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Home My WebLink About09/18/2007, C6 - PURCHASE OF STREETSMART STREET LIGHT MONITORS U council 9-18-07 j acEnba nEpoRt CITY OF SAN LUIS OBISPO FROM: Jay Walter, Public Works D' r Prepared By: Barbara Lynch, City Engine SUBJECT: PURCHASE OF STREETSMART STREET LIGHT MONITORS CAO RECOMMENDATION L. Approve transfer of$39,959 from project 90642 to the completed projects account. 2. Approve transfer of$39,959 from completed projects account to the Street Light Monitoring, Specification#90795. 3. Authorize the sole source purchase of StreetSmart® equipment in the amount of $39,959 from General Electric through Consolidated Electrical Distributors. 4. Authorize continued sole source purchasing of future StreetSmart® equipment from General Electric through a local distributor until.such time as a compatible alternative is available. DISCUSSION On November 15, 2005, the CAO approved_a pilot program to install a street light computer aided maintenance system from General Electric called StreetSmart®. The system uses specialized combination photo cell/data collectors called Checkpoints which wirelessly transmit information about the condition of each light to a database server. Staff can,access the information using a secure webpage. The pilot program allowed for 50 of 2075 total 'street lights to be retrofitted. Those 50 street lights represent a portion of a neighborhood north of Foothill Boulevard and west of Santa Rosa Street. On July 17, 2006, based on the success of the first phase, the CAO approved the use of carry over funding to add 125 lights to retrofit the remaining lights north of Foothill Boulevard and south of Santa Rosa Street. This completed the installation in the originally targeted neighborhood and maximized the value of the pilot program. The City Council has also approved a Capital Improvement Project as part of the 2007-09 Financial Plan, beginning in 2008-09, which will provide $95,000 annually to expand the existing StreetSmart® system with 500 additional check point controllers each year. The pilot program has proved very successful for the City's limited street light maintenance staff. The.benefit to this system is two fold. First, the system is self reporting and lights are fixed within a short time after they fail instead of when a member of the public reports the failure. This means lights are operating correctly the majority of the time. Second, the reporting to a central server allows staff to more effectively plan and manage its work. Often by the time a citizen reports a light out, it has been out for several months and the citizen is very upset that the ` City has "not repaired it." Staff then shifts from planned work to make an immediate repair. This is a less efficient use of staff and provides a lower standard of service to the public. By completing this expansion staff will have immediate access to light problem information in the new area and schedule the needed repair work. (See Attachment 2) Street Smart Purchase Page 2 Sole Source Purchasing The system is a combination of equipment made by General Electric (GE) called StreetSmart® and a monitoring network operated by Tyco.. The system uses cell phone technology to interconnect street lights to a central database server. A typical StreetSmarts® network is comprised of specialized bases retrofitted onto the top of each street light fixture. In a typical zone, one fixture is retrofitted with a receive/transmit base called an AccessPoint. All other fixtures in the zone are retrofitted with transmit-only bases called CheckPoints. The CheckPoints report to the AccessPoint which relays all performance data to a central network server. The system reports time and date of each on/off occurrence; if the photo cell (equipment that determines if it is day or night) properly functioned; if there were power supply issues; if the lamp turned on and off at the correct time; if the lamp flickered; if the lamp is not working; and if any of the monitors failed to report. In multiple zone arrangements, AccessPoints can "talk" to each other as needed to relay data to the server if there are distance or terrain limits. StreetSmarts® groups lights into scalable zones able to support up to 500 light fixtures. It is a modular system in that light fixtures can be added in small or large quantities as time and funding permit. If one AccessPoint fails the CheckPoints will search out a second point to report to. Staff then retrieves the information from the webpage. This system is not made by any other company. Because the system must have the capability to communicate within itself, it must be compatible. Staff is requesting the Council to authorize sole source purchasing of this equipment from GE until such time as a compatible alternative is available. GE does not sell directly to the City; however, the City calls the GE representative, makes the request for the number and type of units needed and GE prepares a quote, including a distributor markup. The distributor then sells the units to the City at the cost quoted from GE. The local distributor the City is working with on this purchase is Consolidated Electrical Distributors. FISCAL IMPACT Although funding through the adoption of the Financial Plan is not available for this work until 2008, there is an opportunity to add controllers now because of some savings realized after the completion a project to add disconnect fuses to the street lights. The Fuse Disconnect project has a remaining balance of$39,959 and staff believes this is an appropriate use for those funds. The benefit to the public is immediate with the installation of these monitors because problems are reported to staff as soon as the units are installed. Staff recommends using these funds to add approximately 225 additional sites to the existing StreetSmart® system. ATTACHMENTS 1. Quotation# 1005437 from CED 2. Map of proposed installation area 0:\Staff-Reports-Agendas-Minutes\_CAR\2007\Streets\90795 Streetsmart expansion 2007\90795 StSman Funding.doc FROM - 08 74 2VO/ 7s:4ria�a.Mo �v.r ATTACHMENT 1 ccw0LYDATBA BL-EC" 2XM DIST SLMMP 0160 PA68: 1 2250 VICTORIA AV83= limmcm: 1496 go= 8: 1005437 SAN X=S 082SP0, CA 93401 HY: DATiB DAR'S: 8/24/07 805-S43-4700 PAS 805-543-2357 POB: SIMP P03ST REV 8n 001 CONTACT- DALE Mr. PREP= RW nMMi 8/14/07 QUM FM CUS 8 27-17924 COS PO $: CITY OF SIA JOB SAM: STRmm-0_ MMv= s 32A= rtrtt.rfttetretretstttrttrtetrrra 25 Pam 80BD • Q[iQ78 8#cP1R88 9/13/07 « SAN Lms CWSpO +stat+++++iaaaea+rraaarr+ratr CA 33401 0811 5057617100 LS Q4'Y MR CWA7A6 D88c'RrnT0v 99IC8 m 8= AM of 824 03 811917 Qw3m 155.96 8 341,938.04 02 1 G8 611695 ACCBSSPO33fT 2149.85 8 2,149.86 . 03 04 os tears is POR mess S.a.�e. 06 =Z= GOOD VW 40 DAYS. !4688 37,084.90 TAR 2,874.08 TOTAL 39,958.9.8 *►. ttttrttrstrttss»tts*:ars+!.rata!asararraaatsaaaarararia6++aaaaaaaaa►arttrttraaaattuatraaar+se+a*atratrtr + FLU= ZiOa'8: I= 28 Wr AV OPPB8 TO OL WUkCT, 80T MMMY.A m r T 111 1 OP CTRL= * PRICBS Fab YOM AIM XMMM TI08. 08D8RS BASED Oa 'FRES QOOTATIQB ARS SMkTM + * TO YOM A=PTMM OP' =9 Im"m ASID C=RTIM STATED IN OM T1Rx't'Y M OP s * ORDER. flB mum SO mmilvaommWITS 88B8ffiR TO emaLma WIT'S ibe saa+aaararsaa•5888858+ar+a♦trr•artrtrartrattrssstttrt►ttssrtsttrtetr►►trt+asattttaatsstsaasstrtratrraaastttr CUSTOM$R CDPY i E C F a 5 s N Alf ISM 'y,f�✓ �� rll�� it �� .�!� �,� �I 4:Cal AD so*14... ....... pow .oma■ itFRI son son WiNgi ..j 93