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Home My WebLink About07/17/2007, BUS.4 - LAGUNA LAKE GOLF COURSE HOLE NO. 3 RELOCATION, SPECIFICATION NO. 90657 i council 'J ly 17, 2007 j acEnna Report �� 8 .1/ CITY OF SAN LUIS OBISPO FROM- Jay D. Walter, Public Works Director Prepared By: Michael J. McGuire, Engineer III yw.\M SUBJECT: LAGUNA LAKE GOLF COURSE HOLE No. 3 RELOCATION, SPECIFICATION No. 90657 CAO RECOMMENDATIONS: 1. Approve plans and specifications for "Laguna Lake Golf Course Hole No. 3 Relocation", Specification 90657. 2. Authorize Staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the engineer's cost estimate of$90,000. 3. Approve the transfer of$56,000 from the General Fund unappropriated reserve to the project account. DISCUSSION Background The Laguna Lake Golf Course is a nine hole, municipal course situated amongst residential neighborhoods along Los Osos Valley Road. In early 2006, residents of Cucaracha Court, a cul- de-sac adjacent to the Southeast portion .of the golf course, presented concerns to the City Council regarding golf balls hitting their home and being hit over their residence into the street, causing vehicular damage and creating near-misses with pedestrians. The residents requested the City to enact measures to prevent golf balls from hitting their home or possibly hitting pedestrians. Staff and Council concurred with the need to take action and a CIP project was created. Hole No.3, located in the Southeast portion of the golf course, is a 369 foot long par 3 hole with the back of the green currently located approximately 81 feet from the property line bordering the golf course and the residences of Cucaracha Court. It has been observed by the Golf Course Marshals that with the current green location some golfers are intentionally trying to hit the homes and the street beyond, or inexperienced golfers are using the wrong golf club for that fairway distance, resulting in over-shots traveling beyond the boundary of the golf course. To minimize the over-shot problem, the current green and tee locations for Hole No. 3 are proposed to be relocated away from the property line to increase the buffer zone between the green and the impacted residences: In November, 2006, Knott Brooks Linn Golf Course Design Group, a member of the American Society of Golf Course Architects (ASGCA), was retained as the consultant to design this relocation. Their primary task was to redesign the green and tee locations and add design features to minimize golf balls hitting or going over the residences and making the homes beyond the green less of a target. The project would achieve a secondary goal of creating a more challenging hole for the golfers, one that is different from the other par-3 holes on the course. y� LAGUNA LAKE GOLF COURSE HOLE No.3 RELOCATION Page 2 Design Option No. l On March 1, 2007, Knott Brooks Linn submitted an initial design that relocated the hole, making the back of the green approximately 157 feet from the property line. Separate tee areas were designed and were pushed back even further, increasing the length of the hole to 420 feet for men and 330 feet for women. To slow down or stop golf balls from going beyond the green and make the hole more challenging for golfers, the following features will be included: Lengthening the hole Moving the tee locations further back A sand bunker near the green A grass hollow behind the green Grass mounding around the green New trees will be strategically placed around the back of the green The project was shown to the original resident who brought the issue to Council for their review. They objected to the initial design, citing that the green was still too close to the residences and with the prevailing winds, golf balls would continue to hit the residences and the street. They responded with a request that the green and tee for Hole No.3 be pushed back even further, to a distance of 300 feet between the back of the green and the property line. Design Option No. 2 Staff took that feedback and worked with the consultant to provide a revised design on April 13, 2006, that increased the distance from the back of the green to the property line an additional ten feet to 167 feet, more than double the present distance. The consultant argued that to push the hole back any further than this distance would create other problems. Since most golfers tend to hit the ball to the left or right instead of straight down the fairway, this would expose golfers on the green for Hole No. 2 to being hit by golf balls traveling at a high rate of speed. On the other side of the fairway, more balls might hit the existing apartments and parking lot. Also, placing the tee locations that far back would block the service access gate to the golf course from the parking lot of the Congregational Church. The consultant stated that the residents' proposed 300 foot distance was double the industry standard of 150 feet for a buffer zone on a par 3 hole. This setback distance standard was verified by staff after contacting two independent ASGCA golf course architects. This revised design was presented to the resident closest to the green and was again rejected because of concerns that this new setback distance would be ineffective'at solving the problem. Another proposal, presented by Staff, was to go with the first design proposal and install 35 foot tall barrier netting along the property line. That proposal was also rejected, citing concerns that the netting would be unsightly and could come loose or fall onto the homes. Current Recommendation A third and final design was prepared, placing the back of the green 175 feet from the property line (see Attachment). It provides a men's fairway distance of 405 feet and a women's fairway distance of 315 feet from the respective tees. All of the features from the previous designs to impede the travel of golf balls beyond the green and to make.a more challenging hole for golfers are in place. In addition, signage will be placed at both tees indicating the hole distance and suggested club to use. Also, the golf course marshals will be retained to monitor the activities, not only at Hole No. 3, but on the entire golf course. While this 175 foot buffer zone may not y- Z i LAGUNA LAKE GOLF COURSE HOLE No. 3 RELOCATION Page 3 completely eliminate golf balls from hitting the homes bordering the golf course, Staff believes that this distance, along with the new hole features and ongoing supervision, will drastically reduce these occurrences. The chart below summarizes how the design distance has evolved and how the recommendation compares to the industry standard: Back of Green to Prop Line ft. Center of Green to Prop Line ft. Current Distance 85 105 Design Option No. 1 160 197 -Design Option No. 2 170 207 Recommendation 175 215 Industry Standard 150 T - CONCURRENCES This project has the approval of the Parks & Recreation and Public Works Departments. Staff will be meeting with neighbors on July 11m to consider their safety concerns and to better explain our proposal for addressing them. FISCAL IMPACT This project is identified in the 2005 —07 Financial Plan Supplement, pages E39—E44. Total Budget: $60,000 Design: 15,000 Construction: 90,000 Construction Contingency: 9,000 Miscellaneous Costs: 2,000 TOTAL: $116,000 Additional Funding Needed: $56,000 In the time since this budget was prepared, construction costs have continued to soar due to increased fuel, materials and labor costs. The cost of earthwork alone has increased 22% in the past year and comprises approximately a third of the construction budget. As fuel costs have risen, so has the cost for obtaining and transporting soil, sand and rock, the main materials for this project. Based on the recently adopted 2007-09 Financial Plan, adequate resources are available to fund the added project cost of$56,000 and retain General Fund balance at minimum policy levels. (The revised ending General Fund balance at the end of 2007-09 of$9.5 million will be 20.4%of operating expenditures compared with our policy minimum of 20%). y�3 LAGUNA LAKE GOLF COURSE HOLE No.3 RELOCATION Page 4 ALTERNATIVES 1. Increase the buffer zone between the green and the property line. As indicated by the golf course consultant, any further relocation of the green and tees to increase the buffer zone distance will create problems for Hole No. 2, the adjacent apartments and accessibility to the service gate. Also, as verified by other golf course architect consultants, the proposed 175 foot buffer zone distance is recognized as more than the industry standard of 150 feet. 2. Install barrier netting. The original resident along the property line who brought this issue to Council has rejected this alternative for aesthetic and safety reasons. The cost to purchase and install 280 feet of netting along the property line is estimated to be approximately$40,000. 3. Take no action or defer the project. If Hole No. 3 is left as is, the problem will continue, and residents will continue to feel threatened by the errant golf balls. ATTACHMENTS Hole No. 3 Site Plan AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE Plans & Special Provisions. Trajectory Diagram. G:\Staff-Reports-Agendas-Minutes\_CAR\2007\CIP\90657 LLGC Hole 3 Relocation\90657 CAR Advertise.doc y-y Attachment N HOLE#3-STAKING&CLEARING PLAN w E Laguna lake GOIf Course O SAN LUIS OBISPO,CALIFORNIA s p p m m _ 8n°tt Sr°oh° Linn a m m ab:JUNE 6.MY] Yell mutm°rW°9m°° suE:r:m 5®b:t•+9P �e�l++s o...r..n.r..urwa . � C°nEw°Nbrv°I:t Fml w+sm r tmwMii ° O O 47.0 I m�.a°wue°itbt,wa t 1 1 r i <� � "_;j• �� .�_ � CCC � J ( --��, � j 1 1 1 ( abYq rsr e°eetura ie°to°l° •��\\ � � E ^. II ° sn mboft qm.O bblb. G ° ° ° O ° � I �IIIIIIIIIII��I�IIIIIIIIIII council memomnbum July 17, 2007 RECEIVED TO: Council Members JUL 1 7 2007 SLO CITY CLERK FROM: Allen Settle SUBJECT: July 17, 2007 Council Meeting I am out of town and will be unable to attend tonight's meeting. However, I would like to share my thoughts with you on two items on the agenda. Item#4-Laguna Lake Gold Course Hole#3 Relocation The golf course should have a protective screen installed between the golf activity and the residential properties. Prado Road Interchange Project Management I urge that the city not get involved with the financial entanglements associated with the Prado Road overpass at this time. %COUNCIL -2 CDD DIP. fJ CAO ` FIN DIR 4a ACAO 5P FIRE CHIEF RED FILE t0 ATTORNEY R PW DIR MEETING AGENDA CLERK/ORIG a POLICE CHF ❑ DEPT HEADS tg REC DIR DATE ITEM #Agk_,�4-5 g R/a e UTIL DIR [jr HR DIR To @dcwd.,a r' C at-o � G�