HomeMy WebLinkAbout08/21/2007, AGENDA icouncil agenda
CITY OF SAN LUIS OBISPO
CITY HALL, 990 PALM STREET
Tuesday, August 21 , 2007
7:00 P.M. REGULAR MEETING Council Chamber
990 Palm Street
CALL TO ORDER: Mayor Dave Romero
ROLL CALL: Council Members Paul Brown, Andrew Carter, Allen K.
Settle, Vice Mayor Christine Mulholland,
Mayor Dave Romero
PLEDGE OF ALLEGIANCE
PRESENTATION
AWARD FOR EXCELLENCE IN FINANCIAL REPORTING TO CAROLYN
DOMINGUEZ. (STATLER — 5 MINUTES)
RECOGNITION OF POLICE OFFICER JOHN VILLANTI.FOR TRAFFIC SAFETY
EXCELLENCE AWARD. (LINDEN —2 MINUTES)
APPOINTMENTS
Al. APPOINTMENTS TO THE HOUSING AUTHORITY, JOINT USE OF
RECREATIONAL FACILITIES COMMITTEE AND PARKS AND RECREATION
COMMISSION. (ROMERO/HOOPER — 5 MINUTES)
RECOMMENDATION: 1) By motion, make appointments to the Housing Authority,
Joint Use of Recreational Facilities Committee and the Parks and Recreation
Commission effective August 21, 2007, and expiring as recommended by the Council
Subcommittees as indicated in the staff report. 2) Direct staff to continue to recruit for
the remainder of the unfilled vacancies for these committees.
® City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to
including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410.
Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call
781-7100.
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Council Agenda Tuesday,August 21, 2007
PUBLIC COMMENTS ON AGENDA ITEMS: You may address the Council on any item described in this agenda by
completing a speaker slip and giving it to the City Clerk prior to the meeting. The Mayor will invite public comments
before the Council takes action on each item. (Gov. Code Sec. 54954.3(a)) Your speaking time is limited to three (3)
minutes. (CC&P Sec.1.3.7)
CITY COUNCIL PROCEDURES FOR PUBLIC HEARINGS: The Mayor will announce each item and thereafter, the
hearing will be conducted as follows:
1. City staff will present the staff report and recommendation on the proposal being heard and respond to questions
from Council.
2. The Mayor will open the public hearing by first asking the project applicant/appellant(or his/her representative)to
present any points necessary for the Council,as well as the public,to fully understand the proposal.
3. The Mayor will then ask other interested persons to come to the podium to present testimony either in support of
or in opposition to the proposal.
4. Finally, the Mayor will invite the applicantlappellant (or his/her representative) back to the podium to respond to
the public testimony, if appropriate. The Mayor will then close the public hearing and limit further discussion to
the Council and staff prior to the Council taking a vote.
RULES FOR PRESENTING TESTIMONY AT A PUBLIC HEARING: City Council meetings often involve highly emotional
issues. It is important that all participants conduct themselves with courtesy, dignity and respect. All persons who wish to
present testimony are asked to observe the following rules:.
1. Speakers are asked to submit speaker slips to the City Clerk.
2. If you have filled out a Speaker Slip,the Mayor will call you to the podium.
3. Speakers shall address the Council from the podium after giving his/her name and city of residence. Speakers
shall direct their comments to the Council,not the audience.
4. Speakers shall limit comments to three minutes. The Mayor, after all others have spoken, may allow additional
brief comments from speakers who have already commented on the same agenda item.
5. If testifying as paid representatives, as defined in the Municipal Code speakers shall register as a Municipal
Advocate and shall preface their comments by identifying themselves as Municipal Advocates (§2.64.020 &
§2.64.050&§2.64.070).
6. Applicants,appellants or applicant representatives desiring to speak shall:
a. Submit speaker slips to the City Clerk (available on a plastic rack at the entrance to the Council
Chamber).
b. Shall be permitted to speak first during the public comment portion of the public hearing for not more
than ten minutes.
c. Address the Council from the podium after giving their name and address, and/or the name and
address of the applicant/appellant they are representing. If the applicantlappellant's representative is a
paid Municipal Advocate,they shall comply with Number 5 above.
7. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at
this public hearing as described above, or in written correspondence delivered to the City before or during the
public hearing.
CORRESPONDENCE TO COUNCIL: Written comments on agenda items are encouraged and are most effective if
presented at least one day prior to the meeting. Note: Correspondence to Council received after 5:00 p.m. on the day of
the Council meeting regarding agenda items may not be distributed until the following day.
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Council Agenda Tuesday;August 21, 2007
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City
Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the
Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not
on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by
persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items.
Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's
Office in Room 1 of City Hall.
CONSENT AGENDA
The Consent Agenda is approved on one motion. Council Members may pull consent items to be
considered after Business items. The public may comment on any item on the Consent Calendar.
C1. MINUTES OF JULY 3 AND 17, 2007. (HOOPER)
RECOMMENDATION: Waive oral reading and approve as presented.
C2. TELEMETRY MAINTENANCE CONTRACT. (MOSS/HIX)
RECOMMENDATION: Approve agreement with Bristol Inc., for telemetry system
maintenance services in the amount of $62,600.00 and authorize the Mayor to execute
agreement.
C3. APPROVAL OF THE FINAL MAP FOR TRACT 2882. 2710 AUGUSTA STREET
(TR/ER 104-06). (WALTER/DOSTALEK)
RECOMMENDATION: Adopt a resolution approving the Final Map for Tract 2882
located at 2710 Augusta Street.
C4. ADOPTION OF AN ORDINANCE AMENDING TITLE 16 OF THE.MUNICIPAL
CODE, THE CITY'S SUBDIVISION-REGULATIONS).
(MANDEVILLE/DUNSMORE)
RECOMMENDATION: Adopt Ordinance No. 1507 (2007 Series).
C5. REQUEST FOR PROPOSALS: VOICE OVER INTERNET TELEPHONE
SYSTEM. (STATLER/MAA)
RECOMMENDATION: 1. Approve issuing a request for proposals for a Voice over
Internet telephone system. 2. Authorize the CAO to award the contract if the best
overall proposal is within the approved budget of $351,00 for this project.
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Council Agenda Tuesday, August 21, 2007
C6. 2007-08 TRUCK PROCUREMENT. (WALTER/SMITH)
RECOMMENDATION: Approve a purchase order in the amount of $216,073.55 to
Perry Ford for procurement of 11 trucks for several departments.
C7. 2007-08 POLICE SEDAN PROCUREMENT. (WALTER/SMITH)
RECOMMENDATION: Approve a purchase order in the amount of $171,653.03 to
Lasher Auto Center for procurement of five police patrol sedans and two police
administration sedans.
C8. 2007-08 GENERAL PURPOSE SEDAN PROCUREMENT. (WALTER/SMITH)
RECOMMENDATION: 1. Approve a purchase order in the amount of $75,034.70 to
Toyota of San Luis Obispo for procurement of three Prius Hybrid sedans. 2. Approve
transfer of $8,278 from Water Fund working capital and $14,256 from Sewer Fund
working capital to fund additional purchase costs.
C9. REQUEST FOR PROPOSAL REQUESTING ENVIRONMENTAL IMPACT
REPORT (EIR)CONSULTANTS FOR THE PREFUMO CREEK COMMONS
PROJECT, 11980 LOS OSOS VALLEY ROAD. (MANDEVILLE/DUNSMORE)
RECOMMENDATION: 1. Approve the workscope for Environmental Impact Report
(EIR) work consultant services for the Prefumo Creek Commons Project and authorize
staff to proceed with sending out Request for Proposal (RFP) documents to qualified
consulting firms. 2. Authorize the CAO to award the contract to a qualified consulting
firm for the EIR, contingent upon the developer depositing with the City the amount of
the contract plus a 30% administrative fee.
C10. TRAFFIC SIGNAL MODIFICATION AT MARSH AND SANTA ROSA, .
SPECIFICATION NO. 90677. (WALTER/HUDSON)
RECOMMENDATION: 1. Approve plans and specifications for the Traffic Signal
Modifications at Marsh and Santa Rosa, Specification No. 90677. 2. Authorize staff to
advertise for bids and authorize the CAO to award the contract if the lowest responsible
bid is within the Engineer's Estimate of $170,000. 3. Approve the transfer of $43,000
from the Traffic Safety Report Implementation account to cover cost increases for the
Traffic Signal Reconstruction at Marsh and Santa Rosa. 4. Approve the transfer of
$87,000 in completed projects funding to cover cost increases for the Traffic Signal
Modification at Marsh and Santa Rosa.
C11. CITY WIDE TRAFFIC VOLUME COUNTS, SPECIFICATION.NO. 90653.
(WALTER/HUDSON)
RECOMMENDATION: 1. Award a contract to City Traffic Counters, LLC. Of Pasadena,
CA in the amount of $43,625 for conducting city wide traffic volume counts,
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Council Agenda Tuesday; August 21, 2007
Specification No. 906653. 2. Approve a transfer of $2,061 from the Completed Projects
account to the project account.
C12. WATERLINE REPLACEMENT PROJECT, SPECIFICATION NO. 90634.
(WALTER/CORNEJO)
RECOMMENDATION: 1. Approve the plans and specifications for the "Waterline
Replacement Project', Specification No. 90634. 2 Authorize staff to advertise for bids
and authorize the CAO to award the contract if the lowest responsible bid is within the
Engineer's estimate of $1,032,350.00.
PUBLIC HEARINGS
1. MARGARITA AREA DEVELOPMENT IMPACT FEE UPDATE. (STATLER - 20
MINUTES)
RECOMMENDATION: Adopt a resolution updating sub-area development impact fees
for transportation improvements in the Margarita Area.
2. TEXT AMENDMENTS TO MUNICIPAL CODE-SECTION 17.91:
INCLUSIONARY HOUSING ORDINANCE., TO CLARIFY THE PROCESS FOR
SELECTING AFFORDABLE HOUSING RECIPIENTS: AND NEGATIVE.
DECLARATION (TA. ER 79-07). (MAN DEVI LLE/B ROWN - 20 MINUTES)
RECOMMENDATION: As recommended by the Planning Commission: 1. Introduce an
ordinance approving an amendment to Municipal Code Section 17.91 to clarify the
process for selecting affordable housing recipients. 2. Approve a Negative Declaration
of environmental effects for the project (ER 79-07).
BUSINESS ITEMS
3. 2006 ANNUAL TRAFFIC SAFETY REPORT. (WALTER/HUDSON — 1 HOUR)
RECOMMENDATION: 1. Review and discuss the 2006 Annual Traffic Safety Report
and associated mitigation strategies. 2. Receive an update on the realignment of
Buena Vista and Garfield Street at Monterey Street. 3. Approve the transfer of $32,000
from the completed projects account to cover cost increases for signal upgrades at
Marsh and Osos Streets. 4. Approve the transfer of $158,000 from the unappropriated
general fund balance to cover cost increases for signal upgrades at Marsh and Osos
Streets.
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Council Agenda Tuesday, August 21, 2007
4. APPROVAL OF PUBLIC ART FOR THE SAN LUIS OBISPO LITTLE
THEATRE. (KISER — 20 MINUTES)
RECOMMENDATION: 1. As recommended by the Public Arts Jury, and the
Architectural Review Commission (ARC), approve the public art piece entitled Bee Bee
Works His Magic for San Luis Obispo Little Theatre. 2. Authorize the CAO to execute
an agreement with the artist for completion of the project.
COUNCIL LIAISON REPORTS (not to exceed 15 minutes)
Council Members report on conferences or other City activities. Time limit-3 minutes.
COMMUNICATIONS (not to exceed 15 minutes)
At this time, any Council Member or the City Administrative Officer may ask a question for clarification,
make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies
and Procedures, they may provide a reference to staff or other resources for factual information, request
staff to report back to the Council at a subsequent meeting concerning any matter, or take action to
direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
ADJOURN.
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ADVISORY BODIES
ARCHITECTURAL REVIEW COMMISSION (ARC)
The ARC generally meets the first and third Monday of each month. The meetings are held in City Hall in the
Council Hearing Room at City Hall, 990 Palm St. and begin at 5:00 p.m. Call 781-7170 to confirm times and dates.
BICYCLE ADVISORY COMMITTEE(BAC)
The Bicycle Advisory Committee meets quarterly in March, June, September, and December. Call 781-7178 to
confirm exact dates and times.
CITY COUNCIL
The City Council meets on the first and third Tuesday of every month. The meetings generally begin at 7:00 p.m.
and are held at City Hall in the Council Chamber, 990 Palm Street. Call 781-7103 to confirm times and dates.
CULTURAL HERITAGE COMMITTEE(CHC)
The CHC meetings are held on the fourth Monday of the Month at 5:30 p.m. in the Council Hearing Room at City
Hall, 990 Palm St. Call 781-7170 to confirm dates and times.
DOWNTOWN ASSOCIATION BOARD OF DIRECTORS
The Downtown Association Board usually meets the second Tuesday of the month at 7:30 a.m. in the Council
Hearing Room located at City Hall, 990 Palm St. Call 541-0286 to confirm the date and time.
HOUSING AUTHORITY
The Housing Authority meets the third Thursday of the month at noon in the Housing Authority offices located at
487 Leff St. Call 543-4478 to confirm dates and times
HUMAN RELATIONS COMMISSION (HRC)
The Human Relations Commission usually meets the first Wednesday of the month at City Hall in the Council
Hearing Room, 990 Palm St. beginning at 5:00 p.m. Call 781-7251 to confirm dates and times.
JACK HOUSE COMMITTEE
The Jack House Committee meets the second Wednesday of the month at the Parks & Recreation Department,
1341 Nipomo Street, at 5:30 p.m. Call 781-7305 to confirm the dates and times.
JOINT USE OF RECREATIONAL FACILITIES COMMITTEE(JUC)
The Joint Use Committee meets the fourth Tuesday of each month at noon at the Ludwick Community Center
located at 864 Santa Rosa Street. Call 781-7300 to confirm dates and times.
MASS TRANSPORTATION COMMITTEE(MTC)
The Mass Transportation Committee meetings are held on call, generally on a quarterly basis. Call 781-7121 to
confirm exact dates and times.
PARKS AND RECREATION COMMISSION (P&R)
The Parks and Recreation Commission typically meets the first Wednesday of the month in the Council Chamber,
City Hall, located at 990 Palm St. and begin at 7:00 p.m. Call 781-7300 to confirm dates and times.
PLANNING COMMISSION (PC)
The Planning Commission meets the second and fourth Wednesday of the month at 7:00 p.m. in the Council
Chamber, City Hall, 990 Palm Street. Call 781-7170 to confirm dates and times.
PROMOTIONAL COORDINATING COMMITTEE (PCC)
The Promotional Coordinating Committee meets the second Wednesday of each month at 5:30 p.m. in the
Council Hearing Room at City Hall, 990 Palm St. Call 781-7123 to confirm the times and places.
TREE COMMITTEE
Tree Committee meets at 5:00 p.m. on the fourth Monday of the month at the City's Corporation Yard located at
25 Prado Road. Call 781-7220 to confirm dates and times.
IIIIIIIII ����� IIIIIIIIIIII
C u MEHORANDUM
i of San Luis.Obis
DATE: August 14, 2007
TO: Mayor and Members of the City Council
FROM: Elaina Cano, DeputyCity Clerk
VIA: Ken Hampian, City Administrative Officervk-&k
SUBJECT: RECOMMENDATION FOR APPOINTMENTS TO THE HOUSING AUTHORITY,
JOINT USE OF RECREATIONAL FACILITIES COMMITTEE AND PARKS AND
RECREATION COMMISSION
Currently there are unscheduled vacancies on the Housing Authority, Joint Use of Recreational
Facilities Committee, and Parks and Recreation Commission. The City Council Subcommittee for the
Housing Authority conducted interviews on July 17th and the City Council Subcommittee for the Parks
and Recreation Commission conducted interviews on August 7, 2007, both are prepared to make a
recommendation for appointments to Council at the August 21, 2007, Council meeting.
The City Council Subcommittee for the Joint Use of Recreational Facilities Committee will be
interviewing applicants the week of August 13th.
Because the interview process for the Joint Use of Recreational Facilities Committee has not yet been
completed, the agenda report with the Council Subcommittees' recommendations for appointments to
these Committees will be distributed as a red file item by August 16th.
GA304 City Advisory Bodies\8-21-07 AB Appointments Agenda Report Placeholder.DOC