Loading...
HomeMy WebLinkAbout06/05/2007, PH 3 - REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FUNDS counci L Mcdin�Dae ' I '^ jl AcjcnoA 12Epom Imn Numb C I T Y OF SAN LUIS OBISPO FROM: John Mandeville, Community Development Director Prepared By: Peter Brown, Housing Programs Manager SUBJECT: REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) FUNDS CAO RECOMMENDATION 1. Authorize the reallocation of$30,000 in 2007 CDBG funds from the Anderson Hotel Paint project to the Anderson Hotel Fire/Sprinkler upgrade project. 2. Authorize the reallocation of $16,967 in unused CDBG funds from the 2001 Historic Adobe project to the 2005 Americans with Disabilities Act Corrections to City Facilities. 3. Forward the Council's funding recommendations for amending the 2001 and 2007 Action Plans to the County Board of Supervisors. DISCUSSION The purpose of this staff report is to update the funding allocations for the City's CDBG program to meet current project needs. The Department of Housing and Urban Development (HUD) is requiring more stringent timelines on use of funds. There are two proposed reallocations that need Council approval: 1. Reallocate $30,000 from the 2007 program from the Anderson Hotel Paint project to a fire sprinkler upgrade project on that same facility; and 2. Reallocate $16,967 from the 2001 Historic Adobe project to the 2005 ADA Corrections to City Facilities. 1. Anderson Hotel Project Change. At the time of the submittal, the applicant (Housing Authority of San Luis Obispo - HASLO) estimated that $30,000 would be sufficient for the exterior painting project. Since then, estimates have come in at over four times that amount. Since there is no additional funding source for the shortfall and since HASLO has a demonstrated need for a sprinkler/fire alarm upgrade on the same facility, reallocation of the $30,000 to the new project is recommended. 2. Unused Funds to ADA Corrections Project. In the case of the 2001 Historic Adobe project, these funds are well beyond the guidelines for timely use and the project manager has expended $173,267 of the original $190,234 grant. There still remains a great need for funds at various City Adobe projects; however, the unexpended amount can not be utilized as originally awarded. The remaining $16,967 needs to be reallocated to a viable project and spent so that funds are not relinquished to the Federal C:\Working Docs\CCCDBG07_rea11ocations.D0C 3- � 2007 Communitv Development Block Grant Program Reallocations Page 2 Government. A survey of city staff managing existing CDBG projects concluded that the greatest need exists at the 2005 ADA Corrections to City Facility project. That project has a significant funding shortfall and can expend all CDBG funds during 2007, thus eliminating any concerns for timely use. CONCURRENCES The Finance & Information Technology and Public Works Departments concur with the proposed reallocations. Staff did not review this proposal with the HRC because the added time could place us at risk of losing the funds presently allocated to the adobes. However, the shift in funds from the Anderson Hotel painting project to the fire sprinkler upgrade serves the same Housing Authority project and the same clientele. The proposed shift in funds from the adobes to ADA corrections will shift funds from a lower Council/HRC CDBG priority area to a higher Council/HRC priority area. In addition, the amount to be transferred is relatively nominal ($16,967) and would not significantly impact other proposals recently reviewed by the HRC. However, the HRC will be briefed on the action at their next meeting, on June 6, 2007. FISCAL IMPACT By reallocating the Historic Adobe project's $16,976 to an active, viable CDBG project, the City prevents potential loss of unexpended funds. By reallocation of the Anderson Hotel Paint project to Fire/Sprinklers, the City ensures that a project in need is fully funded and can be completed in a timely manner and that those funds are not tied up in a project where they cannot be used. ALTERNATIVES 1. The City Council may identify a different project to receive the reallocation of the $16,976. 2. The Council may choose to leave the Anderson Hotel paint project as is. This is not recommended since the City may end up allocating funds to a project at a level which is insufficient to complete the job. HASLO is better off re-applying for funds in upcoming CDBG cycles. 3. The Council may direct staff to return at a later date with an evaluation of different funding recommendations. ATTACHMENTS 1. Final 2007 CDBG Project Allocations as adopted by the City Council on March 6, 2007. 2. April 2007 quarterly report for existing CDBG projects. 3. Sprinkler/Fire Alarm project application and proposal from HASLO for the Anderson Hotel. 23 -a " c:'=.•tea`�"-�a�!.�".e�!'.•,.• ,..s.. ... Attachment 1 000 onoo ori 000 n 00 0 o (oo o 0Co 000 W 00 0 00000 oao 0 0o Co m o C o r ui o d m Ld Ui R O r M wV CO N � Co n T N �. H r M O Co O 0 CM 0 10 O C m C a7 •"' O r M a7 R' N d C 7 �0 IV to O) r rN- N C t0 E O " z LL m E E Y (� N ' Co G m Lo O W m C'S d MQ M )- O V L Q y V Z CoQD ao r N: `Oy - O LD :o. m Co 0A0 O N O Co )n M 0o of U m Co ao 0 ao 0 0) g m Co 'o aro IM M O. O 00 "O' O O aCoN t Mr N ^N OCha a— CV '0. O N r r w P, C aH Uz c E L U £ O O N O M 0 O 1� 0 0 0 0 0 O O N 0 0 0 N Co Q) M N L C7 ° m o0oao0) g00o g o0 0oao coo w 0 i. ao0 3 YU C �y c o ONS aDO O O O O OCO 0 0 0 O N Ou710 x w O C) a0 o) u r R O r t0 O O O O O O fCl In In O r C O v R r OO C O O 00 tf1 N V a0 N O OD lq O O M O N N O r. 0) r 0 c Co O O r N N a r to r m r r 0 r N a) d m .. d C E a) eo oC Ry > o d - - c 3 c 2 E o c a O O N Y C C W W Co a-a) O = C c 0 CCo = d R 7 C Cl) O a) YCo y C) c co w U y o o Co C) a c rn o = p m co Z' a) nEc c°i � � C m m m `o c m )nEQ a y 3 c > 00 � > Z ° E � cy ° a Wim ° o E c E o f 9) c f6 to > a) c � m rn v> o a Y o C E m Q y d m M y N J O a0 'O W ?J U N 2 C EL of mmmLL REE E ¢ E m cZIM E a)o o a `2 � a r O � U v _ O O C _ C '0 CO N N m o` 0 25 O O y 3 O . N 2 y Q y Co o d - m c O Q) y Ca O 0 O W y d c u7 N U O Co a) to Z oo mL o U �C%lQQin � x0 m , m R mn Eooc o E c $ o Q a a a 0 3 1 O E a U a o v N o Lo > on 0 0 a) a) C � o xa � a � xacaaairoza '� Wax � 000a -0 .2 c y to 0. �. a Z 'O U N u N a0i ° a) U E 0 o 0 to m ° c v .. o Z c = Z m c J o. Co R m a) 5 n, ° Q' Cl) 2 m e $ E y cUf d LL W E c? Vi = a = LL N °tS � � ° " yL° L° CD u � �i rn rna�6i ``° `o ymc y 0 C 3 d N O C > > 3 C O0 C y } F C m Q o ° a � o Z �eQQaE a c0E. E a) cc o Co n ` 000 O m Cr, Co c cJQ 0 E m0 e ai C y Q O m J J J J E co y a J Q a a) O ' y m 30 nN o JV (OD ea � 0nu� 0n0nN o 'op £ 0n C :? E ° ° 0) mCR m ca UU m � U �°, o `o o o a 00m IM0 2: E OOo m apa W W wa. w UU U UU' N tnN IL Wfn Q WCrvo N.N FO- 9Q . ZN M M v t° n 00 O) r O r 0 0 3 - 3 ��►�18�1�111� I@IIIIIIII eIIIIIIIIII�II�D ��� , c� of san vu�s oBispo Community Development Department•919 Palm Street, San Luis Obispo, CA 93401-3218 April 10, 2007 ;attachment 2 Tony Navarro, CDBG Program Manager Department of Planning and Building County of San Luis Obispo County Government Center San Luis Obispo, CA 93408 Subject: Quarterly CDBG Reports for 1999 - 2006 Program Years. Tony: Attached are the quarterly reports for the period from January 1, 2007 through March 31, 2007 for the City's current CDBG program years, per our cooperative agreement with the County of San Luis Obispo. If you have questions, please call me at 781-7523. Sincerely, Peter Brown, Housing Programs Manager � � cc; Carolyn Dominguez, Finance Kim Murry, Deputy Director of Community Development Attachments: Quarterly Reports EThe City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. 3., 4 �` Telecommunications Device for the Deaf(805)781-7410. CCJJ Attachment , 3 w O •7 t ffj 09 a V r" w G C U cz � Z vs cr d aS 1.n fy ° G d9 d � � •� a kn oov_ na ooh coo C \ _ r� V1o O O to O C �--� bb 0 0 0 N N N � v) N A V ^ N d' b N O\ N d cn M Lx � AO .� c0 r 000ar- abbn ° 0 C v� 000 L O � Cd $ W 56 a o 419. T G 7 in opo W p� C 8 U 2 4 p o cv o. C.) 00 �' a d ts byV) O O vi O cr ..r W C C C t- N !v7 O h. Ar •O �c h N V' -+ N -tt �o N --r nl N0 1j W N .. tT O p > O N z LL O 19 un N M y N M Ul 6 O\ ° O Q z � zCl) G .. .M,.. O p •a O U U v �^ G 7 C G O T O U ? O O O _� 'D O •�, H 'v W p tN�1 L c h G � O u G '� O E7^ G 7 7 �. O O O O O N N G O > f�1 M ° U U U .. .J v r. C y 0~ G T T T T . .O A Cy °� V i h r � e o N o o •a G N A 00 y y U 7 'cy x w w 0 0 0 0 •� O v� E y G � o 06 ti o a aai v u b y T C Q� •n O p cid y N N QQ 7 lu O ed �qq "" O 7 3 'G -% U a N M V V'1 \O \O I- DO � N c+ 7 h 3 v v v w.y v �- , . 'MhTnsd 2 2 § � 2 § § E * 0 © 7 '8 £ as o [ �fU ± akms .§ \ § § CZ �o2q 5 � aa o = cu ƒ 0 § � •- ± 2 ( o &� 2 \ / � V) / k k \ 5 � k " a . u , « u / / 0 / : / \ / bo/ £ c C 22 D $0 \ \ \ \ \ # ; = t & / ƒ ./ f c 0SQc § t W = e © bOF in 0 E ■ Q e 7 k 2 0 E < 2 / cz - » f 2 $S ƒ \ \ D k n § 0 t - •- - k - LP i - ttachment 2 7 t N a gal 4 L. 10 h c A Q A Q 7 0 U oZc� z U 0 0 0 0 0 0 0 0 0 0 o_ c� oc •e o 0 C 0scAN0 H It O oo h r- M h N N M h to r,Clq M a p d G + o y > 7 �- V1 a w � O pppp pp 8 0 0 0 C 0 0 0 ON C4 N 0 N 3 "O 7 C 7 vl 00 � r- M -_� O� Y' « 0 `"' C� Ul N N M h V1 n -+ N Y M Ol O y C6 8C .O zg 10 i N W O A G F E © .b S E e � o °r° U r- .= vl o N 0 o Na r; 00 w � y G. 0 on 0 a% 0 0 0 r- M O O y O O C� O O O (7% N O ej rj V' O --i tf a0 Vl lz O --Z �o G C% kn N N M wl W) T M IV DD C O x U w M :, E i fl U a " CL o `° C O o oCL E (U a ti ji a � v� p aei 8 CL ys� �" � o 0 py y Uav1 l \ A#ac hment 2 } / / . ..._. � { 2 =/ \ 2 ( § ■ 22 \ § m / \ < / § § a Q /\ ? § eR j e § 8 _ = 2 G 5 # e ± / o ) » 2 u b % � U . 20 © \ � f � § .E 2 g \ _ 5 '§ .§ tn o § � § uo k - 0 ± r0 © 2 t s � e % < f § o ( 6 7 0 6q 7 } k � t \ kg � pE2 ? f o = G vi '2 ± O /\ Bm { �k / E ) 2 1 £ 2 » B � k \ 2-� g0000000 �o o � -- Attachment 2 y u16 u � y � O _o•C O •� M 00 00 00 N g - * O � O pp O n r- l� V M .--i O 000 N W) - - %Kn e O M O w > oo Na 8Ngova O 'v0 M .�. O 000 N h — — N oagx � fr. = "' w S A xa 'N o on n Y U R o 0 o '--� v O y 00 E GN 0lu U00 N C1r M W J y T ppp pp pp pp y y G3. 7 ' G 0 0 0 N O U O m .�. O 0000 N W) N \0 'fl > w .0 •--' •--' M NM 00 h O N U o U > U Y >' 0 v n. o MM v fs1 � n Iii R W V Y N fN/J N 1 8 Oa -� w d p+ A O Q Cocc m Y d 0 W F �"" N > .0 > (e O o 'S .oxz b y w is •� U b x U C '2"a CL 0 .:7 "�� -� d � U CCd o cC E= � x .`io. ¢SaiQ w E°. C A}ta sent 2 .� cR U NO �' :'� '7w Q O C `;. tea : . µ "" O Q O z y qj C i U CO) 0 w cd CA G a V c W N Ca •' VI y W ~1 •0 O 0 x = O N ^. acz •G G ❑ O > o 6, 0 6 o s C4 o •� ,x v ca O bA c0 c WTi W p v � •� ate, v Y•> 40. pe Y 4. FI a C 3 a C. y0 O C o �+ d C 3 cJ 5 O +c�+ C w O O co O. O m a L U Q � O O a a U N E y 2 o 00 w g � a 3 — � 0 1 Q 1 � � � I 1 I I 1 �I :h'..rc. M f^ IXf.�`'• .. ....f-__ c � 00 06 w O v v Q r C h A Q A d 0 3 I Cz4 Q 3 0. E c c •� � •� g oo In o In 1a � O C m .a O N W) C14N N00 N 3 ^ M N C7 d r- > `I 0 Q O 3 v a = a w 3 O ld* 00 1Q 00 10 N O N 1Q 00. v1 tl- ^'I 4) 3 O 00 v) O In 10 r- v 1 O N V) rq N N 000 cn Via $ % -C ii >n O y en 00 N 00 00. 'O h OM1 tv C14SO G C � clq 4.- O d C ^ y OL o U CL p Cw cia riO W p a O n N tn 0 0 N d O O 00 N0 O 10 00 7 001 O kn r N N V m M3 W y C > H �= N O p O d h J by y4. d r 0 Q a U ;, Q p V E aci ,3j °� � � ,� r •� b •• c CIS 0 h � •y � O� ¢ m O td U rn o a o o Q I 1 o ce) t a F 3 - H Attachment 2 \ . r 2 ' . { @ . . . § . _ 2a � $ . / » © � ± 5 ©� c \ =k \ � / 2 . U df \ � k \ / o Q29 [ Z o cn 2 3 e k ( } § \ X G 2 ± \ /u 2 e § 2 w § \ \ 2 \ \ k k & — C4 00 \ ƒ 2 / f0 c t ±& 4. » - ° ® \ % / \ ) � 2 2 2 00 O / lug \ \ St kn BCU ® = \ 2 2 . � | � .0 J1!'.i F?fi'.'.4r"nn:, �-q:.e:.cd'i K•ru+'aDir...c-,i..,e.v;'a i I $ I I I I00 .ti is.:,.vw.JLFM..b.Y..w_.w.... ...-:.-y.: •• L N M kn � O -- 4 j Attachment 2 CIO [ w to V u lb v I y V � C b G C " 00 MM C 00 dN' N I n Vr Coo y > r? s a Q e a 00 o n oo rz O O Q cc O Qui O R 'O is N W O y C w y c1 00 N U03 v @ C o tM VV R O� c=a C O N v v o N v, C� G 00 w 'C U a c n W o cv a ri 0O W yy 0000 O O O oho S 00 �o N O V1 \o CI �o N r- 66 O o0 V1 O C, N M .--I V) N 7 w � 00 9 7 O C o t 10 m y d o b U 0 U Cd a s d U O p C E ¢ v � � x � xx 3 . 13 Attachment 2 L O •y w CC O � y � h h Cl a tb Cu c �- � 0 3 W L N � � O C U :3 Q' - N E Cl) 6R 0 0 YC 4A tb W a 0 .3 h y E' E 7 p 091 ti w m o on ° �. T c 40 •, > 8 0 m 0. L R m a r0 Cd bo > o � a � o 0 a U N 3 -q CD DA 3- 4 Attachment 3 May 22, 2007 CDBG APPLICATION SUMMARY OF ANDERSON HOTEL SAFETY/REPAIR NEEDS 1. Replacement of eidsting fire alarm control panel and misc parts - $69450 2. Replace commercial sprinkler head —labor and materials - 129425 3. Labor and materials to cap off pump - 11040 4. Estimate additional labor and materials for electrical needs due to Above fire alarm panel replacement and integration - 59000 5. Estimate miscellaneous work for AC and power supply; dual Phone lines; preparation of fire alarm submittal,etc. - 5,085 TOTAL = $30,000 CAMES SECURITY ALARMS y Attachment 3 2950 Main Street ` .! PROPOSAL Morro Bay, CA 93442 (805) 772-0607 Alarm Company Operator's Lic.No.ACO-5808 * Contractor's License No.422645 C-]0 Proposal Submitted To: Phone: Date: HOUSING AUTHORITY 543-4478 2-19-07 OF THE CITY OF SLO Project: THE ANDERSON HOTEL We hereby submit specifications and estimates for: REPLACEMENT OF FIRE ALARM EQUIPMENT The following work is intended as replacement of parts in existing fire alarm system. No new locations or devices are intended. All existing wire throughout the building to be used and is assumed to be in good condition; proposal does not provide for re-pulling of any cable in buildings; Replace existing fire alarm control panel with Digital Monitoring Products (DMP)XR500 Fire Alarm Control Panel; built in dual phone line switcher; back up battery; panel programmed for central station monitoring; Two (2)690F Command Centers for system status and resetting—one located at panel and one located in lobby at existing annunciator panel(it is assumed that a minimum of 4 conductors is at this annunciator location) Install one (1)24v. power supply to provide power to existing notification appliances (bells/horns) Install one(1)DMP 714-16 to accommodate all initiating devices(pull stations,waterflow switches) Tie in all existing pull stations; pricing is based on all pull stations being in sound condition Tie in existing sprinkler waterflows currently tied into existing system; tie in existing valve tampers currently tied into existing system Tie in all existing horns/bells to power supply; pricing is based on all horns/bells working and in good order Dedicated AC outlet for FACP and power supply to be provided by others; it is not certain that a dedicated circuit is currently provided—this would need to be arranged and confirmed by owner Dual phone lines to be provided by others To prepare,a fire alarm submittal for the local AHJ—.owner to provide us with drawings depicting floor layouts and device locations; to test the system with same AHJ ...................................... S 69450.00 x This proposal is based on the San Luis Obispo City Fire Department not requiring any additions to or upgrading of the current protection to meet the standards today. This proposal is based on the AHJ accepting the current level of notification as well as the placement of all devices, both indicating and initiating devices. This proposal is not represented as a "prevailing wage" project. Came Security Alarms reserves the right to adjust this proposal to reflect AHJ requirements not known at this time. Came Security Alarms will prepare and submit an AS-BUILT FIRE PLAN to the local AHJ for review after the completion of our work. Permit fees/plan check fees are the responsibility of the owner. 3- 1 Le HOUSING AUTHORITY OF THE CITY OF SLO —THE ANDERSON HOTEL Attachment 3 2-19-07 Page 2 Note: This replacement could take more than one working day. The fire alarm system will be completely out of order during this time and a fire watch may be required. Please contact the fire department for instructions on posting a fire watch. Recommendations: We can submit pricing for the following after the initial replacement work. 1. Replace all manual pull stations; adjust mounting height to meet current ADA guidelines. 2. Integrate existing(new) elevator recall system at upgraded elevator into new fire alarm system. 3. Explore the possibility expanding current notification to comply with existing standards- to assess the possibility of adding visual devices in common areas and corridors to accommodate hearing impaired. *Price based on monitoring commitment. Transmitter Monitoring: $37.90/month One Year Warranty on all parts and labor WE PROPOSE hereby to furnish material and labor—complete in accordance with the above specifications,for the sum of. Six thousand four hundred fifty and no/100 --- —$6,450.00 Payment to be made as follows: In full upon completion Any change in the above specifications to be in writing with additional pricing. New construction or-add on to system,400�6 to be paid on completion of pre- wire. Balance due upon completion of system. Damage done to wiring or equipment after pre-wire is owner's responsibility. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration o—rd6intion from above specifications involving extra costs will B be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Authorized Note: This proposal may be withdrawn by us if not accepted in 30 days. Signature: Colette M. Came ACCEPTANCE OF PROPOSAL ---- The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: 3- 11 FROM. : MID COAST FIRE PROTECTION., FAX NO. : 805 466 0266 Mar. 06 2007 11:12AM P3 r- MID-COAST FIRE PROTECTION ". ,:. . ' �, 5507 Traffic Way, Atascadero CA 93422 Quotation 'IKPh (405) 466-0211 Pax(805) 466-0266r Date Quotation No. State Licensed and Insured: C-16579499 `1 12/5/06 V120 06144?C rDmnis ated For: Pa�hmg(1t Jobi he: "Anderson Apartments po. CA 9 401 955 lvfonterc}'Street n•. x: 541-2973 San Luis Obispo, CA oy and/or Brian Qmintit.-tr Description Unit TTaX330.18 ount 322 Replace an en stmS eoui=reial sprinkler beads with $2 residential sprinkler heads $7._40 00 322 Sprinkler Heads $4,830 Heads in basement, first floor.and fifth floor.attic not regah-ed to be changed per Tan Trueghant. TOTAL 5121425.18 Terms:Quote good for 30 days Net upon receipt or Net30 upon approved credit F.O.B.Jobsite Comments Submitted by - -. -011=epW by Date Date 3 - Ig FROM MID COAST FIRE PROTECTION FAX NO. : 805 466 0266 Mar. 06 2007 11:12AM P2 .� MID-COAST FIRE PROTECTION 5507 Traffic Way, ALascadero CA 93422 llOt3tIOt1 Ph (805) 466-0211 Fax (805) 466.026ti '-:; Dat r� ;._.. Quotallon No. State Licensed and Insured: C-16 579499 a 0/17/06 V1U 17U(i 1.505( eP r- tx: ted For: 1- Cry ob Site: ,''" +Anderson Apartments ` 955 Monterey Street Sano, CA 93406 �. = Y a.�: 541-2973San Lwin Obispo, CA Qum Description Amount Labor to cap offline to purnp** $840.00 Labor to lock out valves to pump** 375.00 Materials—if valves locked out 75.00+tax Materials—if capped off 200.00-tax **must be approved by AHI Excludes: Repair of existing piping,if necessary Teras:Quote good for 30 days Net upon receipt or Nc3U upon approved credh F.0-8.Jobsite Comments Submitted by Accepted by Date Daze Attachment 3 2007 CDBG Application Organization: Housing Authority of thi City of S$fi'E`s G o� COUNTY OF SAN LUIS OBISPO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2007 PROGRAM YEAR (Attach additional sheets if necessary) To be considered for CDBG assistance, please submit this completed application with any exhibits, budgets or beneficiary data as needed. Applications can be mailed to one of the participating jurisdictions listed in this application or to: Tony Navarro, Planner III, Department of Planning and Building, 976 Osos Street, Room 300, San Luis Obispo, CA., 93408 or hand delivered to Tony Navarro at 1050 Monterey Street, Room 370, San Luis Obispo, CA., faxed to (805) 781-5624, or e- mailed to tnavarro@co.slo.ca.us. The application deadline is 5:00 P.M., Monday, October 30, 2006. Applications must be received by one of the participating jurisdictions of the Urban County prior to close of the business day. POSTMARKED DATED MAIL RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED. NOTE: (1) Please review the CDBG regulations and guidelines and the Request for Proposals before completing this proposal. A copy of a HUD-prepared CDBG eligibility guidebook is available upon request from County staff. Also, please call County and/or city CDBG staff with any questions about how to complete the form or about the rating criteria and process. (2) If the information for any of the questions below requires more room.to provide a complete explanation of your proposed project or program, please attach additional sheets. 1. Name and mailing address of applicant organization, with contact person, phone and fax numbers, and e-mail address: Name: Housing Authority of the City of San Luis Obispo Address (mailing and physical address requested if different): 487 Leff Street, San Luis Obispo, CA 93401 (physical) P.O. Box 1289, San Luis Obispo, CA 93406 (mailing) Contact person/title Carol Hatley, Executive Director Phone: 805-594-5303 (direct line) Fax: 805-543-4992 E-mail address: chatley@haslo.org 3- 2'0 AY:'a.w wu irvr.ar....y...r.....�................. ......... .,... Attachment 3 'f ^aSjXai;d:.Y :+1 .r:. i Y'r 2007 CDBG Application Organization: Housing Authority of the City of'r§ I,uis 6bispo 2. Title/name/address of proposed project or program: Anderson Hotel Apartments capital repairs for health and safety items. This is a five story building in downtown San Luis Obispo at 955 Monterey Street. Fire sprinkler heads and existing. fire alarm system need to be replaced per the estimates attached. Note that these do not include prevailing wages or additional wiring for the new equipment, so the estimates were rounded up. 3. Please describe the proposed project or program. Include a description of the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and/or describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Residents of this building are all very low income. There are 68 units, which are a combination of elderly or non-elderly disabled residents on fixed incomes. The project is currently assisted with project based assistance through HUD. However, rents are fixed and thus the project does not have the capability for this major refurbishment. Due to the fragile nature of these clients, much less the physical structure of the building, it is imperative to have a reliable fire sprinkler and alarm system. Staff have been working with the Fire Department to determine the extent of replacement necessary for this to be a reliable and safe system. 4. Total amount of CDBG funds requested: $ 30,000.00 Please identify the jurisdiction(s)to which you are applying*: If you are requesting CDBG funds from more than one jurisdiction,please break down the amount shown above by the jurisdiction listed below. City of Arroyo Grande: City of Paso Robles: City of Atascadero: City of San Luis Obispo: $30,000.00 City of Grover Beach: County of San Luis Obispo: County wide: *NOTE: If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline of Monday, October 30, 2006. 3 -� Attachment 3 2007 CDBG Application Organization: Housing Authority of the Ciiv:of:Sari I iii's Obispo. 5. Please describe the budgetfor the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ 30.000.00 2. Other Federal fund(s) (please describe below) $ 3. State source(s) (please describe below) $ 4. Local source(s) (please describe below) $ 5. Other hinds (please describe below) $ Total Revenues $ 30.000.00 b. Expenditures: List below by item or cost category. Repair and replace fire alarm system and sprinkler heads = $30,000.00 c. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what source(s)? The project currently receives project based rental assistance from HUD. As stated above, the amounts allowed for rents do not provide for enough funding for major capital improvements. The ongoing maintenance and operation expenses are paid from the rental income from the clients, HUD and the commercial spaces. But due to the recent years' increases in insurance and maintenance costs, it is impossible to pay for this type of capital expenditure from the rents currently being paid. HUD restricts the amount of rents and thus these types of needed maintenance items would continue to be deferred until a source of funds were identified. d. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources.. As mentioned above, the ongoing maintenance and repairs will be paid from rental income. This rental income is derived from tenants'portion of rents, HUD assistance and commercial income. 3 -cDa ' Attachment 3 �.,, . .�n:,a.^.i:...., "x�S:�..u...,..:.k.-.f--tis. 2007 CDBG Application Organization: Housing Authority of the City of SS� Luis Obispo 6. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. a. X Benefits low- and moderate-income persons as defined by the U.S. Department of Housing and Urban Development(HUD). NOTE: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. See current income limit schedule in the Request for Proposals. b. Aids in the prevention or elimination of slums or blight. NOTE: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. C. Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available. NOTE: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. 7. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of persons (or households) to benefit from the project and break that estimate down by income group as follows: a. Total number of persons or households who will benefit from the project or program (regardless of income group): 68 Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income(earning 51% - 80% or less of the County median-income)? 3 Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 65 Persons/households (circle the applicable unit) 3-D3 Attachment 3 2007 CDBG Application Organization: Housing Authonty of ttie Criyof'sa l us"Obisuo{ 8. Please provide the following information regarding the number of persons/households who will directly benefit from the funding requested in this application. a. Total number of persons or households who will directly benefit from the CDBG funds (regardless of income group): Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be v_yr low-income (earning 50% or less of the County median-income)? Persons/households (circle the applicable unit) 9. Who are the clients of your organization? (&sample:. low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses,etc.) The clients of the Housing Authority of the City of San Luis Obispo encompass all the examples cited above, with the exception of migrant farm workers. We have elderly persons, disabled persons, victims of domestic violence, veterans and last but not least, the working poor. 3 _ X Attachment 3 2007 CDBG Application Organization: Housing Authority of the City of San Luis Obispo 10. How do you currently collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) All the programs require the collection of income data, ethnic data, etc and these are all maintained in HASLO's computer system. This information can be provided to the City of San Luis Obispo at any point in time. 11. How do you currently document income_ status of each client? (Example: very low, low- and moderate-income) At time of entrance to the program and annually thereafter, we are required by HUD to perform eligibility determinations. These include third party verifications of income, a family declaration of their income, assets, household composition, etc. Each Housing Specialist maintains a file of the household and documents any changes thereafter. Again, our computer program tracks this data, as we are also required to provide it to HUD electronically as well. 12. How will the clients benefit from this project? Maintenance of the exterior of the building will continue to ensure a safe, clean, living environment for the residents of the building. It will also ensure that no further interior damage occurs to the structural portions of the building by patching and painting and ensuring a good water seal. In addition, it will continue to provide affordable and decent housing in the downtown area of San Luis Obispo, which allows many of these clients access to services that do not have vehicles. - ' Attachment i 2007 CDBG Application Organization: Housing Authority of-t& Cityof San Lius Obispo„ 13. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs and/or services will be provided? None b. Describe how existing programs and/or services will be expanded and what percentage of an increase is expected? None 14. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). Acquisition of real property Disposition of real property X Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation) Privately owned utilities Clearance, demolition, removal of buildings and improvements, and/or movement of structures to other sites Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Removal of architectural barriers X Housing rehabilitation New housing construction (under limited circumstances) Code enforcement 3 -oto Attachment 3 2007 CDBG Application Organization: Housing Authority of the City of San Luis Obispo Historic preservation Commercial or industrial rehabilitation Special economic development Special activities by subrecipients; Public services Planning studies 15. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? By the time that the 2007 funds are actually available for use, the exterior of the building will bein extreme need of painting and repairs. If it does not get funded, there are no other funds to do this work. Thus, it could expand the amount of work that would need to get done later, as water damage from rains could escalate into problems within the units, i.e. ceiling repairs, window repairs, etc. 16. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group,public agency, non-profit, for-profit, experience in operating similar programs,etc.): Being a public agency, the Housing Authority of the City of San Luis Obispo has performed and/or monitored many rehabilitation type projects. Given the 5 story heighth of this building, the work would be contracted out. Our Director of Facilities would obtain proper bids, ensure compliance with labor laws, monitor the work and ensure that all city permits and/or environmental issues are addressed. J 2007 CDBG Application Organization: Housing Authority of the City of San Luis Obispo I certify that the information in this application is true and accurate to the best of my knowledge and ability. Attachment 3 Signature Date CAROL A. HATLEY EXECUTIVE DIRECTOR Printed or typed name Title Note to applicant: The County and cities require all of this grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million*. Provide documentation regarding ability to provide the required coverage. * Liability coverage may vary by jurisdiction. Please call the city/county contact to verify limits. Reporting of beneficiary data on a quarterly and year-end basis is required for HUD purposes. If you are successful in obtaining federal funds you will need to attend a mandatory meeting at a yet to be determined time and location. Prior to HUD's release of grant conditions and/or funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental procedures and requirements. Should project costs be obligated or incurred prior to the completion of the necessary environmental review,the project shall not benefit from the federal funds. If you need assistance or have questions regarding this application,please contact any of the persons listed below. Your application(s) can be dropped off or mailed to the following locations: • Jim Bergman, Community Development Dept., City of Arroyo Grande, 214 E. Branch Street(P.O.Box 550), Arroyo Grande, CA 93421, (805)473-5420. • Valerie Humphrey,Public Works Dept., City of Atascadero, 6907 El Camino Real,Atascadero,CA 93422, (805)470-3460. • Janet Reese, Community Development Dept., City of Grover Beach, 154 S. Eighth St., Grover Beach,CA 93433, (805)473-4520. • Ed Gallagher, Community Development Dept.,City of Paso Robles, 1000 Spring St.,Paso Robles,CA 93446, (805)237-3970. • Jeff Hook,Community Development Dept., City of San Luis Obispo, 919 Palm St., San Luis Obispo, CA 93401, (805) 781-7170. • Tony Navarro, Dept. of Planning and Building, 976 Osos Street,Room 300, San Luis Obispo,CA 93408, (805) 781-5787. �O