HomeMy WebLinkAbout06/19/2007, C4 - ADMINISTERING AGENCY-STATE MASTER AGREEMENTS FOR FEDERAL-AID PROJECTS counat '60uie 19, 2007
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CITY OF SAN LUIS OBISPO
FROM: Department Head: Jay Walter, Public Works Directo
Prepared By: Daniel Van Beveren, Senior Civil Engineer
SUBJECT: ADMINISTERING AGENCY-STATE MASTER AGREEMENTS FOR
FEDERAL-AID PROJECTS
CAO RECOMMENDATION
Adopt a resolution which provides authorization to the Director of Public Works for executing master
agreements for Federal Aid projects, and any subsequent program supplements.
DISCUSSION
Federal funds for transportation projects are made available to local agencies through various programs
under the Intermodal Surface Transportation Efficiency Act (ISTEA) and subsequent Transportation
Authorization Bills. In order to receive these Federal funds on any given City project, the City must
first enter into an agreement with the State of California Department of Transportation (CalTrans)
which administers the funds. This agreement consists of a master agreement between the City and
CalTrans, and a project-specific program supplement, each of which must be executed by the City
before the funds can be made available.
The City keeps an active master agreement for Federal-Aid funds with CalTrans. From time to time,
this master agreement is updated by CalTrans to reflect current procedures and laws. Each modified
master agreement requires an execution of the agreement by the City. The authority to execute these
master agreements has historically been delegated to the Public Works Director.
Program supplements are required for each individual project funded with Federal-Aid dollars. The
execution of each program supplement is required for the City to receive the Federal funds. Like that
of the master agreement, the execution of the program supplements has been duly performed by the
Public Works Director.
The previous authorization to the Director of Public Works for signing and executing the program
supplements contained a reference to the now outdated master agreement. With a new master
agreement in place, the recommended Council action will allow the continued execution of the
program supplements, as well as future updates to the master agreement, to be performed.by the
Public Works Director. This will streamline the process of gaining authorization to spend
Federal-Aid funds on any project programmed with Federal money.
CONCURRENCES
The City Attorney's office has reviewed the new master agreement and it meets their approval.
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n
Master Agreement for Federal-Aid Projects Page 2
FISCAL IMPACT
Execution of the master agreement and subsequent program supplements is necessary for the City to
receive Federal-Aid funds through any of the various Federal transportation improvement programs
which provide funding to local agencies.
ATTACHMENT
Resolution
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
Master Agreement: Administering Agency-State Agreement for Federal-Aid Projects
G:\Staff-Reports-Agendas-Minutes\_CAR\2007\CIP\Caltrans Agreements\CAR Caltransmasteragrmnt-Fedfund.DOC
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ATTACHMENT
RESOLUTION NO. (2007 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING EXECUTION OF AGREEMENTS WITH THE STATE OF
CALIFORNIA DEPARTMENT OF TRANSPORTATION
TO RECEIVE FEDERAL AID GRANT FUNDS
WHEREAS, before Federal Aid will be made available for a specific projects, the
Administering Agency (City of San Luis Obispo) and the State of California Department of
Transportation(CalTrans) are required to enter into a Master Agreement, entitled "Administering
Agency-State Agreement for Federal-Aid Projects" which is relative to prosecution of projects
and maintenance of completed facilities; and
WHEREAS, CalTrans periodically updates these Master Agreements and requires the
Administering Agency to execute the updated Master Agreements; and
WHEREAS, for each approved project,'the Administering Agency must execute a Program
Supplement to the Master Agreement; and
WHEREAS, the Department of Transportation requires the Master Agreement and all
Program Supplements to be executed by the City Council or other city officials duly authorized.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
that the Public Works Director is hereby authorized to execute Master Administering Agency-
State Agreements for Federal Aid, and all Program Supplements thereto.
. Upon motion of ,seconded by
and on the following vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this th day of 2007
Mayor David F. Romero
ATTEST:
Audrey Hooper
City Clerk
APPROVED AS TO FORM:
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ATTACHMENT
Resolution No. (2007 Series)
Page 4
ona . Lowell
City Attorney
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