HomeMy WebLinkAbout10/02/2007, BUS 2 - USE OF SAN LUIS OBISPO STADIUM FOR 2008 council M,64 Nu a a o7
j ac,Enaa Reportz-
C I TY O F SAN LU IS O B I S P O
FROM: Betsy Kiser, Parks and Recreation Director
SUBJECT: USE OF SAN LUIS OBISPO STADIUM FOR 2008
CAO RECOMMENDATION
As recommended by the Parks and Recreation Commission and the Joint Use Committee:
1. Concur that the use of San Luis Obispo Baseball Stadium (SLO Baseball Stadium) for
semi-pro baseball teams is now "impacted" and that use by additional semi-pro teams,
beyond the San Luis Obispo Blues and the San Luis Obispo Rattlers, be suspended
indefinitely;
2. Approve amendments to the SLO Baseball Stadium Priorities for Use, to be extended
until September 1, 2008;
3. Endorse the concept of a Request for Proposal (RFP) inviting the Blues and the
Rattlers to bid for shared exclusive use of SLO Baseball Stadium for the 2008 semi-
professional collegiate baseball season;
4. Assuming both teams meet minimum RFP requirements, return to the City Council
for
a) approval of recommendations from the review committee for shared use of the
stadium with the number of games allocated to each team dependent upon
responsiveness to the criteria set forth in the RFP; the quality of team performance
during the proposal review and interview process; and past performance with the
City; and
b) approval of use agreements for the 2008 season;
5. Adopt a resolution amending the fee schedule for use of SLO Baseball Stadium, to
become effective January 1, 2008; and
As recommended by the Parks and Recreation Commission:
6. Approve the inclusion of criteria in the RFP for a food and beverage management
plan, and if not adequately addressed by either organization, then approve the release
of a separate RFP for an exclusive food and beverage concessionaire for the SLO
Baseball Stadium from January through September.
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REPORT IN BRIEF
The SLO Baseball Stadium at Sinsheimer Park is a popular venue for both youth and adult
baseball in the community. Over the years, it has been used by many organizations, including
Babe Ruth Baseball, the San Luis Obispo High School baseball team, the Parks and Recreation
Department, Cuesta College, Cal Poly, Hancock College, the SLO Blues, Santa Maria Indians,
Men's Senior Baseball, and most recently the SLO Rattlers.
Since the early 1970's, use of the stadium has been governed by a Priority For Use Policy which
has enabled the Stadium to be effectively managed and shared by interested parties. When a new
semi-professional team requested use of the facility for the 2007 season, competition for
evenings and weekends became so fierce that it required mediation to resolve scheduling
conflicts.
Due to the challenges of the 2007 season, City Council directed staff to return at the end of the
baseball season with a review of the uses and recommendations for improved management of the
facility for future years. With input from a Joint Use Sub-committee and reviews from both the
Joint Use Committee (JUC) and the Parks and Recreation Commission (PRC), the following
report proposes a management system designed to prevent a repeat of the 2007 "turf wars".
Included in the report are recommendations for managing the user groups, amending the Priority
for Use Policy, and creating competitive use fees.
DISCUSSION
History of SLO Baseball Stadium*
In the mid-1960's, there was strong community desire to expand sports facilities in San Luis
Obispo. Representatives of Youth Baseball (now Cal Ripken Baseball) and Babe Ruth Baseball
approached Council and the Parks & Recreation Commission with the request to have more
fields built. George French, then the president of Babe Ruth Baseball and Reg Streeter, a radio
station owner, along with other interested members of the community expressed their desire to
have a regulation baseball stadium in San Luis Obispo and identified a parcel of land within the
city where a facility could be built.
The parcel, now known as Sinsheimer Park, was undeveloped and belonged to San Luis Coastal
Unified School District (SLCUSD). The first joint use agreement between the City and
SLCUSD occurred in 1965 and subsequently, the Joint Use Committee (JUC) was formed to
oversee the agreement, plan for park development and establish priorities for use. The JUC
determined that a regulation baseball stadium was the most urgent need of the sports community.
NOTE: Much of the information provided in this section of the report came from documents from the files of past Parks&
Recreation Director Bill Flory, newspaper articles written by Johnny Nettleship, long-time Telegram-Tribune.Sports Editor,and
Jack Dewar,a former member of the Joint Use Committee.
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Throughout 1967, and with a great deal of community involvement, the SLO Baseball Stadium
was built. Members of the local Engineering and Grading Contractors Association, led by
Richard Burke, spent a Memorial Day weekend grading and preparing the site for development.
Many local contractors, labor unions and service organizations donated their time, resources or
funds to construct the stadium.
The SLO Baseball Stadium opened in the early 1970's and became the home field for San Luis
Obispo Senior High School and the local Babe Ruth league. Much of the vision for the
Stadium's development was to build a venue comparable to a major league type facility to host
tournaments at various levels of play. For many years, Babe Ruth Baseball hosted district and
regional tournaments, drawing teams statewide as well as from other states. Parks staff
consistently received praise about the venue for its appearance and the well-maintained diamond
and turf.
Over the forty years that the SLO Baseball Stadium has been in existence, there have been two
groups that have consistently utilized the facility: San Luis Obispo High School and Babe Ruth
Baseball. For many years, Cal Poly used the Stadium as its home field until 2000 when Baggett
Stadium was built on campus. The San Luis Obispo Blues, a local semi-professional collegiate
baseball team, was a sporadic user up until 1994 when they became a regular renter of the
facility. Other groups who have used the Stadium over the years include: Cuesta College,
Hancock College, Men's Senior Baseball, the Santa Maria Indians and most recently, the SLO
Rattlers.
Priorities for Use
When the JUC was formed in the mid 1960's, one of its first tasks was to create a set of priorities
for stadium use. Under the system, tournaments and special games were given priority over
regular games and playoffs, followed by practice sessions. Under each of these categories, sub-
categories were created. The sub-categories were further prioritized and essentially granted Babe
Ruth Baseball first priority for use in recognition of its efforts to build the stadium; second
priority to the SLCUSD because of its ownership of the land; third priority to the City as the
owner of the facility; and finally, as fourth priority, any other users.
The priorities for use have not changed significantly since 1967 and over the years have served
the user groups and management of the facility well. (The current Priorities for Use are provided
in legislative draft form in Attachment 1). While conflicts have surfaced each year over the past
fifteen years between the groups applying to use the stadium during the period from late May
through early August (Babe Ruth, SLO Blues, Men's Senior Baseball), traditionally these
conflicts have been mitigated by the users themselves. The organizations would meet and confer,
trade dates, share facilities and ultimately present agreed-upon schedules to City staff for
processing and permitting.
Last year, when a second semi-professional collegiate baseball team requested use of the stadium
for the 2007 season, the team was given equal consideration per the use policy. The traditional
process of working out schedules among the organizations proved unsuccessful. Technically,
sufficient slots existed to accommodate all users. However, because of the fierce competition for
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playing time on weekends and evenings, the organizations were unable, after many attempts, to
resolve the scheduling conflicts on their own. Ultimately, the City hired a neutral facilitator to
mediate the summer use. Although effective for the 2007 season, it became evident that the SLO
Baseball Stadium was now impacted during the summer months; and that the Priorities for Use
should reflect this impact to ameliorate scheduling conflicts in the future.
Review of Priorities for Use by the JUC Sub-Committee. A sub-committee consisting of two
JUC members and City staff met on three occasions to review the stadium uses and, as one of its
tasks, develop appropriate recommendations for changes to the Priorities for Use. The sub-
committee was asked to review the 2007 season in terms of its impact on the stadium (such as
maintenance concerns, staff time, facility and field issues, conflicts between users and impacts on
other park uses) and recommend a system that
1. honors the origins of the stadium.
2. is sensible and unbiased.
3. provides greater clarification to the sub-category"All other groups sponsored."
Staff provided information to the sub-committee on the following:
1. history of the origins and development of the stadium;
2. current Priorities for Use of SLO Baseball Stadium;
3. review of stadium uses between May and July from 2003 through 2007, which provided
data on number of days of use and number of games played;
4. report that subjectively reviewed the 2007 May through July baseball season, discussing
compliance by the user groups with the terms of their agreements, including management
and communication ethics; application for use; fees, licenses and insurance; advertising
banners (standards, fees and installation); and facility use requirements.
The recommendations were subsequently presented to the JUC on August 28 and the Parks and
Recreation Commission (PRC) on September 5, 2007.
Recommendations for Priorities for Use Policy
Recommendation to Limit Use of the SLO Baseball Stadium by Semi-Professional Collegiate
Baseball Teams. A review of the information revealed that the use of SLO Baseball Stadium for
semi-professional collegiate baseball teams is now "impacted," particularly for those uses on
nights and weekends from Memorial Day through the early part of August. Subsequently, the
first recommendation is that consideration of use by additional semi-professional teams, beyond
the San Luis Obispo Blues and the San Luis Obispo Rattlers, be suspended indefinitely.
Recommendation to Change Priorities for Use for SLO Baseball Stadium (see Attachment 1 for
legislative draft of current and proposed priorities). The following recommendations to the
Priorities for Use for SLO Baseball Stadium are being proposed:
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1. Categories I and 2 remain the same (special games and tournaments remain top priority
followed by regular games and playoffs). Disallow Category 3 (practice sessions)
altogether.
Rationale: Special games and tournaments require blocks of stadium time and are
scheduled months in advance, therefore necessitating that scheduling occur prior to that
of regular games and playoffs. Because the stadium is currently impacted with
tournaments and games, there is no practice time available, thus the recommendation to
remove that category altogether.
2. Sub-categories (a) through (c)remain the same: (a)Youth groups sponsored, (b)SLCUSD
sponsored and (c) Parks and Recreation sponsored.
Rationale: The stadium was conceived and developed to meet the youth baseball needs
of our community, in particular Babe Ruth, SLO High School and recreation-sponsored
events. Babe Ruth was a major player in the construction of the facility. It was felt that
this historical precedent remains viable and should be respected..
3. Sub-category (d) is amended to further prioritize usage among "all other groups
sponsored". Specifically, the recommendation divides stadium usage into three seasons,
January — May, Memorial Day Weekend — early August, and early August — September.
It further defines who should have priority use during each season.
a) From January— May, the primary "other" users are Cuesta College, Hancock College
and Men's Senior Baseball. Because there are no conflicts with current usage during
this timeframe, the recommendation reflects that compatibility.
b) From Memorial Day Weekend— early August, recognizing the impact created by two
equal user groups (the SLO Blues and the SLO Rattlers), the recommended priority
limits "other" usage first to the two semi-professional collegiate teams and second to
"other, as available". (Note: Babe Ruth plays during this season and, therefore has
first priority overall.)
c) From early August — September, the priority allows for all other users (primarily
Men's Senior Baseball).
Rationale: The stadium is impacted only during the semi-professional collegiate season
(Memorial Day weekend— early August) when youth baseball is also in post-season play
and Men's Senior Baseball is in the midst of its season. To ameliorate scheduling
conflicts as much as possible, the recommendation is that "other" users be given permits
to play during that time "only as time is available". The recommendation primarily
affects Men's Senior Baseball, a private recreational league serving teams from
throughout the county of which two thirds of the participants are not City residents, and
which competes for stadium use during this timeframe.
The rationale behind this recommendation is based on the assumption that 1) the semi-
professional collegiate teams need the stadium's specialized facilities to be financially
successful (such as concession stand, fan parking and seating, need for a press box,
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public address system, and lights); 2) parks maintenance staff need sufficient blocks of
time to properly maintain the stadium during this period of intense play, and limiting
users allows an adequate amount of time to accomplish this maintenance; and 3) Men's
Senior Baseball, the other user during this time frame, does not require a specialized
facility and has the flexibility to schedule games and play on other fields throughout the
County such as Cuesta College, School District sites and in other communities. (Note:
Men's Senior Baseball will continue to have competitive use of the SLO Baseball Stadium
from January through May and early August through September, and during the mid-
season if time is available.)
Alternative: Keep the Priorities for Use of SLO Baseball Stadium unchanged. This is
not recommended because with no distinction made between users listed in the "other"
category or for seasonal changes, it fails to resolve the use issues created last year with
the creation of a new semi-professional collegiate team.
Recommendation to Release Request For Proposals (RFP)
The SLO Baseball Stadium is a unique facility on the Central Coast in that it was developed to be
comparable to a major league type facility. It offers a well-manicured field, restrooms, seating
for over 800 spectators, parking, field lighting, a concession stand, press box, a public address
system, and an electronic score board, making it not only suitable but desirable for semi-
professional collegiate baseball play.
It is the belief of staff, the JUC and the PRC that it is a privilege rather than an entitlement for
private, for-profit organizations to have guaranteed use of the stadium, and therefore it is
recommended that a competitive process be applied to determine use privileges. The
recommendation is to release a request for proposals to the SLO Blues and SLO Rattlers asking
the organizations to submit their business and management plans for the 2008 season as they
pertain to the use of the SLO Baseball Stadium. A panel consisting of designated JUC and PRC
members and City staff will review the proposals to determine responsiveness to the criteria set
forth in the RFP. Their final proposal as to how the teams will share the stadium for the 2008
season (number of games, prime days and times, etc.) will also considering the quality of team
performance during the proposal review and interview process, as well as a review of past
performance with the City.
The RFP will request, and the committee will judge whether each team's proposal, at a
minimum, consists of the following:
1. Proof of status as a semi-professional collegiate baseball team;
2. Standards that the organization will establish and use to demonstrate and measure a
professional, respectful and accountable management and communication ethic;
3. Business plan as it relates to the use of the SLO Baseball Stadium, including:
a) Facility needs and management plan
b) Field preparation needs
c) Spectator management plan
d) Parking management plan
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e) Signage and banner plan
f) Storage needs and plan
g) Special events plan
h) Food and beverage concession management plan
4. Management team composition, including identification of personnel roles and
responsibilities and point of contact with City staff;
5. Approximate number of games requested for the season;
6. Other pertinent information that the organization believes would support its request for
use of the stadium.
A weighting system will be developed by the selection committee to fairly evaluate each
proposal. Proposals will be evaluated on the quality of the presentation, qualifications for play
under the criteria, past performance and experience with the City, and how the organization
addresses the components established in the RFP.
Once the proposals have undergone the review process, recommendations from the selection
committee for shared use of the stadium will be brought back to City Council for approval. Once
a schedule for use is approved, staff will prepare use agreements for final approval by City
Council.
Alternatives:
1. Do not offer a RFP and allow staff to work with both semi-pro teams for 2008
stadium use. The process became adversarial for the 2007 season and required
mediation to resolve issues prior to the season. A RFP process for shared use creates
an even playing field for negotiating use, an incentive for both teams to put their best
foot forward in terms of a quality proposal and future performance standards, and
provides a means for both organizations to present their needs in a formalized setting.
2. Offer a RFP with only one semi-pro team to be granted exclusive use of SLO Baseball
Stadium. This alternative places the RFP process in a competitive bid situation rather
than allowing both local teams the opportunity to use the Stadium. It is felt that
having both teams utilize the stadium will benefit the community with expanded
baseball play.
Recommendation to Amend the Use Fee Schedule
It has been a number of years since the City conducted a facility use fee survey to determine if
current fees are aligned with the rates of like facilities. Over the summer, staff surveyed ten local
organizations (school districts, neighboring cities,junior colleges) that lease baseball facilities to
outside groups and organizations. (The data from the survey are contained in Attachment 2.) The
results are represented in the table below:
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Fee Comparison Table
Field rental Light rental Field Prep Other fees 1 game fee,no All-day fee,no
Hourly fee Hourly fee Per prep (Concession, concessions concessions
(mean) (mean) (mean) BBQ) (4 hrs; 1 field (15 hrs;3 field
prep;lights @ 3 preps; lights@ 3
hours,based hours,based upon
upon mean mean figures)
figures)
res)
Local $24.68 $34.90 $35.66 Concessions $239.08 $581.81
Organizations contracted
out,no dollar
value
assigned
SL0 $9.01 for $15.29 for No fee $55.00-BBQJ $93.00 $93.00
(includes lights day use night use $14.25- (based upon (based upon
& field preps) Concession current per day current per day
opening fee charge) I charge)
'-Cal Poly has an administrative fee plus additional field rental charges. The administrative fee
was not considered in calculating the average field rental hourly costs.
2 The City charges a per-use fee of $66.50 per day and $93.00 per night for use of the SLO
Baseball Stadium, rather than an hourly fee. The hourly rates used above were extrapolated
by dividing the day (or night) use fee by the average hours the facility was rented per use for
the 2007 season.
' Unlike other agencies, the City has a BBQ rental fee and a one-time opening fee for the
concession stand. Still, the City's fees are remarkably low in comparison to the other
organizations surveyed.
Based on the analysis above, staff developed a more realistic facility use fee for the SLO
Baseball Stadium that is competitive with 1) the other agencies and organizations surveyed, such
as the City of Arroyo Grande, Cuesta College and the City of Atascadero, and 2) our current fees
at Damon Garcia Sports Fields. The following changes are being recommended to the fee
schedule, effective January 1, 2008:
Proposed 2008 Stadium Fees
Fee Current Proposed
Facility Use Fee $66.50/use $21.00/hour
Lights $26.50/use $19.00/hour
Staff Member on Site $14.25/use $14.25/hour
Field Preparation Included in fee 1St field prep included in fee,
subsequent preps charged at
$35.00/ re
Concession Stand Rental Not charged $20.00/hour, maximum of$100/da
Stadium Barbecue Rental $55.00/use $55.00/use
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Alteniative: Do not recommended changes to the fee policy. The City has a cost recovery
goal of 60-100% for facility uses. Under the current fee structure, the City is only
recovering 33% of its costs to maintain and administer the Stadium. With the new
structure, the percentage increases to 59% for games only and would recover 98% if the
concession area is used.
Recommendation to approve the inclusion of criteria in the RFP for a food and beverage
management plan
In reviewing the daily staff reports from the 2007 season, it became apparent was that many of
the facility management concerns centered on the use of the concession stand by the semi-
professional teams. Blocked fire lanes, storage disputes, improper food handling and the time
needed for setup and cleanup after each game were the major issues. Few violations occurred
from the actual baseball play on the field. After review of the facility use reports for each use of
the Stadium, a recommendation was made to both the JUC and the PRC to support the concept of
soliciting via a RFP a private concessionaire to handle all of the food and beverage services at
SLO Baseball Stadium, except for alcohol sales, from the months of January through September.
The rationale for an exclusive food and beverage service concessionaire centered on the
following: 1) having one concessionaire would allow for a single contact point and consistent
use of the concession stand rather than the current practice of having each user handle its own
concessions, particularly during the tightly scheduled summer season; and 2) an independent
contracted concessionaire is common practice at many of the facilities that staff surveyed for this
report (San Luis Obispo High School's Holt Field, Cal Poly's Janssen Field/Baggett Stadium,
Hancock College, City of Paso Robles and City of Santa Maria).
The idea behind the recommendation was that all stadium users would be required to use the
contracted concessionaire; the exception would be alcohol sales where the users could undertake
that activity on their own. A successful concessionaire would operate the concession stand
during all games within the SLO Baseball Stadium from January through September, regardless
of whether the users utilized the concession stand in the past.
JUC Action on Exclusive Food and Beverage Concessionaire. The JUC reviewed the SLO
Baseball Stadium report at its August 28,2007 meeting. It recommended that the concept of a
RFP for a seasonal food and beverage concessionaire be tabled for separate discussion at the
October or November meeting. Its decision was based on comments received from the users that
the sale of concessions provides essential revenue for the success of their programs and felt it
should be more fully investigated (see Attachment 3 for minutes).
PRC Action on Exclusive Food and Beverage Concessionaire. The PRC reviewed the SLO
Baseball Stadium report at its September 5, 2007 meeting. Based on the JUC recommendation
and feedback from the user groups, it recommended the inclusion of criteria in the RFP for a
food and beverage management plan, and if not adequately addressed by either organization, then
at that point consider the release of a separate RFP for an exclusive food and beverage
concessionaire for the SLO Baseball Stadium from January through September. This is the
recommendation being brought to City Council at this time (see Attachment 4 for minutes).
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Alternative: Approve the release of a RFP for an exclusive food and beverage concessionaire
for SLO Baseball Stadium. Based on the comments from the users of the Stadium regarding
the importance of the concession stand to their operations, both financially and culturally, this
alternative is being recommended as a back-up in the case that proposed concession
management plans are considered inadequate for proper management of the facility.
CONCURRENCES
The JUC and the PRC have reviewed the report and, except as noted above regarding how to
manage the food and beverage concessionaire, concur with the recommendations.
FISCAL IMPACT
The current fees for use of SLO Baseball Stadium recover a small portion of what it costs to
operate the facility. Direct costs for a typical facility use would include general maintenance,
field preparation, staffing, and utilities. Under the current fee structure, only 33% of the direct
costs for the three adult user groups are being recovered where the goal is to recover 60%-100%.
As indicated earlier, fees for use of SLO Stadium are lower than most comparable facilities in the
area.
Impacts to the user groups would be significant as they would be paying more of the costs to
operate the Stadium for their uses. A comparison was done to look at how the new fees will
impact each organization by looking at what was paid in 2007 and how much they would pay
under the new fee structure. Youth athletic organizations, such as Babe Ruth Baseball, are not
charged for facility use and the School District is not charged as per the Joint Use Agreement.
San Luis Obispo Blues: -47 dates in 2007
2007 Use Fees 2008 Proposed Use Fees
Field Use $3,008.00 Field Use $7,465.50
(per da ) (per hour)
Light Use $1,026.00 Light Use $1,805.00
(per da ) (per hour)
Facility Opening Fee $658.00 Facility Opening Fee $5,065.88
(per Use) (per hour)
Concession Stand Use 0 Concession Stand Use $4,700.00
Field Pres 0 Field Pres $420.00
BBQ Uses $2,538.00 BBQ Uses $2,585.00
TOTAL $79230.00 TOTAL $229041.38
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SLO Rattlers—1 S dates in 2007
2007 Use Fees 2008 Proposed Use Fees
Field Use $960.00FFiieldUse $2,079.00
( er da )Light Use $351.00 $617.50
( er da )
Facility Opening Fee $182.00 Facility Opening Fee $1,410.75
(per Use) (per hour)
Concession Stand Use 0 Concession Stand Use $1,500.00
Field Pres 0 Field Pres $280.00
BBQ Uses $810.00 BBQ Uses $825.00
TOTAL $2 303.00 TOTAL $6,712.25
Men's Senior Baseball— 70 dates
2007 Uses 2008 Proposed Use Fees
Field Use $4,096.00 Field Use $10,027.50
(per da ) (per hour)
Light Use $1,134.00 Light Use $2,593.50
(per da ) (per hour)
Facility Opening Fee 0 Facility Opening Fee 0
(per Use) (per hour)
Concession Stand Use 0 Concession Stand Use 0
Field Pres 0 Field Pres $1,785.00
BBQ Uses 0 BBQ Uses 0
TOTAL $5,230.00 1 TOTAL $149406.00
ALTERNATIVES
Alternatives have been provided throughout the report for each recommendation discussed.
ATTACHMENTS:
1. Priorities for Use of San Luis Obispo Baseball Stadium—legislative draft
2. Results of Fee Review with selected local agencies
3. Resolution amending the Fee Schedule for use of the SLO Baseball Stadium
4. JUC minutes—August 28, 2007
5. PRC minutes—September 5, 2007
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ATTACHMENT
Legislative Draft
SINSHEIMER PARK PRIORITIES FOR USE
SAN LUIS OBISPO BASEBALL STADIUM
RESPONSIBILITY FOR SCHEDULING
All scheduling will be the responsibility of the Parks and Recreation Department
following the priorities developed by the Advisory Committee on Joint Use of
Recreational Facilities.
PRIORITIES FOR USE
1. Special games and tournaments
a. Youth groups sponsored (Babe Ruth - 1 st priority)
b. San Luis Coastal Unified School District (SLCUSD) sponsored Formatted:Bullets and Numbering
c. Parks & Recreation Department sponsored Formatted:Indent:Left: 2", No
d. All other groups sponsored bullets or numbering
i. January—May(before Memorial Day weekend)
,' Deleted:College level play
a..College/University Varsity play.
b. Other Formatted:Bullets and Numbering
ii. JMemorial Day Weekend—early August `;' . Formatted:Indent:Left: 2", Nobullets or numbering
a. Semi-pro baseball (exclusive Blues and Rattlers) Formatted:Bullets and Numbering
iii. Early August—September
- Formatted:Indent:Left: 1.5",First
a. Other line: 0.5", No bullets or numbering
Formatted:Indent:Left: 1",First
2. Regular games and playoffs ; line: 0.5", No bullets or numbering
a. Youth group regular season and league playoffs, excluding Formatted:Indent:Left: 1",First
practices (Babe Ruth - 1 at priority) ; ; line: 0.5"
b. SLCUSD regular season, excluding practices ; Formatted:Indent:Left: 1",First
' line: 0.5"
c. Parks & Recreation Department use, excluding practices
d. Other groups, excluding practices ; ; Deleted:<#>College level play¶
i. January—May (before Memorial Day weekend) < <#>ott erg
M I I
a. College/University Varsity playDeleted:<#iPractice sessions(see
note below)¶
b. Other <#>Youth groups(Babe Ruth-1"
' , I'
ii. Memorial Day Weekend—early August priority)¶<#>SLCUSD¶
a. Semi-pro baseball (exclusive Blues and Rattlers) ; r'' <#>Parks&Recreation Department¶
b. Other—as available other groups
iii. Early August—September
1 '; Formatted:Bullets and Numbering
,' Deleted:NOTES:¶
a. Other <#>Practices will be limited to game
r situation sessions. Workouts should
•----------- -------------------------------------------Jr ' scheduled a. Practices not allowed at San Luis Obispo Baseball Stadium -, be be sieheduled at other facilpractice games will be
charged for lights as though they
were regular games.¶
•-
---------------------------------------------------- ---- <#>All practices must be cleared
FEES through the Parks&Recreation
See current fee schedule Department and scheduled as in
regular games.¶
<#>User organizations will be
responsible for field maintenance
and/or charged in accordance with
fee schedule as in regular games.¶
2 ���
ATTACHMENT
USER RESPONSIBILITIES
All use to be controlled by user organizations following guidelines set forth by the
Parks& Recreation Department in order to maintain this facility in the best
possible condition. Disregard for rules concerning use of the facility will
constitute grounds forpreventino future use of the facility. Usergroues will be_ ___- Deleted:banning
billed for actual costs incurred to repair damages to facility. ALL use fees for
facility are due and payable upon presentation of use permit--------------------- Deleted:within 30 days of use
REVIEW OF PRIORITIES
This list of priorities shall be in effect until-September 1, 2008. These priorities------ Deleted:August i,2007
shall be reviewed annually by the Advisory Committee on Joint Use of
Recreational Facilities and if changed, submitted to the San Luis Obispo City
Council and San Luis Coastal Unified School District Board of Education for
approval.
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ATTACHMENT
RESOLUTION NO. (2007 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE CITY'S MASTER FEE SCHEDULE FOR
THE SAN LUIS OBISPO BASEBALL STADIUM
WHEREAS, it is the policy of the City of San Luis Obispo to review service charges on
an ongoing basis and to adjust them as required to ensure that they remain adequate to achieve
adopted cost recovery goals; and
WHEREAS, in accordance with this policy the Council adopted Resolution No. 9130 on
November 21, 2000 updating the City's updated master fee schedule on a comprehensive basis;
and
WHEREAS, the Council considered amendments to the master fee schedule at a public
meeting on October 2, 2007 based on a detailed analysis of costs and funding requirements to
meet adopted cost recovery goals.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
that the City's master fee schedule is hereby amended for the San Luis Obispo Baseball Stadium
as set forth in Exhibit A, effective January 1, 2008.
Upon motion of seconded by and on the
following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted on October 2, 2007.
Mayor David F. Romero
ATTEST:
Audrey Hooper, City Clerk
APPROVED AS TO FORM:
Jonat n P. Lowell, City Attorney
AMAM3 E)C IIBIT A
2008 SLO Baseball Stadium Fees
Fee Current Revised Effective January 1 2008
Facility Use Fee $66.50/use $21.00/hour
Lights $26.50/use $19.00/hour
Staff Member on Site $14.25/use $14.25/hour
Field Preparation Included in fee I"field prep included in fee,
subsequent preps charged at
$35.00/ re
Concession Stand Rental Not charged $20.00/hour,maximum of$100/da
Stadium Barbecue Rental $55.00/use $55.00/use
0 ��
ATTACHMENT
Advisory Committee on .dint Use of Recreational Property -' page 2
August 28, 2007 Minutes
5. Review September 2007 Facility Use Grant cle
Recreation Manager Fitzgerald presented t review procedure for the upcoming facility
grant cycle with an explanation to new embers of the process involved in reviewing
grant requests. Applications are du eptember 1 for facility use grants covering uses
from January through June 2008; rrently the balance for fiscal year 2007-08 stands at
$6,915.16 as some unused gr money from the previous fiscal year was added to the
grant funds. Recreation M ager Fitzgerald explained to the Committee that there was
$1,400 remaining in the cility Improvement fund last year, however; at the end of the
year Babe Ruth had so a bills from the Stockton Field improvements that totaled $3,700.
Fitzgerald used the maining $1,400 in grant money to go towards the project and asked
the Committee's ardon for not formally requesting the funds due to the end of the fiscal
year and that funds would not roll over into the following year. The decision on this
use of facil' improvement funds was well received by the Committee.
6. Use of San Luis Obispo Baseball Stadium for 2008
Director Kiser opened the discussion and spoke regarding the staff and subcommittee's
hard work involving hours of research and data collection to provide balanced and
unbiased recommendations. Kiser asked the Committee to keep in mind the City is the
manager of the property involved and that these recommendations must take into
consideration that it is managed to its best use.
Committee Member May explained the Joint Use Subcommittee that worked on the
preparation of this report consisted of himself, Committee Member Jones, Director Kiser,
Recreation Manager Fitzgerald and Recreation Supervisor Bremer. The subcommittee
investigated other parks and their fees, reviewed extensive reports, held several meetings
to review data, priorities and history.
Committee Member May added comments on the following recommendations: 2) there
are recommended changes to be made for Priorities for Use; 3) it was decided there is
room for two semi-pro teams to play at the Stadium and the creation of an RFP which
states questions and asks for input from the users. Those proposals will become part of
the development of the stadium agreement for the 2008 Stadium use; 5) Fees take into
consideration cost of city personnel, lights and maintenance of facilities that was gathered
as part of the data collection process and that parks maintenance crews will have time
scheduled each month to perform advanced maintenance tasks.
Committee Member Jones agreed there is a good framework to the report but they are
open to other recommendations and changes.
Committee Member Jones noted that on page 5, 3 b) should perhaps say early August
rather than July and 3c) mid-August to September rather than July.
Committee Member May informed that the RFP will be reviewed by Staff and the JUC.
He stated, regarding the "weighting system" that they hadn't seen a process for this yet
and that even under that system we will watch the process for important things that may
be discovered. Regarding page 8, believes a facility such as this ought to run itself. The
,2.-17
ATTACHMENT
Advisory Committee on umt Use of Recreational Property -J page 3
August 28, 2007 Minutes
challenges presented to the Parks and Recreation Department were numerous this year
with a majority of the issues being related to the concession stand operations. Under
recommendation#6 is that the Joint Use Committee recommends sending out an RFP for
one concessionaire for all users. Director Kiser stated it is important to note that this
concessionaire would not sell alcohol or apparel.
Limiting use was the first step for the Parks and Recreation Department. May stated the
hope is we clean the slate and progress in a businesslike and professional manner. As he
was part of the mediation group, although what happened there is as confidential as any
mediation, be it a divorce, child custody, etc., but he could state he was frustrated seeing
letters to the editor and emails regarding the mediation from other attendees calling it a
fiasco. May suggested some people are trying to make this work and some are not. He
hopes those not interested in working things out don't get in the way of the JUC.
Committee Member Cochran expressed the Committee's appreciation of the work done
on this document.
The Committee Members entered into discussion:
Vice Chair Conner thanked the subcommittee for their hard work expressing the hope
that it meets with everyone's satisfaction. Conner proposed the Committee not consider
recommendations for concessions at this time as there would be too many comments on
that subject alone. Conner still feels we should have one semi-pro team that exemplifies
priorities and history. Conner personally feels limiting RFPs to Blues and Rattlers would
be a problem and mainly wants to see the best for the facility under the City's direction.
Committee Member Jones stated he agrees with the overall recommendations, that maybe
it is best to offer the use up to one user, but agrees with Vice Chair Conner in that
respect.
Committee Member Parolini spoke regarding removing proposal to have concessions at
this time and suggested keeping it in the format if for no other reason right now that to
see the interest.
Vice Chair Conner stated the concessionaire will have to consider slow parts of the year
in the timeline suggested and perhaps adjust rates to accommodate those times. He
believes the subject should not take up the rest of the meeting and hopes public speakers
don't include that as part of their commentary at this time.
Public Comment commenced with a three minute limit per speaker:
Dan Ainsworth, Senior Men's Baseball expressed his frustration that the information was
inaccurate and did not reflect the needs of his organization.
Tim Golden, SLO Blues stated he feels the report is one-sided and never was asked to
discuss the report with anyone. He asked that a decision not wait until February to be
made. Golden asked the Committee to ask questions regarding what's going on in the
community. p
,2-I0
ATTACHMENT 4
Advisory Committee on ,pint Use of Recreational Property page 4
August 28, 2007 Minutes
Rich Remolds, SLO Blues and Blues Scouts - Represented the Scout team in mediation.
He stated that the Blues donate everything – commended Dan Ainsworth for getting out
of mediation. Stated the only difference between SLO Stadium and Cal Poly and Cuesta
venues was the serving of beer.
Tom Block, SLO Blues - Noted the fundraising work SLO Blues has done for Hospice
and the Shelter, marketing for the Tribune and Chamber, and feels the SLO Blues are
hometown team.
Todd Dotem, SLO Blues - stated there should be one team next year and to consider the
numbers, particularly the 40,000 fan base for the SLO Blues. He felt the Concessionaire
idea is a bad idea.
Bryan Shoolery, Arroyo Grande Babe Ruth expressed appreciation to the Blues for their
financial support and the clinics and training they give to the County's youth who look up
to the players. The SLO Blues made it possible for Arroyo Grande Babe Ruth to
renovate Porter Field last spring, provided jerseys and maintenance services—theirs is a
mutually supportive relationship. Shoolery sees tremendous community support and
emphasized that any team that draws a crowd will cause bathroom, traffic and parking
problems.
Chandra Shoolery, Arroyo Grande stated her experience with the SLO Blues was as a
scorekeeper last season. During that time she saw the selfless generosity by the Blues to
support youth; particularly Arroyo Grande Babe Ruth. Shoolery stated that, with no
disrespect intended, her feeling was that the City's facility employees were awfully
young to be in their positions and would rather see seasoned staff if they were being paid
–questioned how it was determined there would be room for two seasoned teams. Asked
Committee to do something because it's the right thing to do rather than because it's what
you can do.
Joe Vergara, SLO Blues Appreciates the hard work involved in the making of the report.
Vergasa asked the Committee Members for their help, knowing there are problems to be
fixed. Expressed that he has invested heavily into the SLO Blues which represent family,
community, baseball, youth sports and great tradition for San Luis Obispo. Feels
however that since sharing with another business (team) their finances have been taken
away. Feels these proposals will "kill the Blues" and that without the SLO Blues,
tourism, local tradition and revenue would be lost as well as their community
involvement and charity. Requested the community be asked what they think and that
the Committee be partners with the Blues.
Barry Yancosek, Youth Director, Babe Ruth Thanked the Committee on behalf of the
120 players in the Shell Beach, Grover Beach, Arroyo Grande and Nipomo areas.
Expressed to the Committee Members all the SLO Blues have done for their teams such
as provide children's camps to focus on increasing skills, learning the rules and
regulations of the game, and becoming better players. The SLO Blues also sponsors a
Scout team to go to the Counties – for all these things he feels they should be publicly
appreciated.
Public Comment closed and no further comments were accepted from the Community. /9
r 7
ATTACHMENT
Advisory Committee on:,.,int Use of Recreational Property - page 5
August 28, 2007 Minutes
Committee Member Jones expressed his apologies to Mr. Ainsworth for not working
closer with him and stated he would never support something that he felt would be the
end of Senior Men's Baseball. Then asked Mr. Ainsworth to elaborate on the points of
the proposal he disagreed with.
Mr. Ainsworth stated that his teams need to play twice a week requiring nights and
weekends July through September in order to accumulate the necessary 10 weeks of play.
Currently Senior Men's Baseball doesn't get June and July in the Stadium so their season
is effectively cut in half to 5 weeks. Ainsworth stated they have no option to play other
than in that timeframe. Also, he feels the costs per game in the staff report are wrong and
that they can't depend on a grant from the Committee for next year.
Committee Member Jones asked further about problems with playing in June and July to
which Mr. Ainsworth stated the proposal says that time is exclusive to the two semi-pro
teams. Ainsworth's concern with going out of business also comes from the fact that it is
the only time the coaches themselves get to play the game and that virtually every
baseball coach plays in his league.
Committee Member May addressed Mr. Vergara acknowledging that San Luis Obispo is
fortunate to have the SLO Blues and clarified his wording to mean "stepping out of the
document" rather than "biased." It was not the subcommittee's intention that the Senior
Men's Baseball League be out of the facility completely, only that the two semi-
professional teams work things out and the rest to fall into place. He would rather see the
teams sit down and coordinate nights and weekends to lessen the challenge on the field.
There should still be time for two teams to play without harming the field. Would like to
see that the concession topic not be debated at this time but to go forward with the two
RFPs and schedule as amended.
Vice Chair Conner agreed with most of the public comment and commented on the RFP
for stadium use. If it is not determined that two teams can occupy the same space at the
same time, then may the best team win. Historically in the business, that's the team who
will get the bid—the "best package gets the goodies."
Chair Cochran asked Mr. Vergara if there was anything else item-wise that would "Kill
the Blues" to which he replied the main item is the possibility of not being able to play
and the concessions item.
Chair Cochran then asked the Rattlers if they were planning on continuing to play as no
one had spoken from their group. A representative of the SLO Rattlers, Rob Olson
acknowledged they had a great season and that they feel there is more to baseball in San
Luis Obispo than the SLO Blues. The response from the community, he felt, was great.
Mr. Olson also noted the Tribune's results from an online poll asking the community if
there was room for more than one team in town indicated 70% said yes and also indicated
they'd like to see the two teams play each other. He felt the professional jealousy would
not make that possible but if there was only one RFP they would consider it.
Committee Member Conner stated if use an RFP would see that it says the Users
contribute toward the improvement of our field situation, installing synthetic sports turf ���
� 1 ATTACHMENT -
Advisory Committee on`xoint Use of Recreational Property - page 6
August 28, 2007 Minutes
for example. Conner added it would be better for the teams and the Joint Use
Committee's situation to allow other activities at the Stadium.
Committee Member Jones moved to table Item # 6 until the October or November
meeting with the hope that something would arise by then. Vice Chair Conner suggested
it could be part of a special meeting.
MOTION: (May/Conner) That Action Item 6) Support a RFP for an exclusive.food
and beverage concessionaire for the SLO Baseball Stadium from January through
September regarding the subject of concessions be sent back to the subcommittee to
find a solution that works.
Approved: 6 Yes: 0 No: 0 Absent
Committee Member May then moved to take the subcommittee's recommendations 1
through 5 and return to staff but hear Vice Chair Conner's comments. Vice Chair
Conner asked if there are 2 teams to work with why we are stating an RFP is needed.
Director Kiser responded we were not able to reach a schedule without mediation and
as the property owner; it is felt that it is a privilege not an entitlement to use the
stadium. The purpose of the RFP is to have those teams present proposals in a
professional manner to be reviewed by City staff to determine how the Stadium will
be shared..
Committee Member May restated his motion.
MOTION: (May/ Conner) The Joint Use Committee support recommendations 1-5 with
one change to the legislative draft on Priorities for Use: that being that to priority 2 d) ii)
"b)" is added under a) to state "other- as available"
1) Concur that the use of San Luis Obispo Baseball Stadium (SLO Baseball Stadium)
for semi-pro baseball teams is now "impacted" and that consideration of use by
additional semi-pro teams; beyond the San Luis Obispo Blues an the San Luis Obispo
Rattlers, be suspended indefinitely:
2) Approve amendments to the SLO Baseball Stadium Priorities for Use, to be extended
until September 1, 2008:
3) Endorse the concept of a Request for Proposal (RFP) inviting the Blues and the
Rattlers to bid for shared exclusive use of SLO Baseball Stadium for the 2008 semi-
professional collegiate baseball season;
4) Assuming both teams meet minimum RFP requirements, direct staff to return to the
JUC for a) approval of recommendations for shared use of the stadium with the
number of games allocated to each team dependent upon responsiveness to the
criteria set forth in the RFP; the quality of team performance during the proposal
review and interview process; past performance with the City; b) final approval of use
agreements; c) forward the NC's recommendations to the Council for approval;
P2, -zi
ATTACHMENT
Advisory Committee ot,-.,omt Use of Recreational Property page 7
August 28, 2007 Minutes
5) Endorse the updated fee schedule for use of SLO Baseball Stadium to become
effective January 1, 2008.
Approved 5 yes: 1 no (Jones): 0 absent
Recreation Manager Fitzgerald stated she will have the subcommittee reconvene and
bring recommendations to next Joint Use Committee meeting.
7. Staff Reports
There was no staff report.
8. Additional Items
Recreation Mana r Fitzgerald reminded Committee Members of Advisory Body
Training on Sep mber 20`b and encouraged them to attend.
ADJO NT
Mee ' g was adjourned at 1:43 p.m. to the September 25, 2007 Joint Use Committee
Me ting at 12:00 p.m. at the Ludwick Community Center.
z -zz
Parks and Recreation Commiz.,,on—Minutes - ATTACHMENT
September 5, 2007
Page 2 of 6
criteria. Chair Lemieux clarified with Terry Conner the wishes of the Conner family egarding
residency status criteria. It was not the intention of the family to exclude someon ho is not a
resident of the City, if indeed their volunteer efforts specifically benefit the City o an Luis Obispo.
Commissioners also clarified that those who have been employed by the rty in a parks and
recreation position would not qualify for the award for efforts that w part of the position,
however; a City employee of another branch could qualify who volu ers free time to parks and
recreation.
MOTION: (Wolf/Dollar)
1) Amend the Wes Conner Award criteria to read as lows:
a) The honoree must have worked as a vo nteer to advance the goals of the Parks and
Recreation Department for at least years.
b) The honoree's efforts must have n directed towards the benefit of multiple interest
groups within the City.
c) The honoree may not be a ember of the Parks and Recreation Commission at the time
of selection for the aw
Approved: 7 Yes: 0 No: 0 Abse
Commissioners discussed nominees and their contributions in detail and the particular meaning of
this being the first award ipient.
MOTION: (Wolf/ ncaid)
2) Nomin e Jim Neville as the recipient for the award to be presented at the Volunteer
App iation BBQ on Wednesday, September 19, 2007.
Appr ed: 7 Yes: 0 No: 0 Absent
5. Use of San Luis Obispo Baseball Stadium for 2008
Director Kiser briefed the Commissioners on the history of the SLO Baseball Stadium and it's
priorities for use. Commissioner May explained the background of the development of the
subcommittee of the Joint Use Committee.
Commissioners entered into discussion.
Chair Lemieux opened up the floor to public comment.
Tim Golden, SLO Blues, spoke of the realization that it is a privilege to play at Sinsheimer.
Understands the field is too big for Babe Ruth and was built to entice a high level of baseball. Feels
entitlement must be granted and the situation worked well until the introduction of the new team.
Believes in taking care of the fans and children with affordable family entertainment — has spent
$20k to clean up two trailers. The community has supported the SLO Blues and they in turn like to
give back to the community.
2 -149
ATTACHMENT
Parks and Recreation Comnn..,,on—Minutes —
September 5, 2007
Page 3 of 6
Rich Reynolds, SLO Blues, told Commissioners he spoke to Council December 5 regarding the
situation. Does not disagree with the analysis. Feels it is unfortunate for the.Men's Senior Baseball
to be considered as "Other" and regrets they could not be represented tonight—fears they will have
to disband. Pointed out that the Blues and Rattlers will only play 20 games even if play every night
when 40 is needed. Trying to bring money into the community. Believes there is room for all users.
Stated Men's Senior Baseball attended mediation and were accommodating but they need the
stadium and its lighting. Stated only one concession was needed in the past and does not understand
the rationale in needing more.
Dave Hite, SLO Rattlers, said they had a great season although realizes they don't have the fan base
of the SLO Blues. They did not have logistical problems.
Carlton Brown, SLO Blues, feels that past performance and history of use of the stadium should set
the precedent for stadium use and a new team does not have a "past performance". Ask that
consideration be given to the 40,000 fans and that it is clear the Blues have the community at heart.
The merits of a team are produced over years.
Michael Lara, SLO Blues, stated he had been with the SLO Blues for seven years. Understands the
predicament with the JUC. Shared his fear that if proposals were being judged by number of pages
that the use would be granted to the team with the most money to hire a good writer. Halfway
through the season there was a change representing an effort toward making this a viable program.
In the past stadium use was grandfathered in; when someone new came in they went to the bottom
of the list. Stated there have been two teams since 1994 — does not understand the process that
would allow a new team to be equal right away.
Public comment was closed at 8:20 pm by Chair Lemieux.
Action: As recommended by the Joint Use Sub-Committee:
1) Concur that the use of San Luis Obispo Baseball Stadium (SLO Baseball Stadium) for semi-
pro baseball teams is now "impacted" and that consideration of use by additional semi-pro
teams, beyond the San Luis Obispo Blues and the San Luis Obispo Rattlers, be suspended
indefinitely;
2) Support amendments to the SLO Baseball Stadium Priorities for Use, as outlined in the staff
report;
3) Endorse the concept of a Request for Proposals (RFP) inviting the Blues and the Rattlers to
bid for shared exclusive use of SLO Baseball Stadium for the 2008 semi-professional
collegiate baseball season;
4) Assuming both teams meet minimum RFP requirements; return to the Joint Use Committee
(JUC) for
a. approval of recommendations for shared use of the stadium with the number of
games allocated to each team dependent upon responsiveness to the criteria set forth
in the RFP; the quality of team performance during the proposal review and
interview process; past performance with the City;
b. approval of use agreements;
c. forwarding of both the recommendations and use agreements to City Council for
final approval;
Parks and Recreation Commiz,...on—Minute_ s ATTACHMENT
September 5, 2007
Page 4 of 6
5) Endorse the updated fees for use of SLO Baseball Stadium, to become effective January 1,
2008; and
6) Support a RFP for an exclusive food and beverage concessionaire for the SLO Baseball
Stadium from January through September.
The Commissioners discussed each recommendation, and sought additional input from the stadium
users in attendance on the idea of issuing a RFP for an exclusive food and beverage concessionaire for
the stadium. The consensus was that each user wished to maintain and manage their "signature"
offerings. The Commission suggested that the teams might want to collaborate on the concession
stand to make the operations more efficient and effective.
The Commission discussed the idea of not going out for an exclusive food and beverage
concessionaire at this time but adding the criteria "business plan for concession use" to the RFP
released to the two semi-professional teams to see what the teams propose. If the proposal review
committee does not feel that the concessionaire concerns are adequately addressed by the users, then
an exclusive concessionaire could be sought at that time.
MOTION: (Hatch/May)
Approve recommendations #1-5. Do not approve recommendation #6, rather add the criteria
"business plan for concession use" to the list of criteria requested in the RFP inviting the Blues and
the Rattlers to bid for shared exclusive use of SLO Baseball Stadium for the 2008 semi-professional
collegiate baseball season.
Approved 7 Yes: 0 No: 0 Absent
6.Staff Report
Recreation Supervisor Rich Ogden introduced himself to the Commissi rs and briefed them on the
Recreation Sports programs he supervises, including a breakdown o outh, Teen, Adult and Boomer
sports available by season. Ogden also informed Commissio of the recent success of the 28'h
annual SLO Triathlon which occurs on the 4t' Sunday in y. Ogden also greatly commended his
staff and their invaluable assistance,particularly Amy C erham and Jacob Broyles.
7. Director's Report
Director Kiser briefed the Commission o e following projects:
• Fall School Programs unde ay with three programs already full. Pilot Preschool program
at Hawthorne School, re ecting the "Little Rec'rs" program
• Fall Softball began esday September 4
• Synthetic T teld visit for August 30`x' was cancelled because Council could not attend.
The Counc' ould like to see a cost benefit analysis
• Art in Garden at the Jack House was August 19
• R reation Manager Shannon Bates returned from maternity leave Tuesday, September 6.
RED FILF Page 1 of 3
'U
MEETING AGILiZA
l
IMTM_1_16 &l ITEM # Z RECEIVED
Hampian, Ken _[1C1_0_210.0_7_
From: richreynolds@pga.com SLO CITY CLERK
Sent; Monday, October 01, 2007 10:25 PM
To: citycouncil@slocity.org
Cc: Settle, Allen; Carter, Andrew; Kiser, Betsy; Mulholland, Christine; Romero, Dave; Bremer, James;
Hampian, Ken; Fitzgerald, Linda; Brown, Paul; tim@bluesbaseball.com
Subject: SLO Stadium at Sinsheimer Park
Distinguished Members of the City Council,
I would like to first apologize for not being present at the Tuesday, October 2nd meeting of the City Council. I
am in Michigan for a family reunion and will not be returning until Thursday, October 4th. I did however want to
address the council on the matter of SLO Stadium.
I have attended numerous committee meetings and have been very vocal through the entire process. There has
not been a time, at either the JUC or the Parks Commission meeting, where there has been an exchange of
information. The users of SLO Stadium simply get 3 minutes to speak and then the committee rubber stamps
whatever recommendation the Parks & Recreation department has made through the JUC sub-committee. We
came close to an exchange of information at the Parks Commission meeting, but.when a question was asked by
a committee member to the users as to the availability of the stadium, the JUC representative on the committee
answered the question with false information, and that was that.
I sent an email to the council on February 15, 2007 addressing the MiSS-management of the stadium for the
2007 season. I still stand by those statements (the original email is attached). There never was available space
for an additional user without displacing one of the other users. For the 2007 season,the JUC (under the
direction of a city employee) gave a $4,500 grant to the Men's Senior Baseball League (MSBL)to help pay for
facilities other than SLO Stadium. The money they used is a public grant program that is for a)501-c (3) non-
profit organizations, and b)to rent facilities other than SLO City or San Luis Coastal Unified School District
(SLCUSD)facilities. Not only is the MSBL not a non-profit, but they needed the funds to secure the high
school field in Morro Bay, a SLCUSD facility. So if there was plenty of room for all the users in 2007, as the
City has stated, why the need to misappropriate public funds?
The Recreation Department also says they have no preference in who plays at the stadium and therefore their
report is unbiased. I find this hard to believell The JUC sub-committee added in their recommendation for
priority of use at SLO Stadium that there be an increase in rates. I don't think that is an issue with any of the
users. However, in the analysis it's mentioned that with the increase in rates they should cover 59%of operating
costs by renting the field only and 98%with the addition of renting the concession area. I should point out that
City staff produced this analysis and report. This analysis is only accurate if both the Blues and the Rattlers rent
the field and concession area. Sounds like the reason that the MSBL is getting Squeezed out of the stadium is
all about revenue, since they rent the field only.
There is so much more to this issue than meets the eye. Some people want you to believe what they tell you
without researching fact. There is so much information here it is sometimes overwhelming. I urge the Council to
not just rubber stamp a recommendation that comes to you because it appears that committees have worked long
and hard to come to a decision. Dig a little deeper and find the real truth. It should speak volumes when one of
the two sub-committee members who supposedly wrote this recommendation voted against sending it to the
Council. z
CCUNCIL �-CDD DIR
Thank you for your time and consideration, CAO FIN DIR
ACAO S-FIRE CHIEF
Rich Reynolds ATTORNEY 4=Pw DIR
SLO Resident CLERK/ORIG IyPOLICE CHF
LJ DEPT HEADS C REC DIR
�UTIL DIR
HR DIR
10/2/2007 Y:1 c°ouve, yZp X u�
Page 2 of 3
(805) 431-7649
----Original Message-----
From: richreynolds@pga.com
Sent:Thu, February 15, 2007 6:28 prn
To: asettle@slocity.org, acarter@slocity.org, bkiser@slocity.org, cmulholland@slocity.org, dromero@slocity.org,
Jbremer@slocity.org, khampian@slocity.org, LFITZGER@slocity.org, pbrown@slocity.org
Cc: tim@bluesbaseball.com
Subject: FW: RE: Sinsheimer Park
Ladies and Gentlemen,
Yesturday afternoon I dropped off a packet of information for you to look at regarding Sinsheimer Stadium. It
had an email response from Jim Bremer, Facilities Supervisor for Sinsheimer,where he made several
statements that when researching the facts seem false. I highlited the sections that seemed in direct conflict with
the facts. I also attached last years schedule and the tentative 2007 Rattlers schedule, both with the relevent
info highlited.This is not the first time I have raised these questions. I even asked these questions at the City
Council meeting on 2 seperate occasions. The only response I have ever received was an indirect response
from Betsy Kaiser. In an email to me, she stated "We have reached the point, as determined by the JUC, where
we must get past the "who said what to whom and when" and achieve a compromise or move to the lottery
stage."
My new question to you is that when a city a mployee makes a false or misleading statement, is it the city's
policy to work diligently to make that statement true? It's hard to find any other reason for the City to be working
this hard to get the Rattlers into the Stadium at Sinsheimer. If the viepoint of the city is that it is a public facility
and everyone that wants to use it must receive equal opportunity to do so, I'm ok with that. But when a new user
calls the Rec Department today, they would be told that there was no room and that they would be put on a
waiting list.Why the double standard? It sounds like a hard viewpoint to enforce (as you can see by the process
we are now in) but I can swallow that as policy. But when the question of usage in 2006 is asked and
the response is not supported by the facts (as provided by the Recreation Department) but rather given to support
the current viewpoint of the Recreation Department, shouldn't someone question that response? Is there no
accountability? Doesn't the truth matter?
Thanks for your time
Rich Reynolds
SL Blues Baseball
(805) 547-9929 work
(805)431-7649 cell
"Where baseball is still a game..."
-----Original Message----
From: "Bremer, James"
Sent: Mon, January 22, 2007 5:02 pm
To: richreynolds@pga.com
Cc: Fitzgerald, Linda , Kiser, Betsy
Subject: RE: Sinsheimer Park
Good Afternoon Mr. Reynolds,
I have attached the calendar of use for the Sinsheimer baseball stadium per your request. In response to
your question about available space and times of play, the answer would be maybe. Starting 5/29
10/2/2007
Page 3 of 3
through July 31 of 2006, you will see several possible week nights and some weekend dates
where additional games could have be played. Questions that would/could change available date
would include: are the past users asking for more da tes than in the past (Cal Ripkin/Babe Ruth, SLO
Blues Baseball, and Men's Baseball); Does the "baseball team" have to play after 5:00 everyday (none
of the current users play every game after 5:00 p.m. everyday); Is the "baseball team" youth or
adult. Other events scheduled at the stadium, like youth Pitch, Hit, and Run, fireworks events, etc. would
also affect use of the stadium.
If you have any additional questions, please let me know.
Sincerely,
James Bremer
Recreation Supervisor
jbremer@slocily.org
Phone: 805-781-7295
Fax: 805-781-7292
"We create community through People, Parks and Programs"
From: richreynolds@pga.com [mailto:rich reynolds@pga.com]
Sent: Saturday, January 20, 2007 10:19 AM
To: Fitzgerald, Linda
Cc: Bremer, James
Subject: Sinsheimer Park
Linda,
Is there a record of usage from last year for Sinsheimer Stadium. I was just wondering how many open days/
times there were between Memorial Day Weekend and the end of July. How many of those times were in
the evening(5:00 pm or later)and could accomodate a baseball game. Is there enough to accomodate a
baseball team looking for 25 dates?
Thanks for the he Ip
Rich Reynolds
SLO Blues Baseball
(805)547-9929 work
(805) 431-7649 cell
10/2/2007
I
�IIIIIIIIIII�����IIIIIjl RED FILE
COLINOL HEHORANDUHDATE MEETING 61ITEM #-L2�-
TO: City Council
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VIA: Ken Hampian, City Administrative Office
FROM: Betsy Kiser, Parks & Recreation Director
SUBJECT: Red File—SLO Stadium Use for 2008
For your information, please find attached the draft minutes of the JUC meeting of Sept. 25 and a
memorandum to the JUC explaining why one action at their meeting was not appropriate. Still,
staff believes you should be aware of the concerns expressed at that meeting as you consider the
Stadium Use matter.
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TO: Joint Use Committee
FROM: Linda Fitzgerald, Recreation Manager
Via: Betsy Kiser, Parks and Recreation Director
SUBJECT: Action from the September 25, 2007 JUC Meeting
Action Status
After reviewing the Joint Use Committee's (JUC) September 25, 2007 meeting minutes, the City Attorney
has determined that the action taken by the JUC to modify the previous actions by the Committee on the
Stadium Use report did not comply with the Brown Act. This is because the item was not on the agenda
(the agenda referred only to an update on the report being submitted to Council regarding use of the
baseball stadium). Accordingly, the agenda language did not provide the public and other interested
parties sufficient notice of the fact that the JUC would be reconsidering its earlier recommendation,
thereby not giving them an opportunity to comment.
Future Practice for Agendizing Items of Discussion
The wiser practice, and one to use for the future, would have been to ask if a majority of the JUC would
be interested in setting the matter on an agenda for discussion at a future meeting (or, a special meeting, if
necessary to meet before the next regular meeting). In light of the motion failing, there is no need for
corrective action to be taken by the JUC at its October meeting. A copy of this memo and the draft
minutes of the meeting, which reflect the concerns of the minority committee members, will be forwarded
to the City Council prior to its October 2 meeting where Use of the San Luis Obispo Stadium for 2008
will be discussed.
Advisory Committee on Joint Use of Recreational Property
DRAFT NUNUTES
Ludwick Community Center, Assembly Room
864 Santa Rosa Street
Tuesday,,September 25, 2007 12:00 p.m.
CALL TO ORDER: Chair Cochran called the meeting to order at 12:00 p.m.
ROLL CALL: Chair Nancy Cochran, Vice Chair Terry Conner; Committee
Members Rick May, Colin Jones, and Michael Parolini
ABSENT: Lisa Monreal
STAFF: City of San Luis Obispo: Linda Fitzgerald, Recreation Manager;
Marti Reynolds, Supervising Admin Asst.
Chair Cochran called the meeting to order at 12:00 pm.
1. Public Comment
Dan Ainsworth addressed the Committee members stating his dismay at the conduct of
the committee and City staff. Feels putting the SLO Rattlers into the stadium last year
caused a mess. Felt his email last month requesting more than three minutes to speak at
the last meeting was ignored. Also feels the committee must not have a "concept of
math" in reference to number of days of play allowed for each team. Counting the City's
need for two to three days to maintain the field does not allow the 35 home game days the
SLO Blues need to make a living as long as those 35 days are split with the Rattlers. The
SLO Rattlers are now treated equally .after the mediation process. Economically
unfeasible to share stadium, can't support 7 days/week of professional baseball.
2. Consideration of Minutes
MOTION: (Conner/Parolini) Approve the August 28, 2007 minutes.
Approved 5 yes: 0 no: 1 absent (Monreal)
3. September 2007 acility Use
Grant Cycle
Action: Should the JUC ermine that the application meets the criteria for funding; staff
recommends that a maximu of $900 be allocated to Central Coast Baseball for their
grant request.
Recreation Manager Fitzgerald\ool
grant cycle program to the Committee
members and explained the dien for-profit and non-profit fees. The
funding request from Central Coague is for $8,676.00 which exceeds the
annual allocation for the grantto its for-profit status, Central Coast
Baseball League is charged a he ool District than non-profit groups.
TACouwi!Red Ti4.M9.2S.07 Dmft Minutes-m•ise LDOC
I �
� A
Advisory Committee on Joint Use of Recreational Property page 2
September 25, 2007 Minutes
A there is only $6,915.16 available this year in grant funds (including extra from SLO
Soc r Club's September 2006 grant balance), she warned that if the Committee used all
of the Qrant fund now, they won't have leftover for March requests, in which more are
receive than in September. (Last year $4,500 was awarded Men's Baseball, the total
grant allo tion for 06-07 was $11,595).
The Commit e members discussed other typical grant requests such as Girl's Softball
($1,000-2,100 previous years) and SLO Soccer which may ask for August 2008
tournament funds $6,300 last year) in the March 2008 grant cycle. There may be more
money available in arch if SLO Soccer doesn't use the full $6,300 allocation from last
year.
Vice Chair Conner reque ed more input from Mr. Ainsworth and asked if he had tried to
establish non-profit status efore. Mr. Ainsworth explained he had looked into it, but it
would mean more expenses t cluding increased umpire fees and federal and state payroll
taxes. Currently there are no verhead or administrative costs to their team. The only
financial impact operating and their current for-profit status is that Men's Baseball
spends their funding on the higher ees for them to use Morro Bay High School.
Recreation Manager Fitzgerald will t quire about a break in fees if filing under a non-
profit status with the School District at a request of Vice Chair Conner.
Mr. Ainsworth requested and was grante comment period regarding the staff report.
Said he was aware the "request exceeds allo tion" and wouldn't have to request funding
if there were only one team using the stadi . In September, he played 13 days this
current year. Will pay a massive increase bec se of hourly rates to the City's Stadium
fees. Said he could raise team fees but is li 'ted to what he can raise the fees on.
Responded to Chair Cochran's question on fees ting last year was the last time they
raised fees (from $2,450 to $3,000 a team) but hat raising fees still didn't cover
corresponding hike in costs, such as umpires, gas, et . Mr. Ainsworth also pointed out
that Cuesta field has no lighting and Paso Robles, oyo Grande, and Atascadero's
fields are completely full in June due to use by Babe Ru Baseball. There are no other
alternatives for his team as they need lights for weeknight ames. Has no choice but to
ask for funding to play at Morro Bay, which he would ra er not do. Stated the SLO
Rattlers and SLO Blues are not options for funding as the are operating their own
businesses. That they are fine to deal with, it's the situation that' untenable.
Committee Member Jones discussed the season timing and the po ibility of extending
the season two weeks. Currently Men's Baseball is playing at C sta as Sinsheimer
Stadium closed two weeks ago.
Recreation Manager Fitzgerald explained that Parks Maintenance ne s the current
window to grow grass in that time frame so the field will be ready by Jan y when the
stadium opens again. That any requested change would involve the pres ce of the
Public Works Director and Parks Maintenance Supervisor who make the decis n on the
maintenance schedule.
Advisory Committee on Joint Use of Recreational Property page 3
eptember 25, 2007 Minutes
C mittee Member Jones then asked that Parks and Recreation address Public Works
with that question as it seems reasonable to him to add a week or two to extend the
seaso to October if it would relieve congestion in July and not ruin the field.
Recreatio Manager Fitzgerald_ added that it's difficult when more than one department is
involved in anagement, that there are issues across the board at other fields as well as
far as timing d the ability to maintain the fields as needed. Parks Maintenance has a
small window perform herbicide, pesticide, rodenticide, fertilizer and seeding activities
that even a two eek delay may mean missing the rainy season necessary for seeding.
Because of the the 'cals used or processes involved, these functions must be done when
no one is occupying a stadium during the season. Also noted that Parks Maintenance
may have asked for to three days a month for maintenance during the next season,
but would have to see w t was actually granted.
Committee Member May a eed this to be a subject we should follow through on at a
further date and to return to th agenda.
Recreation Manager Fitzgerald s ted in the past the Stadium uses began in mid-January
when Cal Poly was using the stadi but it may not need to be open that early now.
Mr. Ainsworth said his season starts ' January only because the field is open — doesn't
need to start at that time.
Vice Chair Conner stated it seems we uld have an extra month then in October to
accommodate our users and continue main nance in January. He also made the point
that these issues would not be a concern if sy hetic turf were installed at the site.
Chair Cochran asked if the Committee was bei premature in the grant process if there
was going to be an RFP to determine stadium us in June 2008 to which Commissioner
May responded the actions today are merely to allo ate the funds now. A future request
in March can be received by Mr. Ainsworth for July ding.
MOTION. (Jones/Conner) Recommend, in light of as ciated costs, that $1,800 be
allocated to Central Coast Baseball for their grant request.
oved 5 yes: 0 no: 1 absent (Monreal)
4. date on San Luis Obispo Baseball Stadium Report to Council
Recreation Manager Fitzgerald gave background information regarding the Parks and
Recreation Commission's actions regarding SLO Baseball Stadium uses for 2008.
Recommendation to City Council to concur with the JUC on items 1-5 and recommend
food and beverage plan rather than separate RFP criteria for item 6. After receiving
comments from both the SLO Blues and SLO Rattlers at the PRC meeting, it was
apparent they wish to control their own concessions. All that is being asked of the
Committee members today is action to .appoint a committee member to the
subcommittee.
Advisory Committee on Joint Use of Recreational Property page 4
September 25, 2007 Minutes
1) Receive updates on the outcome of the Parks & Recreation Commission's actions
regarding the SLO Baseball Stadium uses for 2008 and the proposed
recommendations to be forwarded to the City Council for consideration on
October 2;
2) Review the criteria to be set forth in the Request for Proposal for the 2008
Stadium Use by the Blues and Rattlers;
3) Review the timeline for the RFP process;
4) Appoint one member of the JUC to sit on the selection review committee to be
comprised of City staff, members from the JUC and PRC, and possibly one
member from the community.
MOTION. (May/Conner) Appoint Michael Parolini to sit on the selection review
committee and appoint Nancy Cochran to serve as alternate.
Approved 5 yes: 0 no: 1 absent (Monreal)
Committee Member Conner expressed his continued unhappiness in the terminology in
the stadium report and how strongly he feels that the group who presents the best RFP
should be the group who gets the stadium in a non-shared situation. Notwithstanding
what Mr. Ainsworth has presented today would take a lot of grief off the field and allow
other established users to have the dates they will be comfortable with.
Recreation Manager Fitzgerald reiterated that Council has the recommendations of the
Committee already and that it is too late to change their actions.
Vice Chair Conner wished to reiterate his earlier statement and have known his
objections to a shared RFP which he finds absurd.
Committee Member Jones agreed and also feels the stadium should have only one semi-
pro team.
Vice Chair Conner added 3a through 3h are criteria we are asking each semi-pro team to
address and his feeling is, if there is an RFP, the team with the best answers to those
criteria get the use of the stadium.
Chair Cochran pointed out the wording says "will review RFP and past performance" to
which Recreation Manager Fitzgerald explained the SLO Blues and the SLO Rattlers
both have agreements with the City. The City wants to know what the plan is for
handling concessions, fans and parking as there have been issues in the past with
managing these areas.
Committee Member Parolini discussed negotiations that would be involved. He indicated
that going to a single exclusive user could remove a long-time user from the facility.
i
I
Advisory Committee on Joint Use of Recreational Property page 5
September 25, 2007 Minutes
Vice Chair Conner added that after November 8, the Joint Use Committee can determine
if it wants to forward one recommendation or two to the City Council. His feelings
would be that the group forward one RFP, that being the one with the best answers that
best meets the criteria.
Recreation Manager Fitzgerald reminded the Committee that this was not the
recommendation they sent to Council, but that the Council could make their own
recommendation.
Commissioner Conner stated he didn't feel they had made an objective decision at the
last meeting, that he felt rushed at the last meeting to make a decision and that after
serious consideration in the last month he has changed his mind which at the committee
level he feels they have a right to do.
Recreation Manager Fitzgerald informed the Committee they could create a red file item
to Council noting opposition by some Joint Use Committee members; however the initial
staff report is finished and cannot be changed.
Committee Member May expressed he still believes in use of the stadium by both teams.
Vice Chair Conner commented on the issue of comparing past experience, and that the
SLO Blues would lend more credence in the Last few months than in the last few years.
Committee Member Parolini theorized that since the Rattlers haven't been here long
enough to compare, it would not be quite fair to pair one year versus the 15 years of
growing pains of the other team. Perhaps the comparison then could be of just the last
year for both teams.
Recreation Manager Fitzgerald responded that each item will be weighted, that if the
group decides to weigh past performance higher than other components, it will be up to
the selection group and the Director.
Vice Chair Conner stated it was his personal opinion the new team came in this year
because they didn't like what the existing team was doing and felt they could do better.
The Committee allowed this to happen and doesn't feel they should have.
Recreation Manager Fitzgerald inquired if the situation was different than any other types
of organizations as they establish themselves in the community such as Girl's Softball
and Little League when they asked for field space that was in competition with Youth
Baseball. That everyone has growing pains. The City tries to accommodate everyone in
the best way but we have reached a situation with the stadium where we can't. Assumes
the weighting system may determine who gets more games than others.
Committee Members May and Cochran wouldn't mind looking at it but believes it is too
late.
Committee Member May stated he will vote against a motion of this nature and that if it
passes he will personally discuss it with the Council.
Advisory Committee on Joint Use of Recreational Property page 6
September 25, 2007 Minutes
MOTION: (Jones/Conner) Amend Item #3, eliminating the word "shared" and to read
"Endorse the concept of a Request for Proposal inviting the Blues and the Rattlers to bid
for exclusive use of SLO Baseball Stadium for the 2008 semi-professional collegiate
baseball season;" Note: see attached memo dated September 27, 2007 to Joint Use
Committee.
Failed: 2 yes: 3 no: 1 absent (Monreal)
Committee Member May recommended the discussion of this meeting be part of the
minutes and passed on to the review committee.
Recreation Manager Fitzgerald stated she would forward a Red File memo to Council
with the Joint Use Committee's discussion.
Vice Chair Conner stated as they were advised at the advisory body training last week to
be aware of conflicts of interest.
5. Staff Reports
No staff report.
6. Additional Items
Vice Chair Conner requested his agendas be sent by regular mail as well as email.
Recreation Manager Fitzgerald said all are sent the same way to be consistent but that she
will send him hard copies in the future.
Commissioner Jones passed out copies of a signed petition supporting lighting at the
Sinsheimer Park tennis courts. Would like staff to update the committee at the next
meeting. Recreation Manager Fitzgerald explained there unfortunately is nothing in the
works at this time for lighting the Sinsheimer tennis courts. Lighting could be added to
the Capital Improvement List for the next budget cycle. If the Committee supports it, it
can be added to Council goal list next year. Added that the 2°d court at Islay is approved
and funded.
ADJOURNMENT
Meeting was adjourned at 1:27 p.m. to the October 23, 2007 Joint Use Committee
Meeting at 12:00 p.m. at the Ludwick Community Center.