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HomeMy WebLinkAbout05/31/2007, - PRELIMINARY FINANCIAL PLAN FOLLOW-UP IrC E:L ;DD,;;-rN DIR ERECEIVED FIRE CHIEFCity OPW DIR 2007 P©LICE CHF REO DIRSan WIS 0131Spy�L RIR LERK MEMORANDUM May 31, 2007 RED FILE TO: City Council - MEETING AGENDA 10e. DATEf ITEM FROM: Ken Hampian, City Administrative Officer Bill Statler, Director of Finance &Information Technology SUBJECT: PRELIMINARY FINANCIAL PLAN FOLLOW-UP The following summarizes Council direction through the May 29 budget workshop and responds to Council Member Carter's request for historical information about Golf Fund transfers from the General Fund and capital expenditures. Follow-Up from May 24 1. Police Overtime Budget. Provided in Attachment A is the police overtime budget in the Preliminary Financial Plan by program and purpose. 2. Graffiti. The Police and Public Works.Departments will report back to the Council within the next three months on the scope of the problem, existing strategies for addressing graffiti and any proposed new efforts. 3. Major City Goal: Senior Citizen Facilities. We will attempt to accelerate the schedule for the Senior Center parking lot to see if it can be completed sooner than November 2008, prior to the rainy season, but without short-cutting the advisory body and public input process. 4. Major City Goal: Open Space Preservation. We will revise the "Action Plan" on page B- 94 to reflect a target date of August 2007 for hiring a contractor for homeless camp cleaning. Follow-Up from May 29 1. DARE Vehicle. We have evaluated the use of a hybrid option (Ford Escape) for this fleet replacement. In follow-up with Police and Public Works, the Ford Escape will meet program transportation needs and the cost can be accommodated within the proposed budget. Accordingly, we recommend replacing the DARE vehicle with a hybrid Ford Escape. 2. Pavement Management Plan. Public Works staff will brief Council Members Brown and Carter on the Pavement Management Plan; and depending on the outcome from this briefing, we may hold a follow-up study session with the Council. Preliminary Financial Plan Follow-Up Page 2 3. Mid-Higuera Street Median. We will return with an evaluation of right-of-way options for the mid-Higuera Street widening as part of the Council's review of environmental documents for this project. 4. Chorro Street Sidewalks: Meinecke Area. This will be considered as part of the 2009-11 Financial Plan process. 5. Stockton Field Synthetic Turf. We will schedule a Council study session on this within the next three to six months, prior to incurring any consultant costs for study or design. We will invite members of the Parks & Recreation Commission, youth sports organization and other field users to this study session. 6. Public Art Policy. In conjunction with the planned report to the Council recommending the allocation of public art funding to specific projects in Fall 2007, we will return with a discussion of the public art policy and project costs that should be included in calculating the "1% for public art" amount. However, in following-up on the Council's direction and taking a closer look at our current policy regarding eligibility, we noticed that underground projects are exempt, including storm drains. Based on this review, the current public art CIP request includes three underground, storm drain related projects that should be eliminated from the 1% calculation based on this: corrugated metal pipe (CMP) replacements, minor storm drain facilities and culvert repairs. Accordingly, we recommend reducing public art funding as follows: Revised Public Art Funding Recommendation 2007-08 2008-09 2009-10 2010-11 CMP Replacement 666,200 696,200 729,700 728,700 Minor Storm Drain Facilities 25,000 25,000 25,000 25,000 Storm Drain Culvert Repair 40,000 90,000 40,000 90,000 Total Project Cost Reduction 731,200 811,200 794,700 843,700 Total Public Art Reduction @ I% 1 (7,300) (8,100) (7,900) (8,400) Preliminary Financial Plan 51,600 59,000 89,700 52,800 Revised Funding Recommendation 44,300 50,900 81,800 44,400 While the Council may make other changes in Fall 2007, we believe that this revision is appropriate at this time, since it is consistent with our past practice in interpreting the public art policy. 7. Johnson Ranch Open Space. We recommend changing the title of this project to: Johnson Ranch Public Access Improvements. 8. City Hall Steps and Walkway. Along with other possible "sprucing-up" of the exterior of City Hall, we will consider improvements to the City Hall steps and walkway as part of the 2009-11 Financial Plan process. Preliminary Financial Plan Follow-Up Page 3 9. Railroad History Museum. We will return to the Council at the mid-year budget review with an evaluation of our responsibility for additional improvements under our agreement with the San Luis Obispo Railroad Museum, and based on this, cost estimates, phasing strategies and funding sources as appropriate. Request for Golf Fund Transfer and Capital Expenditures Council Member Carter asked for information regarding General Fund transfers and capital improvement plan (CIP) expenditures since 2000-01. This information is provided in Attachment B. For More Information Please call us if you have any questions concerning these follow-up items. ATTACHMENTS A. Police Overtime Costs: Preliminary 2007-09 Financial Plan B. Golf Fund Transfers and CIP Expenditures G:Budget Folders/Financial Plans/2007-09/PreGtninary Financial Plan/Agenda Reports/5-24 and 5-29/Follow-Up,5-31-07 Attachment A Police • 2007-09 Financial Plan The following summarizes the Police overtime budget reflected in the Preliminary 2007-09 Financial Plan by program and purpose. Since we budget for regular staffing costs based on all positions being filled, there is no budget for overtime due to vacancies. However, if these occur during the year, we also track overtime separately for this. In this case, overtime costs are offset by salary savings, and no added appropriations are required. As reflected below, overtime represents a relatively modest portion of police program costs:3.7% in 2007-08 and 3.8% in 2008-09. 2007-08 Neighborhood &Crime Prevention Support Investigative Traffic Patrol Administration Services. Services Services Safety Services Total Call Back - - 14,000 22,100 - 103,800 139,900 Special Events Mardi Gras 35,000 35,000 Other - - 3,400 4,800 9,200 68,000 85,400 Training - - 4,000 2,700 - 28,100 34,800 Standby - - - 13,400 2,800 16,200 Court Time - - - - 22,700 22,700 Shift Continuation 2,100 10,500 1 30,100 88,600 1 131,300 Total 2,100 - 31,900 73,100 9,200 349,000 465,300 Total Program Cost 1,437,500 254,100 1,847,300 1,613,600 772,200 6,700,300 12,625,000 Percent Overtime 0.1% 0.0% 1.7% 4.5% 1.2% 5.2% 3.70/7, 2008-09 Neighborhood &Crime Prevention Support Investigative Traffic Patrol Administration Services Services Services Safety Services Total Call Back - - 14,700 23,200 - 109,000 146,900 Special Events Mardi Gras 36,800 36,800 Other - - 3,600 5,000 9,700 70,200 88,500 Training - - 4,200 2,800 - 29,500 36,500 Standby - - - 14,100 - 2,800 16,900 Court Time - - - - - 23,800 23,800 Shift Continuation 2,100 - 11,000 31,600 - 93,000 137;700 Total 2,100 33,500 76,700 91700 365,100 487;100 Total Program Cost 1,520,700 268,500 1,855,100 1,624,500 823,100 6,734,700 12,826,600 Percent Overtime 0.1% 0.0% 1.8% 4.7% 1.2% 5.4% 3.8% Attachment B Golf Fund Transfers and CIP Expenditu.res 2000-01 to 2008-09 Operating CIP Net Transfer Transfers Expenditures Non-CIP Actual 2000-01 218,700 - 218,700 2001-02 221,700 221,700 2002-03 252,000 13,300 238,700 2003-04 171,700 17,100 154,600 2004-05 176,900 1,400 175,500 2005-06 255,300 80,700 174,600 Estimated 2006-07 406,800 175,800 231,000 Proposed 2007-08 414,400 139,300 275,100 2008-09 271,700 271,700