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Home My WebLink About06/05/2007, BUS 6 - CONTINUED REVIEW: PRELIMINARY 2007-09 FINANCIAL PLAN council Nko,4Nt« 6-5-07 Acjcnaa nEpout CITY O F SAN LUIS O B I S P O FROM: Ken Hampian, City Administrative Officer Bill Statler, Director of Finance & Information Technology 9v SUBJECT: CONTINUED REVIEW: PRELIMINARY 2007-09 FINANCIAL PLAN CAO RECOMMENDATION Continue review and discussion of the Preliminary 2007-09 Financial Plan. DISCUSSION Background The Preliminary 2007-09 Financial Plan and supporting documentation (Appendix A: Significant Operating Program Changes and Appendix B: Capital Improvement Plan) were distributed to Council members and the public on May 17, 2007. This followed extensive community input (gathered in a variety of ways), reviews of the City financial condition and fiscal outlook, and Council goal-setting. As shown in attached summary, the Council has held ten workshops and hearings on the Preliminary Financial Plan before tonight's meeting. Purpose of the June 5 Meeting The purpose of the June 5 meeting is to continue the Council's review and discussion of the Preliminary Financial Plan, and to take further comments from the public. It is also an opportunity for staff to follow-up on any requests for further information received from the Council at the May 24, May 29 or May 31 budget workshops. (In that case, supplements to this agenda report will be provided to the Council.) Next Steps Following Council discussion of the Preliminary Financial Plan on June 5 and final direction to staff, formal adoption of the 2007-09 (and related water and sewer fund rates) is scheduled for the June 19, 2007 Council meeting. ATTACHMENT Summary of Council Budget Workshops and Hearings G:Budget Folders/Financial Plans//2007-09 Financial Plan/Preliminary Budget/Agenda Reports/6-5-07/Continued Review,June 5,2007 � � I Summary of Council Budget Workshops and Hearings - Prelimi.na.ry Financial Plan. . . To-Date August 15,2006 . Approved Financial Plan process and calendar. November 16,2006 . Reviewed the status of General Plan programs;long-term Special Budget Workshop: capital improvement plan(CII'); current Major City Goals; "Setting the Table" current CII'projects; and general fiscal outlook. December 12, 2006 • Finalized goal-setting process for 2007-09 Special Budget Workshop: • Approved Financial Plan policies. "Building the Foundation" . Reviewed annual financial report for 2005-06. • Discussed the results of the five-year fiscal forecast. January 10,2007 • Considered candidate goals presented by community groups, Special Budget Workshop: interested individuals and Council advisory bodies. Community Forum . Reviewed the results of the"Community Budget Bulletin" survey. January 27,2007 • Considered information presented at the January 14 forum, Special Budget Workshop: other community input and Council candidate goals. Council Goal-Setting a Set goals for 2007-09. February 20,2007 . Approved 2006-07 mid-year budget review. April 10,2005 • Reviewed and conceptually approved work programs to Special Budget Workshop: achieve Major City Goals. Major City Goal Work Programs May 24,2007 • Received briefing on the Preliminary Financial Plan. Special Budget Workshop . Reviewed and discussed General Fund operating programs. May 29,2007 • Reviewed and discussed General Fund and other non- Special Budget Workshop enterprise fund CIP projects. May 31,2007 a Reviewed and conceptually approved enterprise fund Special Budget Workshop revenues, operating programs, CIP projects and rates(water, Enterprise Funds sewer,parking, transit and golf). Remaining Scheduled Reviews June 5,2007 • Continued Financial Plan review. June 19,2007 • Adoption of Water and Sewer Fund Rates Public Hearing • Adoption of 2007-09 Financial Plan and 2007-08 Budget r1 Hooper, Audrey From: Hampian, Ken Sent Tuesday, June 05, 2007 8:12 AM RECEIVED To: Hooper,Audrey Cc: Kiser, Betsy JUN 05 2007 Subject FW: Opinion-Stockton Field Conversion RED FILE SLO CITY CLERK This is a red file for tonight, B 6. MEETING AGENDA couNc�L TCDD DIR Sent by Good Messaging (www.good.com) �A (� ITEM # ACAS rFIN DIR 5PATTORNEY FIRE CHIEF �CLERK/ORIG �PC DIR -----Original Message----- POLICE CHF From: Ron Regier (mailto:rregier@calpoly.edu] DEPT HEADS Ve REC DIR Sent: Tuesday, June 05, 2007 07:33 AM Pacific Standard Time je UTILDIR To: Romero, Dave ® �E R HR DIR Cc: Hampian, Ken; Kiser, Betsy; JNEVILLE@ash.dmh.ca.gov; Jeff Whitener �G�swrGC Subject: Opinion - Stockton Field Conversion Y (DIAD Dear Mayor Romero: ' d449140. As you may be aware, I was very active for a period of years in advocacy work on behalf of San Luis Obispo youth sports, and in particular in the formation and development of the SLO Youth Sports Association (YSA) . Due to a variety of demands on my time, I've . been away from this cause and these issues for nearly a year now, so I am trying to do a little catch up. It's recently been brought to my attention that one of the last major projects proposed during my involvement is currently on the agenda for the City Council - the CIP that would replace natural with synthetic turf at Stockton Field. Dave, I can't begin to tell you how important this project is to those of us with a long history of support for and involvement with youth sports. I won't bore you with a recitation of all the advantages that synthetic turf has over natural. They are obvious and many and are very well presented in the staff report. What I would like to do is two things - shed a little light where perhaps there's a misconception about the need for more fields, and put some emphasis on what I believe is the greatest opportunity if this project is approved. In the December 6, 2005 Council Agenda Report it was stated that, "even with the recent opening of the Damon-Garcia Sports Fields, the City Council and advisory bodies have recognized that if future proposed residential developments are approved, there will continue to be the need for more sports fields in the community." Nothing in that statement has changed. I heard there's concern about the value of such a project to our community, with the assumption that the school age population is dwindling. I've certainly heard this too - that enrollment is declining, although I have not seen hard statistics. I can't speak for other sports, I can tell you that enrollment in youth baseball locally is at higher levels now than at any time since my son's participation began in 1998. There are 50% more Babe Ruth teams this year than there were just a few short years ago, and I know there are also higher numbers in the younger ages. I've always been concerned that it's a false correlation to say that field use declines as school enrollment declines. Youth sports and fitness has only, and will only, become more and more popular and ingrained as part of our culture. In addition, I'm very happy to say that our own local organizations are doing a much better job than they were a decade ago in providing a suitable environment for ALL kids to participate. Enrollment and field use certainly have natural limits depending on the population. However, the popularity of and the need for field sports as a healthy activity for our kids continues to be on the rise. Finally, I have noted in the recent CIP Project Summary that the third Project Objective is to "provide a test site to evaluate future field conversions to synthetic turf." I'm very, very happy to see this included. This objective was discussed at great length in meetings that lead up to proposing this project two years ago and I'd like to summarize 1 our thought process back then. The Stockton Field project stands alone on its own merits in terms of worthiness, as backed up in the 2005 Council Agenda Report and the CIP Project Summary. However, once the field is completed and the dramatic advantages are apparent, I believe that other field conversion projects will take hold in our community over time. It's possible that some of these projects will require City leadership and perhaps some investment of funds - but the discussion we had two years ago lead me to believe then (and I still do) that funds from other institutions and the private sector will be leveraged. Future conversions projects need not rely solely on funding from the City. My conclusion is that if the Stockton Field conversion is NOT done, then because of the expense to build new fields, it's quite possible that this community will experience another extended period when fields will not be built in measure to the community's need - similar to the embarrassingly lengthy era before Damon-Garcia was constructed. However, if Stockton is converted and as a test site its value demonstrated, then it's quite possible that other conversion projects will develop as public-private partnerships and under that scenario, construction by the City of SLO of NEW sports fields may not be needed for many, many years. Believe me - now's the time. It will be infinitely harder to do this later. I greatly appreciate the time you've taken to consider my point of view. I wish it was possible for me to personally appear before the Council and present my opinions. If it helps to move the discussion forward at all, please feel free to copy this to anyone who may wish to read it. Best regards, Ron Regier 2 P r � / A council mcmoRAnoum MEETING AGENDA RECEIVED June 5, 2007 DA-I-EA4:�/Al ITEM #_.&(-0 ._ JUN 0 5 2007 TO: City Council SLO CITY CLERK FROM: Ken Hampian, City Administrative Officer Jay Walter, Director of Public Works Bill Statler, Director of Finance& Information Technology SUBJECT: 2007-09 FINANCIAL PLAN AMENDMENT: STATE GRANT FOR RAILROAD SAFETY TRAIL OF$495,000 As reflected in the attached letter (Attachment 1), we recently received notification that Caltrans has awarded us a grant for $495,000 for a bicycle/pedestrian bridge over Highway 101 as part the Railroad Safety Trail. Funding will not be final until State adoption of its budget. However, given the high likelihood that funding for this program will be included in the State's 2007-08 budget, we recommend including this project in the 2007-09 Financial Plan,including the City's 10% matching requirement of$55,000. BACKGROUND Grant Application and Project Description. On December 6, 2006, the Council adopted Resolution 9857 approving the grant application for State Bicycle Transportation Account (BTA) funding for the design and installation of a 175-foot bicycle/pedestrian bridge over Highway 101 between California Boulevard and the Union Pacific Railroad bridge (Attachment 2). This bridge will serve the needs of both bicyclists and pedestrians by providing a preferable route to the make shift dirt path alongside the railroad tracks on the Union Pacific bridge. The total estimated cost of this project for design and construction is $550,000. The State grant is for 90% of this cost ($495,000), with a 10% matching City requirement of $55,000. Resolution 9857 certified that the City would provide these matching funds if the grant application was approved by the State. Grant Award. While still subject to State budget adoption for 2007-08, Caltrans has approved our grant application. This grant process was very competitive. According to BTA staff, our grant application was one of the highest rated, in a field of over $30 million in applications for total available funding of$5.5 million. RECOMMENDATION Given the high likelihood that wemill receive this grant, we recommend: 1. Including this project in the 2007-09 Financial Plan, appropriating funds as follows: 2007-09 Financial Plan Amendment: State Grant for Railroad Safety Trail of$495,000 Page 2 Railroad Safety Trail Bridge: Highway 101 Crossing State BTA Grant(90%) 495,000 Local Matching Share(10%) General Fund(50% of Local Match) 27,500 Transportation Impact Fee Fund(50% of Local Match) 27,500 Total $5509000 Based on the Preliminary 2007-09 Financial Plan, adequate resources are available in both funds for this appropriation. Given the minor change in the General Fund, combined with the proposed reduction in public art funding of$15,400 over the next two years, fund balance at the end of 2007-09 will remain at policy levels. 2. Modifying the Capital Improvement Plan and Major City Goal work program for Bikeway Improvements to reflect design in 2007-08 and construction in 2008-09 in the final budget document. We should know the outcome of the State's budget process before we finalize the printing of the budget document. In the unlikely event that this project is not subsequently funded by the State, we will revise the final document accordingly. ATTACHMENTS 1. Grant Award Letter from Caltrans 2. Railroad Safety Bridge Location G:\Budget Folders\Financial Plans\2007-09 Financial Plan\Preliminary\6-5-07 Agenda Report\Financial Plan Amendment,Railroad Safety Trail L COUNCIL CDD DIR V CAO 5r FIN DIR $1 ACAO YFIRE CHIEF ATTORNEY DPW DIR CLERKICRIG X POLICE CHF 0 DEAT HEADS 44'REC DIR 9- `4& i?UTILDIR HR DIR w eGkas er(