will recuse himself on any discussion related to Item C3, Request for Proposal, Environmental Impact Report and Archaeological Consultants for the Garden Street Terraces Project, because his business is in the vicinity of the project. Council Member Carter asked that item C3 be pulled from the Agenda for additional discussion. Vice Mayor Mulholland concurred that item C3 should be pulled. She referred to item C6, Use of Gearhart/McBride Open Space for Turf Research by Cal Poly,and said she would oppose this item because of the potential introduction of invasive grasses and potential use of herbicides and insecticides. She also opposed acting on this matter without a contract in place and without more information about potential liabilities. In response to an inquiry by Council Member Settle regarding item C5, Polybutylene Service Replacement Project, Utilities Director Moss confirmed that staff has thoroughly investigated the matter of the manufacturer's liability for the failed materials. Based on that investigation, staff believes the best course is not to take action against the manufacturer, but to proceed with the replacement program. ACTION: Moved by Settle/Brown to approve the Consent Agenda,with the exception of item C3,as recommended by the City Administrative Officer; motion carried as indicated below. Council Member Brown recused himself and left the Council Chamber prior to the discussion on item C3. Cl. MINUTES OF APRIL 3.2007. Page 3 City Council Meeting Pa 9 Tuesday, April 17, 2007-7:00 p.m. ACTION: Moved by Settle/Brown to waive oral reading and approve as presented; motion carried 5:0. C2. REQUEST FOR PROPOSALS(RFP)TO FURNISH JANITORIAL MAINTENANCE SERVICES, SPECIFICATION NO. 90693. ACTION: Moved by Settle(Brown to: 1. Authorize the specification for Janitorial Maintenance Services, Spec. No. 90693. 2. Authorize staff to distribute the Request for Proposals(RFP)and authorize the City Administrative Off icer to execute an agreement if contract prices are within the total annual amounts budgeted for this work($304,100); motion carried 5:0. Item C3 was pulled for discussion and action after consideration of the other Consent Agenda items. Council Member Brown had recused himself and left the Council Chamber prior to the following discussion. C3. REQUEST FOR PROPOSAL(RFP), ENVIRONMENTAL IMPACT REPORT(EIR)AND ARCHAEOLOGICAL CONSULTANTS FOR THE.GARDEN STREET TERRACES PROJECT. Council Member Carter said that he works for a company across the street from this project. He explained that,following discussions with the City Attorney, receipt of an opinion letter by the Fair Political Practices Commission (FPPC), and a review by an independent consultant who analyzed his potential for an economic interest based,on the FPPC regulations, it was determined that he would not exceed the FPPC's thresholds. As a result, he will participate in the action before Council at this meeting and in further reviews of the Garden Street Terraces project as it goes through the City's processes. Community Development Director Mandeville presented an overview of the action before Council. He discussed the purpose of the Request for Proposal(RFP)phase of the environmental review process and explained that it is not intended to prescribe in detail what the EIR will address. He and CAO Hampian referenced the scoping meeting that will be held at an upcoming Planning Commission meeting. Jesse Norris, San Luis Obispo, said that although he supports the development, he had concerns about the loss of parking spaces. Terry Mohan, San Luis Obispo,asked Council to delay action on this matter until the public has had an opportunity to become better informed of this project. Carol_Florence, Project Planner for Garden Street Terraces Project, spoke in support of the staff's recommendation and asked Council to incorporate several revisions and comments into the scope of work for the RFP(on file in the City Clerk's office). Diane Duenou,San Luis Obispo, discussed several of her concerns and comments, including the complexity of the existing Memorandum of Understanding,the potential impact on historical buildings,the need to show the public the height impact,the need to reclaim some of the parking spaces, and the need to address affordable housing. Community DevelopmentDirectorMandeville said that most of the revisions proposed by Ms. Florence, beginning with item#5, Cultural Resources, A.2., are primarily word-smithing and could be incorporated into the work description. However, he recommended alternative language for item#1, Aesthetics B.,and no changes to item#A.5., Pedestrian D ira City Council Meeting _ Page 4 Tuesday, April 17,2007-7:00 p.m. Access and Circulation. The following is a recap of the revisions which should be made to the Description of Work as a result of Ms. Florence's recommendations if Council concurs. Section#1, Aesthetics, B. The consultant shall perform a visual analysis,beginning with a peer review of the applicant's visual analysis, of the proposed project... The applicant shall Ike make available their electronic files of all building elevations or other related visual materials and resources to the consultant for their use simulations. Section #5, Cultural Resources, A-2. A qualified historical consultant shall review the cultural resources inventory and the CEQA evaluation for the Garden Street Terraces Project prepared by PAR Environmental Services,Inc. dated July 2006. The consultant shall be Fatained to identify the-significant historic resources... (no other changes). Section#5, Separate Archeological Services Contract Workscope, A(5th sentence). The EIR Cultural Resources sub-consultant mayyveuld be the preferred consultant... Section#6, Energy and Mineral Resources, new item C. The consultant shall conduct a peer review of the applicant's submitted LEED checklist for the project. Section#7, Geology and Soils. The Soils Engineer report ... shall be peer reviewed ... Section#9, Hydrology and Water Quality. The Preliminary Drainage Report... shall be peer reviewed ... City Attorney Lowell concurred with the recommendations stated above. Vice Mayor Mulholland reiterated her prior disapproval of the Memorandum of Understanding and the size and scope of the proposed project, cited an article published in the Los Angeles Times in February that has similarities to this proposal,and explained why she will not support continuing this process. Council Member Settle spoke in support of staff's recommendation and the process which this project will have to undergo. Council Member Carter acknowledged Vice Mayor Mulholland's concerns, but expressed confidence in the City's EIR process. He expressed concern that no view is being looked at with respect to housing, (particularly In terms of balancing jobs created and the types of jobs with the housing generated). He said he would like the preliminary work scope changed to identify this issue at the beginning and included in the consultant's review. Mayor Romero spoke in support of the recommendation, explained that the City's contribution is related to its insistence that parking be provided in the downtown core, and referenced the long-term financial benefits this project will generate. Community Development Director Mandeville clarified that the EIR is not the best vehicle to analyie housing issues. He suggested that an alternative would be to include a separate component that will consider the potential for providing housing in the downtown, but that the EIR consultant.should not be tasked to conduct that type of study. In response to Vice Mayor Mulholland, he discussed options for providing visual simulations to assist the public in understanding the scale of the project. ACTION: Moved by Settle/Carter to : 1)Approve the workscope;with recommended revisions as noted previously,for Environmental Impact Report(EIR)and City Council Meeting Page 5 Tuesday, April 17, 2007-7:00 p.m. archaeological field work consultant services in connection with the Garden Street Terraces Project and authorize staff to proceed with sending out Request for Proposal (RFP)documents to qualified consulting firms. 2)Authorize the CAO to award the contract to a qualified consulting firm for the EIR, contingent upon the developer depositing with the City the amount of the contract plus a 30% administrative fee. 3)Authorize the CAO to award the contract to a qualified consulting firm for archaeological field work services, contingent upon the developer depositing with the City the amount of the contract plus a 30% administrative fee; motion carried 3:1:1 (Mulholland opposed, Brown recused). C4. 2007 AND 2008 ADJUSTMENT TO MANAGEMENT,EMPLOYEES'COMPENSATION. ACTION: Moved by Settle/Brown to: 1. Adopt Resolution No. 9892(2007 Series_) approving management compensation through December 31,2008. 2.Adopt Resolution No.9893(2007 Series)adjusting the annual salary of the City Administrative Officer(CAO); motion carried 5:0. C5. POLYBUTYLENE SERVICE REPLACEMENT PROJECT SPEC. NO. 90660. ACTION: Moved by Settle/Brown to: 1.Approve plans and specifications for the "Polybutylene Service Replacement Project Spec. No. 90660". 2.Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the engineer's estimate of$506,728; motion carried 5:0.. C6. USE OF THE GEARHART/MCBRIDE OPEN SPACE ON CALLE JOAQUIN FOR THE TURF RESEARCH BY CAL POLY. ACTION: Moved by Settle/Brown to: 1.Authorize the Cal Poly Horticulture and Crop Science Department to establish a 1-acre turf grass cutting experiment at the Gearhart/McBride open space for the 2007 and 2008 growing seasons. 2. Authorize City staff to begin negotiations with Cal Poly for the lease of the 13-acre Gearhart/McBride open space for expanded turf research with the final agreement to be returned to Council for consideration and approval; motion carried 4:1 (Mulholland opposed).. C7. COMPLETION OF USE.ATTAINABILITY ANALYSIS FOR SAN LUIS OBISPO CREEK. ACTION: Moved by Settle/Brown to approve a second amendment to the Agreement with Larry Walker Associates in the amount of$93,300 for the completion of the Municipal and Domestic Supply(MUN) Use Attainability Assessment for the Lower Portion of San Luis Obispo Creek and authorize the Mayor to execute the agreement; motion carried 5:0. C8. ADOPTION OF ORDINANCE NO. 1503(2007 SERIES)APPROVING THE TRANSFER OF RIGHTS AND OBLIGATIONS UNDER FRANCHISE ORDINANCE 1390 FROM TOSCO CORPORATION TO CONOCOPHILLIPS COMPANY AND AMENDING ORDINANCE NO. 1390 TO REFLECT THE TRANSFER. ACTION: Moved by Settle/Brown to adopt Ordinance No. 1503(200.7 Series); motion carried 5:0. C9. ADOPTION OF ORDINANCE NO..1504(2007 SERIES)APPROVING THE TRANSFER OF RIGHTS AND OBLIGATIONS UNDER FRANCHISE ORDINANCE 1391 FROM UNION PIPELINE COMPANY("UNOCAP"). A CALIFORNIA CORPORATION AND WHOLLY OWNED SUBSIDIARY OF CONOCOPHILLIPS COMPANY TO MRAs o i City Council Meeting Page 6 Tuesday, April 17, 2007-7:00 p.m. CONOCOPHILLIPS PIPELINE COMPANY AND AMENDING ORDINANCE NO. 1391 TO REFLECT THE TRANSFER. ACTION: Moved by SettleBrown to adopt.Ordinance No. 1504(2007_ Series): motion carried 5:0. Council Member Brown returned to the dais at this time. PUBLIC HEARINGS 1. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S(ARC)CONDITION REQUIRING THE ELIMINATION OF LED CANOPY LIGHTING FOR A SERVICE STATION REMODEL: CHEVRON PRODUCTS,APPLICANTS &APPELLANTS: 3180 BROAD STREET(ARC 181-06). Associate Planner Dunsmore presented the staff report. Mayor Romero opened the public hearing. Gloria Hicks,Santa Rosa,representing the applicant,explained that the proposed lights will be recessed and spoke in support of the appeal. Mayor Romero closed the public hearing. Associate Planner Dusnmore responded to questions and clarified how the determination was made that the proposed canopy lighting does not comply with the sign regulations. Vice Mayor Mulholland and Council Members Carter and Brown spoke in support of the Architectural Review Commission's action, and said they would support the recommendation to deny the appeal. Mayor Romero explained why he did not think that the illumination of the plain blue surface of the canopy equated to enlarging the sign and why he would vote against the staff recommendation. ACTION: Moved by Mulholland/Carter to adopt,Resolution No. 9894(2007 Series) denying the appeal and upholding the ARC's approval of the project with a condition to eliminate the LED accent lights proposed to illuminate the fascia of the canopy; motion carried 3:2(Romero and Settle opposed). BUSINESS ITEMS 2. DOWNTOWN STREET TREE MANAGEMENT PLAN. City Engineer Lynch introduced Urban Forest/Contract Services Supervisor Pellemeier,who presented the staff report. He,City Engineer Lynch and City Arborist Combs responded to questions. Public Comments Deborah Cash,representing the Downtown Association, reiterated the Downtown Association's support of the Downtown Street Management Plan and asked that Council provide funding to implement it. ci-�y City Council Meeting Page 7 Tuesday, April 17,2007-7:00 p.m. Robert"Ash"Vulgamore,San Luis Obispo,expressed concern about the trees that were removed at the Madonna Plaza approximately two years ago. City Arborist Combs said that be believed these trees were removed by the property owners as part of a development process. He will investigate with the Community Development Department whether there was a requirement to replace the trees. —end of public comments— ACTION: Moved by Brown/Mulholland to adopt the 2007 Downtown Street Tree Management Plan; motion carried 5:0. Council recessed from 9:12 to 9:23 a.m. The meeting reconvened with all members present:. 3. PUBLIC SAFETY COMMUNICATIONS AND EMERGENCY OPERATIONS CENTER IMPROVEMENTS. Finance and Information Technology DirectorStatler, Police Chief Linden and Fire Chief Callahan presented the staff report and responded to questions. In response to Vice Mayor Mulholland,Stacey White, RRM Design Group,explained that the height of the proposed Dispatch Center does not exceed the height of the existing building, but that it is necessary to accommodate mechanical equipment to ensure dispatch equipment is properly cooled. Public Comments Matt Callahan,San Luis Obispo citizen and Member of the Fire Fighters Association, explained why the Association supports the proposal and how the project will address the City's future needs as well as protect its past. Terry Mohan,San Luis Obispo,suggested that this project should be delayed and that consideration should be given to the construction of a new Police Station on City property at the corner of Nipomo and Palm Streets. Gisele Naylor, Oceano,suggested that too much money was being allocated for construction and too little for radio and dispatch communication equipment. —end of public comments— Finance and IT Director Bill Statler explained why pursuing anew Police Station is not feasible in the near tern and discussed the funding that has been allocated toward technology and toward a separate radio system. Council Members spoke in support of the staff recommendation. ACTION: Moved by Mulholland/Settle to approve the site plan and design for the public safety communications and emergency operation center improvements and the related implementing actions set forth in the report; motion carried 5:0. City Council Meeting Page 8 Tuesday, April 17,2007-7:00 p.m. COUNCIL LIAISON.REPORTS Vice Mayor Mulholland reported on her attendance at the California Men's Colony Citizens Advisory Committee meeting on April e,the annual meeting of the Personnel Board on April 12"',and a meeting called by Assembly Member Sam Blakesley on April 13"'. Mayor Romero reported on his attendance at the April a SLOCOG meeting(a written report is on file in the City Clerk's office)and responded to questions raised by Vice Mayor Mulholland regarding the Regional Traffic Model referenced in his report. He also reported on his attendance at a recent Performing Arts Center Commission meeting. COMMUNICATIONS Council Member Carter inquired whether Council was interested in discussing change to the placement of employee compensation matters on the agenda as business items rather than as consent agenda items. There was not a consensus to change from past practices; however, Council may direct changes on a case-by-case basis. There being no further business to come before the City Council, Mayor Romero adjourned the meeting at 10:33 p.m.to a special meeting at noon on April 24, 2007, in the Council Chamber,990 Palm Street, San Luis Obispo. Audrey Hooper City Clerk APPROVED BY COUNCIL: 05/01/07 RFS �illllllll�l�l�����lllll'IIIIIIII�� council memomnaum [C-ity of San Luis Obispo April 27, 2007 RED FILE TO: Mayor Romero & Members of the City Council MEETING AGENDA FROM: Audrey Hooper, City Clerk(; DATE44Q2 ITEM #�_ VIA: Ken Hampian, CAO SUBJECT: Revision to April 17, 2007, Council Meeting Minutes Mayor Romero has asked that page 4 of the April 17, 2007, minutes (page C1-12 in agenda packet), be revised as indicated below: Mayor Romero spoke in support of the recommendation, explained that the City's contribution is related to the City's insistence that public parking be maintained on this site, which he thinks greatly complicates design and construction of the project He referenced the long- term financial benefits this project will generate. If Council concurs, the motion should reflect this revision. G:1301-04 MinuteslCortec tion to Minutes 04-17-07.doc =RECEIVEDCOUNCIL DD DIR AO IN DIR ACAOQUIRE CHIEF RA'TTORNEY l(�W DIP,2 CLERK/ORIG �J�OLICE CHF ❑pEPT HEADS m REC DIR �� t' G,dTIL DIR ^ ` 6` (� HR DIR RECEIVED I�IiiuiIIIIIIIIIIIj11°I'�9LII MAY 0 2007 counat mEmo>rza►naum 0 CITY CLERK [City of San Luis Obispo RED FILE MEETING AGENDA May 1, 2007 DAT 5/ G 71TEM'# L JtACAO OUNCIL �"CDD DIR TO: Mayor Romero & Members of the City Council AO ` FIN DIR FIRE CHIEF FROM: Audre Hoo er C' Cle TTORNEY Pw DIR y p ity LERK/ORIG *POLICE CHF EPT HEADS ii REC DIR VIA: Ken Hampian, CAO UTIL DIR HR DIR SUBJECT: Revision to April 10 and 17, 2007, Council Meeting Minutes r ai"ee Council Member Carter has asked that the minutes be revised as follows: April 10, 2007 - Page 5 (C1-5 in agenda packet) Council Member Carter suggerAed.that this is not a sit-1--a—fien in V*iGh the Gity should take the 10ad— Wen-A- expressed concern that the workscope does not go far enough and that no additional funds have been proposed for this goal. He suggested that an amount comparable to that being set aside for open space acquisition should be set aside for affordable housing. April 17, 2007 Page 4 (C-12 in agenda packet) Council Member Carter acknowledged Vice Mayor Mulholland's concerns, but expressed confidence in the City's EIR process. He expressed concern that there is no focus in the E!R on housing, (particularly in terms of balancing jobs created and the types of jobs with the housing generated). He said he would like the preliminary work scope changed to identify this issue at the beginning and included in the consultant's review. If Council concurs, the motion should reflect these revisions. GA301-04 MinuteskCorrection to Minutest Carter 0417-07.doc